2020 Safety Shoe STATEMENT OF WORK.pdf

STATEMENT OF WORK

1.0 SCOPE OF WORK: The safety shoe mobile will arrive at DLA Distribution Center San Joaquin, CA., 25600 S. Chrisman Rd, WHSE 16, North Tracy, CA 95376 once a month during the hours of 0900 to 1630 (9:00 A.M. – 4:30 P.M.).

1.1 The government allowance for safety shoes is $140.00 per employee per year for regular safety shoes and $190.00 for metatarsal guard shoes. In order for an employee to obtain safety shoes from the shoe mobile, they must present to the sales representative a DLA DISTRIBUTION J7 / FORM 1019 completed and signed by their supervisor.

1.2 An electronic copy (pdf) of all completed Form 1019s will be provided by the contractor to the Distribution San Joaquin Government Point of Contact (POC), via email, following each service date, but no later than five days after. The Form 1019s shall indicate supervisory approval; identify the employee, specifics associated with the shoe issued/purchased, sales representative information and employee’s signature. The POC for this contract is Jesus Lopez (209) 839-5070, jesus.lopez@dla.mil

1.3 The contractor shall invoice the government for the actual price of the safety footwear issued/purchased up to the above identified maximum government subsidies. All charges above the subsidy maximums will be paid by the employee to the contracting sales representative at the time of sale.

1.4 Approximately 1000 employees per year qualify for safety shoes, this contract will service all DLA Distribution Center San Joaquin, CA. employees.

1.5 If a specific style of safety footwear selected by an employee is not immediately available, the contractor will notify the POC, via email, and either bring the shoes during the next site visit or mail the pair of shoes to:

DLA Distribution Center San Joaquin, CA.

25600 S. Chrisman Rd, Base Supply, Whse. 29-5

Tracy, CA 95376

Attention: (Employee’s Name)

1.6 This contract will be in place for a one-year period plus an option year. The Period of performance is April, 04, 2020 to April 04, 2022.

1.7 Contractors must be able to accept payment in Wide Area Work Flow.

2.0 SAFETY AND HEALTH REGULATIONS: Contractor shall comply with Defense Logistics Agency Instruction (DLAI) 6055.1, Occupational Safety and Health Program, Distribution Center Safety and Occupational Health Program, Fire Prevention and Protection and all applicable NFPA Standards. Copies may be obtained from Safety Officer or Fire Chief.

3.0 ACCIDENT REPORTING: Mishaps involving contractor employees shall be reported to Depot Safety Office and Contracting Officer’s Point of Contact (POC) immediately. Contractor shall make a written accident report IAW DLAI 6055.1, using Mishap Report, DLA Form 1591. Report will be given to POC within five (5) working days after the date of accident occurrence.

4.0 DESIGNATED CONTRACTING OFFICERS POINT OF CONTACT (POC): A POC will be designated prior to award to be responsible for monitoring progress and overall technical management of this order and should be contacted regarding questions or problems of a technical nature. In no event, however, will any understanding or agreement, modification, or other matter deviating from terms of this order between contractor and any person other than the Contracting Officer be effective or binding upon the Government, unless formalized by proper contractual documents executed by Contracting Officer prior to completion of this order. On matters that pertain to the order terms, contractor will contact the Contracting Officer POC, Jesus Lopez, (209) 839-5070, jesus.lopez@dla.mil.

5.0 REQUIREMENTS:

5.1 The safety shoe mobile will come on site to DLA Distribution Center San Joaquin, CA. once a month during the hours of 0900 to 1630 (9:00 A.M – 4:30 P.M.). No service dates will be scheduled on Federal holidays. The Government may reschedule dates of service or may add a second service date to accommodate new hire personnel or due to an emergency, by providing advance notice, via email, to the contractor a minimum of five (5) business days prior to the desired date. Business days are defined as Monday – Friday. If the shoe mobile is unavailable on the requested date, the contractor will notify the POC, via email, as soon as possible, but no less than three (3) business days prior to the requested date to schedule an alternate date.

5.2 A copy of DLA Distribution J7 / Form 1019 for each sale will be provided to the Government POC. Required information shall include the date of issuance/purchase, supervisor’s name and signature, employee's name, identification (ID) number, email address, shoe style, size, metatarsal guard (if applicable) and sales price. Additionally, at time of sale, the sales representative must apply their name, signature and email address; then the employee sign their name acknowledging receipt of the shoes.

5.3 The contractor will invoice the Government for the actual price of the safety footwear issued/purchased up to the amount of the maximum government subsidies for regular safety shoes and metatarsal guard shoes. Additionally, the contract does not cover the purchase of insoles, shoe laces or other comfort items. Cost of these items is the responsibility of the employee. Payment for any dollar amount above the maximum subsidies and/or for comfort items are the responsibility of the employee to pay. Payment by the employee to the contractor will be either in the form of cash or personal credit/debit.

5.4 Emails containing the DLA Distribution J7 / Form 1019 (invoices) shall include the date of service and contract number. Invoices will be emailed to the POC on a monthly basis.

6.0 TRAFFIC AND SECURITY REQUIREMENTS: Persons employed in the performance of this order shall be subject to Security Regulations of the appropriate facility. These regulations pertain to the following subjects.

a. Traffic laws and regulations (Rules of the road)

b. Vehicle registration requirements

c. Personnel entrance requirements

d. Observation of “For Official Use Only” operations and associated restriction on discussing and writing about these operations.

6.1 To register with Security, each prime contractor/supervisor/employee must have in their possession.

a. A valid state driver’s license

b. A valid vehicle registration

c. Proof of valid vehicle insurance

7.0 CONTRACTOR VISITOR BADGES: Visiting passes/badges will be issued to contractor personnel responsible for performing service on DLA Distribution Center San Joaquin, CA. Contractor shall provide the security office with a list of all personnel performing work on the installation during the contract performance period.