2019 TIP Office PEMS Funding Opportunity 5.7.19.pdf

U.S. Department of State

Notice of Funding Opportunity

Federal Awarding Agency: U.S. Department of State

Program Office: Office to Monitor and Combat Trafficking in Persons, International Programs Section

Funding Opportunity Title: Program to End Modern Slavery

Announcement Type: Notification of Funding Opportunity for

Program to End Modern Slavery (PEMS)

Funding Opportunity: SFOP0005808

Catalog of Federal Domestic

Assistance Number(s): 19.019

Deadline for Applications: June 21, 2019, 5:00 pm EDT

FULL TEXT OF NOTICE OF FUNDING OPPORTUNITY

A. PROGRAM DESCRIPTION

The Department of State Office to Monitor and Combat Trafficking in

Persons (TIP Office) announces an open competition for grant funding to support the Program to End Modern Slavery (PEMS). Applicants are invited to submit innovative proposals describing how they will advance transformational programs and projects that seek to achieve a measurable and substantial reduction of the prevalence of modern slavery in targeted populations in priority countries or jurisdictions.

Applicants shall develop a clear strategy that leverages funding awarded under this funding opportunity to attract other donor resources to reduce the prevalence of modern slavery— sex trafficking and forced labor. Such a strategy should complement and build upon existing anti-trafficking efforts, develop sustainable local capacity of governments and civil society, and incorporate survivor perspectives. The strategy should include robust monitoring, evaluation, and reporting; and demonstrate a plan for contributing data, analysis, lessons learned, and promising practices to global efforts to combat modern slavery.

Organizations eligible to apply include U.S.-based and foreign non-governmental organizations (NGOs), non-profits, for-profit organizations, and institutions of higher education. For-profit organizations are not permitted to generate profits from grant-funded activities. U.S. government agencies, foreign governments, and public international organizations (PIOs) are not eligible to apply.

Any applicant selected for funding under this funding opportunity shall develop an open and competitive process for awarding sub-awards to other organizations to implement specific projects to end modern slavery. A successful applicant shall not (1) directly implement projects funded under this funding opportunity, or (2) provide any funding to any organization for which there is a conflict of interest or the appearance of a conflict of interest.

Such a conflict of interest would arise if, for example, an employee, officer, or agent, or any immediate family member, has a financial or other interest in or a tangible personal benefit from an organization considered for a sub-award.

Proposals must be submitted via SAMS Domestic (https://mygrants.service-now.com/grants) by 5:00 p.m. Eastern Daylight Time (EDT) on June 21, 2019 to be eligible for consideration. To be competitive under this funding opportunity, applicants must be fully responsive to all directions in this document. All questions must be sent to

JTIPGrants@state.gov.

B. FEDERAL AWARD INFORMATION

The Trafficking Victims Protection Act of 2000 (22 USC 7101 et seq.), as amended (TVPA), established the TIP Office in the U.S. Department of

State. The TIP Office leads the United States’ global engagement on the fight against human trafficking and seeks partnerships with foreign governments, civil society organizations, and multilateral organizations to combat human trafficking through the “3P” paradigm: prosecuting traffickers, protecting trafficking victims, and preventing trafficking in persons.

https://mygrants.service-now.com/grants mailto:JTIPGrants@state.gov

The U.S. government defines “trafficking in persons” as:

Sex Trafficking – when a trafficker uses force, fraud, or coercion to compel a person to engage in a commercial sex act or when a trafficker causes a child who has not attained 18 years of age to engage in a commercial sex act.

Forced Labor – when a trafficker recruits, harbors, transports, provides, or obtains a person for labor or services by using force, fraud, or coercion.

Trafficking in persons does not require the movement of a person. Under the Trafficking Victims Protection Act (TVPA) and generally consistent with the UN Protocol to Prevent, Suppress and Punish Trafficking in

Persons (Palermo Protocol), individuals may be trafficking victims regardless of whether they once consented, they participated in unlawful acts their traffickers compelled them to commit, someone transported them into the exploitative situation, or they were simply born into a state of servitude. The TIP Office will not support projects that use alternate definitions of trafficking.

The TVPA requires that the Department of State submit to Congress an annual report assessing the efforts of governments to address trafficking in persons. The annual Trafficking in Persons (TIP) Report is the primary tool for the Department’s engagement with other governments on human trafficking and informs U.S. policy and assistance priorities to combat this crime. The 2018 Report is available at:

https://www.state.gov/j/tip/rls/tiprpt/2018/.

The TIP Office also manages foreign assistance programs to combat human trafficking. Information on U.S. government efforts to combat human trafficking is available at: http://www.state.gov/j/tip/response/index.htm, and a summary of international programs currently funded by the TIP Office is available at: http://www.state.gov/j/tip/intprog/index.htm.

This funding opportunity announces the beginning of an open and competitive process to award a grant or grants for transformational programs and projects that seek to achieve a measurable and substantial reduction in the prevalence of modern slavery in targeted populations in priority countries or regions. The award ceiling is up to $25 million and the award floor is $5,000,000. Applicants may submit one proposal.

https://www.state.gov/j/tip/rls/tiprpt/2018/ http://www.state.gov/j/tip/response/index.htm http://www.state.gov/j/tip/intprog/index.htm

Any funds awarded under this funding opportunity will be provided through a cooperative agreement, which would provide for substantial involvement between the TIP Office and the recipient during the award’s period of performance. Substantial involvement by the TIP Office in this award may include active participation or collaboration with the recipient in the implementation of the award; review and approval of one stage of work before another can begin; review and approval of all proposed sub awards or contracts; joint preparation or presentation of results with the recipient;

and/or involvement where the Department’s program office requires specific programmatic oversight over the award beyond normal monitoring. Prior to the TIP Office making a PEMS award to a prime recipient and upon making an award, the TIP Office may direct that an applicant to the Notice of

Funding Opportunity assume the role of a sub-awardee under another applicant to the Notice of Funding Opportunity. Other examples of substantial involvement by the TIP Office may include, but are not limited to, reviewing and approving project materials, training curricula, and evaluation plans produced by sub-recipients. Substantial involvement is in addition to routine monitoring that includes approval of key personnel, approval of the recipient’s budget and plan of work prior to award, standard oversight, monitoring, and administration of federal awards, and unanticipated actions to correct recipient performance or administrative deficiencies identified during the implementation of the award. Projects funded by resources leveraged from other donors are not subject to TIP

Office approval.

The TIP Office may fund activities in developed countries, but the use of foreign assistance funding to benefit a developed country requires additional review. The Department of State considers developed countries to be those designed as high income by the World Bank using the gross national income

(GNI) per capita (Atlas method). The current threshold for high-income countries (based on 2018 data) is a GNI per capita of $12,056 or more.

Data Sharing Recommendation: The TIP Office strongly encourages successful applicants to provide victim and survivor data collected from project(s) to the IOM Counter-Trafficking Data Collaborative (CTDC), which publishes harmonized data from counter-trafficking organizations around the world. The goal of the CTDC is to break down information-sharing barriers and equip the counter-trafficking community with up to date, reliable data on human trafficking. Bringing together global data in one platform will strengthen and empower local, national, and international http://data.worldbank.org/about/country-classifications/world-bank-atlas-method https://www.ctdatacollaborative.org/ institutions to eradicate crimes of trafficking and exploitation. No personally identifying information is transferred to or hosted by CTDC, and organizations are asked to anonymize victim data in accordance to the standards set by IOM CTDC.

C. ELIGIBILITY INFORMATION

1. ELIGIBLE APPLICANTS

Organizations eligible to apply include U.S.-based and foreign non-governmental organizations (NGOs), non-profit organizations, for-profit organizations, and institutions of higher education. For-profit organizations are not permitted to generate profits from activities funded under this funding opportunity. U.S. government agencies, foreign governments, and

PIOs are not eligible to apply. While foreign governments are not eligible to apply for awards under this funding opportunity, either as an applicant or as a sub-recipient, governments may be beneficiaries of programming, provided that funding does not pay salaries of government agency personnel and that such assistance is not restricted by U.S. law or policy. While PIOs are not eligible to apply to this funding opportunity, they will be eligible to apply for sub-awards through the process designed by the recipient of the funds.

Applicants for this funding opportunity may partner with other organizations in submitting proposal(s). All such applications must clearly identify the applicant, and the applicant may designate one or more partner organizations as sub-recipients. For the purposes of this funding opportunity, a partner organization is any organization that partners with the applicant to fulfill the administrative and managerial tasks required under this funding opportunity.

No partner organization shall subsequently apply for or receive sub-award funding from the applicant as an implementing organization. For the purposes of this funding opportunity, an implementing organization is any organization that receives sub-award funding from a successful applicant to implement anti-trafficking projects in the field. All mandatory terms and conditions for a successful applicant also apply to any sub-awards awarded, whether to a partner organization or to an implementing organization.

Organizations currently receiving funds from the TIP Office may apply for funding under this funding opportunity. The eligibility requirements for applying for funds under this funding opportunity do not restrict applicants from receiving other sources of funding from the U.S. government, including funding from other bureaus within the Department of State.

However, the applicant must identify related U.S. government programming.

2. COST SHARING OR MATCHING

prevalence of modern slavery in targeted populations. Applicants shall describe their strategy for securing leveraged funds when describing their

Technical Approach below. Award recipients should demonstrate how they will program other donor funding, whether through sub-awards or through other mechanisms. However, the TIP Office will also consider strategies that include cost-sharing, matching, and cost participation to support transformational programs and projects in the field. Such strategies will not be in lieu of a strategy that leverages a PEMS award to attract other donor resources.

D. APPLICATION INFORMATION

1. ADDRESS TO REQUEST APPLICATION PACKAGE

All proposals must be submitted via SAMS Domestic

(https://mygrants.service-now.com/grants) by 5:00p.m. Eastern Standard

Time (EST) on June 21, 2019. The TIP Office will NOT accept proposals or updated documents submitted by any other method, including email, fax, the postal system, delivery companies, couriers, or U.S. embassies.

Applicants may only submit one application.

Applicants are strongly encouraged to initiate electronic applications early in the application development process, and to submit before the due date or early on the due date. This will aid in addressing any problems with submissions prior to the application deadline. No exceptions will be made for organizations that have not completed the necessary steps to submit applications on SAMS Domestic (https://mygrants.service-now.com/grants).

Applications Submitted Through SAMS Domestic

Organizations using SAMS Domestic for the first time must register on the

SAMS Domestic site to create a New Applicant account as soon as possible.

This application step must be completed before an application can be submitted.

To register with SAMS Domestic, follow the “create an account” link and complete the “SAMS Domestic User Registration Request” application form.

Users will receive an email requesting account verification. This verification step must be completed before an application can be submitted.

Please contact JTIPGrants@state.gov after the account has been created to ensure the account is associated with the correct organization. Electronic applications submitted via SAMS Domestic must contain completed SF-424 online forms and documents specified in this funding opportunity.

A valid Unique Entity Identifier [formerly the Data Universal Numbering

System (DUNS)] is required for submission of an application on SAMS

Domestic (https://mygrants.service-now.com/grants) and a valid UEI number is required for organizations selected for an award. Upon receipt of an award, organizations should verify their UEI number or take the steps needed to obtain one as soon as possible. Instructions for obtaining a UEI number can be found at http://fedgov.dnb.com/webform.

Please register with the System for Award Management (SAM) when submitting proposals. Selected grantees will be required to have an active registration in SAM.gov. Although registration is not required prior to submitting an application via SAMS Domestic (https://mygrants.service-now.com/grants), all applicants should register at SAM.gov as soon as possible to avoid future delays. Organizations that have SAM.gov accounts must log in at least once every 13 months (395 days) to maintain an active registration. Please reactivate any accounts that have become inactive when submitting proposals.

To upload the full proposal, go to SAMS Domestic

(https://mygrants.service-now.com/grants), select “Apply, then Funding

Opportunities,” and select the “Office to Monitor and Combat Trafficking in

Persons Programs” funding opportunity. Select the “Apply Here” button, enter the applicant organization’s information, and click Save. Complete each section of the application in the corresponding section of the Additional

Documents to Be Submitted Tab: SF 424 Information (SF-424, SF-424 A, SF-424 B); Program Narrative; Logic Model; Summary Budget, Line-Item https://mygrants.service-now.com/grants https://mygrants.service-now.com/grants https://mygrants.service-now.com/grants mailto:JTIPGrants@state.gov https://mygrants.service-now.com/grants https://mygrants.service-now.com/grants http://fedgov.dnb.com/webform https://mygrants.service-now.com/grants

Budget, and Budget Narrative; Resumes and Qualifications for Key

Positions; Certification of Training; Optional Letters of Intent to Cooperate;

and Single Audit Report (if applicable); a NICRA Agreement (if applicable).

Please ensure that you select the box, “allow anyone in my organization to edit this proposal”, to ensure members of your organization have access to edit this proposal.

For assistance with SAMS Domestic please contact the ILMS Support Desk at 1-888-313-4567 (toll free for international callers) or submit a ticket using the ILMS Self Service Portal. Customer Support is available 24 hours a day, 7 days a week. Please note support hours may change on Federal holidays.

Please direct questions regarding the process of uploading applications to

Customer Support. Technical difficulties not resolved by the Support Desk by the time of submission must be fully documented and reported to the TIP

Office at JTIPGrants@state.gov only. Please do not contact any other

Department of State personnel.

2. CONTENT AND FORM OF APPLICATION SUBMISSION

All proposal information is required to be in the English language and written using black colored Times New Roman 12 point font, unless otherwise noted in this announcement. All documents should have one inch margins. Please check SAMS Domestic for the required forms.

Proposals must include Sections 1 through 10 in the order listed below.

Required Sections – Overview

Section 1 Online Forms/Standard Forms

These online forms must be filled out on SAMS Domestic.

Section 2 Program Narrative

The required template is available on SAMS Domestic.

-MS Word Document (No PDF files)

*The template allows for no more than 24,000 characters, including spaces.

In addition to this template, applicants may submit one additional page for any charts, graphs, and logos.

Section 3 Logic Model

The required template is available on SAMS Domestic.

-MS Word Document or MS Excel (No PDF files) https://mygrants.service-now.com/grants https://afsitsm.service-now.com/ilms/home mailto:JTIPGrants@state.gov

Section 4 Timeline

The required template is available on SAMS Domestic.

-MS Word Document or MS Excel (No PDF files)

Section 5 Summary Budget, Line-Item Budget and Budget Narrative

The required template for the summary budget is available on SAMS

Domestic.

- MS Word Document or MS Excel (No PDF files)

Section 6 NICRA Agreement *

Section 7 Resumes and Qualifications of Key Personnel

*No more than 5 page resumes may be submitted, including charts, graphs, and logos.

Section 8 Certification of Training Requirement

Section 9 Letters of Intent to Cooperate in Partnership *

* Required only, if applicable

Note: Applicants shall use the TIP Office templates for the program narrative, logic model, timeline, and summary budget, which can be found on SAMS Domestic.

Required Sections – Details

Section 1 – Online Forms: Standard Forms 424, 424A, and 424B

Complete the SF-424 and SF-424A as described in the instructions provided through SAMS Domestic. Please note, the SF-424B is now required only for those applicants who have not registered in SAM.gov or recertified their registration in SAM.gov since February 2, 2019 and completed the online representations and certifications. In addition, the following information may be helpful when completing the SF-424. Please see the provided Annex for further instructions on filling out these forms, located under the

“Information for Applicants” tab in SAMS Domestic.

SF-424: Complete all fields except where noted as “Leave Blank” below.

1. Type of Submission: Application

2. Type of Application: New

3. Date Received: Leave blank. This will be assigned automatically.

4. Applicant Identifier: Leave blank

5a. Federal Entity Identifier: Leave blank

5b. Federal Award Identifier: Leave blank https://mygrants.service-now.com/grants/

6. Date Received by State: Leave blank. This will be assigned automatically.

7. State Application Identified: Leave blank. This will be assigned automatically.

8a. Enter the legal name of the applicant organization. Do NOT list abbreviations or acronyms unless they are part of the organization’s legal name.

8b. Employer/Taxpayer ID Number: Non-U.S. organizations enter 44-

4444444

8c. Enter Organizational Unique Entity Identifier or DUNS Number

8d. Enter the headquarters address of the applicant

8e. Enter the name of the primary organizational unit (and department or division) that will undertake the assistance activity as applicable

8f. Enter the name, title, and all contact information of the person to be contacted on matters involving this application. Please note, this is the only person to receive updates on the submitted application.

9. Enter applicant type (type of organization)

10. Name of Federal Agency: Enter Office to Monitor and Combat

Trafficking in Persons

11. Select: 19.019; CFDA Title should automatically populate

12. Enter the Funding Opportunity Number and title. This number will pre-populate.

13. Enter the Competition Identification Number and title: Leave blank.

14. Areas Affected by Program/Project: Enter “Global.”

15. Enter the title of proposed Program/Project: Ensure this title is no longer than 59 characters including spaces.

16. (16a) Congressional districts of Applicant: Applicants based in the

U.S. should enter congressional district. Foreign applicants should enter

“90.” (16b) All applicants should enter “90.”

17. Enter start date October 1, 2019 and projected end date.

18. (18a) Enter the amount requested for the program described in the full proposal under “Federal”; (18b) enter any cost-share under

“Applicant.” If the application does not propose cost-share, enter zeros.

19. Select “c. Program is not covered by E.O 12372.”

20. Select the appropriate box. If the answer is “yes” to this question, provide an explanation.

21. Enter the name, title, and all contact information of the individual authorized to sign for the application on behalf of the applicant organization.

SF-424A –Applicants often say this form is confusing. Please review the detailed instructions below BEFORE completing this form online.

Section A - Budget Summary –

A. Grant Program Function or Activity: If not pre-populated, enter

Anti-Trafficking Program.

B. Catalog of Federal Domestic Assistance Number: If not pre-populated, enter 19.019.

C & D. Federal (Unobligated) and Non-Federal (Unobligated):

Leave these fields blank.

E. Federal (New/Revised): Enter the amount of federal funds requested for this program.

F. Non-Federal (New/Revised): If voluntary cost-share is applicable, enter the amount of any other funds the applicant will use towards this program.

G. Total: If not pre-populated, enter the total cost of this program.

Section B - Budget Categories – Enter total program costs in each category as described below. In the total column, all the way on the right, the form should automatically show the sum. Columns indicated for Program 2, 3, and 4 should be left blank.

Object Class Categories A-H: Enter the amount for each object class category (Include cost sharing).

Object Class Categories I: If not pre-populated, enter the sum of 6a-

6h.

Object Class Categories J: Enter any indirect charges.

Object Class Categories K: Enter the sum of 6i and 6j.

Object Class Categories Program Income: Enter 0.

Section C - Non-Federal Resources (Only complete this section if the proposal includes voluntary cost-share)

Grant Program: If not pre-populated, enter Anti-Trafficking Program.

Applicant Column: If applicable, enter cost-share amount provided by the applicant.

State Column: If applicable, enter the cost-share amount provided by the state.

Other Sources Column: If applicable, enter the cost-share amount provided by other donors.

Total Column: If not pre-populated, enter the total amount for all non-federal resources.

Section D - Forecasted Cash Needs (Forecasted cash needs by quarter are not required, only the total sum is necessary)

Federal Row: Enter the total amount of federal funds requested for the program in the total column.

Non-Federal Row: Enter the total amount of non-federal funds, also known as cost-share, you expect to expend during the program in the total column.

Section E - Budget Estimates of Federal Funds Needed for Balance of the Program and/or Projects

Grant Program enter: If not pre-populated, enter Anti-Trafficking

Program.

First Year Column: Enter the amount of federal funds to be expended in year one of the program.

Second Year Column: Enter the amount of federal funds to be expended in year two of the program (if applicable).

Third Year Column: Enter the amount of federal funds to be expended in year three of the program (if applicable).

Fourth Year Column: Enter the amount of federal funds to be expended in year four of the program (if applicable).

Section F - Other Budget Information

Direct Charges: Leave Blank Indirect Charges: If Indirect Charges are shown in Section B.J, enter the type of Indirect Rate used (Provisional, Predetermined, Final, or

Fixed).

Remarks: Enter any additional comments.

SF-424B

This form must be signed online in SAMS Domestic

(https://mygrants.service-now.com/grants). All sections of this form must be filled out and signed. Please note, the SF-424B is now required only for those applicants who have not registered in SAM.gov or recertified their registration in SAM.gov since February 2, 2019 and completed the online representations and certifications. In addition, the following information may be helpful when completing the SF-424. Please see the provided Annex for further instructions on filling out these forms, located under the

“Information for Applicants” tab in SAMS Domestic.

Section 2 – Program Narrative (24,000 Character Limit)

This section should be no more than 24,000 characters, including spaces.

Organization may submit one additional page for any charts, graphs, and logos. All charts, graphs, and logos must meet the 12-point font requirement. PDF versions of the program narrative will not be accepted and will result in failure of the technical review

The program narrative should address requirements A-D below.

A. Key Information and Brief Program Summary

Applicants must include the following information in the provided area of the program narrative template:

Program Title.

Focus areas of the program.

Name of applicant organization.

Name and email address of point of contact for the application (This should be the same contact that is listed on the SF-424 in 8f).

Funding amount requested in U.S. dollars. If the applicants include a cost-share, it should also be reflected in U.S. dollars.

Program duration in months, not to exceed 60 months (5 years).

This information should be followed by a brief summary of the program that includes a discussion of its overall goals, objectives, activities, and expected results.

Brief description of the applicant organization and partner(s), previous work to combat human trafficking and other similar issues, and the applicant’s current and prospective funding for related programs or projects, if applicable. The proposal should clearly demonstrate the organization’s record and capacity, including previous grant management experience. A general organizational history is not required.

Program description, including goals and objectives, intended beneficiaries, and duration.

o Note: A goal is a brief statement of what the program hopes to accomplish. An objective is a statement that describes the intended results or incremental changes that a program intends to achieve by implementing specific activities. Strong objectives are detailed, contain clear statements of change expected as a result of the program, and are “SMART,” i.e., Specific, Measurable, Attainable, Realistic, and Time-Bound.

Activities are the tasks or actions that a program undertakes to accomplish specific objectives. Activities should be linked to the achievement of specific objectives. Applicants must describe how they will ensure that their program adheres to the highest ethical standards.

Program outcomes, deliverables, and performance indicators.

Applicants must demonstrate how their efforts will advance transformational programs and projects that seek to achieve a measurable and substantial reduction of the prevalence of modern slavery. The summary should also explain how the work would complement, enhance, and/or not duplicate existing anti-trafficking efforts or activities around the world, including those under the

Department of State’s current Program to End Modern Slavery.

Applicants may include one additional page for any graphs, charts, and/or logos that are not included in the program narrative.

Additional annexes are unallowable.

B. Technical Approach

Note that this section is the foundation of the program narrative and of the overall proposal.

prevalence of modern slavery—sex trafficking and forced labor. Such a strategy should complement and build upon existing anti-trafficking efforts, develop sustainable local capacity of governments and civil society, and incorporate survivor perspectives. The strategy should include robust monitoring, evaluation, and reporting and demonstrate a plan for contributing data, analysis, lessons learned, and best practices to global efforts to combat modern slavery.

Strategies shall articulate programmatic goals, objectives, and activities that

(i) support the “3P” paradigm of prosecuting traffickers, protecting trafficking victims, and preventing trafficking in persons; (ii) engage relevant stakeholders, including the private sector, as partners in anti-trafficking efforts; and (iii) address the demand for commercial sex and forced labor, including in the context of global supply chains.

Strategies shall describe how applicants propose to advance transformational programs and projects. Key elements shall include:

1. Measuring prevalence and establishing baselines. Applicants shall address how they will:

a. Support the development of a scientifically sound, representative survey methodology for measuring prevalence with reference to existing research and experience.

b. Apply the methodology consistently to determine the baseline prevalence in target populations and outcomes in order to periodically assess progress in reducing prevalence.

*Note that applicants are strongly encouraged to sequence proposed prevalence studies, such that studies precede a solicitation for sub-awards.

2. Marshaling other donor resources to reduce the prevalence of modern slavery. Applicants shall address how they will:

a. Leverage awarded TIP Office funding to secure additional contributions from foreign governments, the private sector, and other sources.

b. Secure increasing amounts of non-U.S. government funding for programming over time.1

c. Foster international public and private cooperation to combat modern slavery.

1 Please note, funds under PEMS will be programmed in accordance with the relevant federal regulations pertaining to federal awards, including 2 CFR § 200.442, “Fundraising and investment management costs.”

The CFR notes, ‘Costs of organized fund raising, including financial campaigns, endowment drives, solicitation of gifts and bequests, and similar expenses incurred to raise capital or obtain contributions are unallowable.’

3. Implementing an open and competitive process to fund transformational projects aimed at measurably reducing the prevalence of modern slavery in targeted populations. Applicants shall address how they will:

a. Establish a rigorous, evidence-based process by which to identify and prioritize target populations and programming objectives in specific countries and jurisdictions.

b. Solicit project proposals from a broad range of anti-trafficking implementing organizations, including both large and small organizations.

c. Work with survivors of trafficking to inform effective programs and strategies.

d. Develop objective criteria for evaluating project proposals.

e. Coordinate projects with other public and private anti-trafficking actors and donors.

Note: A successful applicant shall not (1) directly implement projects funded under this funding opportunity, or (2) provide any funding to any organization for which there is a conflict of interest or the appearance of a conflict of interest. Such a conflict of interest would arise if, for example, an employee, officer, or agent, or any immediate family member, has a financial or other interest in or a tangible personal benefit from an organization considered for a sub-award.

4. Managing sub-awards effectively. Applicants shall address how they will:

a. Administer budgets and disburse funds.

b. Conduct technical and financial reporting.

c. Monitor and evaluate project activities.

d. Ensure sub-recipient compliance with award terms and conditions, including Leahy vetting and other requirements.

B. Monitoring and Evaluation/Analysis and Reporting

Consistent with Section 1298(c) of the National Defense Authorization Act

(NDAA) for Fiscal Year 2017, any award recipient shall:

1. Develop specific and detailed criteria for the monitoring and evaluation of supported projects;

2. Implement a system for measuring progress against baseline data that is rigorously designed based on international corporate and nongovernmental best practices;

3. Ensure that each supported project is regularly and rigorously monitored and evaluated, on a not less than biennial basis, by an independent monitoring and evaluation entity, against the specific and detailed criteria established pursuant to paragraph (1), and that the progress of the project towards its stated goals is measured by such entity against baseline data;

4. Support the development of a scientifically sound, representative survey methodology for measuring prevalence with reference to existing research and experience, and apply the methodology consistently to determine the baseline prevalence in target populations and outcomes in order to periodically assess progress in reducing prevalence;

5. Establish, and revise on a not less than annual basis, specific and detailed criteria for the suspension and termination, as appropriate, of sub-awards supported by the recipient that regularly or consistently fail to meet the criteria required by this section.

Applicants should use this section to outline their strategies for addressing the NDAA’s provisions above and include an explicit theory of change showing the causal linkage between funded activities and results. In addition, applicants should describe their systems and processes for collecting, analyzing, and reporting data in order to contribute new knowledge, lessons learned, and best practices to combat modern slavery.

Strategies should include collaboration with other anti-trafficking actors to make their data and analysis available to the broader anti-trafficking community.

C. Key Personnel

Key personnel are individuals with primary responsibilities for implementing the strategy outlined in the technical approach. In this section, applicants should separately:

Identify and outline the roles and responsibilities of key personnel working on the program.

o This may include, but is not limited to, hiring staff, drafting materials, scheduling meetings, coordinating trainings, etc.

List the qualifications required for each of the key personnel working on the program.

o This must include, but is not limited to, qualifications required to leverage donor funding from multiple sources, implement an open and competitive grant making process, manage sub-awards effectively, conduct a robust program of monitoring and evaluation, and integrate survivor perspectives. Key personnel must also demonstrate an understanding of anti-human trafficking policy, practice, and programs.

If key personnel have already been identified for the proposed project, please submit the relevant individuals’ resumes/CVs as separate attachments to the program narrative as mentioned in section 7. Each resume/CV should be no longer than 5 pages.

If the key personnel selected to work on the proposed program will also be working on another TIP Office program or project that is already being funded, please provide the time commitments for both the existing program or project and proposed program.

D. Organizational Capacity & Partnerships

Applicants must demonstrate how their resources, capabilities, and qualifications will enable them to achieve the stated goals and objectives of

PEMS. Organizations applying for this funding opportunity should describe their relevant programming experience and human trafficking expertise, if any. Applicants should highlight the experience and expertise of any individual members of the organization’s leadership team who will not be designated key personnel and how they will support accomplishment of program goals and objectives.

Applicants may partner with other organizations in submitting proposals to implement PEMS. Each application must clearly identify the applicant, and the applicant may designate one or more partner organizations as sub-recipients to carry out administrative and managerial functions required by this funding opportunity. If an applicant applies for an award under this funding opportunity with partner organizations, this section must demonstrate a partnership approach that clearly delineates the respective roles and responsibilities of the applicant and of each partner. Applicants should submit a copy of any partnership agreements.

Section 3 – Logic Model

Applicants must provide, as a separate attachment, a Logic Model in a font no smaller than 12 point. A Logic Model demonstrates the causal relationship between the program goals and objectives and the activities undertaken to achieve them. Applicants should include and clearly define output and outcome indicators. Output indicators measure the direct products or services derived from completion of the activities proposed in the technical approach. Outcome indicators demonstrate the results that

PEMS intends to achieve. The required format and a sample logic model are included in the Additional Documents to be Submitted section on SAMS

Domestic (https://mygrants.service-now.com/grants).

Section 4 – Timeline

Applicants must provide a timeline in the form of a Gantt chart to demonstrate the relationship between planned activities such as marshalling other donor resources, conducting open and competitive competitions for grant funding, and conducting timely implementation of sub-awards. The application kit includes a timeline template.

Applicants who choose to use the attached template may need to make adjustments to tailor the listed duration and number of listed activities to match those of proposed programs:

Applicants should rename “Program Title” and “Organization Name.”

Applicants should rename “Activity 1,” “Activity 2,” etc., as needed to match the proposed program activities and listed the individual responsible for each activity. Applicants should fill in the proposed start dates for each activity in Column B, and fill in the columns to reflect the amount of time to be spent on the activity.

Section 5 – Summary Budget, Line-Item Budget, and Budget Narrative

The budget must specify the total amount of funding requested and the amount spent per year and be in U.S. dollars. The budget must be presented in the three separate formats described below: Budget Summary, Line-Item

Budget, and Budget Narrative. All three budget formats must be submitted in separate documents to be considered for funding.

A. Budget Summary by Project Year

Provide a summary budget showing totals for the categories listed below for each year of the project. Only include the cot-share column if the requested budget includes cost-share. Please see below for a sample template. The required template can be found in SAMS-D.

Budget Summary Categories Year XX Year XX Cost

Share (if applicable)

Total

1. Personnel

2. Fringe Benefits

3. Travel

4. Equipment

5. Supplies

6. Contractual

7. Construction

8. Other Direct Costs

9. Total Direct Costs (lines 1-8)

10. Indirect Costs

11. Total Costs (lines 9-10)

B. Line-Item Budget

A breakdown or spreadsheet showing costs in each of the budget categories listed below, with detailed calculations showing estimation methods, quantities, unit costs, and other similar detail per program year. The budget spreadsheet may be presented in a font no smaller than 12 point. Any cost-share presented must be broken down according to line items.

Personnel - For each staff person, provide information such as job title, time commitment to the program as a percentage of full-time equivalent, annual salary (or wage rate), and salary from grant funds.

Fringe Benefits - Provide a breakdown of the amounts and percentages that comprise fringe benefit costs for employees, including health insurance, FICA, retirement insurance, and taxes. List fringe benefit costs separately from salary costs and explain how benefits are computed for each category of employee.

Travel - Identify staff and participant travel, including international airfare, in-country travel, domestic travel in the U.S., and per diem/maintenance

(includes lodging, meals, and incidentals for both participant and staff travel). Rates of maximum allowance for U.S. and foreign travel are available at www.fedtravel.com. Per diem rates may not exceed the published USG allowance rates, but applicants may use lower per diem rates.

Equipment - For each type of equipment requested, describe the equipment, the cost per unit, the number of units, and the total cost. Equipment is defined as tangible property having a useful life of more than one year and an acquisition cost of $5,000 or more per item.

Supplies - List items separately using unit costs (and the percentage of each unit cost being charged to the grant) for items such as photocopying, postage, telephone/fax, printing, and office supplies.

Contractual - Provide the costs of all contracts for services and goods, except for those that belong under other categories (such as equipment, supplies, construction, etc.). For each sub-award or contract known at the time of application, provide a detailed line-item breakdown explaining specific costs and services. If consultants will be used in the grant, provide all costs related to their activities, including travel and per diem costs.

Construction - Construction costs are defined as non-major costs for rearrangement and alteration or reconversion or renovation of facilities. This includes normal alterations to modify any buildings or grounds, such as replacing doors or painting. Please refer to the funding restrictions on construction under Section 5 “Funding Restrictions.”

Other Direct Costs - (These will vary depending on the nature of the grant.) -

Provide computations for all other costs. These costs, where applicable and appropriate, may include but are not limited to insurance, food, professional services, space and equipment rentals, stipends, telephone and electricity.

http://www.fedtravel.com/

Indirect Charges - Indirect charges are costs that have been incurred for common or joint objectives of an organization and cannot be readily identified with a particular cost objective. These costs are determined by the recipient’s accounting system’s definition. Generally, a negotiated indirect cost rate agreement (NICRA) is not warranted unless an organization has many U.S. government awards at one time.

C. Budget Narrative

This section is a brief, two-to-three sentence explanation of each line item that justifies identified costs. The budget narrative must be presented in 12 point font.

Personnel - Identify staffing requirements by each position title with a brief description of duties, percentage of time dedicated to the program(s), work locations and other justifications for these costs as they relate to the program.

Fringe Benefits - Provide an explanation of fringe costs and how they are calculated.

Travel - Provide a description of travel costs, including the purpose of the travel, how the travel relates to the program, and who will be traveling under these costs.

Equipment - Provide justification for any planned equipment purchase/rental for the program. Note that equipment is defined as tangible property having a useful life of more than one year and an acquisition cost of $5,000 or more.

Supplies - Describe general categories of supplies and their direct use for the project.

Contractual - Describe each contractual or consultant cost and outline the necessity of each for the project.

Construction - Describe each of the construction costs as anticipated during the course of the grant. Please refer to the funding restrictions on construction under Section 5 “Funding Restrictions.”

Other Direct Costs - Provide a narrative description and a justification for each cost under this category and describe how the costs specifically relate to this project.

Indirect Charges - Describe the cost rate used to calculate indirect charges.

Section 6 – Negotiated Indirect Cost Rate Agreement (NICRA)

*Required only if applicable. Submit a copy of the current NICRA between your organization and the relevant U.S. government agency. Indicate the type of Indirect Rate used (e.g., Provisional, Predetermined, Final, or

Fixed). The copy of the NICRA will not be counted against the page limit.

Section 7 – Resume/CVs for Key Personnel (5 pages per resume maximum)

If key personnel have already been identified for the proposed project, applicants must submit the relevant individuals’ resume/CVs, as noted in section 2. Key personnel include the individual position(s) necessary to implement PEMS such as a program director or program manager.

Each resume/CV shall include the individual’s educational background, current employment status, and previous work experience, including position title, duties performed, dates in position, and employing organizations. The resume should highlight skills relevant to managing the program, including donor coordination, grants management, and anti-trafficking-in-persons expertise.

If the key personnel selected to work on the proposed program will also be working on another TIP Office program or project that is already being funded, please provide the time commitments for both the existing program and proposed program.

Section 8 – Certification of Training Requirement for Victim Assistance

Personnel

This is a requirement for programs that provide assistance to trafficking victims, per Section 107A(b)(1) of the TVPA. Applicants must submit an attachment that contains the following statement undersigned by an official authorized to submit the proposal:

The applicant hereby certifies that, to the extent practicable, persons or entities providing legal services, social services, health services, or other assistance have completed, or will complete, training in connection with trafficking in persons.

An authorized official is a supervisor that oversees and manages the staff working with victim assistance in the country and/or region.

Please note, the recipient of this award is responsible for ensuring the

Certification of Training requirement for all sub-awards identified at a later date.

Section 9 – Letters of Intent to Cooperate

Applicants that propose one or more partnerships between NGOs, and universities, private sector entities, or governments should submit letters of intent to cooperate, in English, from the entity or entities that indicate their willingness to form a partnership for the purposes of the program. Any letters of intent to cooperate from governments may be in another language with a translated copy. Proposals should also highlight letters of commitment of related public or private donor funding as applicable.

4. SUBMISSION DATES AND TIMES

Proposals must be submitted via SAMS Domestic (https://mygrants.service-now.com/grants) by 5:00 p.m. Eastern Daylight Time (EDT) on June 21, 2019, to be eligible for consideration. To be competitive under this funding opportunity, applicants must be fully responsive to all directions in this document.

5. FUNDING RESTRICTIONS

Construction:

The TIP Office restricts the use of Federal assistance for construction purposes. Construction costs are defined as non-major costs for rearrangement and alteration or reconversion or renovation of facilities.

Construction would include ordinary or normal alterations, restoration or rehabilitation such as any work that modifies buildings and/or grounds. This includes but is not limited to adding, replacing, modifying, relocating, removing, or painting doors, walls, windows, flooring or the alterations of ceilings, adding on to or dividing existing space or work on any building utility system, electrical, plumbing, ventilation, air conditioning, controls systems, fire alarms, fire sprinklers, security systems and telecommunication equipment. Federal assistance funds cannot be used for capital improvements unless specifically approved in advance by the TIP Office.

Equipment and Supplies:

Equipment is herein defined as an article of non-expendable, tangible, personal property having a useful life of more than one year and an acquisition cost in excess of $5,000. Please note that if you include equipment costs in your proposal, your organization must retain ownership of all equipment under the award. (This includes any equipment funded with cost sharing or matching funds.) At the end of the award, you must complete federal SF-428 forms in order for the J/TIP

Grants Officer to evaluate whether the item(s) be retained, sold, or disposed of without any further obligation to the Department of State.

Supplies are herein defined as all tangible personal property other than those described in Equipment. Note that if there is a residual inventory of unused supplies exceeding $5,000 in total aggregate value upon completion of the program and the supplies are not needed for any other Federal award, your entity must retain the supplies for use on other activities or sell them, but must, in either case, compensate the Department of State for its share. The amount of compensation will be computed in the same manner as for

Equipment.

In addition, programming may not benefit countries or entities that are not eligible recipients of United States foreign assistance or for which there are applicable assistance restrictions. Recipients shall work with the

Department of State to ensure that any applicable restrictions and requirements are addressed prior to awarding any sub-awards.

E. APPLICATION REVIEW…