2020-403-RFQ.pdf

State of Washington

DEPARTMENT OF ENTERPRISE SERVICES

FACILITY PROFESSIONAL SERVICES

OLYMPIA, WA

NOTICE TO CONSULTANTS

REQUEST FOR QUALIFICATIONS

Submittal Due Date: October 22, 2024 prior to 2:00 pm PT

Commissioning Services Required for Project No. 2020-403: WSH-New Forensic Hospital:

Commissioning for, the Department of Social and Health Services (DSHS), at Western State Hospital (WSH) in Lakewood, WA.

Description of Facility

Established in 1871, WSH is a state psychiatric hospital serving adults from Western Washington counties. Located in Lakewood, the hospital provides evaluation and in-patient treatment for individuals with serious or long-term mental illness that have been referred to the hospital through the Managed Care Organizations, the civil court system, or the criminal justice system.

DSHS is the process of constructing a new 350-Bed Forensic Hospital on the grounds of WSH. The design of the building was recently completed. Construction is anticipated to start in early 2025 and complete in 2028.

Scope of Work

This Request for Qualifications is for the purpose of selecting a consultant for Commissioning Services for the WSH-New Forensic Hospital: Commissioning project located at WSH in Lakewood, WA. This scope of work includes commissioning services only.

The Department of Enterprise Services (DES) on behalf of DSHS has contracted architectural services with Hellmuth, Obata, Kassabaum, Inc. to design a New 350-Bed Forensic Hospital on the Western State Hospital campus in Lakewood, Washington. DES/DSHS contracted with Clark Construction as the General Contractor/Construction Manager (GC/CM) for this project.

The design of the New Forensic Hospital project was recently completed. Clark Construction is currently providing Preconstruction services and construction site work in preparation for the main construction contract.

The successful consultant will perform the commissioning process. The systems to be commissioned may include, but are not limited to;

● Building Envelope Systems

● Plumbing Systems

● HVAC Systems

● Electrical Systems

● Metering Systems

● Renewable Energy Systems

● Fire and Life Safety Systems

● Electronic Safety and Security Systems

● Refrigerant Systems

The successful consultant must demonstrate competences in meeting;

● LEED V4 BD+C,

● FGI Guidelines for Design and Construction of Hospitals (2018 Version)

● 2018 Washington State Energy Code, Commercial Provisions (WSECCP, Section C408)

Consultant will be required to check the systems periodically for one year after substantial completion.

The consultant will utilize the commissioning software selected by the GC/CM.

The preliminary Maximum Allowable Construction Cost (MACC) for this project is $700,000,000. This Project is funded for Design and partially funded for construction with the balance of construction funding anticipated in 2025-2027 biennium.

Project Goals

● Create a positive community impact by supporting people who need mental health care.

● Eliminate the backlog of patients in jails waiting for treatment.

● Use state-of-the-art architecture to improve the therapy model and directly enhance the healing of patients and support a new way to operate and deliver care.

● Deliver the project within budget by proactively identifying and mitigating financial challenges throughout the course of the project.

● Timely project delivery so that DSHS can open the New Forensic Hospital and start treating patients.

● Foster communication to build trust, teamwork, and create an environment where everyone wants to work together again.

● Achieve LEED Gold

● Achieve Net Zero Energy

● Minimize operational, maintenance, and energy costs of the new hospital

Submitting firms should have a strong background in the commissioning of medical facilities.

Project-Specific Information

Western State Hospital Campus Map Western State Hospital New Forensic Hospital Site Logistics Drawings The GC/CM Contract for project 20-403 can be found here: https://des.wa.gov/services/facilities-and-leasing-management/design-build-gccm-alternative-public-works-projects/gccm-project-selections

Anticipated Selection Schedule

RFQ Notice Issued October 1, 2024 Informational Meeting October 8, 2024 at 10:00 AM PT Statement of Qualifications (SOQ) Due See above date and time Short-listed firms selected and notified Week of October 28, 2024 Interview Period Week of November 12, 2024 Firm(s) Selected and Announced Week of November 12, 2024 Agreement(s) Executed Late November

Informational Meetings and Site Tours

An informational meeting and site tour will be held in-person for this project.

Date/Time Meeting Location October 8, 2024 at 10:00 am PT Building 10 on the Western State Hospital campus (see map).

A DES representative will meet at the main entrance to Building 10 on the east side of the building and provide access to the project site. Please refer to the attached campus map.

Firms who have previously not performed business with the state are encouraged to attend. Any information provided at the Informational Meeting will be posted on our Current Projects webpage (provided above) including a Q&A sheet from the meeting.

For directions for the pre-submittal informational meeting and site visit, please contact the DES project manager Aarón Martínez at aaron.martinez@dshs.wa.gov.

Addenda to this Notice

It is the responsibility of the interested firms to track and changes to this solicitation. Refer to the DES website any addenda to the published public notice and/or RFQ. (https://des.wa.gov/services/facilities-leasing/public-works-design-construction/architecture-engineering-design-consultants/current-projects-advertised-consultant-selection).

Submittal Maximum Page Count and Additional Content

SOQs must not exceed fifteen (15) single sided pages (total) of content using 8½ x 11 size sheets.

Provided informational content is not included, the following will not be counted against the maximum page count:

● Title and Back Cover Pages

● Section Dividers/Tabs

● Consultant Selection Contact Form

● Attachment 2 Federal SF330 (Part II only) Form

When 11”x 17” size sheets or fold outs are used, each side will be counted as two 8½ x 11 sheets.

A submitting firm may elect to include any other pertinent data it deems appropriate to address the selection criteria and assist the Selection Committee in evaluating the qualifications. Additional content must remain within the maximum page count.

Submittal Requirements

DES is accepting only electronic submittals. All electronic submittals must be uploaded and received no later than the date and time specified.

Format the Statement of Qualifications (SOQ) to meet the following requirements. SOQs that do not follow this format may impact final scoring:

● Title Page indicating: (not included in page count) o Project No. 2023-403: WSH-New Forensic Hospital: Commissioning o Department of Social and Health Services (DSHS) o Name of Firm o Date of Submission

● Cover Letter (not included in page count)

● Consultant Selection Contact Form (see description below) (not included in page count)

● Executive Summary

● Qualifications of Key Personnel

● Relevant Experience

● Past Performance

● Diverse Business Inclusion Strategies

● Federal SF330 (Part II only) Form (not included in page count)

The Consultant Selection Contact Form must identify the Designated Point of Contact, contact information, and address the Firm. Form must be situated behind a Title Cover or Cover Letter AND before any table of contents. Consultant Selection Contact Form may be found in the Consultant Selection Documents, located on our Current Advertised Projects for Consultant Selection Page.

Federal form SF330 (Part II only) may be found on our Current Advertised Projects for Consultant Selection Page.

How to submit the Statement of Qualifications (SOQ)

DES has created a secure access point for uploading your SOQ for this project:

https://wades.app.box.com/f/b2b57206a6ee45a8b0d86221a0a482d6.

This link will be active until the submittal deadline, at which point the upload access will be removed.

If you have trouble uploading or would like confirmation of your upload, please contact Ryan Grimes via email: ryan.grimes@des.wa.gov.

Failure to submit the SOQ by the specified date and time above will render the SOQ as non-responsive to this notice and rejected by DES for consideration. Failure to adhere to the submittal requirements may also render the SOQ as non-responsive to this notice and rejected by DES for consideration.

Supplemental RFQ Documents

The following forms/instructions are located on the DES Current Advertised Projects for Consultant Selection page in the RFQ Consultant Selection Documents section (https://des.wa.gov/services/facilities-leasing/public-works-design-construction/architecture-engineering-design-consultants/current-projects-advertised-consultant-selection):

● Consultant Selection Contact Form

● Federal Form SF330

● Diverse Business Inclusion Plan

Selection Process

The selection process will consist of two phases: Phase 1 SOQ Evaluation and Phase 2 Oral Interviews.

The firms submitting qualifications in Phase 1 will be scored and ranked using the Phase 1 evaluation criteria in this RFQ. The most qualified firms (Finalists) will be invited to Phase 2 Oral Interviews. The Finalists will be scored and ranked based on the Phase 2 evaluation criteria. The Finalist with the best Phase 2 rank will be chosen to begin negotiations to provide consultant services for this project. Note, Phase 1 and Phase 2 scores are NOT combined.

Phase 1: SOQ Evaluation (total 100 points)

Each SOQ received and deemed responsive to this notice will be reviewed and evaluated by a selection panel as determined by DES. This panel will review each SOQ for responsiveness and apply the following weighted selected criterion to determine a score for ranking:

Weighted evaluation criterion for the Phase 1

SOQ Evaluation will be used by the selection committee to score each top-rated firm as follows:

Qualifications of Key Personnel

Identify specific individuals and sub-consultants for key positions and show interrelationships and reporting hierarchy for your proposed team. Describe how each individual’s professional experiences are relevant and bring value to the project. Provide proposed percentage of time that the Owner intends to assign each individual or sub-firm to the Project.

45 points

Relevant Experience Discuss projects your firm has undertaken of similar scope, size and complexity within the past five to eight years. Describe attributes of past projects that have met goals similar to the Owner’s goals for this project.

Identify delivery methods for each project. Provide original project budget and actual completed costs along with current contact information for reference checking.

30 points

Past Performance Describe the approach the Proposer might utilize to achieve and maintain Owner’s project scope, schedule and budget. Describe and provide examples of how the proposer successfully developed Owner’s project scope while staying within the proposed budget. Discuss tools and methods for scheduling projects for both design and construction. Show how the interrelationship of successful management of scope, schedule, and budget creates successful projects.

25 points

Diverse Business Inclusion Strategies Describe strategies to increase opportunities for diverse business participation.

Not scored

Based on each score, each SOQ will be ranked, and a short-list of top-qualified firms will advance to Phase 2 Selection: Oral Interviews. DES reserves the right to determine the total number of top-qualified firms to advance to Phase 2 Selection.

Phase 2: Oral Interviews (total 100 points)

Top-qualified firms (highest ranked firms) will be invited to participate in Phase 2 of the selection. Oral Interviews on a specified date and time, and will be formatted in two periods:

Firm Presentation Period (Maximum: 30 Minutes) Question and Answer (Q&A) Period (Maximum: 20 minutes) Firm Closing Statements (Maximum: 5 Minutes)

In-Person Interview Considerations:

Advance access to the presentation room will not be provided, and any time necessary to set-up or break-down the presentation must occur and be part of the total interview time allotted. Each top-ranked firm must bring all necessary presentation equipment, materials and supplies (i.e. laptops, projectors, cables, easels, etc.) to fully support of their presentation. No additional time will be granted to set-up and tear-down the presentation. Each top-ranked firm must remain within the total period provided for the interview.

Weighted evaluation criterion for the Phase 2

Oral Interviews will be used by the selection committee to score each top-rated firm as follows:

Organization:

Management Plan Team Member Qualifications Capacity/Production Capabilities

30 points

Project Management:

Scope management Budgeting and Cost Control Project Scheduling

25 points

Project Approach:

Understanding of this project Challenges & Opportunities

25 points

Experience:

Relevant Past Projects (firm) Relevant Past Projects (key team members)

20 points

Diverse Business Inclusion Plan (written submittal) NOT scored

Additional Considerations for Selection

Diverse Business Inclusion Plan Requirements

This submittal is a Phase 2 mandatory requirement. It is not scored, however, failure to submit will result in a firm being deemed non-responsive.

Each top-ranked firm, including diverse businesses, will be required to submit DES’ Public Works Diverse Business Inclusion Plan form.

A complete Diverse Business Inclusion Plan will be submitted to the DES Project Manager no later than one (1) full business day prior to the scheduled interview date and time.

The Diverse Business Inclusion Plan must demonstrate in detail the specific strategies, approaches, and steps your firm will use in seeking to help meet or exceed the state’s aspirational diverse business participation goals. Achievement of the goals is encouraged.

Aspirational Goals The Governor’s Office’s aspirational goals for diverse business inclusion are:

10% Minority Owned Business certified by the Washington State Office of Minority and Women Business Enterprises

6%, Women Owned Business certified by the Washington State Office of Minority and Women Business Enterprises

5% Veteran Owned Business certified by the Washington State Department of Veterans Affairs

5% Washington Small Businesses self-identified in the Washington Electronic Business Solution https://www.des.wa.gov/services/contracting-purchasing/doing-business-state/webs-registration-search-tips (WEBS).

Following final selection, the successful firm and its subconsultants must register and create an account with the DES Diversity Compliance program (B2Gnow). B2Gnow is designed to streamline and automate reporting requirements.

Firms may contact the following resources to obtain information on certified and registered diverse business firms for the inclusion of potential diverse business subconsultants:

● The Office of Minority and Women’s Business Enterprises: 866.208.1064 or 360.664.9750 or www.omwbe.wa.gov,

● For small business information: Charles Wilson, Public Works Business Diversity Program Manager at the Washington State Department of Enterprise Services: 360.407.8455 or

360.999.7667 or charles.wilson@des.wa.gov

● The Department of Veterans’ Affairs: 360.725.2169 or 360.725.2200 or www.dva.wa.gov

Evaluation and Scoring Considerations

In evaluating each of the criteria, the Selection Committee will identify significant and minor strengths and weaknesses from the submissions. The Selection Committee will then use the following guidelines to evaluate the submissions for each Selection Criterion, based on the weighting assigned in the RFQ and any addenda. After initial scoring, the selection team will come to a consensus ranking of the Firms.

1. Definition of “strength” and “weakness”:

a. The term “strength” ultimately represents a benefit to the Project and is expected to increase the Firm’s ability to meet or exceed the Project Goals. A minor strength has a slight positive influence and a significant strength has a considerable positive influence on the Firm’s ability to exceed the Project Goals.

b. The term “weakness” detracts from the Firm’s ability to meet the Project Goals and may result in inefficient or ineffective performance. A minor weakness has a slight negative influence, and a significant weakness has a considerable negative influence on the Firm’s ability to exceed the Project Goals.

2. Scoring:

a. Excellent (81-100 percent of points available): The Evaluative Criteria demonstrates an approach that is considered to exceed the Project Goals and the RFQ requirements and provide a consistently outstanding level of quality. To be considered Excellent, it must be determined to have significant strengths and/or a number of minor strengths and few or no appreciable weaknesses.

b. Good (61-80 percent of available points): The Evaluative Criteria demonstrates an approach that is considered to meet the RFQ in a beneficial way (providing advantages, benefits, or added value to the Project) and offers quality. To be considered Good, it must be determined to have strengths and few, if any, significant weaknesses. Minor weaknesses are offset by strengths.

c. Fair (41-60 percent of available points): The Evaluative Criteria demonstrates an approach that contains minor and/or significant weaknesses and limited appreciable strengths.

d. Deficient (0-40 percent of available points): The Evaluative Criteria demonstrates an approach that contains significant weaknesses and no appreciable strengths.

e. Non-Responsive: Does not meet the Minimum Qualifications required for evaluation. In addition, the Owner, at its sole discretion, may reject any Evaluative Criteria deemed non-responsive to any of the requirements.

Other Information

The successful most-highly qualified firm will be expected to enter upon DES’ standard Engineering and Architectural Services Agreement which follow the State of Washington Conditions of the Agreement.

Level of effort and relative fees will be negotiated using the OFM Guidelines for Determining Architect/Engineer Fees for Public Works Building Projects following selection of the most-highly qualified firm.

The state reserves the right to continue with the consultant selected or has the option to conduct a new consultant selection process for future services for this project beyond those services advertised above.

The state also reserves the right to terminate negotiations with the successful most-highly qualified firm if mutual agreement is unachievable. The state may at its discretion enter into negotiations with the next highly qualified firm determined as a result of this selection process; or conduct a new selection process for the procurement of services necessary to complete this project.

All firms responding to this solicitation are encouraged to register in Washington’s Electronic Business Solution Application (WEBS) at: https://fortress.wa.gov/ga/webs/

All Statements of Qualifications and submittals shall become property of the State of Washington and are subject to public disclosure, at the conclusion of the selection process, according to the provisions of RCW 42.56 Public Records Act.

For questions specific to the project, please contact the Project Manager, Aarón Martínez, 360.529.7001, aaron.martinez@dshs.wa.gov.

For more information concerning this notice, please contact Ryan Grimes at 360.819.6937 or via email at: ryan.grimes@des.wa.gov.

NO FAXED, OR E-MAILED COPIES WILL BE ACCEPTED.