2018-19 Salt Bid Request.pdf

REQUEST FOR BIDS – ROCK SALT

I. INVITATION TO BID

Sealed bids will be accepted for the purchase of up to 350 tons of standard rock salt, treated to prevent caking. Said bids will be received until 3:00 p.m. Wednesday, September 19, 2018, to be publicly opened and read aloud at that time. Sealed bids will be accepted in the Edgerton City Hall located at:

City of Edgerton

12 Albion St Edgerton, WI 53534

II. INSTRUCTIONS TO BIDDERS

1. Bids must be submitted on bid forms provided for that purpose by the City of Edgerton. Bids must be returned in a sealed envelope clearly marked “Salt Bids”.

2. Bidders shall not be permitted to use to their advantage any errors or omissions in the specifications or contract documents. The City reserves the right to issue new instructions or corrections as needed.

3. If the bidder has any questions concerning the meaning or intent of the specifications, he or she shall request that an interpretation be made and an addendum issued by the City, which shall be made available to all bidders. Failure to have requested an addendum shall not relieve the bidder from delivery in accordance with the intent of the specifications.

4. The City reserves the right to reject any and all bids or to waive any informalities or technicalities in the bid process and to accept the bid, which in the judgment of the City will be in the best interest of or be most advantageous to the City of Edgerton.

III. GENERAL CONDITIONS

1. All prices shall be F.O.B., 315 W High St, Edgerton, WI 53534

IV. INTENT OF SPECIFICATIONS

It is the intent of these specifications to acquire up to 350 tons of standard rock salt to be used for snow removal and ice control.

The items bid on these specifications shall comply in all respects unless deviations are clearly specified.

Should it be determined on delivery that the items bid are deficient in any respect, the bidder and manufacturer will, at no expense to the City, correct the deficiencies.

1. All guarantees or warranties on all items bid must be attached and included in your bid proposal.

2. By soliciting and awarding a bid for salt, the City makes no guarantee it will purchase salt. This bid is for supplemental supply and will be ordered by the City on an “as needed” basis.

V. SPECIFICATIONS

See below specifications for snow and ice control salt.

SPECIFICATIONS FOR SNOW REMOVAL AND ICE CONTROL SALT

Minimum specifications for rock salt to be used for thawing ice. Indicate with a check mark in the blank space to the left if your firm can comply with each specification. List all exceptions on a separate sheet of paper citing the number of specifications from which you are deviating.

1. Salt to be of fresh stock. Reclaimed stock will not be accepted.

2. The quality and grading of the salt shall conform to ASTM-D-632 for Type 1, Grade 1 material. At the time of blending, the salt shall not contain more than 1.5 percent moisture, and it shall be free of lumps, aggregations, foreign matter and be free flowing. The sodium chloride content shall be a minimum of 95.0%

3. Each delivery vehicle, at all times between loading and unloading, shall have a tight, water proof covering over the entire load such that rain or snow melt flows outside the cargo box.

_4. All truck deliveries shall be documented by a legible delivery ticket (also called a scale ticket). The ticket must contain the following information:

• The name of the trucking firm making delivery

• The gross, tare, and net weights of the delivered load. Gross weights shall not exceed statutory truck weight limits. Weight information shall be imprinted on the delivery ticket by means of an indelible recording device or typed registering beam.

• The delivery date

_ 5. Truck load delivery to be made by telephone order as needed.

_ 6. To be delivered F.O.B., 315 W High St, Edgerton, WI 53534.

Delivery of snow and ice control salt to be coordinated in advance with Tom Hartzell, Public Works Director, (608) 884-4037.

BID FORM

ITEM: ROCK SALT

BID FORM DUE: 3:00 PM on Wednesday, September 19, 2018

I, (Name of Person/Title) of

(Company Name and Full Address) hereby submit our bid provision of standard rock salt, treated to prevent caking, to be used for snow removal and ice control for the 2018-19 season, subject to all specifications issued by the City of Edgerton.

Approximate tonnage, 350 tons, delivered in 20-ton (+/-) loads to 315 W High St, Edgerton, WI 53534 as needed.

PRICE $ PER TON

DELIVERY: DAYS A.R.O.

BY:

(Signature)

PRICE $ PER TON AFTER INITIAL 350 TONS

CONTACT NAMESALES

NUMBERPHONE FAX