2018 Tree Purchase Quote Final.pdf

C I T Y O F E D G E R T O N , W I S C O N SI N

TREE PURCHASE QUOTE

2018-1011

The City of Edgerton, Wisconsin is seeking quotes to obtain plant material for the fall of 2018.

Interested Contractors shall provide the city with a completed bid sheet.

All proposals may either be provided in hard copy enclosed within a sealed envelope and clearly labeled "Tree Purchase Quote” or emailed to rflanigan@cityofedgerton.com by the deadline noted below:

Deadline for receipt of proposals is 3:00 p.m. October 26, 2018.

Interested parties should contact:

City of Edgerton 12 Albion St Edgerton, WI 53534

Call 608-884-3341 or email rflanigan@cityofedgerton.com

The City of Edgerton reserves the right to contract with the Bidder that has been determined to be in the best interest of the City after full consideration of cost, schedule and overall value.

The City of Edgerton also reserves the right to reject any or all Bids and the right to adjust the schedule as may be required due to weather conditions.

mailto:rflanigan@cityofedgerton.com

IMPORTANT BIDDER INFORMATION

If you wish to offer a substitute plant, please cross out the requested material and write-in the substitute plant.

Plants and their packaging must comply with the specifications below.

The City reserves the right to select any and/or all of the materials quoted. The City may elect to pick-up the plant materials that are loaded onto a city vehicle by the bidder at the bidder’s place of business.

All plants must be in tree form.

FURNISHING AND PLANTING PLANT MATERIALS SPECIFICATIONS

Unless specified otherwise, or the city approves, use materials conforming to the requirements below.

PLANT MATERIALS GENERAL

Unless specified otherwise, for all plants use nursery grown stock, transplanted or root-trimmed 2 or more times according to the kind and size of plants.

Ensure all plants are typical of their species, have well-formed tops and root systems, and are free from injurious insects, plant diseases, or other plant pests. Use plants hardy under the climatic conditions at the work site. Furnish plants free from the following defects:

1. Damage to top, branches, trunk, bark, or roots.

2. Dried out roots.

3. Prematurely opened buds.

4. Thin or poor tops or root systems.

5. Evidence of mold.

6. Dry, loose, or broken ball of earth in B&B stock.

7. Dried out or damaged soil mass in B&P or CG stock.

PLANTATION GROWN STOCK

Plantation grown stock shall conform to the current edition of the American Standard for Nursery Stock recommended for general use and adoption by the American Association of Nurserymen, Inc.

SUBSTITUTION

If the contractor submits written documentation that a specified plant is not obtainable it may make substitution, only with the city’s approval. The city may approve the use of larger plants than those specified, at no cost to the city. The ball or container size or the root spread of the larger size shall be increased proportionally, relative to the specified size.

GRADING STANDARDS

Plant stock shall conform to the current edition of the American Standard for Nursery Stock.

PLANT INSPECTION AND LEGAL REQUIREMENTS

All plant material shipments and deliveries shall comply with State and Federal laws and regulations including Wisconsin administrative code, chapter ATCP 21 governing the inspection, shipping, selling, and handling of plant stock.

PLANT NAMES AND LABELS

Ensure all plants are true to name, and secure a legible label to each bundle or plant indicating the full name and size of the plant material.

PLANT APPROVAL

The city shall approve all plants. The city may inspect plants at the grower’s nursery. Although the city may approve plants at the source, they may still reject plants at the project site.

The contractor shall replace all rejected plants with acceptable plants of the same species, variety, and size, unless the city directs otherwise.

DIGGING, HANDLING, AND PACKING PLANT STOCK

General The contractor shall dig all plant stock and handle with care and skill to prevent injuries to the trunk, branches, and roots, and shall pack in a city-approved manner to ensure the plants arrival at the project site undamaged and in good condition.

Transport the plant stock in enclosed vehicles or in a way that protects the plant tops from drying.

Handle all plants furnished with earth balls or in containers by the ball or container.

Balled and Burlapped Stock (B&B) If furnishing plant stock B&B, move the plant with a freshly dug ball of earth so firmly wrapped in burlap that on delivery the soil ball is still firm and compact around the small feeding roots. Ensure each ball is large enough to encompass all the fibrous feeding roots necessary to ensure successful recovery and development of the plant. The minimum sizes of balls, ball depth, and diameters shall conform to recommended balling and burlapping specifications, in the current edition of the American Standard for Nursery.

Balled and Potted Stock (B&P) If furnishing plant stock B&P, furnish plants dug from the growing site with the roots contained in a compact unbroken ball of earth and placed in a plantable fiber container. The size and shape of the earth ball shall conform to the approximate size and shape of the container. Place the stock in the container so that the plant root collar is approximately one inch below the top of the container.

Fill all voids at potting time with native soil. The minimum ball size shall equal the ball size for B&B stock in the current American Standard for Nursery Stock for the plant specified.

Container Grown Stock (CG) If furnishing plant stock CG, furnish well-rooted stock established in containers. This means that when the container is removed the root soil mass shall retain its shape but shall not have grown in the container long enough to become container bound. Use sufficiently rigid containers that retain their shape and protect the plant root system during shipping and handling. For container size, conform to the specifications for CG stock as stated in the current edition of the American Standard for Nursery Stock.

DELIVERY

At least 3 days before the delivery of plant material to the holding or project site, the contractor shall notify the city of this delivery. All delivery scheduling considerations should be directed to the Public Works Director, Tom Hartzell. He can be contacted by calling 608-290-8590 or emailing thartzell@cityofedgerton.com.

WARRANTY

All plant material shall have a warranty of 1 year from the date of delivery.

PAYMENT

Price will include all delivery. Payment will be made within 30-days of receipt of the submission of a completed invoice for the services billed in writing, with approval signoff of the Public Works Director or his designee.

Payment of each invoice shall automatically release any lien that the invoice may have provided against the City.

Payment will be made only for actual work performed and accepted in accordance with the contract.

Any scheduled item of work to be done and materials to be furnished may be increased, decreased, or omitted by the Public Works Director or his designee, and no claim for loss, anticipated profits, or costs incurred in anticipation of work not ultimately performed will be allowed due to such increase or decrease.

SAFETY

All activities under this Contract shall be executed in accordance with all applicable Federal, State and Local safety regulations. All workers of the selected Contractor shall be properly trained in safe operation of tools and equipment assigned to them for their use and shall be provided with proper safety and protective gear.

SCHEDULE CONSIDERATIONS

All plant material must be delivered or ready for pickup by November 9, 2018.

C I T Y O F E D G E R T O N , W I S C O N SI N

TREE PURCHASE QUOTE

2018-1011

Bidder Name: ______________________________________________________________

Bidder Address: ____________________________________________________________

Bidder Phone: _______________________ Email: _______________________________

Estimated Delivery Date: _____________________________________________________

PLANT LIST

Common Name Botanical Name Size Size

Quoted

Contai ner type (B&B, B&P or CG)

Price Notes/comments

Turkish hazelnut Corylus colurna 1 ½”

Ironwood Ostrya virginiana 1 ½”

American Sentry Linden Tilia Americana ‘McSentry’

1 ½”

American Linden Tilian Americana ‘Remond’

1 ½”

Little-leaved Linden Tilia cordata ‘Greenspire’ 1 ½”

New Horizon Elm or frontier Elm

Ulmus ‘Frontier’ 1 ½”

Red horse-chestnut Aesculus carnea 1 ½”

Yellowwood Cladrastis kentukea 1 ½”

Tupelo Nyssa sylvatica 1 ½”

Redbud Cercis canadensis 6’

Thornless cockspur hawthorn

Crataegus crus-galli var.

inermis

6’

Japanese tree lilac Syringa reticulate subsp.

Reticulate ‘Ivory Silk’

6’

Autumn Brilliance Serviceberry

Amelanchier x grandiflora ‘Autumn Brilliance’

6’

Elizabeth Magnolia Magnolia ‘Elizabeth’ 6’

Crabapple Malus ‘Adams’ 6’

Common Name Botanical Name Size Size

Quoted

Contai ner type (B&B, B&P or CG)

Price Notes/comments

Crabapple Malus Centurion’ 6’

Crabapple ‘Donald Wyman’ 6’

Crabapple Malus ‘Prairiefire’ 6’

Pagoda dogwood Cornus Alternafolia 6’

Fringetree Chionanthus virginicus 6’

Golden rain tree Koelreuteria paniculata 6’

Hot Wings Maple Acer tatarian ‘Hot wings’ 6’

Amur Maackia Maackia amurensis ‘MaacNificent’

6’

Total for Material

Total Cost for delivery

Volume Price Discount