2020-87007_Chartiers_100%_Bid_Project_Manual.pdf

Chartiers Playground and Spray Park

Project No: 2020-87007

City of Pittsburgh Department of Public Works

Pittsburgh, PA

PROJECT MANUAL

November 30, 2021

Prepared by:

Studio Bryan Hanes

340 N. 12th Street Suite 415 Philadelphia, PA 19107

PROJECT TEAM

OWNER

Department of Public Works City of Pittsburgh 414 Grant St, Room 301 Pittsburgh, PA 15219 412.255.8852

LANDSCAPE ARCHITECT

Studio Bryan Hanes, LLC 340 N 12th St, Ste 415 Philadelphia, PA 19107 215.923.2858

CIVIL & STRUCTURAL ENGINEER

Common Ground Engineers 10500 Old Babcock Blvd Gibsonia, PA 15044 412.213.0898

SURVEYOR

Urban Terrain, LLC 4091 Saltsburg Rd, Suite H Murrysville, PA 15668 412.744.4520

CHARTIERS PLAYGROUND & SPRAY PARK STUDIO | BRYAN HANES

PROJECT NO. 2020-87007 FOR BID - NOVEMBER 30, 2021

000110 - 1 TABLE OF CONTENTS

Division 01 – General Requirements

00 01 10

01 10 00

01 22 00

01 29 00

01 31 00

01 32 00

01 33 00

01 35 00

01 37 00

01 40 00

01 50 00

01 56 39

01 57 13

01 60 00

01 73 00

01 77 00

01 78 39

Project Manual Cover

Project Team

Table of Contents

Summary of Work

Unit Prices

Payment Procedures

Project Management and

Coordination Construction Progress

Documentation Submittal Procedures

Change Order Procedures

Schedule of Values

Quality Requirements

Temporary Facilities and Controls

Temporary Tree and Plant Protection

Temporary Erosion Control Devices

Product Requirements

Execution

Closeout Procedures

Project Record Documents

Division 02 – Existing Conditions

02 41 13 Selective Site Demolition

Division 03 – Concrete

03 30 00 Cast-in-Place Concrete

Division 04 – Masonry

000110 - 2 TABLE OF CONTENTS

044110 Site Stone Assemblies

Division 12 – Furnishings

129300 Site Furnishings

Division 31 – Earthwork

312000 Earth Moving

312333 Trenching and Backfilling

315000 Excavation and Support

Division 32 – Exterior Improvements

321216 Asphalt Paving

321313 Concrete Paving

321816 Playground Protective Surfacing

329113 Soil Preparation and Mixes

329200 Lawns and Grasses

329300 Plants

Division 33 – Utilities

331000 Water Utilities

333100 Sanitary Sewerage Piping

334100 Storm Utility Drainage Piping

List of Drawings

CS-1 Cover Sheet

Existing Conditions Survey

L-050 Demolition Plan

C-100 Existing Sewer Plan

C-200 Erosion and Sediment Pollution Control Plan

C-201 Erosion and Sediment Pollution Control Notes

000110 - 3 TABLE OF CONTENTS

C-202 Erosion and Sediment Pollution Control Details

C-203 Erosion and Sediment Pollution Control Notes and Details

C-204 Erosion and Sediment Pollution Control Notes and Details

C-300 Site Water and Sewer Systems Plan

C-301 Site Water System Details

C-302 Site Water System Details

C-303 Site Sewerage System Details

L-050 Demolition Plan

L-100 Key Plan

L-110 Enlarged Site Plan

L-120 Enlarged Site Plan

L-130 Enlarged Site Plan

L-140 Splash Pad Enlargement

L-210 Enlarged Layout Plan

L-220 Enlarged Layout Plan

L-310 Enlarged Grading Plan

L-320 Enlarged Grading Plan

L-710 Site Details

L-720 Site Details: Play Equipment

L-730 Site Details: Spray Equipment

L-740 Site Details

L-800 Planting Plan and Details

PROJECT NO. 2020-87007 100% CONSTRUCTION DOCUMENTS – NOVEMBER 30, 2021

SUMMARY 011000 - 1

SECTION 011000

SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes:

1. Project information.

2. Work covered by Contract Documents.

3. Owner-furnished products.

4. Access to site.

5. Coordination with occupants.

6. Work restrictions.

B. Related Section:

1. Division 01 Section "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

1.3 PROJECT INFORMATION

A. Project Identification: Chartiers Playground and Spray Park, Project No. 2020-87007

1. Project Location: Chartiers Playground, 3793 Chartiers Ave., Pittsburgh, PA 15204.

B. Owner: Department of Public Works City of Pittsburgh 414 Grant Street, Room 301 Pittsburgh, PA 15219

C. Landscape Architect: Studio Bryan Hanes, LLC, 340 N. 12th St. Suite 415, Philadelphia, PA.

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of the Project is defined by the Contract Bid Documents dated 30 November, 2021, prepared by Studio Bryan Hanes, LLC, SUMMARY 011000 - 2

B. The Work of the Project consists of, but is not limited to:

1. General Construction – Base Bid

Including but not limited to: project coordination, permits, bonds, surveying, layout, staking, temporary fencing, removals, erosion and sedimentation control, stake-out of improvements, unclassified excavation, earthwork, grading, subgrade preparation and compaction, foundations, site walls, plumbing – water and sanitary, concrete paving, porous asphalt paving, curbs, concrete steps, benches, and seatwalls, boulder scrambles, handrails, picnic tables, grills, trash and recycling receptacles, signage, line striping, landscaping, planting, and seeding. All work on the drawings shall be included in the Base Bid unless noted on the drawings as an Alternate. Play equipment and safety surface are not included in this scope of work. Purchase of spray ground elements is not included in the base bid and will be furnished by the City. Contractor is responsible for installation of spray ground elements. See Section 012300 “Alternates” for descriptions of bid alternates.

Fees for City-issued permits are waived.

C. Contract Awards: If Contract(s) is/are awarded, it will be awarded by the Owner to a responsible Bidder on the basis of the lowest combined price of selected bids, if any. The Owner reserves the right to accept or reject any or all Bids, or any part of a Bid, and to waive informalities, and to award the Bid in the best interest of the Owner.

D. It is the intent of the Owner to award all selected Contracts to one Contractor. The City has the right to elect to construct work of other bids not awarded to the successful Contractor.

1.5 OWNER-FURNISHED PRODUCTS

A. Owner will furnish the following items and materials:

1. Sprayground equipment. (Contractor to install)

2. Playground equipment, safety surface, and signs will be furnished and installed by the City.

B. Contractor is responsible for:

1. Coordinating shipping and delivery dates of Owner-furnished items and materials.

2. Receiving, unloading, handling, and storing items.

3. Protecting items from damage until Contractor’s use.

4. Furnishing all equipment and labor necessary to incorporate all items and materials furnished by the Owner in the construction of the project.

5. Utilizing all items and materials furnished by the Owner in the construction of this project.

1.6 ACCESS TO SITE

A. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

SUMMARY 011000 - 3

B. Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Driveways, Walkways and Entrances: Keep driveways and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

1.7 COORDINATION WITH OCCUPANTS

A. Owner Limited Occupancy of Completed Areas of Construction: Owner reserves the right to occupy and to place and install equipment and other site amenities in completed portions of the Work, prior to Substantial Completion of the Work, provided such occupancy does not interfere with completion of the Work. Such placement of equipment and other items and limited occupancy shall not constitute acceptance of the total Work.

1. Landscape Architect will prepare a Certificate of Substantial Completion for each specific portion of the Work to be occupied prior to Owner acceptance of the completed Work.

2. On occupancy, Owner will assume responsibility for maintenance and custodial service for occupied portions of Work.

1.8 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work to working hours of 6 a.m. to 8 p.m., Monday through Saturday, except as otherwise indicated.

1. Loud work: Work involving jackhammers, concrete saws and other noisy equipment is limited to the hours of 8 a.m. to 6 p.m. Monday through Saturday.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Owner not less than two days in advance of proposed utility interruptions.

2. Obtain Owner's written permission before proceeding with utility interruptions.

D. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to neighbors with Owner.

1. Notify Owner not less than two days in advance of proposed disruptive operations.

SUMMARY 011000 - 4

2. Obtain Owner's written permission before proceeding with disruptive operations.

E. Controlled Substances: Use of tobacco products and other controlled substances on the Project site is not permitted.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

PROJECT NO. 2020-87007 FOR BID – NOVEMBER 30, 2021

UNIT PRICES 012200 - 1

SECTION 012200

UNIT PRICES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for unit prices.

B. Related Requirements:

1. Section 013500 "Change Order Procedures" for procedures for submitting and handling Change Orders.

1.3 DEFINITIONS

A. Unit price is the price, proposed by Bidders and stated on the Bid Form, per unit of measurement for Work which may be added or deducted from the Contract.

B. The Contract Documents specify similar Work to that described by Unit Prices. Unit Prices are to be provided independently of the price listed for Work included in the base bid.

1.4 PROCEDURES

A. Unit prices include all necessary material, plus cost for delivery, installation, insurance, applicable taxes, overhead, and profit.

B. Measurement: See individual Specification Sections for work that requires establishment of unit prices. Methods of measurement for unit prices are specified in those Sections.

C. Owner reserves the right to reject Contractor's measurement of work-in-place that involves use of established unit prices and to have this work measured, at Owner's expense, by an independent surveyor acceptable to Contractor.

D. Payment: Payment will be made per unit of measurement specified for each Unit Price item, complete and in place, or a portion thereof.

1. Work, material, or labor specified will not be duplicated in measurement or payment under other unit price items.

UNIT PRICES 012200 - 2

E. List of Unit Prices: A schedule of unit prices is included in Part 3. Specification Sections referenced in the schedule contain requirements for materials described under each unit price.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 SCHEDULE OF UNIT PRICES

A. Unit Price No. 1: Removal of unsatisfactory soil and replacement with satisfactory soil material.

1. Description: Unsatisfactory soil excavation and disposal off site and replacement with satisfactory fill material or engineered fill from off site, as required, according to Section 312000 "Earth Moving," and compacted to accommodate proposed surface material cross-section.

2. Unit of Measurement: Cubic yard of soil excavated, based on survey of volume removed.

B. Unit Price No. 2: Removal of unsatisfactory soil and replacement with PennDOT #4 stone.

1. Description: Includes unclassified excavation and disposal of unsuitable materials, installation of geotextile, replacement with PennDOT #4 stone, and compacted to accommodate proposed surface material cross-section.

2. Unit of Measurement: Cubic yard of over-excavation, based on survey of volume removed.

C. Unit Price No. 3: Rock excavation and replacement with satisfactory soil material.

1. Description: Classified rock excavation and disposal off site and replacement with satisfactory fill material or engineered fill from off site, as required, according to Section 312000 "Earth Moving."

2. Unit of Measurement: Cubic yard of rock excavated, based on survey of volume removed.

D. Unit Price No. 4: 3” Caliper Tree, balled and burlapped.

1. Description: Provide materials and installation of a 3” caliper balled and burlapped tree.

2. Unit of measurement: Each.

E. Unit Price No. 5: Bituminous Paving (Standard Duty)

1. Description: Provide materials and installation of Bituminous Paving (Standard Duty) in accordance with Contract Documents.

2. Unit of Measurement: Square Yard of Standard-Duty Bituminous Paving

F. Unit Price No. 6: Concrete Paving – 4” Thick

1. Description: Provide materials and installation of Concrete Paving, 4” thick, in accordance with the Contract Documents.

2. Unit of Measurement: Square Yard of 4” Thick Concrete Paving

G. Unit Price No. 7: Roadway Pavement Restoration – Asphalt

1. Description: Provide materials and installation of Roadway Pavement Restoration –

Asphalt in accordance with the Contract Documents.

2. Unit of Measurement: Square Yard of Roadway Pavement Restoration – Asphalt.

UNIT PRICES 012200 - 3

H. Unit Price No. 8: Line Striping

1. Description: Provide materials and installation of 4” painted Line Striping in accordance with the Contract Documents.

2. Use of Measurement: Linear Feet of Line Striping.

I. Unit Price No. 9: Concrete Curb – 7” Reveal

1. Description: Provide materials and installation of Concrete Curb with 7” Reveal in accordance with the Contract Documents.

2. Unit of Measurement: Linear Feet of Concrete Deep Curb – 7” Reveal.

J. Unit Price No. 10: Site-Salvaged Boulders – Small

1. Description: Relocation and installation of Site-Salvaged Boulders up to 8 cubic feet in size in accordance with the Contract Documents.

2. Unit of Measurement: Each.

K. Unit Price No. 11: Site-Salvaged Boulders – Medium

1. Description: Relocation and installation of Site-Salvaged Boulders between 8 cubic feet and 14 cubic feet in size in accordance with the Contract Documents.

2. Unit of Measurement: Each.

L. Unit Price No. 12: Site-Salvaged Boulders – Large

1. Description: Relocation and installation of Site-Salvaged Boulders between 14 cubic feet and 27 cubic feet in size in accordance with the Contract Documents.

2. Unit of Measurement: Each.

M. Unit Price No. 13: Owner-Supplied Sign Installation

1. Description: Provide and install post and footer and install Owner-supplied sign in accordance with the Contract Documents.

2. Unit of Measurement: Each.

END OF SECTION 012200

PAYMENT PROCEDURES 012900 - 1

SECTION 012900

PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Requirements:

1. Section 012200 "Unit Prices" for administrative requirements governing the use of unit prices.

2. Section 013500 "Change Order Procedures" for administrative procedures for handling changes to the Contract.

3. Section 013200 "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of the Contractor's construction schedule.

4. Schedule of Values in included in Section 01 37 00.

5. Closeout Procedures is included in Section 01 77 00.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor's construction schedule.

PAYMENT PROCEDURES 012900 - 2

2. Submit the schedule of values to Landscape Architect at earliest possible date, but no later than 10 days before the date scheduled for submittal of initial Applications for Payment.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Owner name and address.

c. Name of Landscape Architect.

d. Landscape Architect's project number.

e. Contractor's name and address.

f. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with Project Manual table of contents. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

a. Include separate line items under Contractor and principal subcontracts for Project closeout requirements in an amount totaling five percent of the Contract Sum and subcontract amount.

4. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

5. Provide a separate line item in the schedule of values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If required, include evidence of insurance.

6. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

7. Allowances: Provide a separate line item in the schedule of values for each allowance.

Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity. Use information indicated in the Contract Documents to determine quantities.

8. Purchase Contracts: Provide a separate line item in the schedule of values for each purchase contract. Show line-item value of purchase contract. Indicate owner payments or deposits, if any, and balance to be paid by Contractor.

9. Each item in the schedule of values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

PAYMENT PROCEDURES 012900 - 3

10. Schedule Updating: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Landscape Architect and paid for by Owner.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: Submit Application for Payment to Landscape Architect by the 3rd of the month. The period covered by each Application for Payment is one month, ending on the last day of the month.

1. Submit draft copy of Application for Payment seven days prior to due date for review by Architect.

C. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 as form for Applications for Payment.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Landscape Architect will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under Owner-requested project acceleration.

E. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

PAYMENT PROCEDURES 012900 - 4

a. Value of materials previously stored and remaining stored as of date of previous Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

F. Transmittal: Submit three signed and notarized original copies of each Application for Payment to Landscape Architect by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

G. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Waiver Forms: Submit executed waivers of lien on forms acceptable to Owner.

H. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Products list (preliminary if not final).

5. Schedule of unit prices.

6. Submittal schedule (preliminary if not final).

7. List of Contractor's staff assignments.

8. List of Contractor's principal consultants.

9. Copies of building permits.

10. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

11. Initial progress report.

12. Report of preconstruction conference.

13. Certificates of insurance and insurance policies.

14. Performance and payment bonds.

15. Data needed to acquire Owner's insurance.

I. Application for Payment at Substantial Completion: After Architect issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

PAYMENT PROCEDURES 012900 - 5

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

J. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims."

5. AIA Document G706A, "Contractor's Affidavit of Release of Liens."

6. AIA Document G707, "Consent of Surety to Final Payment."

7. Evidence that claims have been settled.

8. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

9. Final liquidated damages settlement statement.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012900

PROJECT MANAGEMENT AND COORDINATION 013100 - 1

SECTION 013100

PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. Requests for Information (RFIs).

4. Project Web site.

5. Project meetings.

B. Related Requirements:

1. Section 013200 "Construction Progress Documentation" for preparing and submitting

Contractor's construction schedule.

2. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Section 017700 "Closeout Procedures" for coordinating closeout of the Contract.

1.3 DEFINITIONS

A. RFI: Request from Owner. Landscape Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entities performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

PROJECT MANAGEMENT AND COORDINATION 013100 - 2

B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site.

Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in temporary field office.

2. Provide list as PDF.

3. Keep list current at all times.

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

1.6 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

PROJECT MANAGEMENT AND COORDINATION 013100 - 3

1. Landscape Architect will return RFIs submitted to Architect by other entities controlled by Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Landscape Architect.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Software-generated form with substantially the same content as indicated above, acceptable to Landscape Architect.

1. Attachments shall be electronic files in Adobe Acrobat PDF format.

D. Landscape Architect's Action: Landscape Architect will review each RFI, determine action required, and respond. Allow 7 working days for Landscape Architect's response for each RFI.

RFIs received by Landscape Architect after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Landscape Architect's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Landscape Architect's action may include a request for additional information, in which case Architect's time for response will date from time of receipt of additional information.

3. Landscape Architect's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Section 012600 "Contract Modification Procedures."

PROJECT MANAGEMENT AND COORDINATION 013100 - 4

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Landscape Architect in writing within 10 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly. Use CSI Log Form 13.2B or use software log with not less than the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Landscape Architect.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date Landscape Architect's response was received.

F. On receipt of Landscape Architect's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Landscape Architect within seven days if Contractor disagrees with response.

1. Identification of related Minor Change in the Work, Construction Change Directive, and Proposal Request, as appropriate.

2. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate.

1.7 PROJECT WEB SITE

A. Provide, administer, and use Project Web site for purposes of hosting and managing project communication and documentation until Final Completion. The platform for the Project Web site shall be Pro-Core, in coordination with the Owner. Project Web site shall include the following functions:

1. Project directory.

2. Project correspondence.

3. Meeting minutes.

4. Contract modifications forms and logs.

5. RFI forms and logs.

6. Task and issue management.

7. Photo documentation.

8. Schedule and calendar management.

9. Submittals forms and logs.

10. Payment application forms.

11. Drawing and specification document hosting, viewing, and updating.

12. Online document collaboration.

13. Reminder and tracking functions.

14. Archiving functions.

PROJECT MANAGEMENT AND COORDINATION 013100 - 5

1.8 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Landscape Architect, within three days of the meeting.

B. Preconstruction Conference: Schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and Landscape Architect, but no later than 15 days after execution of the Agreement.

1. Conduct the conference to review responsibilities and personnel assignments.

2. Attendees: Authorized representatives of Owner, Landscape Architect, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Lines of communications.

f. Procedures for processing field decisions and Change Orders.

g. Procedures for RFIs.

h. Procedures for testing and inspecting.

i. Procedures for processing Applications for Payment.

j. Distribution of the Contract Documents.

k. Submittal procedures.

l. Preparation of record documents.

m. Work restrictions.

n. Working hours.

o. Owner's occupancy requirements.

p. Responsibility for temporary facilities and controls.

q. Procedures for disruptions and shutdowns.

r. Construction waste management and recycling.

s. Parking availability.

t. Office, work, and storage areas.

u. Equipment deliveries and priorities.

v. First aid.

w. Security.

x. Progress cleaning.

PROJECT MANAGEMENT AND COORDINATION 013100 - 6

4. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

C. Project Closeout Conference: Schedule and conduct a project closeout conference, at a time convenient to Owner and Landscape Architect, but no later than 15 days prior to the scheduled date of Substantial Completion.

1. Conduct the conference to review requirements and responsibilities related to Project closeout.

2. Attendees: Authorized representatives of Owner, Landscape Architect, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the meeting. Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Preparation of record documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Submittal of written warranties.

d. Requirements for preparing operations and maintenance data.

e. Requirements for delivery of material samples, attic stock, and spare parts.

f. Requirements for demonstration and training.

g. Preparation of Contractor's punch list.

h. Procedures for processing Applications for Payment at Substantial Completion and for final payment.

i. Submittal procedures.

j. Coordination of separate contracts.

k. Owner's partial occupancy requirements.

l. Installation of Owner's furniture, fixtures, and equipment.

m. Responsibility for removing temporary facilities and controls.

4. Minutes: Entity conducting meeting will record and distribute meeting minutes.

D. Progress Meetings: Conduct progress meetings at biweekly intervals.

1. Coordinate dates of meetings with preparation of payment requests.

2. Attendees: In addition to representatives of Owner and Landscape Architect, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do

PROJECT MANAGEMENT AND COORDINATION 013100 - 7

so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Progress cleaning.

10) Quality and work standards.

11) Status of correction of deficient items.

12) Field observations.

13) Status of RFIs.

14) Status of proposal requests.

15) Pending changes.

16) Status of Change Orders.

17) Pending claims and disputes.

18) Documentation of information for payment requests.

4. Minutes: Entity responsible for conducting the meeting will record and distribute the meeting minutes to each party present and to parties requiring information.

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 013100

CONSTRUCTION PROGRESS DOCUMENTATION 013200 - 1

SECTION 013200

CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Startup construction schedule.

2. Contractor's construction schedule.

3. Construction schedule updating reports.

4. Daily construction reports.

5. Material location reports.

6. Site condition reports.

7. Special reports.

B. Related Requirements:

1. Section 013300 "Submittal Procedures" for submitting schedules and reports.

2. Section 014000 "Quality Requirements" for submitting a schedule of tests and inspections.

1.3 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical Activity: An activity on the critical path that must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. Cost Loading: The allocation of the schedule of values for the completion of an activity as scheduled. The sum of costs for all activities must equal the total Contract Sum unless otherwise approved by Architect.

C. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations determine when activities can be performed and the critical path of Project.

CONSTRUCTION PROGRESS DOCUMENTATION 013200 - 2

D. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

E. Event: The starting or ending point of an activity.

F. Float: The measure of leeway in starting and completing an activity.

1. Float time is not for the exclusive use or benefit of either Owner or Contractor, but is a jointly owned, expiring Project resource available to both parties as needed to meet schedule milestones and Contract completion date.

2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the successor activity.

3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned Project completion date.

G. Resource Loading: The allocation of manpower and equipment necessary for the completion of an activity as scheduled.

1.4 INFORMATIONAL SUBMITTALS

A. Format for Submittals: Submit required submittals in the following format:

1. Working electronic copy of schedule file, where indicated.

2. PDF electronic file.

B. Startup construction schedule.

1. Approval of cost-loaded, startup construction schedule will not constitute approval of schedule of values for cost-loaded activities.

C. Startup Network Diagram: Of size required to display entire network for entire construction period. Show logic ties for activities.

D. Contractor's Construction Schedule: Initial schedule, of size required to display entire schedule for entire construction period.

1. Submit a working electronic copy of schedule, using software indicated, and labeled to comply with requirements for submittals. Include type of schedule (initial or updated) and date on label.

E. CPM Reports: Concurrent with CPM schedule, submit each of the following reports. Format for each activity in reports shall contain activity number, activity description, cost and resource loading, original duration, remaining duration, early start date, early finish date, late start date, late finish date, and total float in calendar days.

1. Activity Report: List of all activities sorted by activity number and then early start date, or actual start date if known.

2. Logic Report: List of preceding and succeeding activities for all activities, sorted in ascending order by activity number and then early start date, or actual start date if known.

CONSTRUCTION PROGRESS DOCUMENTATION 013200 - 3

3. Total Float Report: List of all activities sorted in ascending order of total float.

4. Earnings Report: Compilation of Contractor's total earnings from the Notice to Proceed until most recent Application for Payment.

F. Construction Schedule Updating Reports: Submit with Applications for Payment.

G. Daily Construction Reports: Submit at biweekly intervals.

H. Material Location Reports: Submit at biweekly intervals.

I. Site Condition Reports: Submit at time of discovery of differing conditions.

J. Special Reports: Submit at time of unusual event.

K. Qualification Data: For scheduling consultant.

1.5 QUALITY ASSURANCE

A. Prescheduling Conference: Conduct conference at Project site to comply with requirements in Section 013100 "Project Management and Coordination." Review methods and procedures related to the preliminary construction schedule and Contractor's construction schedule, including, but not limited to, the following:

1. Review software limitations and content and format for reports.

2. Verify availability of qualified personnel needed to develop and update schedule.

3. Discuss constraints, including phasing, work stages, interim milestones and partial Owner occupancy.

4. Review delivery dates for Owner-furnished products.

5. Review schedule for work of Owner's separate contracts.

6. Review submittal requirements and procedures.

7. Review time required for review of submittals and resubmittals.

8. Review requirements for tests and inspections by independent testing and inspecting agencies.

9. Review time required for Project closeout and Owner startup procedures.

10. Review and finalize list of construction activities to be included in schedule.

11. Review procedures for updating schedule.

1.6 COORDINATION

A. Coordinate Contractor's construction schedule with the schedule of values, submittal schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from entities involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

CONSTRUCTION PROGRESS DOCUMENTATION 013200 - 4

PART 2 - PRODUCTS

2.1 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Time Frame: Extend schedule from date established for commencement of the Work to date of final completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

B. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion, and final completion.

C. Cost Correlation: Superimpose a cost correlation timeline, indicating planned and actual costs.

On the line, show planned and actual dollar volume of the Work performed as of planned and actual dates used for preparation of payment requests.

1. See Section 012900 "Payment Procedures" for cost reporting and payment procedures.

D. Upcoming Work Summary: Prepare summary report indicating activities scheduled to occur or commence prior to submittal of next schedule update. Summarize the following issues:

1. Unresolved issues.

2. Unanswered Requests for Information.

3. Rejected or unreturned submittals.

4. Notations on returned submittals.

5. Pending modifications affecting the Work and Contract Time.

E. Recovery Schedule: When periodic update indicates the Work is 14 or more calendar days behind the current approved schedule, submit a separate recovery schedule indicating means by which Contractor intends to regain compliance with the schedule. Indicate changes to working hours, working days, crew sizes, and equipment required to achieve compliance, and date by which recovery will be accomplished.

F. Computer Scheduling Software: Prepare schedules using current version of a program that has been developed specifically to manage construction schedules.

2.2 STARTUP CONSTRUCTION SCHEDULE

A. Bar-Chart Schedule: Submit startup, horizontal, bar-chart-type construction schedule within seven days of date established for commencement of the Work.

B. Preparation: Indicate each significant construction activity separately. Identify first workday of each week with a continuous vertical line. Outline significant construction activities for first 90 days of construction. Include skeleton diagram for the remainder of the Work and a cash requirement prediction based on indicated activities.

CONSTRUCTION PROGRESS DOCUMENTATION 013200 - 5

2.3 REPORTS

A. Daily Construction Reports: Prepare a daily construction report recording the following information concerning events at Project site:

1. List of subcontractors at Project site.

2. List of separate contractors at…