2017 Bid Doc Fire Inspection Revised.pdf

COUNTY OF KENOSHA

REQUEST FOR BID (RFB) #2017

COUNTYWIDE FIRE INSPECTION

THE VENDOR RESPONSIBILITY FORM

MUST BE SUBMITTED BY

MONDAY, OCTOBER 26, 2020, 5:00 PM

LATE VENDOR RESPONSIBILITY FORMS MAY CAUSE

YOUR BID TO BE REJECTED

KENOSHA COUNTY BID #2017

WISCONSIN PAGE 2 OF 49

REQUEST FOR BID (RFB)

FOR

COUNTYWIDE

FIRE INSPECTION

BID #2017

Issued by:

County of Kenosha Purchasing Division

Bids must be submitted No later than 3:00 PM Tuesday, November 3, 2020 to:

County of Kenosha Purchasing Division

1010 56th Street, Second Floor Kenosha, WI 53140

LATE BIDS WILL BE REJECTED

There will be a public opening for this Bid conducted at 1010 56th Street, Second Floor

Kenosha, WI 53140

PRE-BID SITE VISITS SCHEDULE –

SEE PAGE 6 FOR DETAILS

For further information regarding this

RFB contact:

Tricia Stuart

(262) 653-2896 Tricia.stuart@kenoshacounty.org

Issued: October 6, 2020

WISCONSIN PAGE 3 OF 49

TABLE OF CONTENTS

SECTION SUBJECT PAGE #

GENERAL INFORMATION AND SCOPE

CALENDAR OF EVENTS

CONTRACT TERM

PRE-BID SITE VISIT

VENDOR REGISTRATION

THIRD PARTY BID SERVICES

QUESTIONS

METHOD OF BID

BID SUBMISSION

BID RESPONSE REQUIREMENTS

METHOD OF AWARD

BIDDER/CONTRACTOR QUALIFICATIONS

VENDOR RESPONSIBILITY

CONTRACT QUANTITIES

SPECIFICATIONS

SPECIAL FACILITIES

DOCUMENTATION/REPORTING

KENOSHA COUNTY STAFF

INSPECTIONS

SCHEDULE

HEALTH & SAFETY

SPECIAL FACILITIES

MISCELLANEOUS

ON-SITE SERVICE

FIRM PRICES

ORDERS

INVOICING REQUIREMENTS

CONTRACT CANCELLATION

CONFIDENTIALITY

SPECIAL CONDITIONS OF THIS BID

WISCONSIN PAGE 4 OF 49

BID BOND

CHANGES IN THE WORK

LIQUIDATED DAMAGES

EQUIPMENT AND/OR MATERIALS ON SITE

BACKGROUND CHECKS

ATTACHMENT A – SIGNATURE AND AUTHORITY AFFIDAVIT FORM

ATTACHMENT B – REFERENCES SHEET

ATTACHMENT C – BID OFFER FORM

ATTACHMENT D – ETHICS COMPLIANCE NOTICE & ADDENDUM

ATTACHMENT E – STANDARD TERMS AND CONDITIONS

WISCONSIN PAGE 5 OF 49

GENERAL INFORMATION AND SCOPE

The County of Kenosha Wisconsin (County), through its Purchasing Division (Purchasing), requests bids to establish a contract for Countywide Fire Inspection services for various County facilities and vehicles. This includes inspection services for fire panel and alarm systems, sprinklers, fire extinguishers, kitchen fire suppression systems (grease hoods), and IT server room.

The inspections may occur at various intervals throughout the year at different buildings. All inspections must be completed on time as directed in the bid. All inspections shall be performed per manufacturers manual and shall abide by the latest NFPA code, the latest Life Safety Code (currently YEAR 2021 NFPA 101), the latest State of Wisconsin Administrative Code Chapter SPS 314 and the latest (currently July 24, 2020) City of Kenosha, WI Code of General Ordinances Chapter III, Fire Prevention Bureau.

The attached Standard Terms and Conditions shall govern this bid unless specifically modified in these bid documents. Conditions of bid that include the word "must" or "shall,” describe a mandatory requirement. All specifications are defined as mandatory minimum requirements unless otherwise stated. If no bidder is able to comply with a given specification or condition of bid, Purchasing reserves the right to delete that specification or condition of bid. Failure to meet specification requirements may disqualify your bid. Vendors may not submit their own contract document as a substitute for these terms and conditions.

Retain a copy of these Bid documents for your files. Should you receive an award, these Bid Documents become your contract terms and conditions.

Definitions: The following definitions are used throughout the RFB documents:

Bidder/Vendor means a company or individual submitting a bid response to this RFB Contractor means a bidder awarded the contract County means the County of Kenosha Wisconsin Purchasing means the County of Kenosha Purchasing Division RFB means Request for Bid State means the State of Wisconsin Vendor Portal means the State of Wisconsin’s Vendor Portal (eSupplier)

CALENDAR OF EVENTS

This calendar is subject to change at the sole discretion of Kenosha County. All attempts will be made to adhere to this calendar. However, due to circumstances beyond our control, it may be necessary to modify the events and/or dates and times.

Event Date

Pre-Bid Conference *SEE DETAILED SCHEDULE BELOW

Last Date for Questions MON OCT 26TH @5:00 PM

Addendum Posted (estimated and if needed) WED OCT 28TH

Vendor Responsibility Due MON OCT 26TH @5:00 PM

Bids Due TUES NOV 3RD @3:00 PM

Award of Contract (estimated) FRI NOV 20TH

Work Commences JANUARY 1, 2021

WISCONSIN PAGE 6 OF 49

CONTRACT TERM

January 1, 2021, through December 31, 2022, with possible additional one-year renewal options.

Any extension must be authorized by mutual agreement of the vendor and the County.

PRE-BID SITE VISIT

For vendor site visits, please the schedule below. While attendance is not mandatory, no additional charges shall be allowed for lack of information. Failure to visit the site or failure to examine any and all bid documents prior to submitting a bid will in no way relieve the successful bidder from the necessity of furnishing, without additional cost to the County, any materials or equipment or performing any work that may be required to complete the work in accordance with the specifications.

The purpose of the site visit is for each bidder to view and become familiar with the layout of each building and any obstacles or difficult to access inspection places within a building (specifically, but not limited to the Courthouse for the sprinkler and fire panel locations). Also to verify the fire panels, sprinkler systems, and kitchen fire suppression systems for bid specification accuracy.

Any conversations or information provided by the County staff member during a site visit shall not become part of this bid. All questions pertaining to the site visit must be in writing and addressed to the person in Section 7 of the bid.

IMPORTANT: ALL VENDORS WILL BE REQUIRED TO WEAR A FACE MASK, AS

RECOMMENDED BY THE CDC, THROUGHOUT EACH INSPECTION. TEMPERATURE CHECKS

MAY BE CONDUCTED PRIOR TO ENTRY.

THERE WILL BE NO EXCEPTIONS TO THIS REQUIREMENT!

PRE-BID INSPECTIONS

DAY/DATE TIME LOCATION SITES COVERED CONTACT

THUR

OCT. 8TH

1:00 PM

Brighton Dale Golf Course

830-248th Ave.

Kansasville

• Brighton Dale Golf Course

Doug

Shulski

MON

OCT 12TH

9:00 AM

Kenosha Co. Administration

Building

1010-56th St.

Kenosha

• Courthouse

• Molinaro Bldg.

• Administration Bldg.

• Parking Ramp

• Madrigano Bldg.

Rhonda

Haidinger

TUE

OCT. 13TH

9:00 AM

Kenosha Co Detention Center

4777-88th Ave.

Kenosha

• Kenosha Co Detention Center

• Detention Center East Storage Bldg.

Jim

Pierangeli

WED

OCT 14TH

9:00 AM

Fleet Maintenance Building

1116-57th St.

Kenosha

• Fleet Maintenance Bldg.

• Public Safety Bldg.

• Pre-Trial Facility

John

Giannini

WISCONSIN PAGE 7 OF 49

THUR

OCT 15TH

9:00 AM

Kenosha County Center

19600-75th St.

Bristol

• Kenosha Co Center

• Kenosha Co Center Maintenance Garage

Debbie

Schmidt

MON

OCT 19TH

9:00 AM

Kenosha Co Job Center

8600 Sheridan Rd.

Kenosha

• Kenosha Co Job Center Patty Bilski

TUE

OCT 20TH

1:00 PM

Petrifying Springs Golf Course

4909-7th St.

Kenosha

• Petrifying Springs Golf Course

Andrew

Otis

WED

OCT 21ST

9:00 AM

Brookside Care Center

3506 Washington Rd.

Kenosha

• Brookside Care Center

• Willowbrook Assisted Living

Scott

McClain

THUR

OCT 22ND

9:00 AM Fox River Park - CANCELED • Fox River Park

Garrett

Meader

FRI

OCT 23RD

9:00 AM Kemper Center • Kemper Center

Ed Kubicki

/ Robin

Ingrouille

VENDOR REGISTRATION

Complete Bid or Proposal packages may be obtained from the State of Wisconsin’s VendorNet website https://vendornet.wi.gov/. To receive notifications of addendum and future bids, vendors must register with https://esupplier.wi.gov. There is no fee to register. If you do not have internet access, contact this office for a hard-copy of this bid.

THIRD PARTY BID SERVICES

Kenosha County is not responsible for the content of any bid package received through any 3rd party or bid service. It is the sole responsibility of the vendor to ensure the completeness of the documents received through any 3rd party source.

QUESTIONS

If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB, they shall notify the contact person named below of such error and request a modification or clarification.

Any communications or questions regarding the specifications, or special conditions of bid should be written and submitted to Purchasing as soon as possible, but no later than Monday, October 26th, 2020 at 5:00 pm. Purchasing will respond to questions, if necessary, by issuing an official addendum, posted on The State of Wisconsin’s VendorNet site. Bidders are responsible for checking the portal for any addenda before submitting a bid. Failure to acknowledge addenda may disqualify your bid.

Any correspondence or questions submitted must include the bid number.

Submit questions in writing via email to:

Tricia Stuart, Purchasing Specialist, e-mail: tricia.stuart@kenoshacounty.org https://vendornet.wi.gov/ https://esupplier.wi.gov/ mailto:tricia.stuart@kenoshacounty.org

WISCONSIN PAGE 8 OF 49

No other employee or representative of Kenosha County is authorized to interpret or give information as to the requirements of this bid in addition to that contained in or amended to this written bid document. Bidders are instructed not to contact any other County department or employee regarding this bid other than those listed in Section 4 during scheduled inspections.

Any unauthorized contact regarding this bid may be cause for rejection of a bid, at the sole discretion of the County.

METHOD OF BID

Bidder must submit a monthly price and annual total for each location in US Dollars as designated on the enclosed Bid Offer Form. Bids requiring an order minimum shall be disqualified.

BID SUBMISSION

Bids must be received in a sealed envelope or container no later than the time set for the receipt of bids. Delivery of a bid to any other Kenosha County department or office is not acceptable and may result in your bid arriving late in the Purchasing Division office. Receipt of a bid by the US mail system does not constitute receipt of a bid by Purchasing. Late bids will not be accepted.

The following information must be clearly marked on the front of the envelope/shipping package:

Name & Address of Bidder Due Date of Bid Bid Number & Title

The following sample mailing label is provided here for your convenience:

BID RESPONSE REQUIREMENTS

In order for your bid to be considered, the following information shall be provided by the bid due date and time. Include:

10.1 Signature and Authority Affidavit Form, Attachment A

10.2 References Sheet, Attachment B

10.3 Bid Offer Form, Attachment C

10.4 Ethics Compliance Addendum, Attachment D

10.5 Bid Bond

From:

To: Tricia Stuart Purchasing Specialist Kenosha County Purchasing Division 1010 – 56th Street, 2nd Floor Kenosha, WI 53140

SEALED BID

RFB #2017 Countywide Fire Inspection Due Date: November 3, 2020 at 3:00 PM

Sample

Mailing

Label

WISCONSIN PAGE 9 OF 49

The Signature and Authority Affidavit submitted in response to this RFB must be signed by the person in the Contractor's organization who is responsible for the decision as to the prices being offered in the Bid or by a person who has been authorized in writing to act as agent for the person responsible for the decision on prices and services. Failure to provide these forms/information with your bid submittal may disqualify your bid. The County encourages all bidders to print their submission double-sided to save paper.

METHOD OF AWARD

Award(s) shall be made on the basis of the lowest costs from a responsive, responsible bidder who meets specifications. However, the County reserves the right to reject any or all bids and to select the vendor considered by the County to be most advantageous. Timeliness of service may be considered when making this award. No subcontractors are allowed for this bid.

BIDDER/CONTRACTOR QUALIFICATIONS

To be eligible for a contract award, you must be qualified and able to provide the following:

12.1 Bidder must supply references of three (3) firms to which similar services have been provided during the past two years to a comparable-sized and like institution or company. If contacted, all of those references must verify that a high level of satisfaction was provided. Use Attachment B to list references.

12.2 Bidder must be in the business of fire inspection services for at least the past five (5) years.

12.3 No subcontractors are allowed for this bid.

12.4 Bidder must have the appropriate licensures and/or certifications to conduct required inspections. It is recommended that service personnel are NICET certificated in fire safety or they must be trained in one or more of the following.

12.3.1. Factory trained and certified

12.3.2. NICET, National Institute for Certification in Engineering Technologies fire alarm certified

12.3.3. International Municipal Signal Association fire alarm certified

12.3.4. Certified by a state or local authority

12.3.5. Trained and qualified personnel employed by an organization listed by a national testing laboratory for the servicing of fire alarm systems.

12.3.6. Have current license issued by State of Wisconsin Fire Marshal during the term of this contract.

12.3.7. Assure that all vendor employee(s), servicing, performing, conducting testing on portable fire extinguishers, have a current permit issued by the State of Wisconsin Fire Marshal. Firm must submit a copy of licenses with proposal.

12.3.8. Notify the County within five (5) working days if license is suspended or revoked by the State of Wisconsin Fire Marshal during the term of the contract.

12.5 Comply with the latest of the following NFPA Standards including, but not limited to;

12.4.1. NFPA 3 Standards for Commissioning of Fire Protection and Life Safety Systems

12.4.2. NFPA 10 Standards for Portable Fire Extinguishers

12.4.3. NFPA 12A Standards on Halon 1301 Fire Extinguishing System

12.4.4. NFPA 17A for Kitchen Fire Suppression Inspections,

12.4.5. NFPA 25 for Sprinkler Systems

WISCONSIN PAGE 10 OF 49

12.4.6. NFPA 72 for Fire Panel Alarms

12.4.7. NFPA 75 Standard for the Fire Protection of Information Technology Equipment

12.4.8. NFPA 1915 Standard for Fire Apparatus Preventive Maintenance Program

12.4.9. State of Wisconsin licensing and regulations

12.4.10. State of Wisconsin Fire Marshal regulations

12.4.11. OSHA standards for portable fire extinguishers.

VENDOR RESPONSIBILITY

A bid may be rejected if a bidder fails to meet any one of the following qualifications:

13.1 Responsibility Questionnaire: To be considered a responsible bidder, a company or individual shall have appropriate legal authority to do business in the State of Wisconsin, a satisfactory record of integrity, appropriate financial, organizational and operational capacity and controls, and acceptable performance on previous contracts, if any.

Vendors submitting responses to this bid invitation are required to complete and submit a Vendor Responsibility Questionnaire. The completed Vendor Responsibility Questionnaire may be emailed to the contact person listed in Section 7. NO OTHER FORMS MAY BE EMAILED. The completed questionnaire will be evaluated by the County or its consultant and responsibility determinations will be made by the County. Kenosha County reserves the right to disqualify a vendor based on previous violations of Federal, state or local law and / or any other information obtained from this questionnaire. Providing false, misleading, incomplete or inaccurate information is grounds for disqualification.

The completed questionnaire is valid for the current calendar year; however, the County may require an updated form to be submitted upon request. Per statute 66.0901(2), the contents of this form are to be held confidential by the County and are not a public record.

Vendors may be required to submit additional information upon request.

13.2 Financial and Organizational Capacity: Factors to be considered include, but are not limited to, assets, liabilities, recent bankruptcies, equipment, facilities, personnel resources and expertise, availability in consideration of other business commitments, or existence of appropriate accounting and auditing procedures for control of property and funds.

13.3 Legal Authority: Factors to be considered include, but are not limited to, authority to do business in the State of Wisconsin, licensing, debarment by the State of Wisconsin or Federal Government due to a prevailing wage violation, OSHA violations, violations of other local, state or Federal law, etc.

13.4 Integrity: Factors to be considered include, but are not limited to, criminal indictments or convictions, civil fines and injunctions imposed by governmental agencies, anti-trust investigations, ethical violations, tax delinquencies, debarment by federal, state or local governments, or prior determinations of integrity-related non-responsibility.

13.5 Previous Contract Performance: Factors to be considered may include reports of less than satisfactory performance, early contract termination for cause, contract abandonment, court determinations of breach of contract, etc.

CONTRACT QUANTITIES

The estimated annual quantities identified for each item on the Bid Offer Form are for bid purposes only and are based on historical data. The County does not guarantee to purchase any

WISCONSIN PAGE 11 OF 49

specific quantity. Bids that state the County must guarantee a specific quantity or dollar amount shall be disqualified.

SPECIFICATIONS

The successful bidder shall provide professional fire inspection services, to include labor, materials, tools and equipment to meet the requirements for various County facilities. No subcontractors are allowed for this bid.

Bid specifications may not be revised without an official written addendum issued by Purchasing.

NEW OR DELETED ITEMS: The county reserves the right to add new locations and/or services to this contract based on changes to standards unknown at the time of this bid. Contractor(s) prices must be comparable to current contract pricing for like services. Contractor shall promptly notify Purchasing of new or discontinued products.

Below is the current list of buildings and facilities:

Building & Location Building & Location

Kenosha County Courthouse

912 – 56th St

Kenosha

Kenosha County Administration Building (KCAB)

1010 – 56th St

Kenosha

The Molinaro Building

912 – 56th St

Kenosha, WI 53140

Kenosha County Public Safety Building (PSB)

1000 – 55th St

Kenosha, Brookside Care Center / Willowbrook Assisted Living

3506 Washington Rd

Kenosha

Kenosha County Job Center (KCJC)

8600 Sheridan Rd

Kenosha

Kenosha County Center (KCC)

19600 – 75th St

Bristol

Kenosha County Parking Ramp

920-54th Street

Kenosha

Kenosha County Center, Maintenance

Garage/County Vehicles

19600 – 75th St

Bristol, WI 53104

Kenosha County Fleet Maintenance Building (FMB)

1116-57th St

Kenosha

Kenosha County Detention Center (KCDC)

4777 – 88th Ave

Kenosha

Brighton Dale Links

830-248th Ave

Kansasville

Squad Cars

PSB 1000 -55th Street & KCDC 4777 – 88th Ave

Kenosha

Fox River Park

9521-304th Ave

Burlington

Pre-Trial Building (PTF)

927-54th Street

Kenosha

Petrifying Springs Golf Course (Pets)

4909-7th St

Kenosha

Kemper Center

6501 – 3rd Ave

Kenosha

WISCONSIN PAGE 12 OF 49

15.1 INSPECTION TYPES: Below is a list of County facilities and the types of tests required.

Building Fire

Panel Sprinkler

Extinguisher /Hose

Elevator Detectors

Kitchen Fire

Hood

Comments

Kenosha Co Courthouse X X X Foyer smoke not required

Kenosha Co Administration Building X X X

The Molinaro Building X X X

Kenosha Co Public Safety Building X X X X X Prison-background checks

Brookside Care Center / Willowbrook Assisted Living

X X X X X Nursing home, Life Safety Codes and background checks, Notifier System

Kenosha Co Job Center X X X X

Kenosha Co Detention Center X X X X Prison-background checks

Kenosha Co Detention Center East Bldg X X

Brighton Dale Links X X X

Pre-Trial Building X X X X Prison-background checks

Petrifying Springs Golf Course X X

Kenosha Co Center & Maintenance Garage

X X X X 5 zone with 16 pull stations

Kenosha Co Center Maintenance/Vehicles

X Fire Extinguisher for County Vehicles

Fox River Park X

Kenosha Co Parking Ramp X X

Kenosha Co Sheriff Squad Cars X

Fleet Maintenance Bldg X X

Kemper Center X X X X

WISCONSIN PAGE 13 OF 49

FIRE PANEL AND ALARM SYSTEM INSPECTION

Buildings Main Panel

Sub Panels

Heat Detectors

Pull Stations Double Action

Pull Stations Single Action

Smoke Detectors

Duct

Analog Smoke

Detectors

Horns Strobes

Ion Detector

Duct Photo

Detector

Photo Detector

Optical Beam Smoke

Detector

Kenosha County Courthouse

Simplex

4100ES

Qty 3, Wheelock

PS12/24-

6 / annc

2 11 292 120 2

The Molinaro Building

Siemens

XLS

Qty 3, Wheelock

PS12/24-

11 1 116 45

Brookside Care Center

AFP2

18 43 61 310 **See below

County Center

Simplex

4100ES

Included 48 48

Kenosha County Detention Center

Simplex

4100ES

6 nacs 18 22 43 260 110 33

Kenosha County Detention Center storage bldg.

Notifier

NFW2-

1 10

Pre-Trial Building

Siemens

XLS

Cerberus Pad - 2

10 22 2 148

Kenosha County Administration Building

Simplex

4100ES

Simplex 4009-

4 14 12 50

Kenosha County Public Safety Building

Siemens

XLS

One remote panel lobby, 3Nac panels

1 23 62 52 17 8

Kenosha County Job Center

Edwards i0500 dact, 4 nac panels

1 heat in elevator equip rm

20 2 dsd 15 75

Brighton Dale Links

Simplex

Kenosha County Parking Structure

Simplex

3 1

Kenosha County Fleet Maintenance Building

Edwards i064

1 1

Kemper Center

Simplex

Annc panel

* *1 2 *2 *3 Unknown Unknown Unknown Unknown

Kemper – Quantity not known at time of bid

1 Approx. 50-60

2 Type and quantity unknown at time of bid

3 Approximately 50-60

WISCONSIN PAGE 14 OF 49

Brookside –

40 Speakers

253 Audible notification devices

175 Audible/Visible devices

17 Speaker AV devices

15 Door holders

56 Strobes

56 Visual devices

The above table contains estimated quantities; please confirm system details and quantities during the site visit at each location. Submission of a bid means that the bidder inspected and or understands the particulars of each site in the specification and accepted all the specifications, the terms and conditions as is.

Kitchen Fire Suppression System Inspection Bidders shall provide services for the kitchen fire suppression hoods located at various county facilities.

The inspections and services shall comply with all the latest NFPA codes and NFPA 17A and the manufactures manual.

Maintenance and Testing:

Provide semi-annual maintenance in accordance with the latest NFPA code and the manufacturer’s listed maintenance manual.

Container Test: The following parts of the wet chemical extinguishing systems shall be subjected to a hydrostatic pressure test at intervals not exceeding 12 years.

ALL TESTS MUST BE COMPLETED NO LATER THAN THE DATES IN THE BELOW TABLE.

BUILDINGS INSPECTION COMPLETION DATES

SPRING INSPECTION AUTUMN INSPECTION

Brookside Care Center March September

Kenosha County Detention Center March September

Petrifying Springs Golf Course March September

Brighton Dale Links March September

Kenosha County Public Safety Building March September

Kenosha Co Fleet Maintenance Building March September

Kemper Center March September

KITCHEN FIRE SUPPRESSION HOODS

LOCATION HOOD TYPE OR MODEL

Brookside Care Center Actec Industries Inc. Model VCCD Serial # 34062A, Range Guard 2.5 Gallon wet chemical

Petrifying Springs Ansul R102 wet chemical fire suppression system

Brighton Dale Ansul R102 wet chemical fire suppression system

Kenosha County Detention Center

Ansul R102 systems.

3 Hoods with 2 - 3 gal. tanks with GV +Micro;

1 Hood with 3 - 3 gal. tanks w/GV + Micro;

1 Hood with 1-3 gal. tank w/GV +Micro. There are 17 Thermal Links in Hood

Kenosha County Public Safety Building Ansul 6 gallon wet, 2 cycle. AND One-HFC-125 Fike Clean Agent Extinguishing System (server room)

WISCONSIN PAGE 15 OF 49

Kenosha County Public Safety Building IT Server Room and 911 Server/Radio Room

Halo-tron FM200, Halon FE36

Kemper Center Ansul R102 wet chemical fire suppression system

The above table contains estimated quantities; please confirm system details and quantities during the site visit at each location. Submission of a bid means that the bidder inspected and/or understands the particulars of each site in the specification and accepted all the specifications, the terms and conditions as is.

15.1. FIRE SUPPRESSION AND DRY AGENT TYPE SYSTEMS

15.1.1. The vendor shall, on a semi-annual basis, thoroughly inspect and test fire suppression and halo-tron type systems for proper operation using trained competent personnel.

The vendor shall maintain systems as required. Inspections, tests, and maintenance shall be in accordance with the NFPA standards.

15.2. PERSONNEL QUALIFICATIONS

15.2.1. All vendor personnel who inspect, test, or maintain these systems shall be thoroughly trained in the functions they perform. Personnel shall be qualified and experienced in the specific arrangement and operation of the systems and releasing functions and shall be cognizant of the hazards associated with inadvertent system discharge.

15.3. INSPECTION AND TESTS

15.3.1. SEMI-ANNUAL:

15.3.1.1. Check agent quantity and pressure of containers.

15.3.1.2. Inspect the protected enclosure to determine if penetrations or other changes have occurred that could adversely affect agent leakage.

15.3.2. ANNUAL:

15.3.2.1. Examine all system hoses for damage. If visual examination shows any deficiency, the hose shall be immediately replaced or tested as specified in NFPA.

15.3.2.2. Test detection, actuation, alarm, and control systems in accordance with NFPA, National Fire Alarm Code. During testing of releasing systems, the vendor shall:

15.3.2.3. Notify all enclosure occupants prior to testing.

15.3.2.4. Secure systems from inadvertent actuation, including disconnection of releasing solenoids or electric actuators, closing of valves, other actions, or combinations thereof for the duration of the system testing.

15.3.2.5. Verify that the releasing circuits and components energized or actuated by the system are electronically supervised and operate as intended on alarm.

15.3.2.6. Return system and releasing components to their functional operating condition upon completion of system testing.

15.3.3. FIVE YEAR CYCLE:

15.3.3.1. Complete external visual inspection of cylinders in accordance with standard regulations, except that the cylinders need not be emptied or stamped while under pressure. Where external visual inspection indicates that the container has been damaged, additional strength tests shall be required.

15.3.3.2. Hydrostatically test all hoses.

15.4. MAINTENANCE

15.4.1. The vendor shall maintain systems in full operating condition at all times. The vendor shall immediately report all system defects and malfunctions to the facility designee.

The vendor will not make any repairs without authorization from the facility designee.

The County reserves the right to bid out any repair at the sole discretion of Kenosha County.

WISCONSIN PAGE 16 OF 49

15.4.2. Impairment, and restoration of this protection shall be reported promptly to Kenosha County’s designee at each location and the authority having jurisdiction.

15.4.3. All agent removed from refillable containers during service or maintenance procedures shall be collected for recycling.

15.5. SYSTEM COMPONENTS

15.5.1. The vendor shall be responsible for the inspection, testing, and maintenance of entire systems even if all the standard components of the systems included in the specifications are not separately identified.

15.6. SPRINKLER SYSTEM

15.6.1. WATER-BASED (SPRINKLER) WET AND DRY, FIRE PROTECTION SYSTEMS REQUIREMENTS:

15.6.1.1. The vendor shall perform periodic inspections, tests, and maintenance to ensure water-based fire protection system equipment to be in good operating condition, and shall correct any defects or impairments revealed. Inspection, testing, and maintenance shall be at frequencies and in accordance with procedures meeting or exceeding those established in the latest NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems, both wet pipe and dry pipe; and in accordance with the manufacturer’s instructions.

15.6.1.2. Tasks shall be performed by vendor personnel who have developed competence through training and experience.

15.6.2. IMPAIRMENT PROCEDURES:

15.6.2.1. The vendor shall follow the minimum or better requirements for any water-based fire protection system impairments. Measures shall be taken during the impairment to ensure that increased risks are minimized and the duration of the impairment is limited.

15.6.2.2. All pre-planned impairments shall be authorized by The County’s designee for each facility.

15.6.2.3. All necessary tools and materials will be assembled on the impairment site.

15.6.2.4. The vendor shall notify The County’s designee for each facility, who in conjunction will work with the bidder to notify the reporting agency or fire department, if required, the alarm-receiving facility and Kenosha County’s insurance carrier before testing or shutting down a system or its supply. The notification shall include the purpose for the shutdown, the system or component involved, and the estimated time of shutdown.

15.6.2.5. A tag shall be used to indicate that a system, or part thereof, has been removed from service.

15.6.2.6. The tag shall be posted at each fire department connection and system control valve indicating which system, or part thereof, has been removed from service.

15.6.2.7. The authority having jurisdiction may specify other locations for the tag to be placed.

15.6.2.8. In the event of emergency impairments the vendor shall take emergency action to minimize potential injury and damage. Emergency impairments include but are not limited to system leakage, interruption of water supply, frozen or ruptured piping, and equipment failure.

15.6.3. RESTORING SYSTEMS TO SERVICE:

15.6.3.1. When all impaired equipment is restored to normal working order, the vendor shall verify that the following procedures are implemented:

15.6.3.2. Any necessary inspections and tests have been conducted to verify that affected systems are operational.

15.6.3.3. The County’s designee for each facility is advised that protection is restored.

15.6.3.4. The fire department has been advised that protection is restored.

WISCONSIN PAGE 17 OF 49

15.6.3.5. Kenosha County’s insurance carrier and alarm company are advised that protection is restored.

15.6.3.6. The impairment tag(s) are removed.

15.6.4. SPRINKLER SYSTEMS INSPECTION, TESTING AND MAINTENANCE:

15.6.4.1. The vendor shall perform routine inspection, testing and maintenance of sprinkler systems according to the minimum requirements. Methods, procedures and acceptance criteria shall be in accordance with NFPA and appropriate references provided therein.

15.6.5. REPAIR OF DEFICIENCIES:

15.6.5.1. The bidder shall immediately report all system defects and malfunctions to the facility designee. The bidder will not make any repairs without authorization from the facility designee. The County reserves the right to bid out any repair at the sole discretion of Kenosha County. Qualified maintenance personnel shall perform corrections and repairs.

15.6.6. INSPECTION DATES:

15.6.6.1. All Kenosha County facilities are to have the sprinkler systems inspected annually in strict compliance with the latest NFPA code. Additionally, the sprinkler system located at the Brookside Care Center, which is a County run Nursing home, will have quarterly sprinkler system inspections, along with annual inspections 12 months to the date or sooner than the previous annual inspection and must adhere to all current NFPA codes.

ALL TEST MUST BE COMPLETED NO LATER THAN THE DATES IN THE BELOW TABLE.

BUILDINGS INSPECTION COMPLETION DATES

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

Brookside Care Center Mar 30th Jun 30th Sept 30th Dec 30th

Kenosha County Center Jun 30th

Kenosha County Detention Center

Jun 30th

Pre-Trial Building Jun 30th

Kenosha County Public Safety Building

Jun 30th

Kenosha County Job Center Jun 30th

Kenosha County Fleet Maintenance Bldg. Jun 30th

Kemper Center Mar 30th Jun 30th Sept 30th Dec 30th

SPRINKLER INSPECTION

BUILDINGS WET DRY

Brookside Care Center 2-X 2-X

Kenosha County Center 5 zones 1 zone

Kenosha County Detention Center X

Pre-Trial Building X

Kenosha County Job Center X

Public Safety Building X

Kenosha County Fleet Maintenance Bldg. X

Kemper Center X X

The above table contains estimated quantities; please confirm system details and quantities during the site visit at each location. Submission of a bid means that the bidder inspected and or understands the particulars of each site in the specification and accepted all the specifications, the terms and conditions as is.

WISCONSIN PAGE 18 OF 49

FIRE EXTINGUISHER AND FIRE HOSE

Buildings Annual Inspection Completion Date

Brookside Care Center Week of January 1 Week of January 6

Kenosha Co Courthouse January January

The Molinaro Building January January

Kenosha Co Center January January

Kenosha Co Detention Center January January

Squad Cars Test as requested by dept.

Pre-Trial Building January January

Kenosha Co Center/Maintenance Garage January January

Kenosha Co Center/Maintenance

Garage/Vehicles Test as requested by dept

Kenosha Co Administration Building January January

Kenosha Co Public Safety Building January January

Kenosha Co Job Center January January

Petrifying Springs Week of April 1st April 15th

County Vehicles Test as requested by dept

Brighton Dale Week of April 1st April 15th

Fox River Park Week of April 1st April 15th

Kemper Center January January

WISCONSIN PAGE 19 OF 49

FIRE EXTINGUISHERS

The above table is estimated quantities; please contact the site visit coordinator to set-up an appointment to visit each location. Submission of a bid means that the bidder inspected and or understands the particulars of each site in the specification and accepted all the specifications, the terms and conditions as is.

ABC

2.5#

Dry

ABC 5#

Dry

ABC

10#

Dry

ABC

25#

Dry

ABC

20#

Dry

BC 5# BC 10# CO2

25#

CO2 5# CO2

10#

Halon ABK

6 Liters

Courthouse 22 1 3

The Molinaro Building 10

Brookside/Willowbrook 27 1 1 1

Kenosha Co Center 20 39 1 15

Kenosha Co

Detention Ctr

8 28 2

Squad Cars 8 83

Pre-Trial Building 5 12

KCC Maintenance

Garage

11 2

Administration Building 16 1

Public Safety Building 5 91 2

Job Center 9 41 1 3 4

KCC Maintenance

Garage Vehicles

Petrifying Springs 15 9 14 9 1 1

Brighton Dale 2 7 1 1 1

Fox River Park 11 9 9 9

Kemper Center *Types and quantities not known at time of bid

COLUMN TOTALS 34 208 324 2 20 1 1 3 3 21 9 4

WISCONSIN PAGE 20 OF 49

15.7. FIRE HOSE INSPECTION

15.7.1. The vendor shall perform periodic inspections, tests, and maintenance to ensure fire hoses are in proper operating condition and shall correct any defects or impairments revealed. Inspection, testing, and maintenance shall be at frequencies and in accordance with procedures meeting or exceeding those established in the latest NFPA standard for the inspection, testing, and maintenance for fire hoses and in accordance with the manufacturer’s instructions.

15.7.2. INSPECTION SERVICES

15.7.2.1. Record location of fire hose stations.

15.7.2.2. Check date, location and length of hose at each station.

15.7.2.3. Visually check hose for damage and make sure it is properly racked in cabinet and that the nozzle is attached.

15.7.2.4. Rerack fire hose to prevent creases.

15.7.2.5. Check condition of hose muzzle and make sure is it in the closed position.

15.7.2.6. Exercise each hose.

15.7.2.7. Inspect hose cabinet signs.

15.7.2.8. Clean hose and cabinet of cobwebs, dust and debris.

15.7.2.9. Inspect locks for functionally.

15.7.2.10. Tag all inspected units and install new sated tamper seal.

15.7.2.11. Report any problems and missing or damaged units to the County’s designee to the facility.

15.7.2.12. Perform five (5) and three (3) year hydrotest service when applicable.

15.7.3. MAINTENANCE AND HYDROTEST SERVICES

15.7.3.1. Hydrotest of all fire hoses in the facilities must be performed as per NFPA 1962 2-5, Fire Hose Service Test. Pricing for the three and five year hydrotest and after usage test shall include:

15.7.3.2. Physical inspection shall determine that the hose, couplings and any nozzles have not been vandalized; are free of debris and exhibit no evidence of mildew, rot or damage by chemicals, burns, cuts, abrasion and vermin. If the hose fails the physical inspection, it shall be removed from service, repaired as necessary and service tested or condemned.

15.7.3.3. Pressure test fire hose to check for structural weakness or flaws.

15.7.3.4. Coupling Inspection, after each use and during each service test, visually inspect for the flowing: damaged threads, corrosion, slippage in the hose, out-of–round, swivel not rotating freely, missing lugs, loose external collar, internal gasket and other defects that impair operation.

15.7.3.5. Nozzle Inspection, after each use and during each service test shall include verification of the following, nozzle valves attached to in-service hose is in the closed position, waterway clear of obstructions, no damage to tip, full operation of adjustments such as pattern selection and so forth, proper operation of shutoff valve if so equipped, no missing parts, thread gasket in good condition.

15.7.4. COUNTY FACILITIES

15.7.4.1. Fire hose locations:

WISCONSIN PAGE 21 OF 49

15.7.4.1.1. Kenosha County Courthouse.

15.7.4.1.2. Kenosha County Public Safety Building

15.8. FIRE EXTINGUISHER INSPECTION

15.8.1. Vendor shall be required to provide fire extinguisher services for all types of extinguishers in County facilities, including extinguishers used in structures, vehicles and buildings. The services, which include annual inspection, required recharges, six and 12 year maintenance check, hydrostatic testing, repair or replacement at the County’s discretion, are to be provided in strict conformance to the latest NFPA code.

15.8.2. Vendor Requirements:

15.8.2.1. Vendor shall be required to:

15.8.2.1.1. Document and identify all fire extinguishers. This shall include facility, location within the facility, fire extinguisher type, and advising the County of any needed additions.

15.8.2.1.2. Provide a replacement, suitable for the type of hazard being protected and of equal or better rating, for any fire extinguisher removed from service for maintenance and/or recharge. Extinguisher(s) must be replaced within 72 hours.

15.8.3. Annual Inspection/Testing

15.8.3.1. All extinguishers shall be subject to a maintenance inspection not more than one year apart or when specifically indicated in accordance with the latest NFPA Standard #10. All extinguishers shall be maintained in strict accordance with the name plate instructions.

15.8.3.2. The annual maintenance inspection is intended to give maximum assurance that an extinguisher will operate effectively and safely.

15.8.3.3. Each extinguisher shall have a tag securely attached that indicates the month and year that the maintenance inspection was performed and shall identify the company name, phone number and the name of the person performing the service. The County shall notify the vendor if weatherproof tags are required.

15.8.3.4. Fire Extinguishers may be located in vehicles. Inspection of these extinguishers shall be scheduled in advance with the County designee.

15.8.4. Inspections must verify:

15.8.4.1. Fire extinguisher information and location against records and develop a map of extinguishers if not available.

15.8.4.2. Equipment is in the designated location and properly marked.

15.8.4.3. Access to or visibility of fire extinguisher is not obstructed.

15.8.4.4. Seals or tamper indicators are not broken. Fire extinguishers without seals or indicators should be lifted or weighted to determine if full.

15.8.4.5. Fire extinguisher has not been physically damaged.

15.8.4.6. Fire extinguisher does not have other obvious defects.

15.8.4.7. The maintenance record tag is up-to-date.

15.8.5. Vendor shall:

15.8.5.1. Examine for physical damage.

15.8.5.2. Check to assure pressure gauge is in proper range.

15.8.5.3. Check wall hood or bracket for proper type, fit and that is secure.

15.8.5.4. Brush and lubricate hose threads.

WISCONSIN PAGE 22 OF 49

15.8.5.5. Remove and inspect pull pin.

15.8.5.6. Check for most recent hydrostatic test and maintenance dates.

15.8.5.7. Check agent container for dents, abrasions and corrosion.

15.8.5.8. Check weight and inspect expellant gas.

15.8.5.9. Replace tamper seal in pull pin.

15.8.5.10. Attach new maintenance tag.

15.8.5.11. Check for proper DOT and HMIS labeling.

15.8.5.12. Clean and wipe down equipment.

15.8.6. Six Year Maintenance Inspection

15.8.6.1. Every six (6) years, stored pressure dry chemical extinguishers shall be emptied and subjected to the applicable maintenance procedures. At the time of this maintenance inspection, a NFPA approved identification collar that indicates the inspector, month and year the maintenance check was performed shall be securely attached to the extinguisher. The vendor shall pick-up and deliver all extinguishers at no additional charge or services shall be conducted on site.

15.8.7. Recharging

15.8.7.1. All extinguishers shall only be recharged after use or as indicated by an inspection. The recharging instructions on the name plate shall always be followed. The vendor shall pick-up and deliver all extinguishers at no additional charge or services shall be conducted on site.

15.8.7.2. Only the materials specified on the nameplate or materials to have equal chemical composition and physical characteristics shall be used. No extinguisher shall be converted from one type to another, nor shall any extinguisher be converted to use a different type of extinguishing agent.

15.8.8. Vendor shall be responsible to:

15.8.8.1. Return fire extinguishers being recharged within twenty-four (24) hours after removal or the vendor must provide loaded fire extinguisher coverage and return the original extinguisher within 72 hours.

15.8.8.2. Allow the County to keep no less than 50% of fire extinguishers on the premises of each facility at all times or vendor must provide coverage of equal rating.

15.8.8.3. Return fire extinguishers to the same location after completion of recharge or inspection/testing.

15.8.8.4. When requested by the County it is recommended that the vendor provide on-site recharging services otherwise the vendor must provide a replacement extinguisher. The original extinguisher must be returned within 72 hours of being taken out of service.

15.8.8.5. Advise the County if replacement parts are needed, and if so, what parts and cost.

15.8.8.6. Record the date of inspection check and/or recharge and initial tag or label affixed to the fire extinguisher. Metal stamping will not be accepted.

15.8.8.7. Repair and obtaining parts shall be at the County's discretion. If the County authorizes the vendor to repair, all replaced defective parts will be returned to the County for inspection.

WISCONSIN PAGE 23 OF 49

15.8.9. Recharge Checklist

15.8.9.1. Vendors shall be required to follow the following checklist when completing recharges:

15.8.9.1.1. Discharge remaining dry chemical from canister.

15.8.9.1.2. Remove valve from canister.

15.8.9.1.3. Remove valve stem, siphon tube and spring from valve body.

15.8.9.1.4. Clean all parts along with valve body thoroughly removing all packed dry chemicals from vital areas.

15.8.9.1.5. Refill canister with correct dry chemical.

15.8.9.1.6. Examine "O" rings for wear and replace when necessary.

15.8.9.1.7. Lubricate "O" rings, sealing surfaces and moving parts.

15.8.9.1.8. Reassemble valve.

15.8.9.1.9. Replace valve into canister and pressurize to correct operating pressure using moisture trap with nitrogen.

15.8.9.1.10. Submerge entire canister into water to check for leaks.

15.8.9.1.11. Replace nozzle or hose assembly, seal valve and tag fire extinguisher indicating date and type of fire extinguisher with durable plastic tag.

15.8.10. Hydrostatic Testing

15.8.10.1. All hydrostatic testing shall be performed in accordance with the latest NFPA

Standards. This test will be performed every 12 years for dry chemical fire extinguishers and every five for CO2 extinguishers. The contractor shall pick-up and deliver all extinguishers at no additional charge or conduct services on site.

15.8.10.2. Extinguishers shall be hydro-statically tested at intervals recommended by the current version of NFPA 10.

SPECIAL FACILITIES

16.1 Brookside Care Center must adhere to the Life Safety Code (year 2000 NFPA 101) and all other State of Wisconsin and Federal fire codes regarding nursing homes. Any inspection date for Brookside Care Center must not exceed twelve months to the date of the last inspection and should be within 51 weeks after the previous inspection. If the State of Wisconsin changes the Life Safety Code requirements or standards, the bidder shall comply with the standards set by the State. The bidder will be notified by County Staff prior to any inspections of these changes.

16.2 The Kenosha County Courthouse must be inspected between the hours of 5:00 PM and

11:00 PM.

16.3 Public Safety Building IT Server Room and 911 Server/ Radio Room includes Halo-tron FM200 and Halon FE36 systems. Testing and inspection shall be conducted on a semi-annual basis by a qualified individual to ensure proper operation.

DOCUMENTATION/REPORTING

Successful bidder must document and provide documentation of all types of the fire inspections covered in this bid. No payments will be made until reports are provided. Reports must be provided in both paper and electronic formats to the site specific contact and electronic format only to the Purchasing Division at PurchasingDivision@kenoshacounty.org.

mailto:PurchasingDivision@kenoshacounty.org

WISCONSIN PAGE 24 OF 49

Prior to the award of a contract, the bidder must provide a sample report of each type of fire inspection that is bid.

The reports must have at a minimum the following information.

17.1. FIRE PANEL AND ALARM SYSTEM INSPECTION REPORT:

17.1.1. The Actual Sensitivity readings not the panel readings.

17.1.2. How the testing was performed identifying the tools and gauges.

17.1.3. The technician must provide a daily report (trip ticket) to the designee for the devices inspected for each site trip.

17.1.4. The report shall include all the applicable information and follow NFPA 72 reporting.

17.1.5. The report must show the acceptable range for each device tested.

17.2. SPRINKLER INSPECTION REPORT:

17.2.1. Report will contain the information indicated by NFPA for Sprinklers.

17.2.2. The vendor shall attach a durable inspection tag at each sprinkler control valve providing, at a minimum, the procedure performed (e.g., inspection, test, or maintenance), interval (monthly, quarterly, annual, etc.), the person and organization that performed the work, and the date.

17.2.3. Tags will be maintained to provide at least one year’s listing of inspection, test and maintenance work at all times.

17.3. KITCHEN FIRE SUPPRESSION SYSTEM INSPECTION REPORT:

17.3.1. Report will contain the information indicated by NFPA for Kitchen Fire

Suppression Systems.

17.4. HORNS AND STROBES REPORT:

17.4.1. Brookside must include each individual unit on the report

17.4.2. All other buildings to report as a general test report

17.4.3. All deficiencies must be noted on the report

KENOSHA COUNTY STAFF

18.1. Kenosha County staff will assist with providing entry and directions to locate the systems.

18.2. Kenosha County staff is NOT to assist with testing or any work with the inspections.

18.3. Vendor must provide adequate staff to perform the testing and not to rely on County staff or assume any assistance from County staff.

18.4. The vendor shall provide all tools and equipment, ladders necessary to perform the test. The County is not responsible to provide tools, equipment, ladders or parts for the vendor.

INSPECTIONS

19.1 FIRE PANEL ALARM

19.2 FIRE ALARM SYSTEM REQUIREMENTS

19.2.1. Vendor shall inspect, test, and maintain fire alarm systems, their initiating devices, and notification appliances in accordance with the requirements of the all the latest NFPA requirements and NFPA 72 and the manufacturers recommendations, even if the manufacturer’s requirements are more stringent.

WISCONSIN PAGE 25 OF 49

19.2.2. Vendor personnel must be trained, capable, and able to work on the existing fire panels, as stated in the Bidders Qualifications, section B-1.

19.2.3. The successful bidder is responsible for returning the panel(s) back to the original work condition if the programming is lost or damage during testing.

19.2.4. The vendor shall be liable for all damages to the alarm system during system testing or working on the unit, unless determined by an independent contractor that the testing did not cause the damage. Charges occurred from the independent contractor shall be paid by the party responsible for the damaged product or system.

19.2.5. Vendor is responsible for data lost during test due to unexpected data loss due to the vendor’s technician’s negligence during the test and to bring the system back to its original condition.

19.2.6. Vendor must be able to test, certify, install devices and update the fire panel.

19.2.7. Vendor must physically remove and takedown the unit to clean the smoke detectors.

19.2.8. Vendor must physically clean all duct detectors according to manufacturer’s specifications.

19.2.9. Vendor must be within 18 inches of the smoke head to trip head.

19.2.10. Reason for requirement is because some vendors tried to use a spray can to smoke the device at a distance of more than 15 feet which proved unsatisfactory.

Kenosha County wants to assure that the devices are tested and that the testing device reaches the detectors. A SOLO KIT may be used only if the extension tool is long enough to reach the detector to satisfy NFPA and the manufacture’s requirement.

19.2.11. Provide the actual manometer readings for all duct detectors.

19.3 MANOMETER

19.3.1. The NOTIFIER (Installation and Maintenance Instructions for Model DHX-502 Intelligent Air Duct Smoke Detector Housing) addresses the manometer on page 7, section 7.1.

19.3.2. See attachment for the NOTIFIER (Installation and Maintenance Instructions.

19.3.3. Test all elevator shaft detectors annually. Smoke detectors in elevator shafts are required for annual inspections and must be reported.

19.3.4. Check battery booster stations where installed.

19.3.5.