Solicitation.pdf

PAGES

15A. NAME

AND

ADDRESS

OF

OFFEROR

SEC. PAGE(S) SEC. PAGE(S)

(Date) (Hour)

CALENDAR DAYS

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amend-ments to the SOLICITATION for offerors and related documents numbered and dated:

(Type or Print)

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING

PAGE OF

1 59

2. CONTRACT NO.

3. SOLICITATION NO.

2017-N-66622

4. TYPE OF SOLICITATION

SEALED BID (IFB)

X NEGOTIATED (RFP)

5. DATE ISSUED

6. REQUISITION/PURCHASE

NO.

HCVJC5X6-2017-09328

7. ISSUED BY CODE 2543 8. ADDRESS OFFER TO (If other than Item 7)

Centers for Disease Control and Prevention

Office of Acquisition Services (OAS)

2920 Brandywine Rd, RM 3000

Atlanta, GA 30341-5539

Approved as to Form and Legality: _____________________________

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

SOLICITATION

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in until 2:00p local time

CAUTION -- LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME

William Brannen

B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER: EXT:

(770) 488-2084

C. E-MAIL ADDRESS

11. TABLE OF CONTENTS

(x) DESCRIPTION (x) DESCRIPTION

PART I – THE SCHEDULE PART II – CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 29

X B SUPPLIES OR SERVICES AND PRICES/COSTS 2 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 2 X J LIST OF ATTACHMENTS 39

X D PACKAGING AND MARKING 12 PART IV – REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 13 REPRESENTATIONS, CERTIFICATIONS, AND

X F DELIVERIES OR PERFORMANCE 14 X K OTHER STATEMENTS OF OFFERORS 40

X G CONTRACT ADMINISTRATION DATA 15 X L INSTRS., CONDS., AND NOTICES TO OFFERORS 48

X H SPECIAL CONTRACT REQUIREMENTS 19 X M EVALUATION FACTORS FOR AWARD 54

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52-232-8)

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

AMENDMENT NO. DATE AMENDMENT NO. DATE

CODE FACILITY 16. NAME AND ADDRESS OF PERSON AUTHORIZED TO SIGN OFFER

15B. TELEPHONE NO.

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE

18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 2543 25. PAYMENT WILL BE MADE BY CODE 434

Centers for Disease Control and Prevention

Office of Acquisition Services (OAS)

2920 Brandywine Rd, RM 3000

Atlanta, GA 30341-5539

Centers for Disease Control and Prevention (FMO)

PO Box 15580 404-718-8100

Atlanta, GA 30333-0080

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT -- Award will be made on this form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 33 (REV. 9-97)

PREVIOUS EDITION IS UNUSABLE Prescribed by GSA

FAR (48 CFR) 53.214©

K

Section B - Supplies Or Services And Prices/Costs

ITEM SUPPLIES / SERVICES QTY / UNIT UNIT PRICE EXTENDED PRICE

0001 Base Year

Economic evaluation of HIV prevention interventions.

Ordering Period 9/30/2017 – 9/29/2022

MAXIMUM

VALUE

NOT TO EXCEED:

$3,000,000.00

B.1 GENERAL

The purpose of this indefinite delivery, indefinite quantity (IDIQ) contract is to provide the Centers for

Disease Control and Prevention (CDC), National Center for HIV/AIDS, Viral Hepatitis, STD, and TB

Prevention (NCHHSTP), Division of HIV/AIDS Prevention (DHAP) with an “as needed” mechanism to obtain required services through the issuance of individual task orders.

B.2 TYPE OF CONTRACT

This is a single award, IDIQ-type contract. At the discretion of the Contracting Officer, the government may use a variety of task order types under this contract, including Firm Fixed Price (FFP), Time and Materials (T&M), Labor-

Hour (LH), or a combination thereof.

Each Request for Task Order Proposal (RFTOP) issued under this contract will identify the Government’s determination of task order type.

B.3 ORDERING

All services required will be ordered and funded through the issuance of task orders. Orders for services will be conducted through the issuance of individual task orders in accordance with the Ordering Clauses in Section

I.

B.4 ORDERING PERIOD

The term of this IDIQ contract is a five (5) year ordering period from the date of award.

B.5 MINIMUM AND MAXIMUM ORDERING AMOUNTS

The Government shall place orders totaling a minimum of $1,000 over the life of the contract. The maximum amount of all orders issued and awarded under the contracts over the five (5) year ordering period shall not exceed

$3,000,000.00.

The maximum ceiling amount of this contract may be increased to accommodate additional needs of the Agency that are within the scope of the contract only upon execution of a modification by an authorized Contracting Officer.

Section C - Description/Specification/Work Statement

Section C - Description/Specification/Work Statement

Project Title: Economic Evaluation of HIV Care and Prevention Strategies

C.1 Background and Need

Given limited resources and a mandate to protect public health, it is important for the Division of

HIV/AIDS Prevention (DHAP) to have the tools to assess the costs and effectiveness of a wide array of strategies and policies to prevent HIV and to extend the survival and quality of life for those who are infected.

Complex mathematical models often are required to estimate the costs and effectiveness of interventions to prevent the spread of HIV and extend the life of those infected. This is because of the complicated set of behaviors and biologic traits that result in the transmission of HIV and the variations in the course of disease with and without treatment. New mathematical approaches to assess infectious disease transmission and effects of treatment and care on survival are constantly being developed and extended.

Using these approaches requires people with unique skill sets in mathematics, modeling, computer programming, and statistics, and an understanding of infectious disease processes. Recruiting and retaining people with these skills is challenging, and is made more so by agency-wide FTE ceilings and federal hiring processes.

In addition, models require a great deal and many types of data, some of which are difficult to locate and others of which are updated frequently. Maintaining both current levels of expertise in modeling and an understanding of the many data elements necessary for models requires both breadth and depth in staffing.

DHAP leaders believe it is imperative to have a core group of persons with modeling expertise in the

Division. Having modelers in–house provides a less expensive way to perform analyses than relying entirely on contracts or cooperative agreements with outside organizations. In addition, close communication between in-house modelers and Division leadership makes it more likely that the modelers generate analyses of highest interest to leadership. Further, in-house expertise allows DHAP to better evaluate modeling analyses that are performed by organizations outside the Division. Currently the

Division’s in-house expertise resides in the Prevention Modeling and Economics Team (PMET) in the

Quantitative Sciences and Data Management Branch (QSDMB). The team now includes eight doctoral-level scientists, including one health services researcher, one epidemiologist (a Prevention Effectiveness

[PE] fellow), three health economists and three mathematical modelers (industrial engineers), one of whom is a PE fellow.

As noted, mathematical modelers can be difficult to recruit and retain. PMET has engaged a total of 9 modelers over the last 11 years who have departed for various personal and professional reasons; their skills are in wide demand. To sustain modeling capacity within the Division and to supplement the

Division’s modeling capacity when in-house staffing is insufficient, PMET seeks an ongoing contract with an outside modeling group.

DHAP requires an indefinite delivery, indefinite quantity (IDIQ) contract to acquire support in the following areas: 1) build and refine in MatLab a dynamic, compartment model of HIV transmission and disease progression in the U.S. population; 2) conduct analyses of HIV transmission and disease progression using the dynamic, compartmental model; 3) conduct HIV resource allocation analyses using the dynamic, compartmental and other models; 4) build, refine and conduct analyses using agent-based and network models of HIV transmission and disease progression; 5) conduct economic analyses of HIV prevention interventions; and 6) maintain a database of economic evaluations of HIV prevention interventions.

These efforts are expected to address a wide array of HIV-related needs among various populations throughout the United States, including but not limited to: men who have sex with men; injection and non-injection drug users; incarcerated populations or ex-prisoners; commercial sex workers; male and female heterosexual populations at high risk for HIV infection; transgendered persons; and health care facility clientele.

C.2 Project Objective

The purpose is to provide to the Centers for Disease Control and Prevention (CDC), Division of

HIV/AIDS Prevention (DHAP), an ‘as needed’ mechanism to obtain required services related to the economic evaluation of HIV prevention interventions and the most efficient use of HIV prevention funds.

Located within the National Center for HIV/AIDS, Viral Hepatitis, STD, and TB Prevention

(NCHHSTP), the Division of HIV/AIDS Prevention (DHAP) is responsible for providing national leadership and support for HIV epidemiologic research and surveillance of the behaviors and determinants of HIV transmission and disease progression, and for prevention research and the development, implementation, and evaluation of evidence-based HIV prevention programs serving persons affected by or at risk for HIV infection. These programs are authorized under the Public Health

Service Act sections: 317 (42 U.S.C. 241(a) and 247b); 301 (42 U.S.C. 241); 311 (42 U.S.C. 243), as amended. Some general objectives of this effort will include, but are not limited to:

a) Build on and expand existing national-level models of HIV transmission and disease progress in order to evaluate the effects of HIV prevention strategies.

b) Explicitly evaluate the optimal allocation of limited HIV prevention funds to prevent the most new cases at least cost.

c) Develop new types of models as needed to better understand the effects of transmission networks.

d) Construct cost-effectiveness analyses that meet changing methodological standards and guide

HIV prevention policy.

e) Update and maintain a database on published cost-effectiveness analyses of HIV prevention strategies, as well as assist in the preparation of manuscripts for CDC clearance and submission to peer-reviewed journals.

f) Provide technical support on models to ensure PMET staff are trained to program, refine and restructure any models originally programmed by the contractor. All final deliverables would be approved by PMET staff. All models developed by the contractor would be transferrable to

PMET.

Each Task Order is expected to produce a technical report suitable for use by DHAP decision makers, followed by a manuscript suitable for publication in a peer-reviewed scientific journal unless the specific

Task Order indicates otherwise.

All work must be of sufficient quality for presentation at national conferences with peer-reviewed abstracts and for publication in high-impact, peer-reviewed scientific journals. Modified/expanded or newly created models become the property of the CDC.

In summary, to support DHAP’s in-house modeling capacity, PMET seeks a contractor with a proven group of mathematical modelers with expertise in HIV transmission and disease progression. This approach will allow the Division of HIV/AIDS Prevention to sustain in-house modeling capacity when

PMET is short-staffed and enhance productivity when the team is fully staffed. The contract mechanism will allow for assurance of appropriate responsiveness to input from the Division, assignment of specific model-related projects of high interest to the Division, completion of those assignments within reasonable timeframes, and continued capacity-building within PMET and DHAP.

C.3 Scope of Work

Independently, and not as an agent of the Government, the Contractor shall furnish all necessary personnel, facilities, supplies, and equipment to produce reports, papers, or other deliverables as specified by each Task Order issued.

C.4 Technical Requirements

The specific scope, technical requirements, and deliverables/schedules will be described in each request for Task Order proposal issued. All tasks shall fall within one or more of the following categories:

a) HIV Epidemic Modeling:

1. The Contractor shall build and refine in MatLab a dynamic, compartmental model of HIV transmission and disease progression in the U.S. population. Such model shall be representative of the U.S. population in terms of HIV prevalence and incidence by transmission groups, race/ethnicity, gender, age and circumcision and PrEP status.

Transmission dynamics shall reflect risk behaviors, disease stage and step in the HIV care continuum and associated transmission risks.

2. The Contractor shall provide the most up-to-date and scientifically proven model inputs, including consideration of Grading of Recommendations Assessment, Development and

Evaluation (GRADE) in evaluating inputs related to intervention efficacy.

3. The Contractor shall efficiently calibrate the model, by population and subpopulation, to a variety of outcomes including HIV incidence, prevalence and HIV-related deaths, as well as by population and subpopulation distributions along the HIV care continuum.

4. The Contractor shall recalibrate frequently changing HIV outcomes as reported in HIV surveillance reports.

5. The Contractor shall produce ranges around outcome point estimates based on uncertain model inputs.

6. The Contractor shall conduct sensitivity analyses on model inputs, including the use of elementary effects methods, and show outcome sensitivities and uncertainties graphically and in text and tables.

7. The Contractor shall demonstrate a publication track record through the publication in peer-reviewed scientific journals of methods and analyses related to this dynamic compartmental model of HIV transmission and disease progression.

b) HIV Resource Allocation Modeling.

1. The Contractor shall build and assess models for the optimal HIV prevention resource allocation across a variety of prevention interventions, notably those related to the HIV care continuum and PrEP, and distributed across subpopulations, particularly by transmission group, at the national, state, and local levels.

2. The Contractor shall link optimization methods to the dynamic, compartmental model described in the previous section.

3. The Contractor shall demonstrate a publication track record through the publication in peer-reviewed scientific journals of methods and analyses related to the optimization of

HIV prevention and treatment resources.

c) Other Types of HIV Models.

1. The Contractor shall construct new and modify existing agent-based and network models of HIV transmission and disease progression. These models shall include more detailed characteristics, compared with a compartmental model, of individual sexual and drug-using behaviors, such as serosorting and concurrency, and/or specific networks of partners are needed for the evaluation of HIV prevention policies.

2. The Contractor shall demonstrate evidence of peer-reviewed publications using these models.

d) Economic Analyses.

1. The Contractor shall conduct economic analysis, including cost-effectiveness, cost-utility, and cost-benefit analyses.

2. The Contractor shall conduct cost-effectiveness analysis using the dynamic compartmental model described above.

3. The Contractor shall demonstrate knowledge of current guidelines and standard practices in economic evaluation, including reference case requirements, analysis perspective

(societal, provider), timeframe, and discounting.

4. The Contractor shall conduct return on investment analysis and budget impact analysis.

The Contractor shall demonstrate experience and expertise in the use of HIV-related utility weights.

5. The Contractor shall develop appropriate intervention and treatment cost inputs for use in models and expertise in various approaches to costing.

e) Database of HIV-related Cost-Effectiveness Analyses.

1. The Contractor shall update and maintain a database of published cost-effectiveness analyses of US-based HIV prevention interventions and utilize systematic review methods (systematic search of the literature, screen articles by title, abstract, and full text, abstract key information from the articles) to identify, evaluate, and summarize the literature.

2. The Contractor shall demonstrate familiarity with the GRADE methodology.

C.5 Reporting Schedule

In addition to specific reporting requirements defined in each Task Order issued, the Contractor shall furnish monthly progress reports detailing current status of each Task Order currently awarded under the contract. The report shall be narrative in form and shall include a summary of progress toward completion of each Task Order and any problems encountered to date, including the Contractor’s assessment of the specific impact of such problems on scheduled date of completion of milestones, and proposed resolutions thereof.

C.6 Special Consideration

Task Orders awarded under this contract may be issued as Performance-Based Task Orders. In the event a Task Order is awarded Performance-Based, the Task Order will be in compliance with FAR 37.6.

Performance-based Task Orders for services shall include:

1) A performance work statement (SOW);

2) Measurable performance standards (i.e., in terms of quality, timeliness, quantity, etc.) and the method of assessing contractor performance against performance standards; and

3) Performance incentives where appropriate. When used, the performance incentives shall correspond to the performance standards set forth in the Task Order.

C.7 Government Furnished Property

In Task Orders where the place of performance will be at the Government’s facility, the government shall provide required workspace and equipment. Any additional government property to be furnished will be specified in each Task Order.

C.8 Contractor Quality Control

The Contractor, not the Government, is responsible for management and quality control actions to meet the terms as specified in each Task Order. The role of the Government is quality assurance to ensure the

Task Order standards are met.

a. Quality Control Plan. The contractor shall establish and maintain a complete Quality Control Plan to ensure the requirements as specified in each Task Order.

Records of quality inspections shall be kept and made available to the Government throughout the performance period and for the period after each Task Order completion until final settlement of any claims under the contract.

A description of the quality control inspection plan shall be provided as a part of the offeror’s Task Order technical proposal. The plan shall meet the following objectives: (1) control procedures for security of

Government-provided items; (2) location of the inspection documents; (3) high quality personnel that meet CDC’s need for long term technical support; (4) low turnover of long term technical support personnel; (5) corrective or preventive actions that will be taken to meet quality standards; and (6) a customer comments feedback system.

The plan must be included as part of the contractor's proposal, and shall include, but is not limited to the following: type of QC inspections to be performed; areas to be inspected; and the methods to be used to identify deficiencies in the quality of services performed before the level of performance becomes unsatisfactory. An updated QC plan if needed must be provided to the Contracting Officer on the Task

Order start date and as changes occur.

b. Government Review. The Government will review the Contractor Quality Control Plan to determine if it is adequate. If the plan is adequate, the Government will accept the plan. If the plan is not adequate as submitted, the deficiencies will be identified to the contractor in writing. The contractor shall correct all identified deficiencies and submit a corrected Contractor Quality Control Plan within ten working days or

Task Order start date, whichever is sooner.

C.9 Ownership Rights

All records, files, analyses, models, and documents associated with this contract shall be the property of the CDC. During or after the life of this task order, the contractor shall not release any data, publications or materials developed under this task order without prior CDC clearance and approval. CDC retains the rights to all data, publications or materials developed under this task order. All material developed from work being performed under this contract shall be submitted to the COR. Any publications resulting from this work must occur with approval from CDC, and through clearance processes at CDC.

Section D - Packaging And Marking

There are no clauses/provisions included in this section.

Section E - Inspection And Acceptance

FAR SOURCE TITLE AND DATE

52.246-4 Inspection of Services – Fixed-Price (Aug 1996)

52.246-6 Inspection – Time-and-Material and Labor-Hour (May 2001)

E.1 Inspection and Acceptance (Jul 1999)

Inspection and acceptance of the articles, services, and documentation called for herein shall be accomplished by the

Contracting Officer, or his duly authorized representative (who for the purposes of this contract shall be the COR) at the destination of the articles, services or documentation.

(End of Clause)

Section F - Deliveries Or Performance

52.242-15 Stop-Work Order (Aug 1989)

F.1 Period of Performance (Task/Delivery Order Contracts) (Jul 1999)

(a) Contract: The ordering period of this contract shall be a period 9/30/2017 – 9/29/2022

(b) Task Orders: The time for completion for each task or delivery order shall be determined under each individual task or delivery order. Task/delivery orders under this contract may be awarded by the Contracting Officer at any time within the contract period. The actual performance of the work may extend beyond the contract period;

however, all performance must be completed within 1 year of the expiration of the ordering period.

F.2 Place of Performance

Place of performance will be the Contractors facility

F.3 Deliverable(s) Schedule (Jul 1999)

Each deliverable shall be electronically submitted to the Contracting Officer’s Representative (COR) and

Contracting Officer (CO).

Each Task Order solicited under this IDIQ will define specific deliverables at the time of solicitation.

F.4 Deliverables

Each Task Order will specify the associated deliverables and delivery schedules. CDC will monitor performance for the task order based on monthly reports to ensure ceilings are not exceeded and performance is satisfactory.

Section G - Contract Administration Data

G.1 Contracting Officer (Jul 1999)

(a) The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract.

(b) No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the United States

Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract.

G.2 Contracting Officer’s Representative - COR (Jul 1999)

Performance of the work hereunder shall be subject to the technical directions of the designated Contracting

Officer’s Representative for this contract.

As used herein, technical directions are directions to the Contractor which fill in details, suggests possible lines of inquiry, or otherwise completes the general scope of work set forth herein. These technical directions must be within the general scope of work, and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof. In the event that the Contractor feels that full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer in a letter separate of any required report(s) within two (2) weeks of the date of receipt of the technical direction and no action shall be taken pursuant to the direction.

If the Contractor fails to provide the required notification within the said two (2) week period that any technical direction exceeds the scope of the contract, then it shall be deemed for purposes of this contract that the technical direction was within the scope. No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract.

The Government Contracting Officer’s Representative is not authorized to change any of the terms and conditions of this contract. Changes shall be made only by the Contracting Officer by properly written modification(s) to the contract.

The Government will provide the Contractor with a copy of the delegation memorandum for the Contracting

Officer’s Representative. Any changes in Contracting Officer’s Representative delegation will be made by the

Contracting Officer in writing with a copy being furnished to the Contractor.

G.3 Payment by Electronic Funds Transfer (Dec 2005)

(a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, in

Section I, requires the Contractor to designate in writing a financial institution for receipt of electronic funds transfer payments.

(b) In addition to Central Contractor Registration, the Contractor shall make the designation by submitting the form titled “ACH Vendor/Miscellaneous Payment Enrollment Form” to the address indicated below. Note: The form is either attached to this contract (see Section J, List of Attachments) or may be obtained by contacting the Contracting

Officer or the CDC Financial Management Office at (404) 498-4050.

(c) In cases where the Contractor has previously provided such designation, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed.

(d) The completed form shall be mailed after award, but no later than 14 calendar days before an invoice is submitted, to the following address:

The Centers for Disease Control and Prevention

Financial Management Office (FMO)

P.O. Box 15580

Atlanta, GA 30333

Or – Fax copy to: 404-638-5342

G.4 Invoice Submission - part 1 (Mar 2006)

(a) The contractor shall submit the original contract invoice/voucher to the shown below:

The Centers for Disease Control and Prevention

Financial Management Office (FMO)

P.O. Box 15580

Atlanta, GA 3033

Or – The contractor may submit the original invoice/voucher via facsimile or email:

Fax: 404-638-5324

Email: FMOAPINV@CDC.GOV

NOTE: Submit to only one (1) of the above locations.

(b) The contractor shall submit 2 copies of the invoice/voucher to the cognizant contracting office previously identified in this contract. These invoices/voucher copies shall be addressed to the attention of the Contracting

Officer.

(c) The Contractor is required to submit a copy of each invoice directly to the COR concurrently with submission to the Contracting Officer.

(d) In accordance with 5 CFR part 1315 (Prompt Payment), CDC's Financial Management Office is the designated billing office for the purpose of determining the payment due date under FAR 32.904.

(e) The contractor shall include (as a minimum) the following information on each invoice:

(1) Contractor’s Name & Address

(2) Contractor’s Tax Identification Number (TIN)

(3) Purchase Order/Contract Number and Task Order Number, if Appropriate

(4) Invoice Number

(5) Invoice Date

(6) Contract Line Item Number and Description of Item

(7) Quantity, including labor hours, names, and categories.

(8) Unit Price & Extended Amount for each line item

(9) Shipping and Payment Terms

(10) Total Amount of Invoice

(11) Name, title and telephone number of person to be notified in the event of a defective invoice

(12) Payment Address, if different from the information in (e)(1).

(13) DUNS + 4 Number

G.5 CDC42.0002 Evaluation of Contractor Performance Utilizing CPARS (April 2013)

In accordance with FAR 42.15, the Centers for Disease Control and Prevention (CDC) will review and evaluate contract performance. FAR 42.1502 and 42.1503 requires agencies to prepare evaluations of contractor performance and submit them to the Past Performance Information Retrieval System (PPIRS). The CDC utilizes the

Department of Defense (DOD) web-based Contractor Performance Assessment Reporting System (CPARS) to prepare and report these contractor performance evaluations. All information contained in these assessments may be used by the Government, within the limitations of FAR 42.15, for future source selections in accordance with FAR

15.304 where past performance is an evaluation factor.

The CPARS system requires a contractor representative to be assigned so that the contractor has appropriate input into the performance evaluation process. The CPARS contractor representative will be given access to CPARS and will be given the opportunity to concur or not-concur with performance evaluations before the evaluations are complete. The CPARS contractor representative will also have the opportunity to add comments to performance evaluations.

The assessment is not subject to the Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described in the guides on the CPARS website. Refer to: www.cpars.gov for details and additional information related to CPARS, CPARS user access, how contract performance assessments are conducted, and how Contractors participate. Access and training for all persons responsible for the preparation and review of performance assessments is also available at the CPARS website.

The contractor must provide the CDC contracting office with the name, e-mail address, and phone number of their designated CPARS representative who will be responsible for logging into CPARS and reviewing and commenting on performance evaluations. The contractor must maintain a current representative to serve as the contractor representative in CPARS. It is the contractor’s responsibility to notify the CDC contracting office, in writing (letter or email), when their CPARS representative information needs to be changed or updated. Failure to maintain current CPARS contractor representative information will result in the loss of an opportunity to review and comment on performance evaluations.

[End of Clause]

G.6 Task Orders

Task orders are officially awarded by the Contracting Officer that commission work for a specific CDC organization for a defined function or purpose. Task orders can have one or more deliverable products or recurring services required. Task orders specify and authorize work to be accomplished by the Contractor to satisfy the Government’s requirements. They specify the scope of work, schedule for completion, technical requirements, deliverable product(s) and/or services, performance standards, acceptance criteria for deliverable products and/or services, and the total price/cost of the work/service to be performed. Subsequent work orders can be issued under the task order to further specify the nature of the work, instructions to follow, deliverables to produce, etc.

Contracting Officers Representatives are officials of the organization requiring the work who are responsible at the task order level for technical oversight of the work. Contracting Officer’s Representatives may designate Technical

Contacts within their organizations to provide the Contractor with additional technical contact points for day-to-day technical guidance, problem solving and liaison. Neither Contracting Officer’s Representatives nor Technical

Contacts are authorized to make any changes to task orders or waive any contract requirements.

G.7 Confidentiality of Information: Work on this project may require that personnel have access to Privacy

Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 522a and applicable agency rules and regulations. The user agency will identify and provide direction and guidance for safeguarding all information subject to the Privacy Act. Reports and case files containing individual personnel information are confidential. The CDC is not authorized to release individual case reports, and access to individual case data is strictly controlled. The contractor personnel are required to work with case records as well as databases. It is a requirement that the data remain in a controlled access environment

G.8 Security and Safety

The Contractor shall ensure compliance with all applicable CDC safety and security requirements, for facility access, and handling of materials. Contractor personnel must comply with CDC security requirements for entry and exit control for personnel and property at the Government facility. The work performed under the Task Order shall be Unclassified. The contractor shall comply with Federal Occupational Safety and Health Standards, Title 29 Code of Federal Regulations.

Section H - Special Contract Requirements

H.1 Freedom of Information Act Requests

(a) Offerors are reminded that information furnished under this solicitation may be subject to disclosure under the

Freedom of Information Act (FOIA). Therefore, all items that are confidential to business, or contain trade secrets, proprietary, or personnel information must be clearly marked. Marking of items will not necessarily preclude disclosure when the Department of Health and Human Services (HHS or The Government) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents will be deemed to be releasable.

(b) Any information made available to the Contractor by the Government must be used only for the purpose of carrying out the provisions of this contract and must not be divulged or made known in any manner to any person except as may be necessary in the performance of the contract.

(c) In performance of this contract, the Contractor assumes responsibility for protection of the confidentiality of

Government records and must ensure that all work performed by its subcontractors shall be under the supervision of the Contractor or the Contractor's responsible employees.

(d) Each officer or employee of the Contractor or any of its subcontractors to whom any Government record may be made available or disclosed must be notified in writing by the Contractor that information disclosed to such officer or employee can be used only for a purpose and to the extent authorized herein, and that further disclosure of any such information, by any means, for a purpose or to an extent unauthorized herein, may subject the offender to criminal sanctions imposed by 19 U.S.C. 641. That section provides, in pertinent part, that whoever knowingly converts to their use or the use of another, or without authority, sells, conveys, or disposes of any record of the

United States or whoever receives the same with intent to convert it to their use or gain, knowing it to have been converted, shall be guilty of a crime punishable by a fine of up to $10,000, or imprisoned up to ten years, or both.

(End of provision)

H.2 Performance-Based Services Contracting (PBSC)

Performance-based contracting techniques will be applied to task orders issued under this contract to the maximum extent practicable. For information about PBSC, refer to the Federal Acquisition Community’s Acquisition Central site at http://acquisition.gov/comp/seven_steps/index.html.

PBSC TOs must include at a minimum:

(a) Performance requirements that define the work in measurable, mission-related terms;

(b) Performance standards (i.e., quality, quantity, timeliness) tied to the performance requirements;

(c) A Government Quality Assurance Surveillance Plan (QASP) or other suitable plan that describes how the

Contractor’s performance will be measured against the performance standards or service level agreements (SLAs);

and

(d) If the acquisition is either critical to agency mission accomplishment or requires relatively large expenditures of funds, positive and negative incentives tied to the performance standards/SLAs.

H.3 Key Personnel

The Contractor shall designate specific senior level professional, technical and managerial personnel as key personnel who are essential to the successful performance of work under awarded Task Orders. Key personnel shall http://acquisition.gov/comp/seven_steps/index.html be identified in task order proposals and shall be available for full-time assignment as necessary to efficiently manage and perform the work of the contract and shall be available on the effective date of task order award.

H.4 Government Property (Feb 2012)

(a) Government-Furnished Property (GFP). In accordance with the terms of FAR 52.245-1, Government Property, the Government reserves the right to supply the Contractor, as Government-furnished property, any additional supplies, equipment, and materials determined by the Contracting Officer to be necessary and in the best interest of the Government.

(b) Contractor-Acquired Property (CAP). The Contractor must receive written consent from the Contracting

Officer prior to purchase of any CAP not expressly identified in the contract, and as defined in FAR 52.245-1.

(c) Accountable and Sensitive Government Property. The Government will provide property labels and other identification for contractor-acquired Government property that is considered Accountable as defined in the HHS

Logistics Management Manual (LMM) (http://www.hhs.gov/hhsmanuals/logisticsmanual/LMM.pdf) or considered

Sensitive as defined in CDC's Sensitive Items List

(http://pgo.cdc.gov/pgo/webcache/content/DocsRepository/Logistics/REVISED_SENSITVE_ITEM_10042010.xlsx

(d) The contractor shall be responsible for the control and accountable record keeping of any Government property used in the performance of this contract predominately outside the confines of a Government controlled workspace in accordance with HHS LMM Appendix Q, HHS Contracting Guide for Contract of Government Property

(http://www.hhs.gov/hhsmanuals/logisticsmanual/Appendix%20Q_HHS%20Contracting%20Guide.pdf).

(e) The Chief of the Logistics Management Branch, PGO, Centers for Disease Control and Prevention (CDC), is hereby designated as the Property Administrator for this contract. The Contractor shall identify each item of equipment furnished by the Government to the Contractor or acquired by the Contractor using contract funds, with a suitable decal, tag, or other marking, as prescribed by the Property Administrator, and shall follow the guidance set forth in Appendix Q, HHS Contracting Guide for Contract of Government Property

(http://www.hhs.gov/hhsmanuals/logisticsmanual/Appendix%20Q_HHS%20Contracting%20Guide.pdf).

H.5 Non-Disclosure Agreement for Contractor and Contractor Employees (Mar 2006)

The contractor shall prepare and submit a Non-Disclosure Agreement (NDA) to the Contracting Officer prior to access of government information or the commencement of work at CDC.

(a) The NDA made part of this clause, exhibit I and II , is required in service contracts where positions and/or functions proposed to be filled by contractor’s employees will have access to non-public and procurement-sensitive information. The NDA also requires contractor’s employees properly identify themselves as employees of a contractor when communicating or interacting with CDC employees, employees of other governmental entities (when communication or interaction relates to the contractor’s work with the CDC), and members of the public. The Federal Acquisition Regulation (FAR) 37.114 (c), states “All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public or Congress that they are Government officials, unless, in the judgment of the agency, no harm can come from failing to identify themselves. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.”

http://www.hhs.gov/hhsmanuals/logisticsmanual/LMM.pdf http://www.hhs.gov/hhsmanuals/logisticsmanual/LMM.pdf http://www.hhs.gov/hhsmanuals/logisticsmanual/LMM.pdf http://pgo.cdc.gov/pgo/webcache/content/DocsRepository/Logistics/REVISED_SENSITVE_ITEM_10042010.xlsx http://pgo.cdc.gov/pgo/webcache/content/DocsRepository/Logistics/REVISED_SENSITVE_ITEM_10042010.xlsx http://pgo.cdc.gov/pgo/webcache/content/DocsRepository/Logistics/REVISED_SENSITVE_ITEM_10042010.xlsx http://www.hhs.gov/hhsmanuals/logisticsmanual/Appendix%20Q_HHS%20Contracting%20Guide.pdf http://www.hhs.gov/hhsmanuals/logisticsmanual/Appendix%20Q_HHS%20Contracting%20Guide.pdf http://www.hhs.gov/hhsmanuals/logisticsmanual/Appendix%20Q_HHS%20Contracting%20Guide.pdf http://www.hhs.gov/hhsmanuals/logisticsmanual/Appendix%20Q_HHS%20Contracting%20Guide.pdf

(b) The Contractor shall inform employees of the identification requirements by which they must abide and monitor employee compliance with the identification requirements.

(c) During the contract performance period, the Contractor is responsible to ensure that all additional or replacement contractors’ employees sign a NDA and it is submitted to the Contracting Officer prior to commencement of their work with the CDC.

(d) Contractor employees in designated positions or functions that have not signed the appropriate NDA shall not have access to any non-public, procurement sensitive information or participate in government meeting where sensitive information may be discussed.

(e) The Contractor shall prepare and maintain a current list of employees working under NDAs and submit to the Contracting Officer upon request during the contract period of performance. The list should at a minimum include: contract number, employee’s name, position, date of hire and NDA requirement.

EXHIBIT I

Centers for Disease Control and Prevention (CDC)

Contractor Non-Disclosure Agreement

I. Non-public Information

[Name of contractor] understands that in order to fulfill the responsibilities pursuant to [Contract name and number] between the Centers for Disease Control and Prevention and [Name of CDC contractor] dated [date], employees of [contractor] will have access to non-public information, including confidential and privileged information contained in government-owned information technology systems. For purposes of this agreement, confidential information means government information that is not or will not be generally available to the public.

Privileged information means information which cannot be disclosed without the prior written consent of the CDC.

In order to properly safeguard non-public information, [contractor] agrees to ensure that prior to being granted access to government information or the commencement of work for the CDC, whichever is applicable, all employees will sign a Non-Disclosure Agreement (NDA) provided by the CDC prior to beginning work for the

CDC. Contractor agrees to submit to the contracting official the original signed copies of NDAs signed by the contractor’s employees in accordance with the instructions provided by the contracting official. Failure to provide signed NDAs in accordance with this agreement and instructions provided by the contracting official could delay or prevent the employee from commencing or continuing work at the CDC until such agreement is signed and returned to the contracting official.

Contractor further agrees that it will not cause or encourage any employee to disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual other than an authorized Government employee any non-public information that the employee may obtain in connection with the performance of the employee’s responsibilities to the CDC.

II. Procurement-Sensitive Information

Contractor further agrees that it will not cause or encourage any employee to disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual, other than an authorized Government employee, any procurement-sensitive information gained while in connection with fulfilling the employee’s responsibilities at the

CDC. For purposes of this agreement, procurement-sensitive information includes, but is not limited to, all information in Statements of Work (SOW), Requests for Contract (RFC), and Requests for Proposal (RFP);

Responses to RFPs, including questions from potential offerors; non-public information regarding procurements; all documents, conversations, discussions, data, correspondence, electronic mail (e-mail), presentations, or any other written or verbal communications relating to, concerning, or affecting proposed or pending solicitations or awards;

procurement data; contract information plans; strategies; source selection information and documentation; offeror’s identities; technical and cost data; the identity of government personal involved in the solicitation; the schedule of key technical and procurement events in the award determination process; and any other information that may http://www.hyperdictionary.com/dictionary/which http://www.hyperdictionary.com/dictionary/can http://www.hyperdictionary.com/dictionary/can http://www.hyperdictionary.com/dictionary/be http://www.hyperdictionary.com/dictionary/disclosed http://www.hyperdictionary.com/dictionary/without http://www.hyperdictionary.com/dictionary/the http://www.hyperdictionary.com/dictionary/consent http://www.hyperdictionary.com/dictionary/of http://www.hyperdictionary.com/dictionary/the provide an unfair competitive advantage to a contractor or potential contractor if improperly disclosed to them, or any of their employees.

Contractor understands and agrees that employee access to any procurement-sensitive information may create a conflict of interest which will preclude contractor from becoming a competitor for any acquisition(s) resulting from this information. Therefore, if an employee participates in any discussions relating to procurement-sensitive information, assists in developing any procurement-sensitive information, or otherwise obtains any procurement-sensitive information during the course of performing duties at the CDC, contractor understands and agrees that contractor are be excluded from competing for any acquisition(s) resulting from this information.

III. Identification of Non-Government Employees

Contractor understands that its employees are not agents of the Government. Therefore, unless otherwise directed in writing by the CDC, contractor agrees to assist and monitor employee compliance with the following identification procedures:

A. At the beginning of interactions with CDC employees, employees of other governmental entities, members of the public, or the media (when such communication or interaction relates to the contractor’s work with the CDC), contractors’ employees will identify themselves as an employee of a contractor.

B. Contractors’ employees will include the following disclosures in all written communications, including outgoing electronic mail (e-mail) messages, in connection with contractual duties to the

CDC:

Employee’s name

Name of contractor

Center or office affiliation

Centers for Disease Control and Prevention

C. At the beginning of telephone conversations or conference calls, contractors’ employees will identify themselves as an employee of a contractor.

D. Contractors should not wear any CDC logo on clothing, except for a CDC issued security badge while carrying out work for CDC or on CDC premises. The only other exception is when a CDC management official has granted permission to use the CDC logo.

E. Contractors’ employees will program CDC voice mail message to identify themselves as an employee of a contractor.

I understand that federal laws including, 18 U.S.C. 641 and 18 U.S.C. 2071, provide criminal penalties for, among other things, unlawfully removing, destroying or converting to personal use, or use of another, any public records.

Contractor acknowledges that contractor has read and fully understands this agreement.

Name…