693KA9-21-R-00001 Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 21

3. EFFECTIVE DATE

11/03/2020

AAQ-410 ACQ STRATEGY & PERFORM NISC

Orville Wright Bldg. (FOB10A), Room 406 FAA National Headquarters 800 Independence Ave., SW

AAQ410-AFN

Washington DC 20591 x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ x x

693KA9-21-R-00001

copies to the issuing office.

11/02/2020

(x)

The purpose of this amendment is to provide a revised PART IV - SECTION L INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Kelly Chappelle

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

11/03/2020

Contract Audit Services SIR No. 693KA9-21-R-00001

PART IV - SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 POINT OF CONTACT

The Contracting Officer is the sole point of contact for this acquisition. All questions or concerns must be addressed to the Contracting Officer listed below:

Ms. Kelly Chappelle Federal Aviation Administration 800 Independence Avenue, SW Washington, DC 20591 Telephone: (202) 267-4631 E-Mail: Kelly.Chappelle@faa.gov

L.2 3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE

(JULY 2019)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm.

(End of clause)

The following contract clauses pertinent to this section are hereby incorporated by reference.

Clause No. Clause Title 3.2.2.3-1 False Statements in Offers (July 2004) 3.2.2.3-6 Submittals in the English Language (July 2004) 3.2.2.3-7 Submittals in U.S. Currency (July 2004) 3.2.2.3-11 Unnecessarily Elaborate Submittals (July 2004) 3.2.2.3-12 Amendments to Screening Information Requests (July 2004) 3.2.2.3-13 Submission of Information, Documentation, and Offers (July 2004) 3.2.2.3-14 Late Submissions, Modifications, and Withdrawals of Submittals (April 2018) 3.2.2.3-15 Authorized Negotiators (July 2004) 3.2.2.3-16 Restriction on Disclosure and Use of Data (July 2004) 3.2.2.3-17 Preparing Offers (July 2004) 3.2.2.3-18 Prospective Offeror’s Request for Explanations (March 2009) 3.2.2.3-19 Contract Award (July 2004) 3.2.2.3-72 Announcing Competing Offerors (July 2004) mailto:Kelly.Chappelle@faa.gov https://fast.faa.gov/contractclauses.cfm

L.3 FAA ACQUISITION MANAGEMENT SYSTEM (FAAAMS) CLAUSES in FULL

TEXT

3.2.4-1 Type of Contract (April 1996)

The FAA contemplates award of an Indefinite Delivery/Indefinite Quantity (IDIQ) contract with Time & Material (T&M) task orders resulting from this Screening Information Request.

3.2.2.3-20 Offers (January 2018)

(a) The offeror (you) must submit responses to this SIR by the following electronic means:

email. Your offer must arrive at the place and by the time specified in the SIR.

(b) Such offers must refer to this SIR and include, as applicable, the item or sub-items, quantities, unit prices, time and place of delivery, all representations and other information required and a statement specifying the extent of your agreement with all the FAA's (we) terms, conditions, and provisions.

(c) We may decline to consider offers that do not include required information, or that reject any of the terms, conditions and provisions of the SIR.

(d) Send your offer to Kelly.Chappelle@faa.gov.

(e) We will not be responsible for any failure attributable to transmitting or receiving the offer, unless it falls under section (a) of AMS provision 3.2.2.3-14 Late Submissions, Modifications, and Withdrawals of Submittals.

(End of provision)

3.2.2.3-22 Period for Acceptance of Offer (October 2014)

The Offeror (you) agrees that if this offer is accepted within 365 calendar days from the date the SIR specifies for receiving offers, to provide all items for which you offer prices at the price set opposite each item, delivered at the designated point(s), within the time specified in the Schedule.

(End of provision)

3.9.1-3 Protest (January 2020)

AS A CONDITION OF SUBMITTING AN OFFER OR RESPONSE TO THIS SIR (OR

OTHER SOLICITATION, IF APPROPRIATE), THE OFFEROR OR POTENTIAL OFFEROR

AGREES TO BE BOUND BY THE FOLLOWING PROVISIONS RELATING TO

PROTESTS:

mailto:Kelly.Chappelle@faa.gov

(a) Protests concerning Federal Aviation Administration Screening Information Requests (SIRs) or awards of contracts shall be resolved through the Federal Aviation Administration (FAA) dispute resolution system at the Office of Dispute Resolution for Acquisition (ODRA) and shall be governed by the procedures set forth in 14 C.F.R. Parts 14 and 17, which are hereby incorporated by reference. Judicial review, where available, will be in accordance with 49 U.S.C.

46110 and shall apply only to final agency decisions. A protestor may seek review of a final FAA decision only after its administrative remedies have been exhausted.

(b) Offerors initially should attempt to resolve any issues concerning potential protests with the Contracting Officer. The Contracting Officer should make reasonable efforts to answer questions promptly and completely, and, where possible, to resolve concerns or controversies. The protest time limitations, however, will not be extended by attempts to resolve a potential protest with the Contracting Officer.

(c) The filing of a protest with the ODRA may be accomplished by mail, overnight delivery, hand delivery, or by facsimile or if permitted by order of the ODRA, by electronic filing. A protest is considered to be filed on the date it is received by the ODRA during normal business hours. The ODRA's normal business hours are from 8:30 am to 5:00 pm Eastern Time.

(d) Only an interested party may file a protest. An interested party is one whose direct economic interest has been or would be affected by the award or failure to award an FAA contract.

Proposed subcontractors are not "interested parties" within this definition.

(e) A written protest must be filed with the ODRA within the times set forth below, or the protest shall be dismissed as untimely:

(1) Protests based upon alleged improprieties in a solicitation or a SIR that are apparent prior to bid opening or the time set for receipt of initial proposals shall be filed prior to bid opening or the time set for the receipt of initial proposals.

(2) In procurements where proposals are requested, alleged improprieties that do not exist in the initial solicitation, but which are subsequently incorporated into the solicitation, must be protested not later than the next closing time for receipt of proposals following the incorporation.

(3) For protests other than those related to alleged solicitation improprieties, the protest must be filed on the later of the following two dates:

i. Not later than seven (7) business days after the date the protester knew or should have known of the grounds for the protest; or

ii. If the protester has requested a post-award debriefing from the FAA Product Team, not later than five (5) business days after the date on which the Product Team holds that debriefing.

(f) Protests shall be filed at:

(1) For filing by hand delivery, courier or other form of in-person delivery:

Office of Dispute Resolution for Acquisition Federal Aviation Administration 600 Independence Avenue SW., Room 2W100 Washington, DC 20591; or

For filing by U.S. Mail:

Office of Dispute Resolution for Acquisition

800 Independence Avenue SW Washington, DC 20591 [Attention: AGC-70, Wilbur Wright Bldg. Room 2W100]; or

Telephone: (202) 267-3290 Facsimile: (202) 267-3720 Alternate Facsimile: (202) 267-1293; or

(2) Other address as specified in 14 CFR Part 17.

(g) At the same time as filing the protest with the ODRA, the protester shall serve a copy of the protest on the Contracting Officer and any other official designated in the SIR for receipt of protests by means reasonably calculated to be received by the Contracting Officer on the same day as it is to be received by the ODRA. The protest shall include a signed statement from the protester, certifying to the ODRA the manner of service, date, and time when a copy of the protest was served on the Contracting Officer and other designated official(s).

(h) Additional information and guidance about the ODRA dispute resolution process for protests can be found on the ODRA Website at http://www.faa.gov.

(End of provision)

L.4 NUMBER OF AWARDS

The Government anticipates awarding one contract resulting from this Screening Information Request (SIR). However, the Government reserves the right to award no contract at all if the Government determines that awarding no contract is in the Government’s best interests.

L.5 EXPENSES RELATED TO OFFEROR SUBMISSIONS

This SIR does not commit the Government to pay any costs incurred in the preparation of any submission or conducting any demonstrations, tests or in making necessary studies or designs for the preparation thereof or to acquire or contract for any services.

L.6 FALSE STATEMENTS

Proposals must set forth full, accurate, and complete information as required by this solicitation, including attachments. The penalty for making false statements in proposals is prescribed in 18 U.S.C. 1001.

L.7 COMMUNICATIONS WITH OFFERORS

Communications with Offerors may take place, if deemed necessary and appropriate by the CO, and may occur throughout the source selection process. The purpose of communications is to ensure there are mutual understandings between FAA and the Offerors on all aspects of the procurement. Information disclosed as a result of oral or written communication with an Offeror may be considered in the evaluation of an Offeror’s submittal(s).

The FAA may hold one-on-one meetings with individual Offerors and one on one communications may continue throughout the process, as required, at the FAA’s discretion. Communications with one Offeror does not necessitate communications with other Offerors.

Certain communication topics may necessitate amendments to the FAA’s final SIR and/or the Offeror’s submittals. If this is the case, all competing Offerors will be advised of the changes and the CO will establish common cut-off dates for any and all necessitated amendments. However, if communications with Offerors do not result in any such amendments, the FAA is not required to request or accept any Offeror revisions.

L.8 INFORMATION OF AWARD

Written notice to unsuccessful Offerors and contract award information will be promptly released.

L.9 DISPOSITION OF ELECTRONIC PROPOSALS

Electronic proposals will not be returned.

L.10 INSTRUCTIONS TO OFFERORS

This section provides general guidance for preparing proposals, as well as specific instructions on the format and content of the proposal.

(a) The Offeror’s proposal must include all data and information requested by these instructions and must be submitted in accordance with these instructions. The Offeror must comply with all requirements as stated in the SIR. For example, if the submission of qualifications data and references to show the minimum experience specified for the type of work being contracted for is not provided, the Government may reject the offer provided.

(b) The proposal must be clear and concise, and must include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal must not simply restate or rephrase the Government’s requirements, but rather provide convincing rationale to address how the offeror intends to meet these requirements. Offerors must assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal.

(c) Alternate offers will not be considered unless this SIR authorizes their submission; i.e. offers for supplies or services other than those specified will not be considered.

(d) Offerors are expected to examine, read, and understand all of the provisions of this SIR in their entirety including all instructions and the terms and conditions as stated in the SIR. Failure to do so will be at the Offeror’s risk.

(e) This document constitutes a formal SIR/RFO for which an award may be made without further discussions/negotiations. Offerors are to consider all terms and conditions contained in the formal SIR/RFO in preparation of the proposals set forth herein.

L.10.1 Compliance with Instructions Offerors must comply with all instructions in Section L when developing proposals. Failure to comply with the instructions may result in a determination that the Offeror’s proposal is non-compliant. This determination will be made at the sole discretion of the Government.

Proposals must conform to all incorporated AMS clauses and provisions and be prepared in accordance with this section. To aid in the evaluations, proposals must be clearly and concisely written as well as neat, indexed (cross indexed as appropriate), and logically assembled. All material submitted must be directly pertinent to the requirements of this SIR.

1. Offerors must submit factual and concise written information as requested as well as substantiated cost and pricing information to provide a basis for sound evaluation by the Government. Proposals that merely offer to conduct a program in accordance with the Government's requirements, as described under the Statement of Work (SOW), Section C, may be determined as unacceptable, as could those proposals that merely paraphrase Section C, or which use nonspecific phrases such as “in accordance with standard procedures” or “well known techniques.” Additionally, a weakness or deficiency may be found.

2. Omission of, or vague responses to, the requirements of this solicitation may render a proposal incomplete, as it relates to the requirements of the solicitation, and therefore may cause it to be found unacceptable for further consideration.

L.10.2 Prospective Contractor Responsibility Determination Prior to any award, the CO must make a responsibility determination regarding the apparent successful Offeror. The following will be considered in that determination:

(a) Financial resources to perform the contract, or the ability to obtain them;

(b) Compliance with the required or proposed delivery or performance schedule, taking into consideration all commercial and Government business commitments;

(c) A satisfactory performance record;

(d) A satisfactory record of integrity and business ethics;

(e) Organization, experience, accounting and operational controls, or the ability to obtain them;

(f) Production, construction, and/or technical equipment and facilities, or the ability to obtain them;

(g) Qualification and eligibility to receive an award under applicable laws and regulations.

Notwithstanding the evaluation methodology outlined in this SIR, an Offeror must also be found responsible by the CO prior to the award of any resultant contract. The Offeror must submit the following information:

1. Sufficient information to demonstrate the financial capability to fund and perform a contract of this size and duration. This includes:

a. A Dun and Bradstreet Comprehensive Insight report, not more than six (6) months old;

b. Proof of existing Line(s) of Credit of at least $100,000 from a U.S. Banking Institution; and

c. Financial Statements that demonstrate the firm’s annual revenue for the last three (3) completed company fiscal years. Audited Financial Statements are preferred, but not required.

2. A description of all current or pending legal action(s) under Federal Government contracts within the past three (3) years in excess of $5M, claims, equitable adjustments, pending or ongoing cure notices, Terminations for Convenience, and/or Terminations for Default.

3. Identify if any member on your team has any active exclusions in System for Award Management (SAM) due to being debarred, suspended, proposed for debarment, or otherwise declared ineligible from receiving Federal contracts, certain subcontracts, and certain Federal assistance and benefits within the last three (3) years. Describe the circumstances surrounding the company/individual being placed on the list.

L.11 SOURCE SELECTION PROCESS

Offerors must ensure compliance with all requests for information contained within Section L of this SIR. The conduct of the evaluation; the framework of the evaluation process, evaluation factors and evaluation criteria, and their relative importance may be found in Section M of this SIR. The FAA intends to issue one Screening Information Request (SIR) that requests specific information from each Offeror and provides the evaluation criteria to be used by the FAA. In addition, the SIR contains a model contract (SIR Sections A-J) that has been prepared and provided electronically. Each Offeror submitting a proposal must review the SIR and return a firm offer to perform the contract, as well as agree to all terms and conditions contained in the model contract, should that Offeror be selected for contract award. During the source selection process, evaluation teams will evaluate each Offeror’s proposal, using information submitted to the FAA, presented in written form by each Offeror, or in the case of past performance, obtained from outside references and other points of contact.

SCHEDULE

The following represents the projected procurement schedule; however, it is for planning purposes only and is subject to change.

Final Sir Release : 11/02/2020 Questions to FAA Due: 11/09/2020 Responses to Questions: 11/20/2020 Proposals Due: 01/08/2021 Contract Award: 03/01/2021

L.12 PROPOSAL FORMAT AND SUBMISSION INSTRUCTIONS

L.12.1 Proposal Presentation

a. Proposals must be complete and conform to the instructions in this section; incomplete proposals or proposals which contain significant deviations may result in the exclusion of such proposals from further consideration. General statements that the Offeror understands the requirements of the work to be performed or simple rephrasing or restating of the FAA’s requirements will not be considered adequate and may result in lower evaluation scores or may be cause for rejection of the proposal.

All proposals will be screened initially for completeness, accuracy, and timeliness. A proposal that does not meet all three initial screening criteria may be excluded from the competition. It is the Offeror’s responsibility to ensure the completeness of the proposal.

Any data that may contain trade secrets, copyright data, and/or financial information which the Offeror or proposed subcontractors do not want disclosed for any purpose other than the evaluation of the proposal must be marked in accordance with AMS 3.2.2.3-16, “Restricting, Disclosing and Using Data (July 2004).”

Offerors’ responses to this solicitation must be submitted in three (3) volumes as follows Page limitations for each proposal are noted. If both sides of a page contain material, it will be counted as two pages. Cover pages, tables of contents, lists of figures and tables, glossary, and any section tabs will not be evaluated and will not be included as part of the page count.

Offerors are cautioned that proposal information in excess of page limitations will NOT be considered during the evaluation process.

Volume Volume Title Page Limit

I Technical and Management Approach

Factor 1 – Organizational Experience

Sub-factor 1.1 - Experience 20 pages

Sub-factor 1.2 - Audit Report Samples No Limit

Factor 2 – Past Performance No Limit

Factor 3 – Business and Management Approach

Sub-factor 3.1 - Management Plan 20 pages

Sub-factor 3.2 - Key Personnel No Limit

Sub-factor 3.3 - Conflict of Interest Mitigation Plan No Limit

II Price Proposal No page limit

III Other Documents No Limit

NOTE: The following will not be included in the 20 page limit:

a) Any transmittal letter, table of content or acronym pages;

b) Peer Review submissions;

c) Audit Report Samples;

d) Conflict of Interest Mitigation plans

b. Number of Copies and Format – Offerors must submit:

• One (1) electronic copy of Volume I, Technical and Management Proposal

• One (1) electronic copy of Volume II, Price Proposal. Part 1 of the Price Proposal must be in Excel and must display formulas. It must not be set to reflect values only.

• One (1) electronic copy of Volume III, Offer and Other Documents

There must only be one proposal volume contained in each electronic file. The individual e-mail messages through which the proposal is submitted must be less than 10 MB. As such, Offerors are permitted to submit their proposal via multiple e-mails if necessary due to the size constraints. Offerors must not password protect or compress (e.g., “zip”) any submitted files.

Electronic files must be saved in Microsoft Office Suite 2016 format; however, it is acceptable if audit report work samples are in PDF format. No other version of Microsoft

Office is acceptable. Electronic proposal files must adhere to the following file naming convention:

“Offeror Name_CAS_Proposal_Volume #_Volume Name” Example: ABC Company_CAS Proposal_Volume I_Technical and Management Approach

c. Indexing - Tab indexing must be used to identify all proposal sections and parts. Each volume must be organized such that an extensive search of the proposal is not necessary for its review.

Information not in its appropriate section and not appropriately referenced may be assumed to have been omitted.

d. Page Size, Font, Spacing and Page Numbering - Page size must be 8-1/2 by 11 inches. Pages must be consecutively numbered. Offerors must ensure that their proposals (re: print size) are easily readable. The font must not be less than 12-point Times New Roman with single line spacing. Graphics and tables are encouraged only to the point that they provide substantive information directly applicable to the purposes of the solicitation's proposal and its evaluation.

Offerors must NOT use chart/tables/graphics to subvert the page limit. With respect to going over the page limit, Offerors are cautioned that during review and evaluation process, the Contracting Officer may make a determination concerning a proposal's format and/or content that excludes it from further consideration. Each page must have adequate margins on each side (at least one/half inch) of the page and at least 1” at the top and bottom margin space. Header/footer information (which does not include any information to be evaluated) may be included in the 1” margin space.

L.12.2 Time, Date, Place, and Submission of Proposals

a. Electronic ADDRESS - Proposals must be submitted to the Contracting Officer at the following email address:

ATTN: Kelly Chappelle, AAQ-410 Contracting Officer Kelly.chappelle@faa.gov

b. Questions - Any questions or clarification concerning any aspect of the SIR must be prepared in writing and submitted to the Contracting Officer. Questions must make reference to the applicable section of the SIR. Offerors questions and the responses by the Government may form the basis of an amendment to the SIR.

During the period from issuance of the SIR through receipt of the Offeror's proposals, questions must be submitted to the Contracting Officer in writing not later than 2:00 p.m. ET November 9, 2020. Questions must be sent electronically via e-mail to the following e-mail address: kelly.chappelle@faa.gov. TELEPHONE QUESTIONS

WILL NOT BE ACCEPTED.

c. Time and Date - Proposals must be received by the Contracting Officer at the above email address no later than 2:00 pm ET on January 8, 2021.

d. Proposal Submission - When proposals are submitted, the Offeror assumes the full responsibility for ensuring that the offer is received with all required submissions by the noted proposal submission date and time. Please note that there are no provisions for acceptance of late offers.

Any submission received after 2:00 pm ET will not be considered, unless the conditions under clause 3.2.2.3-14, Late Submissions, Modifications, and Withdrawals of Submittals, apply.

THIS IS A SCREENING INFORMATION REQUEST. NO FORMAL OPENING

OF PROPOSALS WILL OCCUR, AND RESULTS WILL NOT BE AVAILABLE

BY TELEPHONE. UNSUCCESSFUL OFFERORS WILL BE NOTIFIED BY

LETTER.

e. Signed Originals - The electronic copy of the proposal must have a valid electronic signature or include a .pdf signature page

f. Submit Legally Binding Documentation – This SIR constitutes a formal document for which an award may be made without communications. Offerors are instructed to comply with all terms and conditions of this SIR in the preparation of their proposals.

Oral explanations or instructions given to Offerors before signing applicable legal instruments will not be binding.

g. Alternate Proposals - Alternate proposals will not be considered.

L.13 VOLUME I - TECHNICAL AND MANAGEMENT APPROACH PROPOSAL

CONTENT

Volume I must exclude any reference to the pricing aspects of the offer. The Volume I Proposal must include information/documentation in sufficient detail to clearly identify the Offeror’s overall qualifications, experience and abilities and be subdivided into the following factors:

(1) Factor 1: Organizational Experience

SubFactor 1.1: Experience:

(a) Submit a narrative describing the company's experience in the services provided under this solicitation and a brief history of the organization’s activities contributing to the mailto:eugene.kimbrough@faa.gov development of expertise and capabilities related to this requirement. Provide the organization's number of years of experience in providing the type of professional services described in Section C of this solicitation. Your company must have performed, for a minimum of two (2) years, verifiable audit experience for a Federal Government entity, specifically for audits of commercial entities/organizations.

(b) Demonstrate the experience of the Offeror and/or proposed team, including subcontractors, on projects of the same or similar nature to that described in the Statement of Work for this SIR. Provide a representative list of contracts completed or currently being performed within the past five (5) years similar in scope of work to the work be done under this SIR. For each contract include the following information:

(1) Title

(2) Location

(3) Award and Completion dates

(4) Contract Dollar Value

(5) Contract Work Description/Scope of work

(6) Type/Nature and percentages of work directly executed by the Offeror vs.

subcontracted work

(7) Special work requirements or constraints - any relevant information that reflects on the Offeror’s ability to meet performance periods and/or requirements

(8) Client names, business address, phone numbers, and reference contact

(9) The Offeror must complete a minimum of two (2), “Organizational Experience

Information” forms, Attachment J-1 herein, in response to this factor. All sections must be completed and all data must be accurate, current, and complete. All projects submitted must have been underway or completed within the last five (5) years. If the Offeror does not have prior prime contracts to cite, then the Offeror may cite instances in which it has served as a first-tier subcontractor.

(c) Copy of the most recent External Peer Review. If proposed subcontractors are CPA firms, also provide copies of their most recent external peer review.

SubFactor 1.2: Audit Work Samples:

(a) The Offeror must provide two (2) Work Samples, with audit descriptions. Specifically, copies of:

(1) An Incurred Cost Audit Report, and

(2) Either a Forward Pricing Rate Submission Audit Report, or

(3) A Pre or Post‐Award Accounting System Audit Report.

(i) Note: The Work Samples must be for audits of commercial organizations/entities and not for audits of non-profit organizations or educational institutions. Grant type audits such as those covered under OMB Circulars A-122 and A-133 are not satisfactory for this purpose. The audit work samples must be from the Prime Offeror.

(ii) The name and address of the audited entity may be redacted, but no other information will be redacted as to allow the Government to assess the accuracy and quality of the work. An audit report that is overly redacted may be rejected as noncompliant.

(iii) DCAA report format is preferred but not required so long as the report is clear and work complies with GAGAS (Generally Accepted Government Auditing Standards).

The reports are expected to comply with DCAA’s audit requirements.

(iv) The work samples must have been completed within the last five (5) years.

(v) Each Audit Work Sample submitted must include the following customer reference information:

(A) Government Customer/Client Name

(B) Audit Name

(C) Customer Point of Contact for Project

(D) POC's phone number and email

(E) Audit duration (include months/years)

(F) Total cost at completion of the audit resulting in each submitted report

(vi) As applicable, each audit description must include a narrative account of the work performed that addresses the following elements:

(A) Demonstration of compliance with any applicable laws, regulations, Executive

Orders, OMB Circulars and professional standards, and

(B) Project schedule (major milestones, tasks, deliverables), including explanation of any delays

(2) Factor 2: Past Performance

Past performance should demonstrate the Offeror’s track record of delivering quality products/services, timeliness of performance, satisfied customers, and cost and schedule control procedures. Offerors are to provide a minimum of two and a maximum of four Past Performance Survey forms, Attachment J-2, to clients for contracts currently being performed or that have been completed within the last five (5) years, that are the most relevant to work required under this SIR. These MUST include the clients associated with the Audit Work Sample reports submitted under sub-factor 1.2 of the proposals. The Offeror must include a correct Government and/or industry point of contact, phone number, and email address. If the submitted audit reports are from a subcontractor, then the past performance questionnaires must address subcontractor performance. However, the prime contractor will still need to submit past performance surveys related to its prime performance. The number of surveys submitted applies to each contractor (individually).

Completed past performance questionnaires must be submitted directly to the Government by the Offeror's past performance customers by the proposal due date. Offerors are cautioned that failure to submit completed past performance questionnaires from customers associated with the Audit Work Samples submitted under Factor 1, SubFactor 1.2 may result in elimination of the Offeror from further award consideration. Each of the Offeror’s references must complete the questionnaire and e-mail the document directly to:

ATTN: Kelly Chappelle, AAQ-410

Contracting Officer E-mail address: kelly.chappelle@faa,gov

The completed questionnaires must be received by the FAA no later than the due date for the reception of proposals. Each Offeror is responsible for any follow-up required ensuring timely submission of completed questionnaires.

The Government may conduct follow up communications and/or verifications with any of the people identified in the Past performance Questionnaire Records and/or the clients identified under Factor 1, SubFactor 1.1 for Organizational Experience. The information contained in the past performance questionnaires will be considered sensitive and will not be released to Offerors.

(3) Factor 3: Business and Management Approach

SubFactor 3.1: Management Plan:

This item describes the Offeror’s approach in providing an overall quality management team as presented in the company’s overall structure and in the management plan. Describe the Offeror’s management approach and the capabilities of the managerial team to manage and maintain efficient levels of staffing throughout the contract performance period, and to successfully manage performance. The Offeror must provide evidence of sufficient planning to show that work will be accomplished as required and on schedule, utilizing all available resources. Discuss manpower presently in house or the ability to acquire the type and kinds of personnel proposed. Discuss teaming and/or the use of subcontractors. If subcontractors are expected to be used, they must be proposed, and if proposed, the same data required of the prime is required of the team member/subcontractor. Describe the Offeror’s approach to interfacing with FAA management to successfully accomplish and manage contracts and subcontracts (if applicable), including methods to ensure support personnel affiliation with either the prime or the subcontractor is transparent to the team and contract management. Describe the Offeror’s organizational and quality review controls to assure that the work/requirements completed are of a high quality requiring minimal correction. For the purposes of describing your Management Plan approach, assume three (3) audits/projects in the base year with an estimated six (6) month turnaround time for audits of incurred cost claims and shorter periods for other efforts. The nature of the work necessarily involves periods of varying levels of effort. The Offeror must provide a narrative specific, detailed and complete enough to clearly and fully demonstrate that they understand the requirement(s) and inherent problems associated with the requirement(s).

mailto:eugene.kimbrough@faa,gov

SubFactor 3.2: Key Personnel and Resumes

The Offeror must provide resumes for the following key personnel and a resume for a prospective Senior Auditor to demonstrate labor category qualifications in accordance with “Labor Category Qualifications”, identified in Attachment J-1.

• Project Manager

• Supervisory Auditor

Each resume must include the following:

• Key Personnel category

• Employee name

• Position held

• Years employed

• Description of duties including specific experience relevant to the work to be performed under this SIR

• Education and degrees received

All resumes must be accompanied by a signed certification that the information contained in the resume is correct and accurate (including signature of the proposed individual and have an accompanying signed letter of intent if not currently employed by the Offeror).

SubFactor 3.3: Organizational Conflict of Interest Mitigation Plan:

The Offeror must submit a plan that addresses any Organizational Conflict of Interest (OCI) and how the Offeror intends to mitigate any actual or perceived or potential conflicts of interest if no current OCI exists. In order to ensure that there are no conflicts of interest, violations of privacy, or intentional/accidental release of proprietary information, this plan should meet or exceed the standards of the FAA AMS Guidance Section T3.1.7.

Identify any actual or potential Organizational Conflicts of Interest with potential auditees listed in Attachment J-4.

Note: The list of potential auditees is not all-inclusive and subject to change throughout the period of contract performance.

L.14 VOLUME II – PRICE PROPOSAL

a) Pricing data must not be included with any other Volume and, if included within other volumes, the information will be discarded and excluded from the evaluation. The pricing instructions are applicable to the prime contractor and all subcontractors. Proposed subcontractors may submit cost volumes directly to the Contracting Officer, following these same instructions. If a subcontractor submits directly to the CO, it must identify the Prime Offeror the subcontract offer relates to on each copy of the proposal submitted. The subcontractor proposals must be submitted in accordance with the instructions outlined in

Section L.12.2.

b) The Government anticipates that adequate price competition will exist so Offerors are not required to submit certified cost or pricing data with their proposals. The Government anticipates that the data required by this SIR will be adequate for its price evaluation; however the Government reserves the right to request information other than certified cost and pricing data, if it is determined necessary to ensure a fair and reasonable price.

L.14.1 PRICE VOLUME CONTENT

The Offeror must provide the following information on the first page of the Offeror’s pricing proposal:

1) Solicitation number;

2) Name and address of Offeror, CAGE code(s) and DUNS Number(s);

3) Total offered price (fully burdened rates times FAA-provided hours, plus NTE amounts provided for CR CLINs)

4) Name, address, telephone and email address of the Government cognizant contract audit office for the prime and each subcontractor, if available.

5) Name, address, telephone and email address of the Government cognizant contract administration office for the prime and each subcontractor, if available.

L.14.2 Price Proposal Bid Model

a) Offerors must complete all applicable worksheets in SIR Attachment J-5, Price Model. Each Offeror’s completed Price Model must be submitted to the FAA in a format compatible with Microsoft Excel 2016. The submitted Price Model must not be read-only, must not contain any locked cells, must have cells set to formulas, not values, and must not be password-protected, in whole or in part. Each Offeror’s Price Model must comply with these requirements for the Offeror to be eligible for award. The FAA reserves the right to reject proposals that do not comply with these requirements.

b) The Offeror must propose a single fully burdened ceiling labor rate for each labor category inclusive of all contract periods, utilizing the labor category descriptions within Attachment J-Y, Labor Category Descriptions. The fully-burdened labor rates include all direct labor and indirect costs applicable to that direct labor (such as fringe benefits, overhead, cost of money, if applicable, and G&A), and profit.

L.14.3 Price Proposal Narrative

a) The Offeror and subcontractors must provide a narrative that addresses the following areas:

• Rationale used for development of the proposed Labor Rates. Offerors must clearly explain the rationale and methodologies used to buildup and develop the rates, including blended rates, if applicable. The fully burdened rates must be traceable to the rationale and methodology described.

• Discuss the application and rationale of escalation rates, if proposed.

• Identify all proposed indirect rates, to include allocation bases, and describe the company’s accounting practices for application of the rates. In addition, Offerors must identify and provide any indirect cost rate that would be applied to ODCs, materials and travel costs.

• Discuss Offerors’ and proposed subcontractors’ policy for uncompensated overtime

b) The Government reserves the right to request any additional data, supporting schedules, or substantiation which will facilitate the Government's evaluation of the proposal.

c) The Offeror must identify and support any exceptions or assumptions included in its proposal.

L.15 VOLUME III – OTHER DOCUMENTS

This includes administrative and financial data:

(1) Signed Standard Form Solicitation, Offer, and Award (SF-33) and, if applicable, any amendments to the SIR (SF-30). SF-33, blocks 13-18 must be completed by the Offeror. The representative who signs this form must be authorized to contractually bind the company making the offer.

(2) In the name and address block, the Offeror should supply the Dun and Bradstreet Universal Numbering System (DUNS) Identification Number applicable to that name and address. That numbering may be obtained from Dun and Bradstreet at 1-800- 234-3867. The DUNS number is distinct from the Federal Taxpayer Identification Number (TIN) system. The Offeror must make no stipulations on the SF-33 nor qualify the Price Proposal in any manner.

(3) Exceptions: The Offeror must state explicitly whether or not any exceptions are taken to the terms of the solicitation. If exceptions are taken, the Offeror must list each exception, and provide the rationale for each exception. Each exception must be specifically related to a specific paragraph/section of the SIR.

(4) Part IV, Section K, Representation, Certifications, and Other Statement of Offerors- Signed. Offerors are responsible for submitting complete and accurate information.

(5) Part IV, Section K, Business Declaration Form-Signed and completed in its entirety.

(6) Any applicable fill-in clauses in the SIR.

(7) Responsibility Determination Documentation: Notwithstanding the evaluation methodology outlined in this SIR, an Offeror must also be found to be responsible by the Contracting Officer in accordance with section M.5, Responsibility Determination, of this SIR

(a) Provide copies of the Offeror’s last three (3) years of financial statements. If audited, these financial statements must include the auditor’s report and all notes.

(b) Also provide copies of lines of credit and amounts available, as well as copies of any Corporate or other Financial Guarantees that would apply to this effort.

Do not submit tax returns. Provide an explanation for any negative financial information disclosed, including negative equity or income.

L.16 NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE (NAICS)

and SMALL BUSINESS SIZE STANDARD

The NAIC for this acquisition is 541211 – Offices of Certified Public Accountants. The small business size standard under the above NAIC is $22 million in annual average gross revenue of the concern over the last three years.

L.17 DISPOSITION of UNSUCCESSFUL PROPOSALS

Proposals from unsuccessful Offerors will not be returned. The original proposal will be retained in the solicitation file and the remaining copies will be destroyed.

L.18 ATTACHMENTS

When preparing their Technical Proposal, each offeror must address the specified Technical Factors using the following forms (or copies thereof) attached:

J.1 Organizational Experience Form J.2 Past Performance Survey J.3 Labor Category Qualifications J.4 List of Potential Audit Vendors

L.19 EQUAL ACCESS to INFORMATION Any information concerning the SIR given to any Offeror will be promptly furnished to all other Offerors. If the information is necessary in submitting proposals, or if the lack of it would be prejudicial to any other Offeror, the information will be furnished as an amendment to the SIR.

L.20 PROPOSAL REVISIONS

The FAA reserves the right to make contract award selection based on initial proposal submissions. However, if requested by the FAA, proposal revisions are limited to those revisions required to address FAA communications and specific changes depicted in a SIR amendment.

In response to FAA communications, Offerors are instructed to limit revisions to their proposals to the pertinent proposal section and the subject of the communications. If change pages are required, the Offeror must not exceed the total page count listed for the original proposal, as set forth herein.

In the response to a SIR amendment, instructions will be issued with the amendment regarding any effect to total page count of the proposals affected. Any information provided by the Offeror outside the scope of the communication item, discussion item, or the SIR amendment will not be used in the evaluation.

The FAA may correct administrative errors, such as mathematical errors or inaccurate cross references. In this event, the FAA will notify the Offeror of the change and may afford the Offeror an opportunity to submit an updated proposal.

A revision resulting from the FAA’s request, as described above, that is received after the time and date specified in the request, may not be considered unless the late receipt is attributable to mishandling by the FAA.

L.21 NOTIFICATION of INTENT to WITHDRAW PROPOSAL Offerors are instructed that proposals may be withdrawn by written notice received by the FAA at any time before selection or in-person, by the Offeror, or by an authorized representative if the representative’s identity is made known and the representative signs a receipt for the proposal before award. Proposals may not be withdrawn by facsimile or electronic mail.

L.22 NON-FAA PERSONNEL PARTICIPATION

Offerors are hereby notified that the FAA may utilize contractor support personnel, serving as evaluators or as advisors to FAA evaluation personnel during the evaluation phase of this acquisition. Evaluators or advisors may be used to review written technical responses, written management plans submitted and any other information provided by the Offeror, or other government or non-government personnel, pertaining to an Offeror’s capabilities. Risks deemed inherent with any Offeror may also be reviewed by support contractor personnel, as well as any cost proposals or any other written or oral information provided in response to the final SIR. All such personnel and their corporations have signed, or will sign before the evaluation process begins, Non-Disclosure and Conflict of Interest statements. Please note that the ultimate responsibility for source selection remains fully with the FAA.

The FAA anticipates that the following companies may participate as advisors or evaluators:

N/A

L.23 OFFEROR STATEMENTS

Offerors are cautioned as to the veracity of statements, promises or offers made during any written portion of the evaluation. The FAA reserves the right to contractually invoke any statements, promises, or offers of any kind made during the evaluation process through the creation of one or more Section H clauses in order to bind the Offeror to any specific representation made to the FAA.

L.24 DEBRIEFING of UNSUCCESSFUL OFFERORS

Successful or unsuccessful Offerors may request a debriefing by providing a written request to the CO within 3 working days of contract award. Debriefing must be conducted only after completion of source selection activities and award of contract.

Debriefings are conducted with the goal of identifying to unsuccessful Offerors areas where changes can be made to improve future source selection participation. To that end, source selection debriefing will be conducted with only one Offeror at a time. The debriefing will be confined to discussion of the Offeror’s proposal only. A point-by-point comparison with other Offerors’ proposals will not be made. The debriefing will neither discuss nor reveal the relative merits, nor will it reveal the evaluation.

During and after completion of debrief, time will be provided for the Offeror to ask oral or written questions. Every effort will be made to answer all questions at the debriefing or as soon as feasible.

L.25 DISCREPANCIES

If an Offeror believes that these instructions contain an error, omission, or are otherwise unsound, the Offeror must immediately notify the CO in writing with supporting rationale. If discrepancies are not noted prior to proposal submission, it must be determined that there are no discrepancies. In addition, the Offeror must submit all exceptions and deviations to the SIR immediately to the Contracting Officer in writing with supporting rationale, unless otherwise noted.

End Section L

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