2018 Kent ISD Epoxy Floor Resurfacing RFP.pdf

Kent Intermediate School District REQUEST FOR PROPOSAL - 2018 Kent ISD Epoxy Floor Resurfacing

1 | P a g e

The Kent Intermediate School District (Kent ISD) is seeking bids for labor and materials for the installation of epoxy flooring per the attached specifications.

Specifications are to be considered as minimums, and the general conditions, as listed, must be adhered to.

Contractors shall attend an onsite walk through which will be held on Wednesday, March 28, 2018 at 1:00 pm, at the Maintenance Building; 1655 East Beltline NE Grand Rapids, MI 49505, in parking Lot # 4.

Located across from the greenhouse and wind turbine. The front door to the building is labeled E-1.

Bids are due by 1:00 pm on April 4, 2018 delivered in a sealed envelope/package with the wording “2018 Kent ISD Epoxy Floor Resurfacing” clearly marked on the outside of the envelope/package addressed to:

Kent ISD Attn: AJ Gugliotta 1655 E Beltline NE Grand Rapids, MI 49525

The District will not consider or accept a bid received after the date and time specified for bid submission. Bids will be opened publicly immediately following the close of receiving bids.

Questions regarding the specifics of the bid should be directed via E-Mail through SigmaVSS, and answers will be responded to through the same means.

It is the intention to award the bid once our board approves the recommendation of award. Installation may take place according to the following schedule:

June 4 - August 10, 2018

Project is to be coordinated through AJ Gugliotta (231)580-5830

In compliance with MCL 380.1267, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner and any employee of the bidder and any member of the board, or the superintendent of the school district. All bids shall also be accompanied by a sworn and notarized statement disclosing whether the bidder is an Iran Linked Business in compliance with PA 517 of 2012. The Board has stated that Kent ISD shall not accept a bid that does not include these sworn and notarized disclosure statements.

Kent ISD reserves the right to allow only Michigan Based Businesses to bid on this advertisement. Under 1984 PA 431, MCL 18.1268, our board has elected to enforce the PA as defined.

Kent ISD will be a place where all persons feel welcomed, have a right to be treated equitably and without prejudice, and have a responsibility to treat others the same way. Kent ISD is an equal opportunity institution. Kent ISD does not discriminate on the basis of race, creed, color, national origin, age, sex or physical/mental disability or veteran status in its educational programming, enrollment, employment or contracting.

2 | P a g e

GENERAL CONDITIONS

A. It shall be the bidder’s responsibility to read this entire document, review all enclosures and attachments, and comply with all requirements within.

B. For the purpose of assuring the School District of the quality of workmanship, materials, equipment, and service, the School Board will retain the right to qualify or disqualify bidders on the basis of available information covering their service and the suitability of the equipment/material bid for the project.

C. All alternate equipment/material as specified herein, or suggested by bidder, will be made by a reputable experienced manufacturer and shall conform to the specifications in order to promote efficiency in its use, reduce maintenance cost, and to assure durability for which it is intended.

D. In some cases, where manufacturer names and model numbers are indicated, alternates are not acceptable to create a base bid. However, in most cases alternates are acceptable, but subject to review by the owner. It will be incumbent upon the bidder, when bidding an alternate, to provide proper documentation that the alternates are equal to the manufacturer names and model numbers listed in the base bid. Vendors are encouraged to provide more than one bid as well as alternate bids that they feel may meet the needs of the Kent ISD.

E. Kent ISD reserves the right to accept or reject any or all bids; and to make awards as it considers its best interest, whether low bid or not, this excludes omitting the required affidavits.

F. All proposals submitted shall remain firm for a period of ninety (90) days after date of receiving bids.

G. The delivery of the product shall be coordinated with the Owner and delivery terms are fairly flexible. Bids must include all delivery charges, and unboxing costs; disposal of all waste must also be coordinated with owner prior to delivery.

H. In the case where installation is specific; installation must be complete, and all installation costs must be included.

I. The successful bidder shall, within a reasonable time after receipt of written notice, make good any defects in material or workmanship that may develop, especially during the warranty period.

J. Kent ISD shall not be responsible for any cost or expensed incurred by the bidder during the preparation of the bid.

K. The owner is a federally constituted government body and as such is not subject to Michigan State or Federal excise taxes.

3 | P a g e

BIDDERS RESPONSIBILITIES

Contractor shall attend the Pre-Bid Walkthrough on Wednesday, March 28, 2018 at 1:00 pm at the Maintenance Building, 1655 East Beltline NE, Lot # 4. Across from the green house and wind turbine. The front door to the Maintenance Building is labeled E-1. Bids will be due by 1:00 pm on April 4, 2018.

Contractor shall be responsible for:

Project Management, Logistics, Procuring Equipment, Shipping & Delivery Costs, Cleaning and Installation, Documentation requested, and copies of the Manufacturer’s Warranty Information.

Contractor shall provide a minimum of 1-year warranty on all workmanship, materials with in this bid. An 11-month walkthrough prior to the end of the warranty period is also mandatory.

The bid proposals shall include the following documentation:

• Bid Form

• Familial Affidavit

• Iran Economic Sanctions Affidavit

• References

• Ability to meet Insurance Requirements

• Detailed Bill of Materials

• Product Data

• Manufacturers installation instructions

• Maintenance Data

• Warranty Information

• Factory dealer authorization for products specified

Additional documentation found necessary will be posted to SIGMA VSS as an addenda(s).

Contractor shall be fully certified for the products within this RFP.

4 | P a g e

BID Form

Company Name: __________________________________________________________

Herein called “Flooring Contractor”, does agree to provide a “turn-key” solution that includes surface preparation, proper building protection, epoxy application, and final cleanup.

For all the zones below, it is the bidder’s responsibility to prepare the surface for the quoted material per the manufacturer’s recommendations to ensure proper adhesion. The owner will clear loose debris and do an initial cleaning. This cleaning is not to be construed as compliant with the manufacturer’s recommendations for cleaning prior to application, further de-greasing and cleaning will be required.

Contractor is responsible to supply proper control joints where current joints are cracked or peeling.

Contractor shall also apply yellow safety marking tape to the floor where current tape or yellow paint exists. The purple zone and Maintenance Building requires a product like Stonshield SLT, a 3 component, self-leveling, high impact resistance base. Contractors not submitting pricing for the two products mentioned above must supply Manufacturers Cut sheets, and have completed at least 1 project in the past 2 years with that product in a similar application. Color to be selected to closely match existing dark gray/blue color predominant throughout the building now.

StonFlex MP7 or (Equivalent:____________________________________________________________)

Blue Zone: $__________________________________ Total (7,450 SF)

Yellow Zone: $__________________________________ Total (8.030 SF)

Purple Zone: $__________________________________ Total (4,690 SF)

Green Zone: $__________________________________ Total (8,750 SF)

Red Zone: $____________________________________ Total (3,225 SF)

Stonshield SLT or (Equivalent Grout:______________________________________________________)

Purple Zone: $__________________________________ Total (4,690 SF)

Red Zone: $____________________________________ Total (3,225 SF)

Authorized Signature: ____________________________________________________

Title:____________________________________________________

Name (printed): ____________________________________________________

Date: ____________________________________________________

Email: ___________________________________________________

Telephone: ___________________________________________________

Additionally, bidders must submit a bill of materials (BOM) with the proposal. BOM must list all major components, labor, quantities, unit pricing, and extended price. BOM will be used to assist in evaluating the various bids and proposals.

5 | P a g e

VOLUNTARY ALTERNATES

Voluntary alternates are allowed and may be considered at the discretion of the Owner. For each voluntary alternate, provide a brief written description and attach additional information to fully explain intent. All alternates shall be completely inclusive and shall not require any additional work by other trades.

Description:

Add / Deduct (circle one) $ ___________________________________

Add / Deduct (circle one) $ ___________________________________

Add / Deduct (circle one) $ ____________________________________

6 | P a g e

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of ___________________________________ (the “Bidder”), pursuant to the compliance certification requirement provided in the Kent Intermediate School District request for proposal for 2018 Kent ISD Epoxy Floor Resurfacing, hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a Contract as a result of the aforementioned Invitation To Bid, the Bidder will not become an “Iran Linked Business” at any time during the course of performing under the Contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of the Intermediate School District’s investigation, and reasonable attorney fees, in addition to the fine.

Moreover, any person who submitted a false certification shall be ineligible to bid on an Invitation To Bid for three (3) years from the date it is determined that the person has submitted the false certification.

Contractor:

By: _________________________________

Title: _________________________________

Date:________________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF _______________ )

This instrument was acknowledged before me on the _____ day of ____________, 2018, by

, Notary Public

_____________________County, Michigan

My Commission Expires:________________

Acting in the County of:________________

7 | P a g e

FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid - required by state law (P.A. 232 of 2004)

As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the School

Board or the Superintendent of Kent ISD.

The undersigned, the owner or authorized officer of ___________________________________________________

(the Bidder), pursuant to the familial disclosure requirement provided in the attached invitation to bid, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the company and any member of the School Board or the Superintendent of Kent ISD. If such a relationship exists, please explain:

BIDDER:_____________________________

By:_________________________________

Title:_______________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF _______________ )

This instrument was acknowledged before me on the _____ day of ____________, 2018, by

, Notary Public

_____________________County, Michigan

My Commission Expires:________________

Acting in the County of:________________

8 | P a g e

REFERENCES

Please provide reference information for projects of similar size/scope.

Bidder’s Name

Company:______________ _______________

Contact Person: _______________________________

Phone: _______________________________

Description of work provided:-

Phone: _______________________________

Description of work provided:-

Phone: _______________________________

Description of work provided:-anthonygugliotta Polygon anthonygugliotta Polygon anthonygugliotta Polygon anthonygugliotta Polygon anthonygugliotta Polygon anthonygugliotta Polygon anthonygugliotta Polygon anthonygugliotta Polygon anthonygugliotta Polygon anthonygugliotta Polygon anthonygugliotta Polygon anthonygugliotta Polygon