2018 Kent ISD ESC Cooling Tower RFP Package.pdf

Kent Intermediate School District REQUEST FOR PROPOSAL - 2018 Kent ISD Cooling Tower Refurbishment

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Kent Intermediate School District (Kent ISD) is seeking bids for refurbishing and Imeco Cooling Tower Model EFC-C-223-4 per attached specifications. Specifications are to be considered as minimums, and the general conditions, as listed, must be adhered to.

Contractors shall attend a Pre-Bid Meeting which will be held on Wednesday, August 29, 2018 at 1:00 pm, at the Kent ISD Maintenance Building; 1655 East Beltline NE Grand Rapids, MI 49505, located in parking lot #4 across from the greenhouse and wind turbine. The Maintenance Building front door is labeled E-1.

Questions regarding the specifics of the bid should be directed via E-Mail through SigmaVSS, or to AJG@kentisd.org and answers will be responded to through the same means. All questions and answers will be distributed to all bidders who have, or, later ask questions about the bid.

Bids are due by 1:00 pm on Wednesday, September 5, 2018 delivered in a sealed envelope/package with the wording “2018 Kent ISD Cooling Tower Refurbishment” clearly marked on the outside of the envelope/package addressed to:

Kent ISD Attn: AJ Gugliotta 1655 E Beltline NE Grand Rapids, MI 49525

Kent ISD will not consider or accept a bid received after the date and time specified for bid submission.

Bids will be opened publicly immediately following the close of receiving bids.

It is the intention to award the bid once the Kent ISD Board approves the recommendation of award at the September 17, 2018 Board Meeting.

Project coordinator A.J. Gugliotta 616-447-2453

AJG@kentisd.org

In compliance with MCL 380.1267, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner and any employee of the bidder and any member of the board, or the superintendent of the school district. All bids shall also be accompanied by a sworn and notarized statement disclosing whether the bidder is an Iran Linked Business in compliance with PA 517 of 2012. The Board has stated that Kent ISD shall not accept a bid that does not include these sworn and notarized disclosure statements.

Kent ISD reserves the right to allow only Michigan Based Businesses to bid on this advertisement. Under 1984 PA 431, MCL 18.1268, our board has elected to enforce the PA as defined.

Kent ISD will be a place where all persons feel welcomed, have a right to be treated equitably and without prejudice, and have a responsibility to treat others the same way. Kent ISD is an equal opportunity institution. Kent ISD does not discriminate on the basis of race, creed, color, national origin, age, sex or physical/mental disability or veteran status in its educational programming, enrollment, employment or contracting.

mailto:AJG@kentisd.org

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GENERAL CONDITIONS

A. It shall be the bidder’s responsibility to read this entire document, review all enclosures and attachments, and comply with all requirements within.

B. For the purpose of assuring the School District of the quality of workmanship, materials, equipment, and service, the School Board will retain the right to qualify or disqualify bidders on the basis of available information covering their service and the suitability of the equipment/material bid for the project.

C. All alternate equipment/material as specified herein, or suggested by bidder, will be made by a reputable experienced manufacturer and shall conform to the specifications in order to promote efficiency in its use, reduce maintenance cost, and to assure durability for which it is intended.

D. In some cases, where manufacturer names and model numbers are indicated, alternates are not acceptable to create a base bid. However, in most cases alternates are acceptable, but subject to review by the owner. It will be incumbent upon the bidder, when bidding an alternate, to provide proper and adequate documentation that the alternates are equal to the manufacturer names and model numbers listed in the base bid. Vendors are encouraged to provide more than one base bid as well as alternate bids that they feel meet the needs of the Kent ISD.

E. Kent ISD reserves the right to accept or reject any or all bids; and to make awards as it considers its best interest, whether low bid or not, this excludes omitting the required affidavits.

F. All proposals submitted shall remain firm for a period of ninety (90) days after date of receiving bids.

G. The delivery of the product shall be coordinated with the Project coordinator and delivery terms are fairly flexible. Bids must include all delivery charges, and unboxing costs; disposal of all waste must also be coordinated with owner prior to delivery, bulk-packing materials may or may not be able to be disposed by the owner, or owner’s receptacles.

H. In the case where installation is specific; installation must be complete, and all installation costs must be included.

I. The successful bidder shall, within a reasonable time after receipt of written notice, make good any defects in material or workmanship that may develop, especially during the warranty period.

J. Kent ISD shall not be responsible for any cost or expensed incurred by the bidder during the preparation of the bid.

K. The owner is a federally constituted government body and as such is not subject to Michigan State or Federal excise taxes.

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SPECIFICATIONS

Remove and dispose of the existing PVC drift eliminators

Remove, clean and reinstall spray distribution system to include replacing any broken/missing nozzles

Clean (power wash) the heater transfer coil inside the unit, remove excessive scale and mineral deposits from inside the tower

Mechanically grind the interior of the tower below the heat transfer coil, prep surfaces for urethane coating

Apply a urethane coating to the cold water basin and interior plenum section up to the coil

Provide and install new PVC drift eliminators

Make the necessary repairs to ensure proper operation of the air discharge damper assembly (extend actuator arm to eliminate interference)

Repair the door, to stop it from leaking

Provide new actuators on incoming air dampers to assure the properly open and close action

Provide new top of the exhaust hood on the roof

Remove and replace the cold water basin drain line

Disposal of old material

Addition of a 3-Way Valve in the boiler room

Material & workmanship warranted for two (2) years

Attachments are for reference only and may not reflect current physical conditions.

REQUIRED SUBMITTALS

Bids will be due by 1:00 pm on Wednesday, September 5, 2018.

Bid proposals shall include the following documentation:

Proposal

Iran Economic Sanctions Affidavit

Familial Affidavit

Warranty Information

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AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of _______________________ (the “Bidder”), pursuant to the compliance certification requirement provided in the Kent Intermediate School District request for proposal for 2018 Kent ISD Cooling Tower Refurbishment, hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a Contract as a result of the aforementioned Invitation To Bid, the Bidder will not become an “Iran Linked Business” at any time during the course of performing under the Contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of the Intermediate School District’s investigation, and reasonable attorney fees, in addition to the fine.

Moreover, any person who submitted a false certification shall be ineligible to bid on an Invitation To Bid for three (3) years from the date it is determined that the person has submitted the false certification.

Contractor:

By: _________________________________

Title: _________________________________

Date:________________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF _______________ )

This instrument was acknowledged before me on the _____ day of ____________, 2018, by

, Notary Public

_____________________County, Michigan

My Commission Expires:________________

Acting in the County of:________________

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FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid - required by state law (P.A. 232 of 2004)

As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the School

Board or the Superintendent of Kent ISD.

The undersigned, the owner or authorized officer of ___________________________________________________

(the Bidder), pursuant to the familial disclosure requirement provided in the attached invitation to bid, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the company and any member of the School Board or the Superintendent of Kent ISD. If such a relationship exists, please explain:

BIDDER:_____________________________

By:_________________________________

Title:_______________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF _______________ )

This instrument was acknowledged before me on the _____ day of ____________, 2018, by

, Notary Public

_____________________County, Michigan

My Commission Expires:________________

Acting in the County of:________________

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2930 Knapp NE

Grand Rapids, Ml 49525

Ph. 616-364-1333

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