Request for Bid (RFB) for

Above Ground Truck

Scale

Bid #2019-26

Issued by:

Portage County Purchasing Department

All required bid documents/copies must be submitted No later than 2 PM 5/28/2019 to:

Portage County Purchasing

1462 Strongs Ave Stevens Point WI 54481

LATE BIDS WILL BE REJECTED

There will be a public opening for this Bid

For further information regarding this RFB contact Calvin Winters

At (715) 346-1393 Email: wintersc@co.portage.wi.us

Issued: 5/7/2019

Portage County Bid #2019-26 Wisconsin Page 2 of 15

Table of Contents

Section Subject Page #

1. General Information and Scope

2. Pre-Bid Site Visit

3. Questions

4. Method of Bid

5. Bid Submission

6. Bid Response Requirements

7. Method of Award

8. Bidder/Contractor Qualifications

9. Specifications

10. Delivery

11. F.O.B. Destination Freight Included

12. Subcontracting or Third Party Payments

13. Firm prices

14. Invoicing Requirements

15. Confidentiality

16. Appeals Process

17. Special Conditions of this Bid

ATTACHMENT A – SIGNATURE AND AUTHORITY AFFIDAVIT FORM

ATTACHMENT B – REFERENCES SHEET

ATTACHMENT C – BID OFFER FORM

ATTACHMENT D – STANDARD TERMS AND CONDITIONS

ATTACHMENT E— SCALE SPECIFCACTIONS AND CHECKLIST

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1. General Information and Scope The County of Portage Wisconsin (County), through its Purchasing Department (Purchasing), requests bids to establish a contract for the purchase of a New 2019 40' x 11' Fairbanks Talon HV concrete above ground truck scale or equal. The scale will be used 12 months a year and will be used to track inventories of incoming and outgoing construction materials including salt. An automated scale system shall capture truck weights, empty and loaded, for material inventory valuation. The automated scale system shall be comprised of the scale, a data collection kiosk, RFID reader, transponder tags on the trucks, and a remote system so that County drivers don’t need to exit their trucks to finish the prompting sequence.

The automated scale system must be compatible to work with the awarded scale manufacturers weight indicators and communicate all necessary data. The awarded scale contractor must work coincidently with the awarded general contractor of the current highway improvement project to insure efficiency and a timely completion of no later than 10-01-2019.

The attached Standard Terms and Conditions shall govern this bid unless specifically modified in these bid documents. Conditions of bid that include the word "must" or "shall,” describe a mandatory requirement. All specifications are defined as mandatory minimum requirements unless otherwise stated. If no bidder is able to comply with a given specification or condition of bid, Purchasing reserves the right to delete that specification or condition of bid. Failure to meet specification requirements shall disqualify your bid. Vendors may not submit their own contract document as a substitute for these terms and conditions.

Retain a copy of these Bid documents for your files. Should you receive an award, these Bid documents become your contract terms and conditions.

Contract Execution: Portage County utilizes a web based electronic signature program (DocuSign) for the execution of contracts that do not require notarization. By submitting your bid you are agreeing to the use of this program to sign documents should you receive an award. There is no cost to the bidder associated with this process.

Definitions: The following definitions are used throughout the RFB documents:

Bidder/Vendor means a company or individual submitting a bid response to this RFB Contractor means bidder awarded the contract County means the County of Portage Wisconsin Purchasing means the County of Portage Purchasing Department RFB means Request for Bid State means the State of Wisconsin VendorNet means the State of Wisconsin’s electronic purchasing information system

2. Pre-Bid Site Visit For vendor site visit, contact Corey Giese at 715-345-5938. While attendance is not mandatory, no additional charges shall be allowed for lack of information. Failure to visit the site or failure to examine any and all bid documents prior to submitting a bid will in no way relieve the successful bidder from the necessity of furnishing, without additional cost to the County, any materials or equipment or performing any work that may be required to complete the work in accordance with the specifications.

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3. Questions If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB they shall notify the Procurement Director named below of such error and request a modification or clarification.

Any communications or questions regarding the specifications, or special conditions of bid should be written and submitted to Purchasing as soon as possible, but no later than 5/20/2019. Purchasing will respond to questions if necessary by issuing an official addendum, posted on VendorNet and on the Portage County Website. Bidders are responsible for checking these websites for any addenda before submitting a bid. Failure to acknowledge addenda may disqualify your bid.

https://vendornet.wi.gov/ http://www.co.portage.wi.us/

Any correspondence or questions submitted must include the bid number

Submit questions in writing via email to:

Calvin Winters, Procurement Director, e-mail: wintersc@co.portage.wi.us Phone: 715-346-1393

4. Method of Bid Bidder must submit a unit price and a total price as designated. All prices must be quoted in U.S. Dollars.

Bidder must bid on the enclosed Bid Offer Form.

5. Bid Submission Bidders must submit an original and one copy including all required materials for acceptance of their bid by the date and time listed on the Bid Cover Sheet. Any bids received after that time and date will be rejected. Receipt of a bid by the US mail system does not constitute receipt of a bid by Purchasing, for purposes of this RFB. Also refer to the Bid Response Requirements.

Faxed and e-mailed bids are not accepted. Bids must be mailed or delivered to:

Portage County Purchasing Department

All bids are to be packaged, sealed, and show the following information on the outside of the package:

-Vendor's Name and Address -Request for Bid Title -Request for Bid Number -Bid Due Date

6. Bid Response Requirements In order for your bid to be considered, the following information must be provided by the due date and time listed on the bid cover page. Failure to include any required documents will disqualify your bid.

Include an original and a copy:

6.1 Signature and Authority Affidavit Form, Attachment A (Acknowledge addendum(s) if any.)

6.2 References Sheet, Attachment B

6.3 Bid Offer Form, Attachment C

6.4 2 copies of complete specifications and descriptive brochure or detail for the product(s) bid https://vendornet.wi.gov/ http://www.co.portage.wi.us/

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6.5 Manufacturer’s/Bidder’s warranty statement

The Signature and Authority Affidavit submitted in response to this RFB must be signed by the person in the Contractor's organization who is responsible for the decision as to the prices being offered in the Bid or by a person who has been authorized in writing to act as agent for the person responsible for the decision on prices and services. Failure to provide these forms/information with your bid submittal may disqualify your bid. The County encourages all bidders to print their submission double-sided to save paper

7. Method of Award Award(s) shall be made on the basis of the lowest total cost from a responsive, responsible bidder who meets specifications. Timeliness of delivery may be considered when making this award.

Life cycle cost formula which may include, but is not limited to, the applicable costs of energy efficiency, acquisition and conversion, money, transportation, warranties, maintenance fees, licenses, etc. shall be used in evaluation of bid submittals.

8. Bidder/Contractor Qualifications To be eligible for a contract award, you must be qualified and able to provide the following:

8.1 Bidder must be an original manufacturer, or distributor, or dealer authorized by manufacturer with service and repair capabilities for the product.

8.2 Bidder must supply references of three firms to which similar products have been provided during the past three years to a comparable-sized institution or company. If contacted, all of those references must verify that a high level of satisfaction was provided. Use Attachment B to list references.

8.3 Bidder must be in the business of commercial equipment for the past five years.

8.4 Bidder is requested to quote on maintenance agreements available after expiration of the warranty term. Please include terms, which components shall be covered and annual cost. A sample agreement form, including the terms and conditions, should be included with the bid submittal.

8.5 Contractor must provide designated County personnel with instructions on set-up and operation of the system and/or products.

8.6 Contractor must be prepared to honor the manufacturer’s standard warranty. Indicate warranty term and enclose standard warranty documents with your bid.

9. Specifications The following specifications are minimum acceptable requirements. Any specific reference to manufacturer(s) and/or catalog/model/stock numbers provided is to establish the design, type of construction, quality, functional capability and performance level desired. The bidder may offer an alternate product believed to be an equal. Any alternate product(s) bid must be clearly identified by manufacturer and catalog, model or stock number. Adequate detailed specifications of the product offered must be included with your bid to establish equivalency and to ensure that the product being bid

Wisconsin Page 6 of 15 meets all specifications. Failure to provide product specifications and information may disqualify your bid. The County of Portage shall be the sole judge of equivalency and acceptability. Any attachments, documents, price lists, etc. to support your bid, must include the bid number

Bid specifications may not be revised without an official written addendum issued by Purchasing.

See ATTACHMENT E SPECIFICATIONS for the minimum acceptable specifications for products desired.

10. Delivery The awarded scale contractor must work coincidently with the awarded general contractor of the current highway improvement project to insure efficiency and a timely completion of no later than 10- 01-2019.

11. F.O.B. Destination Freight Included

F.O.B. DESTINATION FREIGHT INCLUDED AND INSTALLED:

Products are to be installed at Portage County Highway Shop, 800 Plover Rd. Plover, WI 54467. Bid prices must include all packing, transportation, insurance, set-up, instruction and operation manual charges.

Products must be set in place in an area designated by County personnel, demonstrated to be in operating condition, and approved by County personnel. All debris must be removed from County premises and properly disposed of by the contractor. Upon installation all operating instructions, operating and maintenance manuals, must be furnished to County personnel identified on the purchase order.

Duty charges (FOB=DDP Destination Duty Paid), if applicable (includes but not limited to documentation fees, freight, customs clearance, tax, etc.), must be included in the bid price and referenced as separate costs in bid response. A copy of the duty free paperwork, with the vendor portion filled out must be submitted to Purchasing at time of award.

Failure to bid FOB Destination Freight Included and Installed may disqualify your bid.

On-site Service:

In carrying out the scope of this contract, the Contractor shall be required to perform services on County property. Bidders must include all transportation and insurance charges.

Failure to include these costs may disqualify your bid.

12. Subcontracting or Third Party Payments All subcontracting shall be pre-approved upon award by the County before any work begins.

Subcontractors must abide by all terms and conditions of the contract. The prime contractor shall be responsible for all subcontractor(s) work and payment.

The Contractor must provide the County with a list of all subcontractors, suppliers, and service providers performing, furnishing, or procuring labor, services, materials, plans, or specifications under the contract either with the bid submittal, or no later than seven calendar days after the notice of the intent to award date. The Contractor shall not replace any subcontractor, supplier or service provider without written approval from the County.

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13. Firm prices Prices must remain firm for 45 calendar days after bid opening. Prices established may be lowered due to general market conditions.

14. Invoicing Requirements The County’s terms are to pay or reject invoices within 30 days of receipt. Before payment is made, it also must verify that all invoiced charges are correct as per this contract. Only properly submitted invoices shall be officially received for payment. Thus, your prompt payment requires that your invoices be clear and complete in conformity with the instructions below.

All invoices must be itemized showing:

a. purchase order number d. complete product description as

b. vendor name stated on your bid.

c. remit to address e. prices per the contract

The original invoice must be sent to the bill-to address shown on the Purchase Order.

Invoices/Purchasing card Orders placed by the County using a purchasing card must reflect current contract pricing.

15. Confidentiality Contractor acknowledges that some of the data and documentation it may become privy to in the performance of this contract is of a confidential nature. Contractor shall make all reasonable efforts to ensure that it or its employees and subcontractors do not disseminate such confidential information.

Contractor or its employees and subcontractors will not reuse, sell, or make use in any format the data researched or compiled for this contract for any venture, profitable or not, outside this contract.

Contractor agrees to observe complete confidentially with respect to all aspects of any confidential information, proprietary data and/or trade secrets and any parts thereof, whether such contents are the County's or the manufacturer's, bidder's, or distributor's whereby Contractor or any Contractor's personnel may gain access while engaged by the County or while on County premises.

The restrictions herein shall survive the termination of this contract for any reason and shall continue in full force and effect and shall be binding upon the Contractor or its agents, employees, successors, assigns, subcontractors, or any party claiming an interest in this contract on behalf of or under the rights of Contractor following any termination. Contractor shall advise all Contractor's agents, employees, successors, assigns and subcontractors which are engaged by the County of the restrictions, present and continuing, set forth herein. Contractor shall defend and incur all costs, if any, for actions that arise as a result of noncompliance by Contractor, its agents, employees, successors, assigns and subcontractors regarding the restrictions herein.

16. Appeals Process Notices of intent to protest and protests must be made in writing. Protestors should make their protests as specific as possible and should identify Wisconsin Statutes or Portage County Ordinance provisions that are alleged to have been violated.

The written notice of intent to protest the intent to award a contract must be filed with Calvin Winters, Procurement Director, Portage County Wisconsin, 1462 Strongs Ave, Stevens Point, WI 54481, and received in his office no later than five (5) working days after the notice of intent to award is issued.

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The written protest must be received in his office no later than ten (10) working days after the notice of intent to award is issued.

The decision of the Procurement Director may be appealed to the Corporation Counsel Office within (5) working days of issuance. The appeal must allege a violation of a Wisconsin Statute or a Portage County Ordinance provision.

17. Special Conditions of this Bid

17.1 CHANGES IN THE WORK

No changes in the work may be made by the Contractor without having prior approval of the County. The County may at any time, without invalidating the Contract and without Notice to Sureties, order changes in the Work by written Change Order or Field Order. Such changes may include additions and/or deletions.

17.2 WARRANTY

A one-year warranty for defective workmanship and/or replacement of defective products/materials of the contract is required in addition to any warranties provided automatically by the manufacturers of the products/materials. Provide documentation of manufacturers’ warranties to the County.

17.3 EQUIPMENT AND/OR MATERIALS ON SITE

The successful bidder or an authorized representative must be present to accept delivery at the job site of all equipment and material shipments that are part of the contract. It shall be the contractor’s responsibility to assume all liability for any equipment or materials delivered to the job site. Delivery of any equipment or materials any day ‘before’ work will proceed must be coordinated with the County. The Contractor is responsible for the security and safety of equipment or materials onsite.

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Attachment A

Signature and Authority Affidavit Form

BIDDING COMPANY NAME: _________________________________________________________

FEIN (Federal Employer ID Number) OR Social Security # (if Sole Proprietorship)

Address: __________________________________________________________________________

City ____________________________ State ________ Zip + 4 _______________________

Number of years in Business _______

Name the person to contact for questions concerning this bid.

Name __________________________ Title ______________________________

Phone ( ) ______________________ Toll Free Phone ( ) __________________________

Fax ( ) ______________________ Email Address ___________________________

In signing this bid, we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury.

The undersigned, having familiarized themselves with the conditions affecting the cost of the work, having read completely the specifications, hereby proposes to perform everything required and to provide and furnish labor, materials, equipment, tools and all other services and supplies necessary to produce in a complete and workmanlike manner all of the materials or products described in the specifications relating to this Bid.

I further certify that I have carefully examined the bid documents and all terms herein, and site where the work is to be done and have no agreements to prevent the completion of said work.

Signature Title

Name (type or print) Date

This firm hereby acknowledges receipt / review of the following addendum(s) (If any)

Addendum #_____ Addendum #_____Addendum #_____Addendum #_____

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Attachment B References

Vendor: _______________________________________________________________________

Provide company name, address, contact person, telephone number, and appropriate information on the product(s) and/or service(s) provided to customers similar to those requested in this solicitation document.

Potential subcontractors cannot be references. Any subcontractor arrangement for the completion of this work shall be listed on a separate page.

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) Used and/or Service(s) Provided: ____________________________________________________

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) Used and/or Service(s) Provided: ____________________________________________________

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) Used and/or Service(s) Provided: ____________________________________________________

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) Used and/or Service(s) Provided: ____________________________________________________

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Attachment C

Bid Offer Form

Vendor:______________________________________________________________

Line # Description Quantity U/M Unit Price Extended Price

Cost of Scale, Auto Scale System, installation and all other items as outlined in Attachment E

Each

2 Optional: Concrete Guide Posts 6” diameter PVC pipe filled with concrete, no paint, covered with a fluorescent yellow plastic sleeve. (as needed)

3 Optional: Rub rail brackets and hardware. (Portage County Highway will modify brackets as needed and fabricate a rub rail to their specification)

2 Sets

4 Optional: Additional Display remotes Each

5 Optional: Additional RFID Tags Each

Line # Description Quantity U/M Annual Cost

Priority service - Unlimited phone and e-mail support during normal business hours for one calendar year

Year

7 Support of peripheral devices (scanners, kiosks, printers, etc.) purchased from

AWS

Year

*Note: The additional display remotes and RFID tags are in addition to the 75 required in the attachment which are included in the cost of line #1.

Lead time for completion of construction is __________ days after receipt of order (weather dependent)

Product literature is included? Yes_____ No______

Warranty information is included? Yes_____ No______

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An original and one copy of all required forms are included in the submittal? Yes_____ No______

Item Return Policy ___________________________________________________________________

Portage County is exempt from Federal Excise and Wisconsin Sales Taxes, 77.54(9a). WI Stats.

Portage County’s CES number is ES 43251.

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Attachment D

STANDARD TERMS AND CONDITIONS

1.0 SPECIFICATIONS: The specifications in this request are the minimum acceptable. When specific manufacturer and model numbers are used, they are to establish a design, type of construction, quality, functional capability and/or performance level desired, unless otherwise specified. When alternates are bid/proposed, they must be identified by manufacturer, stock number, and such other information necessary to establish an acceptable equivalency. The County shall be the sole and final judge of equivalency.

2.0 HOW TO AMEND A REQUEST FOR BID, PROPOSAL OR QUOTE:

2.1 Public Works Projects are subject to Wis Stats 66.0901(5): If a person submits a bid or proposal for the performance of public work under any public contract to be let by a municipality and the bidder claims that a mistake, omission or error has been made in preparing the bid, the bidder shall, before the bids are opened, make known the fact that an error, omission or mistake has been made. If the bidder makes this fact known, the bid shall be returned to the bidder unopened and the bidder may not bid upon the public contract unless it is re-advertised and relet upon the re-advertisement. If a bidder makes an error, omission or mistake and discovers it after the bids are opened, the bidder shall immediately and without delay give written notice and make known the fact of the mistake, omission or error which has been committed and submit to the municipality clear and satisfactory evidence of the mistake, omission or error and that it was not caused by any careless act or omission on the bidder's part in the exercise of ordinary care in examining the plans or specifications and in conforming with the provisions of this section. If the discovery and notice of a mistake, omission or error causes a forfeiture, the bidder may not recover the moneys or certified check forfeited as liquidated damages unless it is proven before a court of competent jurisdiction in an action brought for the recovery of the amount forfeited, that in making the mistake, error or omission the bidder was free from carelessness, negligence or inexcusable neglect.

2.2 Non-Public Work Projects: After a Request for Bid/Proposal/Quote has been filed with the Portage County Purchasing

Department, the responder may submit an amended response BEFORE THE DUE DATE AND TIME set in the request. All the conditions and provisions of the original Bid/Proposal/Quote will be in effect. No submittals or amendments will be accepted after the due date and time of the request. This does not preclude the County from requesting additional information and/or clarification.

3.0 DEVIATIONS AND EXCEPTIONS: Deviations and exceptions from original text, terms, conditions, or specifications shall be described fully, on the bidder's/proposer's letterhead, signed, and attached to the request. In the absence of such statement, the bid/proposal shall be accepted as in strict compliance with all terms, conditions, and specifications and the bidders/proposers shall be held liable.

4.0 QUALITY: Unless otherwise indicated in the request, all material shall be new, newest model year, and free from defects.

Items which are used, demonstrators, obsolete, seconds, or which have been discontinued are unacceptable without prior written approval by the County.

5.0 QUANTITIES: The quantities shown on this request are based on estimated needs. The County reserves the right to increase or decrease quantities to meet actual needs.

6.0 DELIVERY: Deliveries shall be F.O.B. destination freight prepaid and included unless otherwise specified.

7.0 PRICING AND DISCOUNT: The County qualifies for governmental discounts. Unit prices shall reflect these discounts.

7.1 Unit prices shown on the bid/proposal or contract shall be the price per unit of sale (e.g., gal., cs., doz., ea.) as stated on the request or contract. For any given item, the quantity multiplied by the unit price shall establish the extended price; the unit price shall govern in the bid/proposal evaluation.

7.2 Prices established in continuing agreements and term contracts may be lowered due to general market conditions.

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8.0 RESPONSES TO REMAIN OPEN: Responses must remain open and will be deemed to be open and subject to acceptance until awarding of the bid/proposal is finalized, or a minimum of sixty (60) days unless otherwise specified.

9.0 ACCEPTANCE-REJECTION: The County reserves the right to accept or reject any or all bids/proposals, to waive any technicality in any bid/proposal submitted, request clarification of any bid/proposal, award a bid/proposal that is not the lowest price, and to accept any part of a bid/proposal as deemed to be in the best interests of the County.

10.0 GUARANTEED DELIVERY: Failure of the Contractor to adhere to delivery schedules as specified or to promptly replace rejected materials shall render the Contractor liable for all costs in excess of the contract price when alternate procurement is necessary. Excess costs shall include the administrative costs and other costs attributable to the delay.

11.0 CONTRACT AND EXECUTION OF CONTRACT: Unless otherwise specified in the bid/proposal, the successful responder agrees to enter into a contract, a copy of which will be on file in the office of the Portage County Purchasing Department. Contractor shall and will well and truly execute and perform this contract under the terms applicable to the satisfaction of the County, and shall promptly make payment to each and every person or party entitled thereto of all the claims for work or labor performed and materials furnished in the performance of this contract.

12.0 ENTIRE AGREEMENT: These Standard Terms and Conditions shall apply to any contract or order awarded as a result of this request except where special requirements are stated elsewhere in the request; in such cases, the special requirements shall apply. Further, the written contract and/or order with referenced parts and attachments shall constitute the entire agreement and no other terms and conditions in any document, acceptance, or acknowledgment shall be effective or binding unless expressly agreed to in writing by the County.

13.0 APPLICABLE LAW AND COMPLIANCE: This contract shall be governed under the laws of the State of Wisconsin. The

Contractor shall at all times comply with and observe all federal and state laws, local laws, ordinances, and regulations which are in effect during the period of this contract and which in any manner affect the work or its conduct. The County reserves the right to cancel this contract if the contractor fails to follow the requirements of s. 77.66, Wis. Stats., and related statutes regarding certification for collection of sales and use tax. The County also reserves the right to cancel this contract with any state or federally debarred contractor or a contractor that is presently identified on the list of parties excluded from federal procurement and non-procurement contracts.

14.0 LICENSES AND PERMITS: Contractor shall have and/or provide any and all licenses and permits required to perform the work specified and furnish proof of such licensing authorization and permits with their bids if required.

15.0 ASSIGNMENT: No right or duty in whole or in part of the Contractor under this contract may be assigned or delegated without the prior written consent of the County.

16.0 NONEXCLUSIVE CONTRACT: Unless otherwise stated, the County reserves the right to purchase work or materials outside of this contract.

17.0 NONDISCRIMINATION & AFFIRMATIVE ACTION: In connection with the performance of work under this contract, the

Contractor agrees not to discriminate against any employee or applicant for employment because of age, race, religion, color, handicap, sex, physical condition, developmental disability as defined in s. 51.01(5), Wis. Stats., sexual orientation, gender identity and gender expression, or national origin. This provision shall include, but not be limited to, the following:

employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

18.0 INDEPENDENT CAPACITY: The parties hereto agree that the contractor, its officers, agents, and employees, in the performance of this agreement shall act in the capacity of an independent contractor and not as an officer, employee, or agent of the County. The contractor agrees to take such steps as may be necessary to ensure that each subcontractor of the contractor will be deemed to be an independent contractor and will not be considered or permitted to be an agent, servant, joint venturer, or partner of the County.

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19.0 SAFETY REQUIREMENTS: All materials, equipment, and supplies provided to the County must comply fully with all safety requirements as set forth by the Wisconsin Administrative Code and all applicable OSHA Standards.

20.0 WARRANTY: Unless otherwise specifically stated, equipment purchased as a result of this request shall be warranted against defects by the Contractor for one (1) year from date of receipt. The equipment manufacturer's standard warranty shall apply as a minimum and must be honored by the Contractor.

21.0 INSURANCE RESPONSIBILITY: If insurance is required, satisfactory proof of the existence and carriage of such insurance of the kinds and limits specified will be required.

22.0 CANCELLATION: The County reserves the right to cancel any contract in whole or in part without penalty due to non-appropriation of funds or for failure of the contractor to comply with terms, conditions, and specifications of this contract.

23.0 VENDOR TAX DELINQUENCY: Vendors who have a delinquent Portage County tax liability may have their payments offset by the County.

24.0 OPEN RECORDS: Both parties understand that the County is bound by the Wisconsin Public Records Law, and as such, responses and contracts are subject to and conditioned on the provisions of the law. Contractor acknowledges that it is obligated to assist the County in retaining and producing records that are subject to Wisconsin Public Records Law, and that the failure to do so shall constitute a material breach of the contract, and that the Contractor must defend and hold the County harmless from liability under that law. Except as otherwise authorized, those records shall be maintained for a period of seven (7) years after receipt of final payment under the contract.

25.0 MATERIAL SAFETY DATA SHEET: If any item(s) on an order(s) resulting from this award(s) is a hazardous chemical, as defined under 29CFR 1910.1200, the Contractor shall provide one (1) copy of a Material Safety Data Sheet for each item with the shipped container(s) and one (1) copy with the invoice(s).

26.0 ADVERTISING AND NEWS RELEASES: Reference to or use of the County, any of its departments, officials, or employees, for commercial promotion is prohibited. News releases pertaining to this procurement shall not be made without prior approval of the County. Release of broadcast e-mails pertaining to this procurement shall not be made without prior written authorization of the County.

27.0 HOLD HARMLESS: The Contractor will indemnify, pay the cost of defense including attorney’s fees, and save harmless the County and all of its officers, agents and employees from all suits, actions, or claims of any character brought for or on account of any injuries or damages received by any persons or property resulting from the operations of the contractor, or of any of its contractors, in prosecuting work under this agreement.

28.0 FOREIGN CORPORATION: A foreign corporation (any corporation other than a Wisconsin corporation) which becomes a party to this contract is required to conform to all the requirements of Chapter 180, Wis. Stats., relating to a foreign corporation and must possess a certificate of authority from the Wisconsin Department of Financial Institutions, unless the corporation is transacting business in interstate commerce or is otherwise exempt from the requirement of obtaining a certificate of authority. Any foreign corporation which desires to apply for a certificate of authority should contact the Department of Financial Institutions, Division of Corporation, P. O. Box 7846, Madison, WI 53707-7846; telephone (608) 261- 7577.

29.0 FORCE MAJEURE: Neither party shall be in default by reason of any failure in performance of this contract in accordance with reasonable control and without fault or negligence on their part. Such causes may include, but are not restricted to, acts of nature or the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes and unusually severe weather, but in every case the failure to perform such must be beyond the reasonable control and without the fault or negligence of the party.

Scale overview

Mark with an ‘X’ if specs are met. List any or all deviations.

Provide and install a complete weigh scale

40' x 11' – Concrete deck Above-ground Truck Scale

90,000 lb. Concentrated Load Capacity

90 Ton overall capacity

Scale to be designed to have no cover plates over load cells

(6) Six load cells rated at 66,000 lbs. each.

10” Thick reinforced concrete deck. (Composite design)

Concrete approaches to be 12’ wide x 10’ long.

Concrete Ramps to be 12’ wide x 30’ long.

Load Cells The Scale shall have 6 rocker column load cells

Load Cells shall have a rating of 66,000 lbs with a minimum 25 year factory warranty

Load cells must be stainless steel 100% Hermetically Sealed w/ Glass to Metal Weld at the Cable Entry Points to prevent water and contaminates from entering the load cell.

Load Cell cables shall be covered with stainless steel sheathing for extreme protection.

Checking shall be completed by longitudinal and lateral bumper checking. The scale shall be completely self checking. No check rods or flexure checking plates are to be used. Checking shall be mechanically isolated from the load cell and the load cell stands / base plates.

Concrete Platform

Minimum 10” Thick reinforced concrete deck. (Composite design)

Portage County Highway is looking to purchase a New 2019 40' x 11' Fairbanks Talon HV concrete above ground truck scale or equal. The scale will be used 12 months a year and will be used to track inventories of in coming and out going construction materials including salt. An automated scale system shall capture truck weights, empty and loaded, for material inventory valuation. The automated scale system shall be comprised of the scale, a data collection kiosk, RFID reader, transponder tags on the trucks, and a remote system so that

County drivers don’t need to exit their trucks to finish the prompting sequence. The automated scale system must be compatible to work with the awarded scale manufacturers weight indicators and communicate all necessary data. The awarded scale contractor must work coincidently with the awarded general contractor of the current highway improvement project to insure efficiency and a timely completion of no later than 10-01-

2019.

2019-26 Attachment E

The platform shall be designed to prevent moisture and chemical intrusion to all steel components.

Foundation shall be a 12" thick floating base slab of concrete poured monolific with approaches. ASTM Grade 40 rebar or better must be used.

All concrete to be rated at a minimum of 4,000 psi

Paint Specification:

All metal components that are not stainless steel shall be painted with a multi step painting process involving cleaning, priming, and painting with a certified PPG high solids acrylic urethane chemically cross-linked commercial coating system paint or equal and must be installed per the manufactures recommendations.

No field painting besides touch up will be allowed.

All painted items on the scale shall have a minimum in 5 year warranty from rust and corrosion.

Weight Indicators

The scale shall be equipped with standard non-proprietary analog load cells.

All Instruments should continuously perform self-diagnostic tests, alerting the operator if a specific load cell(s) deviate from original calibrated value

Digital weight signals shall be taken at each Smart Sectional Controller (junction box) to provide more accurate readings & greater resistance to outside frequencies.

The scale OEM weight indicators must be compatible to connect to the automated scale system.

Electrical and Electrical protection The complete system shall be protected by a standard surge voltage protection unit that plugs in to a standard 115 VAC outlet. The protection shall include surge and lighting protection.

Each load cell shall be optically isolated to provide individual surge voltage protection of each cell

The complete surge voltage package shall be provided as a unit and be tested and approved by the scale manufacture. Surge protection devices or components not designed or tested by the manufacture as a unit are unacceptable.

All boxes and panels shall be Stainless steel, NEMA 4X boxes and shall be sealed against dust and moisture intrusion

All smart sectional controllers or junction boards are to be encapsulated in an epoxy resin to prevent moisture and dust contamination of electrical components.

All Testing & adjusting shall meet Handbook 44 requirements

Scale Construction (Vendor Responsibility)

Contacting of diggers hotline

All labor, truck & travel charges

All excavation

All crane costs and arranging

All foundation work

Shoring of any adjacent structures

Cylinder tests

To form and pour a 40’ x 12’ concrete foundation poured monolific with two 10’ x

12’ concrete level approaches and two 30’ x 12’ concrete ramps as per the scale manufactures certified prints.

Approach and ramp thickness to be a min of 8” with ATSM Grade 40 rebar or better

Grade beam sidewalls to be poured on both approaches and ramps.

The sides of the approaches and ramps are to be capped approximately 12” down to help prevent fill from washing out from underneath the approach since it is above grade.

Back fill foundation with gravel so Customer/ GC can install asphalt.

Form and pour one concrete pier and install a 20' X 4 " pole with a 12' X 3.5" pole extending 16' above the top of the scale for a RFID reader and Kiosk. Final design of base and pole to be approved by owner prior to project starting.

Install two concrete 6 "bollards with plastic covers on the outside edge of the Kiosk for protection.

Install two 14' X 4" steel square poles on each end of the scale for mounting remote displays that will be part of the automated scale equipment

Mounting of the all automated scale system hardware and terminate Ethernet connections.

Set scale modules and pour concrete scale deck.

Wire, test, and calibrate the scale after concrete is cured.

Work to be done during normal Portage County Highway Hours M-F 6 am -5 pm.

Work coincidently with the awarded general contractor of the current highway improvement project to insure efficiency and a timely completion of no later then 10-

01-2019. This shall include the scale operating in full conformity with the scale manufactures drawings, specifications, engineering data, instructions, and recommendations. all exceptions must be noted.

All building and operation permits

The awarded vendor is responsible for sending all construction permits and applications to Wisconsin Department of Agriculture requesting approval to install a truck scale

The scale contractor shall place the scale in service with Wisconsin Department of

Agriculture

Portage County Highway Responsibilities

Any soil tests (1,500 psf req.), abnormal soil conditions other than free soil, shoring of any adjacent structures, roadways, etc. which might become endangered during excavation work, building permits, cylinder tests, and rock for scale base slab and approaches provided by Customer.

Portage County Highway to bring grade within 1/10th of the scale slab grade

Portage County Highway to provide water and power for scale crew during construction.

Portage County Highway to provide free and clear access to site.

Portage County Highway / General contractor to set desired elevation and positioning of scale.

Portage County Highway/ General contractor to provide electrician to install conduit, communication lines and power for scale project.

Portage County Highway to be responsible for payment of scale use permit (yearly fee of $115.00). State of Wisconsin will send Portage County Highway a scale usage permit application after the scale test report are submitted.

Warranty

One-year parts and labor including lightning damage for scales equipped with

Intalogix Technology (no peripherals included; printer, remote display, etc.).

5-years Minimum warranty on the weigh bridge if a Service Agreement remains in effect for the full 5 years. As per manufacturer’s warranty, warranty statement shall provide full details.

Twenty-Five years parts warranty on load cells All Paint to have a minimum 5 year warranty against rust and corrosion

Training An experienced, competent, and authorized representative of the manufacture shall train the owners personal in operating, maintaining, and repairing all equipment supplied.

Training shall be a minimum of 4 hours.

Automated Scale System shall include

(1) Kiosk, That can gather weights from the RFID and remotes or be manually entered at the kiosk

(1)Transcore SmartPass E4 RFID Reader Kit or equal (This will be mounted centered above the scale on a 4" pole that will be installed by the scale installer)

(2) Matko Remote Displays or equal ( One display will be mounted on each end of the scale. The 4" pole will be installed by the scale installer)

(1) DataSync Module that provides synchronization of data from the remote location(s) to the central office

(1) Installation and Application Management of software

(1) All license and application fees

(1) All on sight installation

(75) Remote controllers to use with displays

(75) RFID windshield tags

(1) Delivery of all equipment

(1)Training by an experienced, competent, and authorized representative of the manufacture shall train the owners personal in operating, maintaining, and repairing all equipment supplied. Training shall be a minimum of 4 hours.

Soft ware Shall have the ability to store, print, edit and re-print tickets

Shall have Multiple price tables

Four configurable tables (e.g. location, origin/destination)

Ability to track “Jobs”

Transaction importing/exporting

County interface to AS400 and Munis

Delivery Time Line Completion of no later then 10-01-2019