2019 Deer Patches ITB.doc

STATE OF MICHIGAN

Department of Natural Resources Procurement Services Invitation to Bid Embroidered Patches – 2019 Deer Management

Wildlife Division

This is an Invitation to Bid for embroidered commemorative patches for distribution to deer hunters who participate in a yearly deer check program. The successful bidder shall produce a patch per attached drawing and meeting Department of Natural Resources, Wildlife Division approval.

BACKGROUND/PROBLEM STATEMENT

Michigan Department of Natural Resources (DNR), Wildlife Division gathers data and performs statistical evaluations on deer harvested during hunting season. The evaluations advance Michigan deer management and are used in the development of recommendations to the Natural Resources Commission on potential changes in deer hunting regulations. Deer check stations are established throughout the State where hunters may take deer for evaluation. To acknowledge participation in the program, an embroidered “Deer Patch” is given to hunters whose deer are checked and evaluated at the stations.

Since 1972, a new patch is designed for each hunting season. The yearly patch has become an important component of the success of the deer check program. Patches have become collectibles and hunters expect to receive a patch when visiting a check station.

REQUIREMENTS

· Contractor must provide fabric swatch and samples of all suggested threads to DNR Project Manager immediately following contract award.

· DNR Project Manager will make thread color selections from samples provided by Contractor. Project Manager will work with Contractor to make any design and/or color adjustments during the pre-production process.

· Project Manager must approve final design and thread colors.

· Project Manager must receive pre-production samples no later than June 15, 2019.

· Patches must be shipped to DNR location below no later than August 15, 2019.

Attn: Ashley Autenrieth

Gaylord Customer Service Center 1732 W. M-32, Gaylord, MI

SPECIFICATIONS

· Proposed patch design is per photo, Attachment B. Patch is not 100% embroidered; artwork and lettering shall be embroidered on an underlying colored background. No alternates will be considered.

· Lettering and artwork may be embroidered with silk, rayon, or polyester thread. Rayon and/or polyester thread must be continuous filament.

· Patch finished edge shall be merrowed with a minimum of 26 stitches per inch. Thread end “pigtail” shall be 3/8 inch to 1/2 inch and shall be pulled through to the reverse side of patch.

· Plastic film coating shall be applied to back of patch to seal threads.

· No vendor labels or stickers shall be attached to patches.

· Patch is 5” wide by 3 ¾” tall, plus/minus 1/8”

· Colors suggested for the patch are from the Pantone Matching System (PMS):

· DNR logo will be black with PMS 347 green “DNR” and state silhouette with PMS 128 yellow lettering or as close to those colors as possible; Attachment C.

· DNR logo will be 1 ½” across

· Merrowed edge shall be orange.

REQUIREMENTS FOR BID RESPONSE

· Provide price for 60,000 patches. Price must include all costs for pre-production work, samples, and delivery to DNR locations. No additional or miscellaneous charges (administrative fees, set-up, etc.) are allowed.

· Provide sample of similar patch which is indicative of detail capabilities and quality of bidder’s product.

PAYMENT

In accordance with the State’s standard payment procedure as specified in 1984 Public Act No. 279, MCL 17.51 et seq, payment terms shall be Net 45 Days unless quick payment discount terms are offered. Bidder is encouraged to offer quick payment terms (i.e. _____% discount off invoice if paid within _____ days) when submitting price quotes. Discount period must be calculated from the date invoice is received by agency. Quick payment terms may be a factor considered when awarding the Contract.

Public Act 533 of 2004 requires that payments under the Contract be processed by electronic funds transfer (EFT). If not currently compliant, Contractors may register for EFT payments at the Contract & Payment Express website www.michigan.gov/sigmavss. The recommended Contractor must be EFT compliant by the time the Contract is ready for final signature. In the event that EFT compliance is not met, DNR Procurement Services may withdraw the original recommendation and award instead to a vendor which is compliant.