2020 Hurricane Guide.doc

STATE OF S.C. PRINTING SPECIFICATION SHEET

The S.C. Government Printing Services Manual (1-1-98) shall be made a part of all Printing Procurement by reference.

MARK THE BOXES AND FILL IN THE BLANKS THAT ARE APPLICABLE. FORMCHECKBOX

SEE ATTACHED SPECIFICATIONS.

VENDOR

AUTHORIZED SIGNATURE

DESCRIPTION:

Hurricane Newspaper Insert

AGENCY:

Office of the Adjutant General - EMD

AGENCY CONTACT:

Derrec Becker

PHONE NUMBER:

(803) 737-8500 QUANTITY (per issue):

313,661 ISSUES (per year):

FLAT SIZE:

33.5"x 21.75"

FOLDED SIZE:

8.375"x 10.875"

PAGES:

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PLUS COVER

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SELF COVER

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OTHER:

No cover. Sheet-fed press preferred.

STOCK:

Text:

60#, House Offset, White Other:

Cover:

Other:

INK:

Text -

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Color

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Color

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Color

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Color Process

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Color

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Color

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Other:

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Bleeds (No.Full Bleeds)

Covers 1 & 4 -

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Color

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Color

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Color

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Color Process

(Front & Back)

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Color

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Color

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Other:

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Bleeds (No. )

Covers 2 & 3 -

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Color

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Color

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Color

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Color Process

(Inside front Inside Back)

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Color

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Color

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Other:

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Bleeds (No. )

MECHANICAL: Composition and Layout provided by -

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Printer

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Agency

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Camera Ready

Negatives Furnished

Other:

MEDIA:

Electronic Transmission -

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Modem

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E-mail

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Other:

Media Format -

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IBM Comp.

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Macintosh

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Other:

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File Copied to Media

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File Printed to Media

Media Type-

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3.5” Floppy

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44/88/200/270 Syquest

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EZ 135 Syquest

3.5” Magneto Optical

5.25” Magneto Optical

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5.25” Compact Disk

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Iomega ZIP

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Iomega Jazz

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Other:

Layout Program -

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Quark Express (Vers. #

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PageMaker (Vers. #

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Other:

Illustrator CS5 ** Graphics Program -

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Illustrator (Vers. #

CS5)

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Freehand (Vers. #

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PhotoShop (Vers. #

CS5)

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Other:

Typefaces provided by -

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Vendor

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Agency Typeface Brand:

Fonts used:

Provided

Color Separating by -

Vendor

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Agency Color Trapping by -

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Vendor

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Agency

PRINTER:

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PostScript

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PCL

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Other:

Imaging Resolution Required -

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600 dpi

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1200 dpi

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2400 dpi

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Other:

B&W SCANS:

Line Screen Required:

Scan Resolution Required:

Size:

(No. ) Size:

(No. )

FOUR-COLOR SCANS/

Line Screen Required:

Scan Resolution Required:

SEPARATIONS:

Provided by:

Printer

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Agency

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Min. size(No.

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½ Page (No.

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Full Page (No.

Agency will provide

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Transparency

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Print

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Art

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Other:

Type of proof:

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Match Print

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Dye Sublimation

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Other

PROOFS:

Laser (Sets

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Page (Sets

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Blueline (Sets 1)

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Color Proof, Press check

FOLDING:

Yes

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No

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Type left to right, top to bottom, left to right . SAMPLE OF RECENT EDITION AVAILABLE UPON REQUEST

SPECIAL APPLICATIONS:

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Die Cut

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Scoring

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Perforations (No )

BINDING:

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Saddle Stitch

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Perfect Bind

Side Staple

3 Hole Drill

Collated

Plastic Bind (Color

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Wire Bind

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PACKAGING:

Boxed 250 per box

Wrapped per pkg.

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Shrink Wrapped per pkg.

COPY READY DATE:

APRIL 17, 2020 DELIVERY DATE REQUIRED:

(See attached.) NOTE *. THE SCOPE OF THIS WORK INCLUDES THE COST OF PRINTING, THE COST OF DELIVERY(including any special arrangements) FROM THE PRINTER TO SCEMD, DMV OFFICES, WELCOME CENTERS, WALGREENS STORES, INDIVIDUAL PUBLICATIONS, AND COST OF INSERTION/DISTRIBUTION BY THE INDIVIDUAL NEWSPAPERS TO THE PUBLIC THROUGH BOTH HOME DELIVERY AND RACK SALES. *Total job print count is 313,661 pieces. NOT LATER THAN MAY 1, 2020, some 25,000 copies will be delivered to SCEMD, 2779 Fish Hatchery Road, West Columbia, SC, 29172. The remaining 288,661 pieces will require delivery NOT LATER THAN MAY 15, 2020, as follows: 9,500 (500 per location) to the 19 Department of Motor Vehicle offices listed below; 9,000 (1,000 per location) to the 9 Welcome Centers listed below, 14,750 to 10 Walgreens stores listed below (various quantities per location) and varying quantities as stipulated below to 15 newspapers with appropriate support forms and insertion orders and after appropriate coordination. Those papers, their expected circulations on their distribution dates, and their dates of distribution to the public are listed below. A contact list for delivery addresses and telephone numbers for publication insertion rates or other information is attached under "Additional Information." The vendor to whom this contract is awarded will insure the accuracy of delivery site information, which is subject to change by the newspapers.

Publication Circulation Day Paper Will Insert South Strand News (Georgetown) 19,300 Thursday, May 21, 2020 County Chronicle (Georgetown) 8,100 Thursday, May 21, 2020 The Dillon Herald 7,482

Thursday, May 21, 2020 Beaufort Gazette (Beaufort, SC) 4,900 Sunday, May 24, 2020 Charleston Post & Courier (Charleston, SC) 53,000 Sunday, May 24, 2020 The State (Columbia, SC) 41,000 Sunday, May 24, 2020 Island Packet (Hilton Head/Bluffton) 14,500 Sunday, May 24, 2020 Item (Sumter) 10,000 Sunday, May 24, 2020 Morning News (Florence) 14,597 Sunday, May 24, 2020 Sun News (Myrtle Beach) 16,183 Sunday, May 24, 2020 Times & Democrat (Orangeburg) 5,500 Sunday, May 24, 2020 Pee Dee Weekly (Florence, SC) 40,941 Wednesday, May 27, 2020 Bluffton Today (Bluffton) 11,640 Wednesday, May 27, 2020 Jasper County Sun Times 4,068 Wednesday, May 27, 2020 Georgetown Times 4,200 Wednesday, May 27, 2020

TOTAL: 255,411

(Plus 9,500 to be delivered to the 19 DMV offices listed below at 500 per location:)

Bamberg DMV Office # 05

341 Lacy Street

Bamberg, SC 29003

Beaufort DMV Office # 07

28 Munch Drive

Beaufort, SC 29906

Bluffton DMV Office # 58

15 Sheridon Park

Bluffton, SC 29910

Charleston DMV Office # 10

3790 Leeds Avenue

North Charleston, SC 29405

Charleston DMV Office # 60

946 Orleans Road Charleston, SC 29407 Conway DMV Office # 26

4103 Highway 701 North

Conway, SC 29526

Dillon DMV Office # 17

1705 Highway 301 South

Dillon, SC 29536-1705

East Cooper DMV Office # 65

1189 Sweetgrass Basket Parkway

Suite 500

Mt. Pleasant, SC 29466-7400

Florence DMV Office # 21

3102 E. Palmetto Street

Florence, SC 29506

Georgetown DMV Office # 22

214 Ridge Street

Georgetown, SC 29440

Hampton DMV Office # 25

Rt 1 Box 321

Varnville, SC 29944

Kingstree DMV Office # 45

785 Eastland Avenue

Kingstree, SC 29556

Ladson DMV Office # 81

135 Wimberly Drive

Ladson, SC 29456

Lake City DMV Office # 54

728 S. Ron McNair Boulevard

Lake City, SC 29560

Marion DMV Office # 34

2757 East Highway 76

Mullins, SC 29574

Moncks Corner DMVOffice # 08

445 Highway 52 North, STE 98

Moncks Corner, SC 29461

Myrtle Beach DMV Office # 94

1200 21st Avenue North

Myrtle Beach, SC 29577

North Myrtle Beach DMV Office # 74

107 Highway 57 North

Little River, SC 29566

St. George DMV Office # 18

5315 East Jim Bilton Boulevard

St. George, SC 29477 (Plus 9,000 For delivery to the 9 Welcome Centers listed below at 1,000 per location:)

US 17 SC Welcome Center

SC/NC Border

2121 Highway 17

Little River, SC 29566

Shelby Boulineau, Manager

843-249-1111

I-20 East SC Welcome Center

SC/GA Border

Interstate I-20

North Augusta, SC 29841

Andrea Wright, Manager

803-279-6756

I-26 East SC Welcome Center

SC/NC Border

200 Interstate 26 Eastbound

Landrum, SC 29356

Rhonda Eldridge, Manager

864-457-2228

I-77 South SC Welcome Center

SC/NC Border

89 I-77 South

Fort Mill, SC 29708

Katherine Totherow, Manager

803-548-2880

I-85 North SC Welcome Center

SC/GA Border

100 Welcome Center Place

Fair Play, SC 29643

Dawn Duncan, Manager

864-972-3731

I-85 South SC Welcome Center

SC/NC Border

100 Highway I-85 South

Blacksburg, SC 29702

Marielena Petruska, Manager

864-839-6742

I-95 North SC Welcome Center

SC/GA Border

4968 Jasper Highway

Hardeeville, SC 29927

Devonte Genwright, Manager

843-784-3275

I-95 South SC Welcome Center

SC/NC Border

195 Mile Marker I-95

Hamer, SC 29547-7256

Larry Willard, Manager

843-774-4711

I-95 South SC Welcome Center

Southbound I-95

Mile Marker 99 at Santee

Santee, SC 29142 Sandra Middleton, Manager

803-854-2442

(Plus 14,750 For delivery to the 8 Walgreens Stores listed below at the specified quantities:)

750 Copies

WALGREENS

c/o Sondra Hansford

107 Westpark Blvd, Suite 120

Columbia, SC 29210

803-772-4809

2000 Copies

WALGREENS

c/o Brian Keimach 107 Westpark Blvd, Suite 120 Columbia, SC 29210 803-772-4809 2000 Copies

WALGREENS

c/o Juan Marie Steynberg 107 Westpark Blvd, Suite 120 Columbia, SC 29210 803-772-4809 2000 Copies Walgreens c/o Jayme Rock 9001 Two Notch Rd Columbia, SC 29223 803-772-4809 2000 Copies

Walgreens c/o Lenore Landrum 1601 Church Street Conway, SC 29526 803-772-4809 2000 copies

Wallgreens c/o Ryan Bear 138 Okatie Center Blvd S Okatie, SC 29909 803-772-4809 2000 copies

Wallgreens c/o Desmond Garner 389 Johnnie Dodds Blvd Mt. Pleasant, SC 29464 803-772-4809 2000 copies

Wallgreens c/o Anthony Lee 1101 Woodridge Center Drive Charlotte, NC 38125 803-772-4809 (Plus 25,000 For delivery to SCEMD )

TOTAL PRINT JOB 313,661

Inside Delivery

YES. (No dock, truck must have lift gate)

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ALL COPY, PROOFS,ETC. MUST BE PICKED UP AND DELIVERED IN PERSON BY CONTRACTOR REPRESENTATIVE WHO IS KNOWLEDGEABLE AND CAPABLE OF DISCUSSING THE CONTRACT

COST SCHEDULE

Printing Specifications

Total Cost For Job/Issue

Delivery Date

Vendor

Authorized Signature

Optional costs will be used to adjust the cost for changes to specifications. All items marked must be filled out or bid may be rejected for being non-responsive.

Cost per for additional quantities at pressrun

Cost per for less quantities at pressrun

Cost per reprint in lots of within one year of award

Cost per signature to:

Add 2 page signature

Delete 2 page signature

Add 4 page signature

Delete 4 page signature

Add 8 page signature

Delete 8 page signature

Add 16 page signature

Delete 16 page signature

Cost per page for negative and re-stripping

Cost for customer alteration:

Laser Proof $

Page/Blueline (per line)

Cost per B&W Scan:

Minimum

Half Page

Full Page

Cost per duotone:

Minimum

Half Page $

Full-Page

Cost per color separation:

Minimum

Half-Page $

Full-Page

Additional Information:

Sample copy of the most recent edition is available upon request.

* THE SCOPE OF THIS WORK INCLUDES THE COST OF PRINTING, THE COST OF DELIVERY FROM THE PRINTER TO SCEMD, 20 DMV OFFICES, 9 WELCOME CENTERS, AND THE INDIVIDUAL NEWSPAPERS (including any special delivery arrangements), AND THE COST OF DISTRIBUTION BY THE INDIVIDUAL NEWSPAPERS TO THE PUBLIC THROUGH BOTH HOME DELIVERY AND RACK SALES. All print proofs will be available to SCEMD during normal work hours, 8 a.m. to 5 p.m., Monday through Friday. The successful bidder also will coordinate with distribution newspapers to insure that surplus copies of the insert are held at the newspaper for a period of not less than one week after the scheduled distribution date so that local emergency managers can pick them up if so desired. A point of contact for pickup at each newspaper will be required. Press operations in South Carolina are preferred, although others will be considered, and cost-effectiveness is a priority. Cost of conveyance of one person round-trip from SCEMD to the press for the checking of a press proof should be included in the bid. The award of this project is contingent upon availability of funding.

Upon award of this contract, the vendor must immediately contact each of the following newspapers to book the insertions. A professional insertion order will be provided to each of the papers.

** SCEMD will provide layout to vendor in print-ready pdf format and/or other format if requested.

NEWSPAPER SHIPPING ADDRESSES/Contact Telephone Numbers (NOTE: Some shipping addresses apply to multiple publications.)

01. Beaufort Gazette - Island Packet (Hilton Head, Beaufort) c/o The State Media Company

1401 Shop Road

Columbia, SC 29201

Contact: Michelle Long, Sales Director Tel: (843) 706-8245, Monday - Thursday

Email: mlong@islandpacket.com

02. Bluffton Today c/o The Savannah Morning News

1375 Chatham Parkway Savannah, GA 31405 Contact: Katie Goodman Tel: (843) 815-0800 Extension 16 Email: katie.goodman@blufftontoday.com

03. Charleston Post And Courier

134 Columbus St.

Charleston, SC 29403-4800

Contact: Megan Buyer, National Account Executive Tel: (843) 937-5470 or -5463 Email:mbuyer@postandcourier.com

04. Florence Morning News-Pee Dee Weekly 1803 Otis Way

Florence, SC 29501

Contact: Vanessa Munn, National Accounts Coordinator Tel: (843) 317-7204 Email: vmunn@florencenews.com

05. Georgetown Times – South Strand News - County Chronicle c/o The Post & Courier 134 Columbus St.

Charleston, SC 29403-4800

Contact: Kevin Hardy, General Manager / Advertising Director

Office: 843-546-4148 ext 237

Fax: 843-545-8928 khardy@southstrandnews.com

06. Myrtle Beach Sun News c/o The State Media Company

1401 Shop Road

Columbia, SC 29201 Contact: John Daniels Tel: (704) 358-5389 Email: jwdaniels@charlotteobserver.com

07. Orangeburg Times And Democrat

1010 Broughton Street

Orangeburg, SC 29115

Contact: Missy Hutto, National Ad Manager

Tel: (803) 533-5504 mhutto@timesanddemocrat.com

08. Sumter Item c/o The Post & Courier

134 Columbus Street

Charleston, SC 29403 Contact: Kathy Stafford

(803) 774-1212 kathy@theitem.com

09. Columbia- The State Newspaper

The State Newspaper Distribution Center

1401 Shop Road

Columbia, SC 29201

Contact - Mary Karl Boepple

(803) 771-8696 mkboepple@thestate.com

10. Dillon Herald c/o Herald Printining and Graphics

1611 Highway 301 South

Dillon, SC 29536

Contact: Johnnie Daniels

(843) 230-4653 jd@thedillonherald.com

Alt Contact: Janette Spivey

(843) 774-9051