2017 Fireboss-Dalles Solicitation 17-51.pdf

WILDFIRE DIVISION AVIATION

1111 WASHINGTON STREET SE

OLYMPIA, WA 98504-7037

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INVITATION FOR BID (IFB) DNR-17-51

1 X Single-Engine Water Scooping Air Tanker Aircraft

Dallesport, WA

(July 1st, 2017 – August 29th, 2017)

Location: Dallesport, WA

Bid Due Date: February 24th, 2017

Bid Due Time: 4:00PM (PST)

Bid Coordinator: michael.e.cuthbert@dnr.wa.gov

Bid Response: Please e-mail your bid to the Bid Coordinator

I. BID ANNOUNCEMENT AND SPECIAL INFORMATION

This IFB includes two parts. This document, Invitation for Bid, is Part 1. Part 2, entitled Competitive Procurement Standards and contains the Standard Terms and Conditions, Instructions to Bidders, and Standard Definitions applicable to the bid document. The version in effect on the opening date of the bid shall apply to awarded contracts and should be kept for future reference. Please refer to the current version located at the following link:

http://www.des.wa.gov/services/ContractingPurchasing/Pages/default.aspx

1. SCOPE: This is a new solicitation for one (1) Fireboss Water Scooping Configured Aircraft.

2. BACKGROUND/PURPOSE: This Aircraft is to be used for wildfire suppression in an Air Attack, Detection, and Transport role.

II. ANNOUNCEMENT SPECIAL INSTRUCTIONS AND CONDITIONS

Bidders are required to read and understand all information contained within this entire solicitation package. The Competitive Procurement Standards, which are referred to in this solicitation package are not automatically printed or sent out with this IFB. By responding to this IFB the bidder agrees to read and understand these documents.

Please refer to the link below for these documents:

http://www.des.wa.gov/services/ContractingPurchasing/Pages/default.aspx

III. GREEN / LOCAL PURCHASING

In support of the State's economic and environmental goals, we encourage you to consider the following elements in responding to this bid. These are not a factor of award (unless otherwise specified in this document):

mailto:michael.e.cuthbert@dnr.wa.gov http://www.des.wa.gov/services/ContractingPurchasing/Pages/default.aspx http://www.des.wa.gov/services/ContractingPurchasing/Pages/default.aspx

WASHINGTON STATE DEPARTMENT OF NATURAL RESOURCES INVITATION FOR BID

1 X Single-Engine Water Scooping Air Tanker Aircraft

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Using environmentally preferable products and products that exceed EPA guidelines Supporting a diverse supplier pool, including small, minority, and women-owned firms Featuring products made or grown in Washington

IV. MINORITY & WOMEN-OWNED BUSINESS PARTICIPATION

In accordance with chapter 39.19 RCW, the state of Washington encourages participation in all of its contracts by firms certified by the Office of Minority and Women’s Business Enterprises (OMWBE). Participation may be either on a direct basis in response to this solicitation or on a subcontractor basis. However, no preference will be included in the evaluation of proposals, no minimum level of MWBE participation shall be required as a condition for receiving an award, and proposals will not be rejected or considered non-responsive on that basis.

The established annual procurement participation goals for MBE (minority-owned businesses) is 10%, for WBE (women-owned businesses) is 6% and for VOB (veteran-owned businesses) is 5%.

These goals are voluntary. For information on certified firms, consultants may contact OMWBE at 360-753-9693 or http://www.omwbe.wa.gov

V. AWARD / BID RESULTS

DNR reserves the right to select and enter into contracts with a bidder as a result of this solicitation. It is DNR's intention to establish one or more optional-use contracts for this service.

BID RESULTS WILL NOT BE GIVEN OVER THE PHONE.

TO OBTAIN BID RESULTS CONTACT THE BID COORDINATOR.

VI. NOTE TO BIDDERS

Failure to complete the attached specification sheet may be cause to find your bid/quote non-responsive.

VII. PROMPT PAYMENT DISCOUNT

Bidders are encouraged to offer a discount for prompt payment of invoice which will be utilized in determining lowest responsive bidder. Please indicate your discount proposal on the offer page of this document. If awarded by the state, period of entitlement begins only after:

Receipt of a properly completed invoice Receipt of all supplies, equipment or services ordered Satisfactory completion of all contractual requirements http://www.omwbe.wa.gov/

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VIII. RESPONSIVE BID / QUOTE

To be considered responsive, bidder must, at the time of bid or quotation opening, be an established business firm with all required business licenses, bonding, facilities, equipment, and trained personnel necessary to perform the work as specified in the bid solicitation. Failure to comply with this requirement may be cause for rejection of your bid/quote.

IX. CONTACT INFORMATION

Bidder must provide all contact details on the bid form.

Name of Company Contracting Person E-mail address of Contracting Person Phone Number(s) of Contracting Person Address of Contracting Company

X. TAX IDENTIFICATION NUMBER

Bidder must provide their Federal tax identification number (TIN) on the bid form.

XI. INSURANCE

Before using any of said rights granted herein and its own expense, CONTRACTOR shall purchase and maintain, [optional: or require its agent(s)/subcontractor to purchase and maintain,] the insurance described below for the entire duration of this Agreement.

Failure to purchase and maintain the required insurance may result in the termination of the Agreement at DNR’s option.

All insurance provided in compliance with this Agreement shall be primary as to any other insurance or self-insurance programs afforded to, or maintained by, the State of Washington, Department of Natural Resources.

CONTRACTOR shall provide DNR with certificates of insurance, executed by a duly authorized representative of each insurer, showing compliance with the insurance requirements specified in this Agreement before using any of said rights granted herein.

The description section of the certificate shall contain the Contract Number and the name of the DNR Project Manager. Contractor shall also provide renewal certificates as appropriate during the term of this Agreement.

CONTRACTOR shall include all subcontractors and agents as insured under all required insurance policies or shall provide separate certificates of insurance for each subcontractor or agent. Failure of CONTRACTOR to have its subcontractors and agents comply with the insurance requirements contained herein does not limit CONTRACTOR’s liability or responsibility.

INSURANCE TYPES & LIMITS: The limits of insurance, which may be increased by State, as deemed necessary, shall not be less than as follows:

Commercial General Liability (CGL) Insurance: CONTRACTOR shall purchase and maintain commercial general liability insurance with a limit of not less than $1,000,000 per each occurrence.

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If such CGL insurance contains aggregate limits, the general aggregate limits shall be at least twice the "each occurrence" limit, and the products-completed operations aggregate limit shall be at least twice the "each occurrence" limit. All insurance must cover liability arising out of premises, operations, independent contractors, products completed operations, personal injury and advertising injury, and liability assumed under an insured contract (including the tort liability of another party assumed in a business contract) and contain separation of insured (cross-liability) condition.

Employer's liability ("Stop Gap") Insurance: CONTRACTOR shall purchase and maintain employer’s liability insurance and if necessary, commercial umbrella liability insurance with limits not less than $1,000,000 each accident for bodily injury by accident or $1,000,000 each employee for bodily injury by disease.

Business Auto Policy (BAP) Insurance: CONTRACTOR shall purchase and maintain business auto insurance and if necessary, commercial umbrella liability insurance with a limit of not less than $1,000,000 per accident, with such insurance covering liability arising out of "Any Auto". The policy shall be endorsed to provide contractual liability coverage and cover a “covered pollution cost or expense.” CONTRACTOR waives all rights of subrogation against State for the recovery of damages to the extent they are covered by business auto liability or commercial umbrella liability insurance.

Industrial Insurance (Workers Compensation): CONTRACTOR shall comply with Title 51 RCW by maintaining workers compensation insurance for its employees.

CONTRACTOR waives all rights of subrogation against State for recovery of damages to the extent they are covered by Industrial Insurance, employer’s liability, general liability, excess, or umbrella insurance. CONTRACTOR waives its Title 51 RCW immunity to the extent it is required by its indemnity obligation under this Agreement.

ADDITIONAL PROVISIONS:

Additional Insured: The State of Washington, Department of Natural Resources, its officials, agents, and employees shall be named as additional insured by endorsement on all general liability, excess, and umbrella insurance policies.

Cancellation: DNR shall be provided written notice before cancellation or non-renewal of any insurance referred to therein, in accord with the following specifications.

1. Insurers subject to Chapter 48.18 RCW (Admitted and Regulated by the Insurance Commissioner): The insurer shall give the State 45 days advance notice of cancellation or nonrenewal. If cancellation is due to non-payment of premium, the State shall be given 10 days advance notice of cancellation.

2. Insurers subject to Chapter 48.15 RCW (Surplus Lines): The State shall be given 20 days advance notice of cancellation. If cancellation is due to non-payment of premium, the State shall be given 10 days advance notice of cancellation.

Insurance Carrier Rating: All insurance shall be issued by companies admitted to do business in the State of Washington and have a rating of A-, Class VII, or better. Any exception must be reviewed and approved by the DNR Risk Manager or the DNR Contracts Manager, in the Risk Manager’s absence.

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If an insurer is not admitted to do business in the State of Washington, all insurance policies and procedures for issuing the insurance policies must comply with Chapters

48.15 RCW and 284-15 WAC.

Self-Insurance: If CONTRACTOR is self-insured, evidence of its status as a self-insured entity shall be provided to State. The evidence should demonstrate that CONTRACTOR’s self-insurance meets all of the required insurance coverage of this Agreement to the satisfaction of State including the description of the funding mechanism and its financial condition. If the funding mechanism or financial condition of the self-insurance program of CONTRACTOR is inadequate, then State may require the purchase of additional commercial insurance to comply with this Agreement.

Waiver: CONTRACTOR waives all rights of subrogation against State for recovery of damages to the extent these damages are covered by general liability, excess, or umbrella insurance maintained pursuant to this Agreement.

XII. RIGHT TO CANCEL

DNR reserves the right to cancel or reissue all or part of this IFB at any time as allowed by law without obligations or liability.

XIII. TERM

The term of the contract resulting from this IFB will be through. DNR requires delivery by June 1st, 2017. DNR may amend this contract or purchase order for additional related goods or services.

1. By mutual agreement the quantity of items purchased may be increased within twelve months of the date of award provided the original purchase price, terms, conditions, and specifications remain the same. Since the State actively encourages State agencies, political subdivisions and non-profit corporations to consider purchasing from State-issued purchase orders, actual order volume may be higher than anticipated.

2. All subsequent purchases shall be affected by issuance of a purchase order change notice by DNR.

3. Contractor will not process orders referencing a state purchase order from an unauthorized purchaser. Contractor(s) in violation of this requirement may be subject to cancellation of purchase order add-on privileges.

XIV. PROTEST PROCEDURE

Protests may be made only by Consultants who submitted a response to this solicitation document and who have participated in a debriefing conference. Upon completing the debriefing conference, the Consultant is allowed five (5) business days to file a protest of the acquisition with the RFP Coordinator. Protests must be received by the RFP Coordinator no later than 4:30 PM, local time, in Olympia, Washington, on the fifth business day following the debriefing. Protests must be submitted in writing via email.

Consultants protesting this procurement shall follow the procedures described below.

Protests that do not follow these procedures shall not be considered.

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This protest procedure constitutes the sole administrative remedy available to Consultants under this procurement.

All protests must be in writing via email, addressed to the RFP Coordinator, by the protesting party or an authorized Agent. The protest must state the RFP number, the grounds for the protest with specific facts and complete statements of the action(s) being protested. A description of the relief or corrective action being requested should also be included.

Only protests stipulating an issue of fact concerning the following subjects shall be considered:

• A matter of bias, discrimination or conflict of interest on the part of an evaluator;

• Errors in computing the score;

• Non-compliance with procedures described in the procurement document, AGENCY protest process, or DES requirements.

Protests not based on procedural matters will not be considered. Protests will be rejected as without merit if they address issues such as: 1) an evaluator’s professional judgment on the quality of a proposal, or 2) AGENCY’S assessment of its own and/or other agencies needs or requirements.

Upon receipt of a protest, a protest review will be held by the AGENCY. The AGENCY Director or an employee delegated by the Director who was not involved in the procurement will consider the record and all available facts and issue a decision within five (5) business days of receipt of the protest. If additional time is required, the protesting party will be notified of the delay.

In the event a protest may affect the interest of another Consultant that also submitted a proposal, such Consultant will be given an opportunity to submit its views and any relevant information on the protest to the RFP Coordinator.

The final determination of the protest shall:

Find the protest lacking in merit and uphold the AGENCY’s action; or Find only technical or harmless errors in the AGENCY’s acquisition process and determine the AGENCY to be in substantial compliance and reject the protest;

-OR-

• Find merit in the protest and provide the AGENCY options which may include:

o Correct the errors and re-evaluate all proposals, and/or o Reissue the solicitation document and begin a new process, or o Make other findings and determine other courses of action as appropriate.

If the AGENCY determines that the protest is without merit, the AGENCY will enter into a contract with the apparently successful contractor. If the protest is determined to have merit, one of the alternatives noted in the preceding paragraph will be taken.

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The AGENCY protest decision is final and no appeal process will be required. If a protesting bidder does not accept the AGENCY protest response, the bidder may try to seek relief from Thurston County Superior Court.

XV. DEBRIEFING OF UNSUCCESSFUL PROPOSERS

Any Consultant who has submitted a proposal and been notified that they were not selected for contract award may request a debriefing. The request for a debriefing conference must be received by the RFP Coordinator within three (3) business days after the Unsuccessful Consultant Notification is e-mailed or faxed to the Consultant.

Debriefing requests must be received by the RFP Coordinator no later than 5:00 PM, local time, in Olympia, Washington on the third business day following the transmittal of the Unsuccessful Consultant Notification. The debriefing must be held within three (3) business days of the request.

Discussion at the debriefing conference will be limited to the following:

• Evaluation and scoring of the firm’s proposal;

• Critique of the proposal based on the evaluation;

• Review of proposer’s final score in comparison with other final scores without identifying the other firms.

XVI. SCORING

Qualifications (Section II.5) – 40% 40 Points Quotation/Price (Bidder’s Quote Form) – 60% 60 Points

Grand Total 100 Points

AGENCY, at its sole discretion, may elect to select the top-scoring firms as finalists for an oral presentation. Should oral presentations become necessary, the AGENCY will contact the top-scoring firm(s) from the written evaluation to schedule a date, time and location. Commitments made by the Bidder at the oral interview, if any, will be considered binding.

The oral presentation shall determine the apparent successful bidder.

AGENCY reserves the right to award the contract to the Bidder whose proposal is deemed to be in the best interest of the AGENCY and the state of Washington.

XVII. EVALUATION PROCEDURE

Responsive proposals will be evaluated strictly in accordance with the requirements stated in this solicitation and any addenda issued. The evaluation of proposals shall be accomplished by an evaluation team(s), to be designated by the AGENCY, which will determine the ranking of the proposals.

AGENCY, at its sole discretion, may elect to select the top-scoring firms as finalists for an oral presentation.

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The RFP Coordinator may contact the Consultant for clarification of any portion of the Consultant’s proposal.

XVIII. EVALUATION WEIGHTING AND SCORING

The following weighting and points will be assigned to the proposal for evaluation purposes:

Technical Proposal –____% __ points

Project Approach/Methodology __ points (maximum) Quality of Work Plan __ points (maximum) Project Schedule __ points (maximum) Project Deliverables __ points (maximum)

Management Proposal – ____% __ points

Project Team Structure and Internal Controls __ points (maximum) Staff Qualifications/Experience __ points (maximum) Experience of the Consultant __ points (maximum)

Cost Proposal – ____% __ points

TOTAL ___ POINTS

NOTE: Scoring may be done in a variety of ways, but the RFP language must clearly and consistently state which approach is being used.

AGENCY reserves the right to award the contract to the Consultant whose proposal is deemed to be in the best interest of the AGENCY and the state of Washington.

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SPECIFICATIONS

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SECTION A – REQUIREMENTS AND PRICES

SCHEDULE OF SUPPLIES/SERVICES

A1. ITEM REQUIREMENTS

Aircraft Required: Exclusive use, single engine water scooping aircraft equipped as specified in Section B.

Crew Required: Pilot-in-Command (PIC) Relief PIC and fuel services vehicle/SEAT support vehicle with driver/operator

Designated Base: Dallesport, WA

Exclusive Use Period: July 1st, 2017 through August 29th, 2017 (59 calendar days) with five 1 year options

Minimum Aircraft Requirements: Must have a Standard and/or Restricted Airworthiness Certificate

Aircraft certified under 14 CFR 23 or 25

An aircraft make and model for which engineering and logistical support, for continued airworthiness, is provided from the current type certificate holder or supplemental type certificate holder

Gate system must be IAB approved

VFR, Day only

Tank capacity of 800 U.S. gallons

Payload 580 U.S. gallons (Dual Seated) or 625 U.S. gallons (Single Seated) of water with 2 hours and 30 minutes (2.5 hours) of fuel at 3,000 feet pressure altitude and 25 degrees Celsius

Cruise airspeed of at least 140 knots true airspeed at 7,000 feet pressure altitude and 30 degrees Celsius, empty tank

NOTE 1: Air Tractor 802F aircraft equipped with amphibious floats (Fire Boss) are known to meet the above requirements.

NOTE 2: All exhibits applicable to this solicitation are included at the end of Section C.

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SECTION A – REQUIREMENTS AND PRICES

A2. PRICING

DESIGNATED DASE

Columbia Gorge Airport

EXCLUSIVE USE PERIOD

01JUL17 – 29AUG17

START DATE

01JUL17

OFFEROR NAME

AIRCRAFT FOR THIS

PRICING SCHEDULE

Make/Model

ITEM 0001 BASE YEAR

SUB

ITEM

DESCRIPTION Pay Unit

QUANTITY UNIT UNIT

PRICE

EXTENDED

AMOUNT

DAILY AVAILABLITY PRICE PER DAY – GUARANTEED SUBJECT TO BEING AVAILABLE (CII)

1A

AV 59 DAYS

1B

IT FLIGHT

HOURS

Funding for Additional Pay Items will be provided on Task Orders $

1C

1D

BASE YEAR 2017 – ESTIMATED TOTAL – ITEMS 1A THROUGH 1D $

SUB

ITEM DESCRIPTION

PAY

ITEM

CODE

QUANTITY UNIT UNIT

PRICE

EXTENDED

AMOUNT

DAILY AVAILABLITY PRICE PER DAY – GUARANTEED SUBJECT TO BEING AVAILABLE (C31)

2A

2B

FT FLIGHT

Funding for Additional Pay Items will be provided on Task Orders $

2C

2D

BASE YEAR 2018 – ESTIMATED TOTAL – ITEMS 2A THROUGH 2D

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SECTION A – REQUIREMENTS AND PRICES

A2. PRICING continued

ITEM 0003 – OPTION YEAR

SUB

ITEM DESCRIPTION

PAY

ITEM

CODE

QUANTITY UNIT UNIT

PRICE

EXTENDED

AMOUNT

DAILY AVAILABLITY PRICE PER DAY – GUARANTEED SUBJECT TO BEING AVAILABLE (CJJ)

3A AV 59 DAYS

3B IT FLIGHT

HOURS

Funding for Additional Payment

3C AV 59 DAYS

3D IT FLIGHT

HOURS

BASE YEAR 2019 – ESTIMATED TOTAL – ITEMS 3A THROUGH 3D

ITEM 0004 – OPTION YEAR

SUB

ITEM DESCRIPTION

PAY

ITEM

CODE

QUANTITY UNIT UNIT

PRICE

EXTENDED

AMOUNT

DAILY AVAILABLITY PRICE PER DAY – GUARANTEED SUBJECT TO BEING AVAILABLE (C31)

4A AV 59 DAYS

4B IT FLIGHT

HOURS

Funding for Additional Payments

4C AV 59 DAYS

4D IT FLIGHT

BASE YEAR 2020 – ESTIMATED TOTAL – ITEMS 4A THROUGH 4D

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SECTION A – REQUIREMENTS AND PRICES

A2. PRICING continued

ITEM 0005 – OPTION YEAR 5

SUB

ITEM DESCRIPTION

PAY

ITEM

CODE

QUANTITY UNIT UNIT

PRICE

EXTENDED

AMOUNT

DAILY AVAILABLITY PRICE PER DAY – GUARANTEED SUBJECT TO BEING AVAILABLE (CJJ)

5A AV 59 DAYS

5B IT FLIGHT

HOURS

Funding for Additional Pay Items will be provided on Task Orders $

5C AV 59 DAYS

5D IT FLIGHT

HOURS

BASE YEAR 2021 – ESTIMATED TOTAL – ITEMS 5A TRHOUGH 5D

ESTIMATED TOTAL AMOUNT FOR ALL ITEMS (0001 THROUGH 0005)

A3. ADDITIONAL PAY ITEMS

ADDITIONAL PRE-ESTABLISHED PAY ITEMS. The table below identifies pre-established pricing and pay item codes for additional pay items that will apply during performance under the contract.

6. ADDITIONAL PAY ITEMS

OAS-23

PAY

ITEM

CODE

QUANTITY UNIT

APPLICABLE FOR

OPERATIONS IN

CONTERMINOUS 48

STATES

a. Extended Standby Pilot EP INDEF HOUR $50

b. Additional Pilot P03 INDEF DAY $500

c. Subsistence Allowance PD INDEF RON Per STR Schedule

d. Ground Vehicle Mileage SML INDEF MILE $0.535

e. Miscellaneous Costs SC INDEF EACH Actual

f. Segment Tax SC INDEF EACH Actual

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SECTION A – REQUIREMENTS AND PRICES

A4. ECONOMIC PRICE ADJUSTMENT FOR FUEL

FOR GOVERNMENT USE ONLY – DO NOT WRITE IN THIS AREA

Contracting Officer will complete at time of award and again when fuel adjustments are made.

Base Price (w/tax) Reference Price

Effective Date Solicitation Date Effective Date

Source Equipment Original Contract Source Document

Difference $ X Consumption Rate of Increase Due

Old Flight Rate New Flight Rate

Re-established Base Price Effective Date

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SECTION B - TECHNICAL SPECIFICATIONS

GENERAL REQUIREMENTS

B1 Scope of Contract

B1.1 The intent of this contract is to obtain flight services in support of water application for fire suppression missions by a single-engine, amphibious, water scooping, air tanker aircraft approved for use as water scooping air tankers in the Lower·48 states. Contractor services must include airplanes, personnel, and other associated equipment specified in this solicitation. Water will be scooped from water sources such as 1akes or rivers and loaded at ground locations. Chemical fire retardant may be loaded in the Contractor's aircraft.

B1.2 The Government and Contractor must establish an effective working relationship to successfully complete this contract. The Contractor's employees' cooperation, professionalism, and positive attitude toward aviation safety and accomplishment of the mission are integral elements of this relationship.

B1.3 The Government has interagency and cooperative agreements with other Federal agencies, State agencies, and private landholders. The Government may dispatch aircraft under this contract for such cooperative use.

B1.4 During the task order period, and any subsequent extension, aircraft furnished shall be subject to the exclusive use and control of the Government 24 hours per day, 7 days per week.

B2 Certifications

The Contractor must obtain and keep current all of the following required certificates and must ensure that contract aircraft are operated and maintained in compliance with those certificates at all times:

B2.1 The Contractor must be certificated under 14 Code of Federal Regulations (CFR) Part 137, “Agricultural Aircraft Operations.”

B2.2 Any contract aircraft must be certificated under 14 CFR Part 23 or 25 and have parts manufacturing and engineering support for continued airworthiness from the current type certificate holder or supplemental type certificate holder. Aircraft must also be certificated in the restricted category under 14 CFR Part 21.25 and 21.185 to include the special purpose of forest and wildlife conservation (fire suppression) work or certificated in a standard airworthiness category under 14 CFR Part 21.187 (Multiple Airworthiness Certification). Surplus or previously type-certificated armed forces aircraft will not be used.

The Installation of any special equipment called for by this contract must be Federal Aviation Administration (FAA) approved.

B2.2.1 The Government will evaluate single engine amphibious water scooping aircraft with a capacity of 800 to 1,799 gallons for use as scoopers. Aircraft will be evaluated at a weight and maximum load consistent with the aircraft type certificate or approved increased load (supplemental type certificate (STC)).

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SECTION B - TECHNICAL SPECIFICATIONS

B2.2.2 Aircraft must have a gate system meeting Interagency Airtanker Board (IAB) requirements for a Type 3 single engine airtanker. The gates and flow control system must have IAB approval. However, single engine amphibious water scooping aircraft are not specifically evaluated or approved by the IAB.

B2.3 Operations Manual Requirements: The Contractor is required to have and use a written operations/maintenance manual readily available for each contracted aircraft. At a minimum the manual must include the following procedures:

B2.3.1 Standard method for calculating current aircraft weight and balance based on actual loads and requirements for retaining load calculation data.

B2.3.2 The approved aircraft inspection program.

B2.3.3 Program for ensuring implementation of the FAA approved inspection program, to include completion of 14 CFR 91 required airworthiness inspections, and approval for return-to-service in accordance with 14CFR 43.5.

B2.3.4 Reporting and recording of mechanical irregularities that occur before, during, and after completion of a flight to ensure a record of all discrepancies, corrective actions and deferred discrepancies are readily available throughout the contract period.

B2.3.5 Obtaining repair, preventive maintenance and servicing of the aircraft during operations away from the contractors normal operating base. This includes procedures for ensuring mechanics performing maintenance or service on contract aircraft are appropriately certificated and trained for the tasks performed and have available the technical manuals, tools, and equipment necessary to perform the tasks in accordance with the manufacturer's instructions and FAA standards.

B2.3.6 Determining mechanical irregularities or defects reported during previous flights have been adequately corrected/repaired (or deferred if appropriate) before the next flight.

B2.3.7 Fueling the aircraft incorporating the detection of fuel contamination, and protection from fire (electrostatic protection) encompassing detailed procedures for any rapid refueling program.

B2.3.8 Complying with flight manual "emergency procedures" and reporting abnormal conditions or potentially unsafe conditions.

B2.3.9 One copy of the manual must be maintained at the operator's principal operations base. Additional copies must be readily available to pilots and support personnel while on contract away from the base.

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82.3.10 One complete copy of the Contractor’s operations manual is required to be submitted within ten days of contract award and will be incorporated and made a part of the contract. The Contractor is required to provide any written updates that are made to their operations manual to the Contracting Officer (CO) during the life of the contract (CD is acceptable).

B2.4 Training Program: The Contractor is required to establish and implement a training program for pilots and support personnel satisfying the requirements of this contract and ensuring each pilot and support person is adequately trained to perform their assigned duties.

B2.4.1 This training program must have written initial and recurrent training curriculums. See the SEAT Operator's Training Program Exhibit for the minimum requirements a training program must have.

B2.4.2 One complete copy of the Contractor's training program is required to be submitted within ten days of contract award and will be considered incorporated and made a part of the contract. The Contractor is required to provide any written updates made to their training program to the CO during the life of the contract (CD is acceptable).

B3 Order of Precedence (Specifications)

In the event of inconsistencies within the technical specification, the following order will be used in such resolution:

(1) Typed provisions of these specifications

(2) Agency supplements and/or exhibits incorporated by reference

(3) 14 CFR incorporated by reference

(4) Aircraft manufacturer's specifications

(5) Other documents incorporated by reference

B4 Contracts and Task Orders

B4.1 The Contractor must maintain a complete, current printed copy of the contract and all modifications in each contract aircraft throughout the performance period.

B4.2 The pilot must have task order information (i.e. task number, performance period) in his/her possession prior to any flights under this contract and make this information available to government representatives upon request. Following receipt of a printed task order, the pilot will carry a hard copy of the task order in the aircraft.

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B4.3 Electronic copies of contracts and task orders may be used, however an electronic copy of the contract does not cancel the requirement to keep a printed copy of the contract in the aircraft.

EQUIPMENT REQUIREMENTS

B5 Condition of Equipment

B5.1 The Contractor-furnished aircraft and all other equipment must be operable, free of damage, and in good repair. Aircraft must be airworthy and systems and components must be free of leaks, except where specified by the manufacturer. No fuel leaks are allowed.

B5.2 Prior to inspection and acceptance, the Contractor must permanently repair or replace all windows and windshields that have been temporarily repaired. All windows and windshields must be maintained at all times and must be clean and free of scratches, cracks, crazing, distortion, or repairs which hinder visibility.

B5.3 The aircraft interior must be clean and neat with no unrepaired tears, rips, or other damage. The exterior finish, including the paint, must be clean, neat, and in good condition. Any corrosion must be within manufacturer or FAA acceptable limits.

B5.3.1 See the Unacceptable Lap Belt and Shoulder Harness Conditions Exhibit for examples of the lap belt and shoulder harness conditions that are not acceptable.

B5.4 The aircraft must be free of chemical odor and residue. Hopper tanks and the entire aircraft must be rinsed with a neutralizer. Some examples are “Neutralizer” (“Neutra-Sol”) by Becker Underwood, Inc., (800-232-5907) or “Wipe-Out” by Helena Chemical Co. (901 752-4414).

B6 Aircraft Equipment Requirements

The Contractor must provide one fully compliant aircraft equipped as shown below:

B6.1 Instruments and equipment required by certification and in accordance with 14 CFR 91.205 (VFR day and night). The following additional instrumentation must be installed, operable, and airworthy:

B6.1.1 Gyroscopic rate-of-turn, slip/skid indicator (turn and bank or turn coordinator), or gyroscopic artificial horizon

B6.1.2 Directional gyro (DG) or a vertical card compass designed and manufactured in accordance with a technical standard order (TSO) authorization

B6.1.3 Free air temperature indicator

B6.1.4 Rale-of-climb indicator

B6.2 Reserved

B6.3 White wing-tip strobe lights

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B6.4 High visibility, pulsating, forward-facing conspicuity lighting. One source for this equipment may be Field Support Services, (770-454-1130).

B6.5 For loading, 3-inch male Kamlock couplers (Mil C 27487 or equal) accessible from both sides of the aircraft (i.e., load from either side).

B6.5.1 One l½-inch female National Hose Thread and one 2½ inch female National Hose Thread adapters to 2-inch and 3-inch male and female Kamlock couplers must be carried on board the aircraft or on the fuel service vehicle.

B6.6 The pilot-in command (PIC) must ensure the following equipment is current, operable, and accessible at the pilot station in the cockpit:

B6.6.1 Current approved Airplane Flight Manual (AFM), including performance charts, as appropriate.

B6.6.2 Quick reference cockpit checklist (in addition to the checklist found in the AFM) containing the following procedures:

Preflight Stopping engine Before starting engines

After landing

Before takeoff Emergencies:

Cruise − Fuel Before drop − Electrical After drop − Hydraulic Before landing − Mechanical

B6.6.3 Each aircraft must carry a chart assisting the pilot in determining the appropriate retardant/suppressant load capability for the environmental conditions present within authorized maximum weight limits for that specific aircraft. The chart will not supersede any FAA approved or recognized manuals or charts. The chart must be in the aircraft and accessible to the pilot during loading operations. (Also see B19.6.)

B6.6.4 Current paper or electronic aeronautical charts covering areas of expected operation.

B6.7 Aircraft tank and apparatus for fire suppressant materials as required below:

B6.7.1 Reserved

B6.7.2 All systems must have an emergency dump feature enabling the pilot to drop the load in less than 6 seconds by using the normal “dump handle” (the lever normally used for operating the gate during the application of dry material such as seed or fertilizer) in a single, one-step operation. An operational check of this feature must be accomplished and documented every 12 months, 20 of 70 Invitation For Bid (IFB) DNR-17-51

B6.7.2.1 The emergency dump feature must isolate the pneumatic or hydraulic pressure emergency systems so that function or failure of the normal system's pressure does not affect the emergency system’s pressure.

B6.7.2.2 Emergency systems dependent on normal operating systems for initial charge must have a pressure gauge or indicator that is readily visible to the crew.

B6.7.2.3 Emergency systems dependent on pre-charged bottles must have a positive means of checking the system charge during preflight.

B6.7.2.4 The primary emergency dump control must be positioned within easy reach of a pilot strapped in his or her seat. Electrically operated controls must be wired directly from a source of power isolated from the normal aircraft electrical bus and protected by a fuse or circuit breaker.

B6.7.3 A Kamlock coupler which allows the aircraft tank contents to be offloaded through it.

B6.7.4 The tanks and all operating mechanisms must be original aircraft equipment manufacturers (OEM), as listed on the type certificate or other approved data, or installed in accordance with an FAA STC or FAA field approval. All dispensing equipment must be maintained in accordance 14 CFR Part 43.

B6.7.5 Prior to the Government’s initial inspection and at least annually thereafter, the Contractor must inspect all tanks and dumping systems, including all associated tubing and electrical systems. As a port of these inspections, the Contractor must fill the tanks to their capacity with water to test for leaks.

B6.7.5.1 The tanks must be maintained in a leak-free condition throughout the period of performance.

B6.8 Aircraft marking. The aircraft must have a high visibility paint scheme. See the High Visibility White and Red Paint Scheme for SEAT Aircraft Exhibit for suitable colors and contrasting markings.

B6.8.1 An assigned tanker number must be displayed on both sides of the vertical stabilizer and/or rudder. The numbers must be as large as possible but at least 12 inches high with the format and spacing the same as aircraft “N” numbers (refer to 14 CFR Part 45.29).

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B7 Avionics Requirements

B7.1 General – applicable to all aircraft.

B7.1.1 The Contractor must provide, install, and maintain the following systems in accordance with the manufacturer's specifications and the installation and maintenance standards specified in FS/OAS A-24. Detailed avionics systems performance requirements are listed in Avionics Operational Test Standards -copies available upon request from OAS Avionics, or the most recent list may be found online at:

http://www.nifc.gov/NIICD/docs/avionics/FSAMD_A24E.pdf

B7.2 Avionics Installation and Maintenance Standards

B7.2.l Strict adherence to the recommendations in the following FAA Advisory Circulars is required: AC 43.13-1B Chapter 11, “Aircraft Electrical Systems,” and Chapter 12, “Aircraft Avionics Systems”; AC 43.13-2B Chapter 1, “Structural Data,” Chapter 2, “Communication, Navigation, and Emergency Locator Transmitter System Installations,” and Chapter 3, “Antenna Installation.”

B7.2.2 All avionics systems requiring an antenna must be installed with a properly matched, aircraft-certified antenna, unless otherwise specified.

Antennas must be polarized as required by the avionics system and must have a voltage standing wave ratio (VSWR) of 3.0 to 1 or better.

B7.2.3 The aircraft's static pressure system, altimeter instrument system, and automatic pressure altitude reporting system must be maintained in accordance with the IFR requirements of 14 CFR Part 91.411 and inspected and tested every 24 calendar months, as specified by 14 CFR Part 43, appendices E and F.

B7.3 Communications Systems

B7.3.1 One automatic-portable or automatic-fixed 406 MHz Emergency Locator Transmitter (ELT/AP or ELT/AF), meeting FAA TSO-C126 and COSPAS/SARSAT specifications, must be installed in the aircraft per the manufacturer's installation manual, in a conspicuous or marked location. The ELT must be registered with NOAA, and equipped with an external fixed-type antenna, mounted atop the fuselage.

B7.3.2 Two panel-mounted VHF-AM (VHF-1, VHF-2) aeronautical transceivers each with a minimum of 760 channels covering 118.000 to 136.975 MHz. Each transceiver must have channels selectable in no greater than 25 kHz increments and a minimum of 5 watts carrier output power. The transceivers' operational controls must be mounted so they are readily visible and accessible to the pilot.

http://www.nifc.gov/NIICD/docs/avionics/FSAMD_A24E.pdf

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B7.3.3 Two P25-compllant VHF FM transceivers. Each required transceiver (FM-1, FM-2), must provide selection of narrowband analog (12.5 kHz), wideband analog (25.0 kHz), or narrowband digital (12.5 kHz) operation on each of a minimum of 100 channels. Each transceiver's operational controls must be located and arranged so that the pilot and ATGS/observer/copilot, when seated have full and unrestricted movement of each control without interference from their clothing, the cockpit structure, or the flight controls.

B7.3.3.1 Each transceiver's operational frequency range must include the band of 136.0000 MHz to 173.9975 MHz. The operator(s) must be able to program any usable channels within that band, along with any required CTCSS tones, National Access Codes (NAC's), or Talk Group ID's (TGID's), while in flight. Each transceiver must also incorporate a separate, programmable GUARD receiver, with accompanying GUARD transmit capability. Unless instructed by the Government for use on a specific project, all frequencies programmed for use under this Contract must be in the narrowband analog mode.

B7.3.3.2 Carrier output power for each transceiver must be 10 waits nominal value (original design specification). Each transceiver must be capable of displaying receiver and transmitter operating frequency, alpha-numeric channel labels, and must provide both receiver and transmitter activation indicators for MAIN and GUARD. Simultaneous monitoring of both MAIN and GUARD receivers is required. Scanning of the GUARD frequency is not acceptable.

B7.3.3.3 Prior to acceptance under this contract, at least one transceiver must be programmed with the narrowband analog GUARD receive and transmit frequencies of 168.625 MHz, with a 110.9 Hz CTCSS tone on transmit only.

B7.3.3.4 The following VHF-FM aeronautical transceivers are known to meet the above requirements:

• Technisonics TDFM-136

• TDFM-136A

• TDFM-136/NV

• TDFM-136A/NV

• TDFM-136B

• TDFM-136B/NV

• Cobham (formerly NAT) NPX-136D-070

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Transceivers known to meet those specifications are included in the listing located at: http://www.nifc.gov/NIICD/docs/approved_radios.pdf (which also lists acceptable mobile and portable radios). These transceivers must also utilize the manufacturer’s current software as listed at:

http://www.nifc.gov/NIICD/hotsheet/hotsheet.html

(Scroll down under “Hot Sheet News”)

Software versions listed on this website by October 1 of any given year are required for the following calendar year. More up-to-date software as released (after October 1) by the manufacturer is also acceptable. P25 VHF-FM radios without a software version listing must be upgraded to the current version within six months of release by the manufacturer. For example, if a new software version is released on August 1, and the website is updated to include it on September 15, then that software version must be installed by January 1. However, if the website was not updated to include the new version until after October 1, then it will not be required until the end of the following year.

B7.3.4 Reserved

B7.3.5 One Automated Flight Following (AFF) aircraft hardware compatible with the government's AFF tracking network (AFF.gov) is to be included. Not all available AFF hardware is compatible with AFF nor meets AFF's requirements.

The contractor must ensure that the AFF aircraft hardware offered is compatible with AFF. For questions about current compatibility requirements contact the AFF program manager listed under contacts at: https://www.aff.gov

B7.3.5.1 The AFF aircraft hardware must be powered by the aircraft's electrical system, installed per the manufacturer's installation manual, and operational in all phases of flight. AFF aircraft hardware must utilize as a minimum: Satellite communications, an externally or internally mounted antenna, provide data to the Government's AFF viewing software, use aircraft power via a dedicated circuit breaker for power protection, and be mounted so as to not endanger any occupant from AFF aircraft hardware during periods of turbulence.

Antennas should be placed where they have the best view of the overhead sky as possible. Externally mounted antennas are recommended to improve system performance. Any AFF manufacturer required pilot display(s) or control(s) will be visible/selectable by the pilot(s). Remote equipment having visual indicators should be mounted in such a manner as to allow visual indicators to be easily visible.

http://www.nifc.gov/NIICD/docs/approved_radios.pdf http://www.nifc.gov/NIICD/hotsheet/hotsheet.html https://www.aff.gov/

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B7.3.5.2 AFF communications must be fu1ly operational in all 50 states.

Contractors working in or accepting dispatches to the State of Alaska, Southern Canada, or Western Canada must have an AFF system capable of being tracked in these locations at all times. Not all manufacturers' AFF equipment communication links will operate effectively in all geographic areas.

B7.3.5.3 The contractor must maintain a subscription service through the AFF aircraft hardware provider allowing AFF position reporting for satellite tracking via the Government AFF viewing software. The position-reporting interval must be every two minutes while the aircraft is in flight. The contractor must register their AFF aircraft hardware with the Fire Applications Support Desk (FASD) providing: Complete tail number;

manufacturer and serial number of the AFF transceiver; aircraft make and model; and Contractor contact information. If the contractor relocates previously registered AFF aircraft hardware into another aircraft, then the contractor must contact the FASD making the appropriate changes prior to aircraft use. In all cases, the contractor will ensure that the correct aircraft information is indicated within AAF. The contractor will contact the FASD of system changes, scheduled maintenance and planned service outages.

B7.3.5.4 Registration contact information, a web accessible feedback form, and additional information is available at: https://www.aff.gov. The FASD can be reached at (800) 253-5559 or (208) 387-5290.

B7.3.5.5 Prior to the aircraft's annual contract inspection, the contractor must ensure compliance with all AFF systems requirements. The contractor must additionally perform an operational check of the system.

As a minimum, the operational check must consist of confirming the aircraft being tested is displayed in AFF (indicating it is currently transmitting data to AFF) and that all information displayed in AFF is current. A username and password are required to access AFF. Log on to the AFF website at: https://www.aff.gov. to request a username and password, or contact the FASD.

B7.3.5.6 This clause Incorporates Specification Section Supplement available at: https://www.aff.gov/contractspecs with the same force and affect as if they were presented as full text herein.

B7.4 Navigational Systems

B7.4.1 One permanently installed, panel-mounted Global Positioning System (GPS). The GPS must utilize the WGS-84 datum, reference latitude and longitude coordinates in the degrees/minutes/decimal minutes (DM) mode for aircraft positioning; utilize an approved, fixed, external aircraft antenna; and be powered by the aircraft electrical system. The GPS unit must have the ability for manual entry of waypoints in flight.

https://www.aff.gov/contractspecs

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The GPS must have a current database (minimum of one update per year for VFR only aircraft required) covering the continental United States. Contractors accepting dispatches to Oregon and Idaho must also include those databases in the GPS. The GPS installation must be FAA approved (or approval pending).

Handheld and/or marine type equipment is not acceptable.

B7.5 Audio System(s)

B7.5.1 One audio control system must be provided which provides controls for selection and operation of all installed transceivers via a single set of jacks through which the helmet mounted, noise-cancelling microphone and earphones are connected.

B7.6 Other Avionics

B7.6.1 One air traffic control (ATC) transponder and altitude reporting system meeting the requirements of 14 CFR Part 91.215 (a) and (b).

B7.6.2 One APCO Project 25 compliant (P25) VHF-FM “multi-mode” two-way mobile radio with a matched broad-band antenna, must be mounted in the fuel-servicing vehicle. The radio's operational bandwidth must include the 150 MHz to 174 MHz frequency band, with user-programmable (in the field) channels.

Selection of wideband (25.0 kHz) analog, narrowband (12.5 kHz) analog, or digital (12.5 kHz) spacing is required on each channel. The radio must be frequency-synthesized, equipped with the lowest 32 CTCSS sub-audible tones, and must develop a minimum of 30 watts carrier output power. Use of appropriate portable VHF-FM radios with suitable output power booster units is permissible. The following radio models are known to meet the above requirements:

Datron G25RMV100, G25RMV110, G25ASU001

Midland STM-1050B

STM-1055B, STM-1115B

Relm (BK) Radio: DMH5992 with Smartmic, DMH5992X

HP with Smartmic

Relm: KNG-M150

See http://www.nifc.gov/NIICD/docs/approved_radios.pdf for a complete, current listing of approved radios.

http://www.nifc.gov/NIICD/docs/approved_radios.pdf

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B8 Fuel Service/Support Vehicle Requirements

B8.1 The Fuel Service/Support Vehicle may be combined with the fuel service vehicle (B8.2). If the support vehicle is a separate vehicle and does not transport fuel for aircraft, it must meet the requirements of B8.1.1 through B8.1.9 for general vehicle requirements.

Each support vehicle must be equipped with a first aid kit as per the exhibit and a fire extinguisher of at least 20-B:C capacity meeting National Fire Protection Association, (NFPA) 10: Standards for Portable Fire Extinguishers standards. The fuel and support servicing vehicle shall be capable of carrying the Contractor crew's water, food, overnight gear, and other items to support a lengthy assignment.

B8.1.1 The support vehicle must have a minimum water capacity of 1,600 gallons.