Scanner-Limiting_Competition-20191125_synopsis_Redacted.pdf

Control No:

Version – 1.1 February 2018

Limiting Competition elow the Simplified Acquisition Threshold

1. Contracting Activity:

2. Description of Action:

Nature: New Requirement Follow-on Requirement

Contract Vehicle: Purchase Order Number _______________________________ Blanket Purchase Agreement (BPA) Number _______________ Order/BPA# _______ against FSS Contract #_____ _________ Order #___________ against Multiple Award IDIQ Contract Name or #______________

Order #_______ against a single award IDC Contract

Modification # _______ to existing PO/TO/DO/Call Order

Pricing/Contract Type: Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds: Operations & Maintenance, Army (OMA) Other Funds: ________

FY: ________

Name of Proposed Contractor(s) and Address:

Brand Name Buy: Yes No

3. Description of Services or Supplies:

2020-0002

MICC Fort Leavenworth, 535 Kearny Ave., Fort Leavenworth, KS 66027

CARL Archival Scanner Maintenance Agreement

TBD

Crowley Micrographics 5111 Pegasus Court, Suite M Frederick, Maryland 21704

Maintenance Agreement

The purpose of this contract is to maintain CARL’s archival-standard Zeutschel scanner in a high state of operation and repair in order to continue preservation and access of our special collections. This contract will provide hardware and software maintenance and support for the scanner.

Period of Performance: ___________ to ___________ or (insert completion date) Total Value: $ ___________

4. Authority: Select the appropriate authority below:

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

Or

FAR 8.405-6(a) (1) (i) (B) and 8.405-6(b)(1)Brand Name FAR 8.405-6(a) (1) (i) (A) Urgency FAR 8.405-6(a) (1) (i) (B) Only One Source is Capable FAR 8.405-6(a) (1) (i) (C) Logical Follow-on

Or

FAR 16.505(b) (2) (i) (B) Only One Awardee is Capable FAR 16.505(a) (4) Brand Name FAR 16.505(b) (2) (i) (A) Urgency FAR 16.505(b) (2) (i) (C) Logical Follow-on FAR 16.505(b) (2) (i) (D) Minimum Guarantee

5. Reasons for Authority Cited:

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, apply and will be followed, or do not apply due to an exception at

5.202 ______________________.

Sole Source

The scanner was originally purchased through open market competition in FY15, and the library chose to purchase the follow-on maintenance agreement in original award. This expires this FY20, and the Crowley Company is the exclusive distributor authorized to bid on Zeutschel supplies and services in the USA and Canada.

2020-0002

2/1/2020 1/31/2025 33,153.00

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

Action is a brand name restriction, under $25K, no posting required Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

Action is a brand name restriction over $25K but will not be posted due to exception:

FAR 6.305(f) FAR 8.405-6(b) (3) (iii) (A) FAR 8.405-6(b) (3) (iii) (B) FAR 8.405-6(b) (3) (iii) (C) FAR 16.505(a) (4) (iii(C)

7. Market Research:

8. Other Facts:

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Printed Name:

Date:

Title:

Signature:

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon

This system includes proprietary software and hardware by the manufacturer.

Only authorized repair and service personnel can update the software and replace or repair machine components.

20191126

Supervisor Librarian the above.

2020-0002

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Printed Name:

Date:

Title:

Signature:

Patrick D Fields 20191126 Contracting Officer

2020-0002