2017 Air attack Deerpark Solicitation 17-52.pdf

WILDFIRE DIVISION AVIATION

1111 WASHINGTON STREET SE

OLYMPIA, WA 98504-7037

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INVITATION FOR BID (IFB) DNR-17-52

1 X Air Attack Platform Configured Aircraft

Deerpark, WA

(June 1st, 2017 – August 29th, 2017)

Location: Deerpark, WA

Bid Due Date: February 24th, 2017

Bid Due Time: 4:00PM (PST)

Bid Coordinator: michael.e.cuthbert@dnr.wa.gov

Bid Response: Please e-mail your bid to the Bid Coordinator

I. BID ANNOUNCEMENT AND SPECIAL INFORMATION

This IFB includes two parts: Part 1: Invitation for Bid and Part 2: Competitive Procurement Standards which contains the Standard Terms and Conditions, Instructions to Bidders, and Standard Definitions applicable to the bid document. The version in effect on the opening date of the bid shall apply to awarded contracts and should be kept for future reference. Please refer to the current version located at the following link:

http://www.des.wa.gov/services/ContractingPurchasing/Pages/default.aspx

1. SCOPE: This is a new solicitation for one (1) Air Attack Platform Configured Aircraft.

2. BACKGROUND/PURPOSE: This Aircraft is to be used for wildfire suppression in an Air Attack, Detection, and Transport role.

II. ANNOUNCEMENT SPECIAL INSTRUCTIONS AND CONDITIONS

Bidders are required to read and understand all information contained within this entire solicitation package. The Competitive Procurement Standards, which are referred to in this solicitation package are not automatically printed or sent out with this IFB. By responding to this IFB the bidder agrees to read and understand these documents.

Please refer to the link below for these documents::

http://www.des.wa.gov/services/ContractingPurchasing/Pages/default.aspx

III. GREEN LOCAL PURCHASING

In support of the State's economic and environmental goals, we encourage you to consider the following elements in responding to this bid. These are not a factor of award (unless otherwise specified in this document):

mailto:michael.e.cuthbert@dnr.wa.gov http://www.des.wa.gov/services/ContractingPurchasing/Pages/default.aspx http://www.des.wa.gov/services/ContractingPurchasing/Pages/default.aspx

WASHINGTON STATE DEPARTMENT OF NATURAL RESOURCES INVITATION FOR BID

1 X Air Attack Platform Configured Aircraft

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Using environmentally preferable products and products that exceed EPA guidelines

Supporting a diverse supplier pool, including small, minority, and women-owned firms

Featuring products made or grown in Washington

IV. MINORITY & WOMEN-OWNED BUSINESS PARTICIPATION

In accordance with chapter 39.19 RCW, the state of Washington encourages participation in all of its contracts by firms certified by the Office of Minority and Women’s Business Enterprises (OMWBE). Participation may be either on a direct basis in response to this solicitation or on a subcontractor basis. However, no preference will be included in the evaluation of proposals, no minimum level of MWBE participation shall be required as a condition for receiving an award, and proposals will not be rejected or considered non-responsive on that basis.

The established annual procurement participation goals for MBE (minority-owned businesses) is 10%, for WBE (women-owned businesses) is 6% and for VOB (veteran-owned businesses) is 5%.

These goals are voluntary. For information on certified firms, consultants may contact OMWBE at 360-753-9693 or http://www.omwbe.wa.gov

V. AWARD/BID RESULTS

DNR reserves the right to select and enter into contracts with a bidder as a result of this solicitation. It is DNR's intention to establish one or more optional-use contracts for this service.

TO OBTAIN BID RESULTS CONTACT THE BID COORDINATOR.

BID RESULTS WILL NOT BE GIVEN OVER THE PHONE.

VI. NOTE TO BIDDERS

Failure to complete the attached specification sheet may be cause to find your bid/quote non-responsive.

VII. PROMPT PAYMENT DISCOUNT

Bidders are encouraged to offer a discount for prompt payment of invoice which will be utilized in determining lowest responsive bidder. Please indicate your discount proposal on the offer page of this document. If awarded by the state, period of entitlement begins only after:

Receipt of a properly completed invoice Receipt of all supplies, equipment or services ordered Satisfactory completion of all contractual requirements http://www.omwbe.wa.gov/

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VIII. RESPONSIVE BID / QUOTE

To be considered responsive, bidder must, at the time of bid or quotation opening, be an established business firm with all required business licenses, bonding, facilities, equipment, and trained personnel necessary to perform the work as specified in the bid solicitation. Failure to comply with this requirement may be cause for rejection of your bid/quote.

IX. CONTACT INFORMATION

Bidder must provide all contact details on the bid form.

Name of Company Contracting Person E-mail address of Contracting Person Phone Number(s) of Contracting Person Address of Contracting Company

X. TAX IDENTIFICATION NUMBER

Bidder must provide their Federal tax identification number (TIN) on the bid form.

XI. INSURANCE

Before using any of said rights granted herein and its own expense, CONTRACTOR shall purchase and maintain, [optional: or require its agent(s)/subcontractor to purchase and maintain,] the insurance described below for the entire duration of this Agreement.

Failure to purchase and maintain the required insurance may result in the termination of the Agreement at DNR’s option.

All insurance provided in compliance with this Agreement shall be primary as to any other insurance or self-insurance programs afforded to, or maintained by, the State of Washington, Department of Natural Resources.

CONTRACTOR shall provide DNR with certificates of insurance, executed by a duly authorized representative of each insurer, showing compliance with the insurance requirements specified in this Agreement before using any of said rights granted herein.

The description section of the certificate shall contain the Contract Number and the name of the DNR Project Manager. Contractor shall also provide renewal certificates as appropriate during the term of this Agreement.

CONTRACTOR shall include all subcontractors and agents as insured under all required insurance policies or shall provide separate certificates of insurance for each subcontractor or agent. Failure of CONTRACTOR to have its subcontractors and agents comply with the insurance requirements contained herein does not limit CONTRACTOR’s liability or responsibility.

INSURANCE TYPES & LIMITS: The limits of insurance, which may be increased by State, as deemed necessary, shall not be less than as follows:

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Commercial General Liability (CGL) Insurance: CONTRACTOR shall purchase and maintain commercial general liability insurance with a limit of not less than $1,000,000 per each occurrence. If such CGL insurance contains aggregate limits, the general aggregate limits shall be at least twice the "each occurrence" limit, and the products-completed operations aggregate limit shall be at least twice the "each occurrence" limit.

All insurance must cover liability arising out of premises, operations, independent contractors, products completed operations, personal injury and advertising injury, and liability assumed under an insured contract (including the tort liability of another party assumed in a business contract) and contain separation of insured (cross-liability) condition.

Employer's liability ("Stop Gap") Insurance: CONTRACTOR shall purchase and maintain employer’s liability insurance and if necessary, commercial umbrella liability insurance with limits not less than $1,000,000 each accident for bodily injury by accident or $1,000,000 each employee for bodily injury by disease.

Business Auto Policy (BAP) Insurance: CONTRACTOR shall purchase and maintain business auto insurance and if necessary, commercial umbrella liability insurance with a limit of not less than $1,000,000 per accident, with such insurance covering liability arising out of "Any Auto". The policy shall be endorsed to provide contractual liability coverage and cover a “covered pollution cost or expense.” CONTRACTOR waives all rights of subrogation against State for the recovery of damages to the extent they are covered by business auto liability or commercial umbrella liability insurance.

Industrial Insurance (Workers Compensation): CONTRACTOR shall comply with Title 51 RCW by maintaining workers compensation insurance for its employees.

CONTRACTOR waives all rights of subrogation against State for recovery of damages to the extent they are covered by Industrial Insurance, employer’s liability, general liability, excess, or umbrella insurance. CONTRACTOR waives its Title 51 RCW immunity to the extent it is required by its indemnity obligation under this Agreement.

ADDITIONAL PROVISIONS:

Additional Insured: The State of Washington, Department of Natural Resources, its officials, agents, and employees shall be named as additional insured by endorsement on all general liability, excess, and umbrella insurance policies.

Cancellation: DNR shall be provided written notice before cancellation or non-renewal of any insurance referred to therein, in accord with the following specifications.

1. Insurers subject to Chapter 48.18 RCW (Admitted and Regulated by the Insurance Commissioner): The insurer shall give the State 45 days advance notice of cancellation or nonrenewal. If cancellation is due to non-payment of premium, the State shall be given 10 days advance notice of cancellation.

2. Insurers subject to Chapter 48.15 RCW (Surplus Lines): The State shall be given 20 days advance notice of cancellation. If cancellation is due to non-payment of premium, the State shall be given 10 days advance notice of cancellation.

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Insurance Carrier Rating: All insurance shall be issued by companies admitted to do business in the State of Washington and have a rating of A-, Class VII, or better. Any exception must be reviewed and approved by the DNR Risk Manager or the DNR Contracts Manager, in the Risk Manager’s absence. If an insurer is not admitted to do business in the State of Washington, all insurance policies and procedures for issuing the insurance policies must comply with Chapters 48.15 RCW and 284-15 WAC.

Self-Insurance: If CONTRACTOR is self-insured, evidence of its status as a self-insured entity shall be provided to State. The evidence should demonstrate that CONTRACTOR’s self-insurance meets all of the required insurance coverage of this Agreement to the satisfaction of State including the description of the funding mechanism and its financial condition. If the funding mechanism or financial condition of the self-insurance program of CONTRACTOR is inadequate, then State may require the purchase of additional commercial insurance to comply with this Agreement.

Waiver: CONTRACTOR waives all rights of subrogation against State for recovery of damages to the extent these damages are covered by general liability, excess, or umbrella insurance maintained pursuant to this Agreement.

XII. RIGHT TO CANCEL

DNR reserves the right to cancel or reissue all or part of this IFB at any time as allowed by law without obligations or liability.

XIII. TERM

The term of the contract resulting from this IFB will be through. DNR requires delivery by June 1st, 2017. DNR may amend this contract or purchase order for additional related goods or services.

1. By mutual agreement the quantity of items purchased may be increased within twelve months of the date of award provided the original purchase price, terms, conditions, and specifications remain the same. Since the State actively encourages State agencies, political subdivisions and non-profit corporations to consider purchasing from State-issued purchase orders, actual order volume may be higher than anticipated.

2. All subsequent purchases shall be affected by issuance of a purchase order change notice by DNR.

3. Contractor will not process orders referencing a state purchase order from an unauthorized purchaser. Contractor(s) in violation of this requirement may be subject to cancellation of purchase order add-on privileges.

XIV. PROTEST PROCEDURE

Protests may be made only by Consultants who submitted a response to this solicitation document and who have participated in a debriefing conference. Upon completing the debriefing conference, the Consultant is allowed five (5) business days to file a protest of the acquisition with the RFP Coordinator. Protests must be received by the RFP Coordinator no later than 4:30 PM, local time, in Olympia, Washington, on the fifth business day following the debriefing. Protests must be submitted in writing via email.

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Consultants protesting this procurement shall follow the procedures described below.

Protests that do not follow these procedures shall not be considered. This protest procedure constitutes the sole administrative remedy available to Consultants under this procurement.

All protests must be in writing via email, addressed to the RFP Coordinator, by the protesting party or an authorized Agent. The protest must state the RFP number, the grounds for the protest with specific facts and complete statements of the action(s) being protested. A description of the relief or corrective action being requested should also be included.

Only protests stipulating an issue of fact concerning the following subjects shall be considered:

• A matter of bias, discrimination or conflict of interest on the part of an evaluator;

• Errors in computing the score;

• Non-compliance with procedures described in the procurement document, AGENCY protest process, or DES requirements.

Protests not based on procedural matters will not be considered. Protests will be rejected as without merit if they address issues such as: 1) an evaluator’s professional judgment on the quality of a proposal, or 2) AGENCY’S assessment of its own and/or other agencies needs or requirements.

Upon receipt of a protest, a protest review will be held by the AGENCY. The AGENCY Director or an employee delegated by the Director who was not involved in the procurement will consider the record and all available facts and issue a decision within five (5) business days of receipt of the protest. If additional time is required, the protesting party will be notified of the delay.

In the event a protest may affect the interest of another Consultant that also submitted a proposal, such Consultant will be given an opportunity to submit its views and any relevant information on the protest to the RFP Coordinator.

The final determination of the protest shall:

• Find the protest lacking in merit and uphold the AGENCY’s action; or

• Find only technical or harmless errors in the AGENCY’s acquisition process and determine the AGENCY to be in substantial compliance and reject the protest;

-OR-

• Find merit in the protest and provide the AGENCY options which may include:

o Correct the errors and re-evaluate all proposals, and/or o Reissue the solicitation document and begin a new process, or o Make other findings and determine other courses of action as appropriate.

If the AGENCY determines that the protest is without merit, the AGENCY will enter into a contract with the apparently successful contractor. If the protest is determined to have merit, one of the alternatives noted in the preceding paragraph will be taken.

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The AGENCY protest decision is final and no appeal process will be required. If a protesting bidder does not accept the AGENCY protest response, the bidder may try to seek relief from Thurston County Superior Court.

XV. DEBRIEFING OF UNSUCCESSFUL PROPOSERS

Any Consultant who has submitted a proposal and been notified that they were not selected for contract award may request a debriefing. The request for a debriefing conference must be received by the RFP Coordinator within three (3) business days after the Unsuccessful Consultant Notification is e-mailed or faxed to the Consultant.

Debriefing requests must be received by the RFP Coordinator no later than 5:00 PM, local time, in Olympia, Washington on the third business day following the transmittal of the Unsuccessful Consultant Notification. The debriefing must be held within three (3) business days of the request.

Discussion at the debriefing conference will be limited to the following:

• Evaluation and scoring of the firm’s proposal;

• Critique of the proposal based on the evaluation;

• Review of proposer’s final score in comparison with other final scores without identifying the other firms.

XVI. SCORING

Qualifications (Section II.5) – 40% 40 Points Quotation/Price (Bidder’s Quote Form) – 60% 60 Points

Grand Total 100 Points

AGENCY, at its sole discretion, may elect to select the top-scoring firms as finalists for an oral presentation. Should oral presentations become necessary, the AGENCY will contact the top-scoring firm(s) from the written evaluation to schedule a date, time and location. Commitments made by the Bidder at the oral interview, if any, will be considered binding.

The oral presentation shall determine the apparent successful bidder.

AGENCY reserves the right to award the contract to the Bidder whose proposal is deemed to be in the best interest of the AGENCY and the state of Washington.

XVII. EVALUATION PROCEDURE

Responsive proposals will be evaluated strictly in accordance with the requirements stated in this solicitation and any addenda issued. The evaluation of proposals shall be accomplished by an evaluation team(s), to be designated by the AGENCY, which will determine the ranking of the proposals.

AGENCY, at its sole discretion, may elect to select the top-scoring firms as finalists for an oral presentation.

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The RFP Coordinator may contact the Consultant for clarification of any portion of the Consultant’s proposal.

XVIII. EVALUATION WEIGHTING AND SCORING

The following weighting and points will be assigned to the proposal for evaluation purposes:

Technical Proposal –____% __ points

Project Approach/Methodology __ points (maximum) Quality of Work Plan __ points (maximum) Project Schedule __ points (maximum) Project Deliverables __ points (maximum)

Management Proposal – ____% __ points

Project Team Structure and Internal Controls __ points (maximum) Staff Qualifications/Experience __ points (maximum) Experience of the Consultant __ points (maximum)

Cost Proposal – ____% __ points

TOTAL ___ POINTS

NOTE: Scoring may be done in a variety of ways, but the RFP language must clearly and consistently state which approach is being used.

AGENCY reserves the right to award the contract to the Consultant whose proposal is deemed to be in the best interest of the AGENCY and the state of Washington.

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SPECIFICATIONS

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SECTION A – REQUIREMENTS AND PRICES

SCHEDULE OF SUPPLIES/SERVICES

A1. ITEM REQUIREMENTS

Aircraft Required: Exclusive use, single or multi-engine, high wing, Air Attack aircraft to serve as an ATGS platform equipped as specified in Section B

Crew Required: Pilot-in-Command (PIC) with relief PIC

Designated Base: Deerpark, WA

Exclusive Use Period: June 1st, 2017 through August 29th, 2017 (89 calendar days) with five 1 year options

Minimum Aircraft Requirements: Must have a Standard and/or Restricted Airworthiness Certificate.

Aircraft certified under 14 CFR 23 or 25

An aircraft make and model for which engineering and logistical support, for continued airworthiness, is provided from the current type certificate holder or supplemental type certificate holder

Seating for pilot plus two passengers; passenger seating removable for cargo hauling

Minimum Useful Load: 800 LBS

Minimum Endurance: 4 HRS + 30 MINS at 5,000 FT MSL 25°CMinimum Cruise KTAS: 150 KTS at 7,000 FT MSL 30°C

ASEL: Power loading of not more than 13.5 LBS per HP AMEL: 1) At least 200 HP per engine; any engine developing less than 240 HP shall be turbo/super charged. 2) A positive single engine rate of climb at maximum takeoff weight, 5,000 FT MSL and 30°C

Communications / Navigation Avionics package that includes capability to control radio functions in receiving and transmitting on air to air and air to ground radios (and ICS) from both the front and rear seats

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SECTION A – REQUIREMENTS AND PRICES

A2. PRICING

DESIGNATED DASE

Deerpark Municipal Airport

EXCLUSIVE USE PERIOD

01JUN17 – 29AUG17

START DATE

01JUN17

OFFEROR NAME

AIRCRAFT FOR THIS

PRICING SCHEDULE

Make/Model

Make/Model

Make/Model

ITEM 0001 BASE YEAR

SUB

ITEM

DESCRIPTION Pay

Unit

QUANTITY UNIT UNIT

PRICE

EXTENDED

AMOUNT

DAILY AVAILABLITY PRICE PER DAY – GUARANTEED SUBJECT TO BEING AVAILABLE (CII)

1A AV 89 DAYS

1B IT FLIGHT

HOURS

Funding for Additional Pay Items will be provided on Task Orders $

1C AV 89 DAYS

1D IT FLIGHT

HOURS

BASE YEAR 2017 – ESTIMATED TOTAL – ITEMS 1A THROUGH 1D $

SUB

ITEM DESCRIPTION

PAY

ITEM

CODE

QUANTITY UNIT UNIT

PRICE

EXTENDED

AMOUNT

DAILY AVAILABLITY PRICE PER DAY – GUARANTEED SUBJECT TO BEING AVAILABLE (C31)

2A AV 89 DAYS

2B FT FLIGHT

HOURS

Funding for Additional Pay Items will be provided on Task Orders $

2C AV 89 DAYS

2D IT FLIGHT

HOURS

BASE YEAR 2018 – ESTIMATED TOTAL – ITEMS 2A THROUGH 2D

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SECTION A – REQUIREMENTS AND PRICES

A2. PRICING continued

ITEM 0003 – OPTION YEAR

SUB

ITEM DESCRIPTION

PAY

ITEM

CODE

QUANTITY UNIT UNIT

PRICE

EXTENDED

AMOUNT

DAILY AVAILABLITY PRICE PER DAY – GUARANTEED SUBJECT TO BEING AVAILABLE (CJJ)

3A AV 89 DAYS

3B IT FLIGHT

HOURS

Funding for Additional Payment

3C AV 89 DAYS

3D IT FLIGHT

HOURS

BASE YEAR 2019 – ESTIMATED TOTAL – ITEMS 3A THROUGH 3D

ITEM 0004 – OPTION YEAR

SUB

ITEM DESCRIPTION

PAY

ITEM

CODE

QUANTITY UNIT UNIT

PRICE

EXTENDED

AMOUNT

DAILY AVAILABLITY PRICE PER DAY – GUARANTEED SUBJECT TO BEING AVAILABLE (C31)

4A AV 89 DAYS

4B IT FLIGHT

HOURS

Funding for Additional Payments

4C AV 89 DAYS

4D IT FLIGHT

HOURS

BASE YEAR 2020 – ESTIMATED TOTAL – ITEMS 4A THROUGH 4D

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SECTION A – REQUIREMENTS AND PRICES

A2. PRICING continued

ITEM 0005 – OPTION YEAR 5

SUB

ITEM DESCRIPTION

PAY

ITEM

CODE

QUANTITY UNIT UNIT

PRICE

EXTENDED

AMOUNT

DAILY AVAILABLITY PRICE PER DAY – GUARANTEED SUBJECT TO BEING AVAILABLE (CJJ)

5A AV 89 DAYS

5B IT FLIGHT

HOURS

Funding for Additional Pay Items will be provided on Task Orders $

5C AV 89 DAYS

5D IT FLIGHT

HOURS

BASE YEAR 2021 – ESTIMATED TOTAL – ITEMS 5A THROUGH 5D

ESTIMATED TOTAL AMOUNT FOR ALL ITEMS (0001 THROUGH 0005)

A3. ADDITIONAL PAY ITEMS

ADDITIONAL PRE-ESTABLISHED PAY ITEMS. The table below identifies pre-established pricing and pay item codes for additional pay items that will apply during performance under the contract.

6. ADDITIONAL PAY ITEMS

OAS-23

PAY

ITEM

CODE

QUANTITY UNIT

APPLICABLE FOR

OPERATIONS IN

CONTERMINOUS 48

STATES

a. Extended Standby Pilot EP INDEF HOUR $50

b. Additional Pilot P03 INDEF DAY $500

c. Subsistence Allowance PD INDEF RON Per STR Schedule

d. Ground Vehicle Mileage SML INDEF MILE $0.535

e. Miscellaneous Costs SC INDEF EACH Actual

f. Segment Tax SC INDEF EACH Actual

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SECTION A – REQUIREMENTS AND PRICES

A4. ECONOMIC PRICE ADJUSTMENT FOR FUEL

FOR GOVERNMENT USE ONLY – DO NOT WRITE IN THIS AREA

Contracting Officer will complete at time of award and again when fuel adjustments are made.

Base Price (w/tax) Reference Price

Effective Date Solicitation Date Effective Date

Source Equipment Original Contract Source Document

Difference $ X Consumption Rate of Increase Due

Old Flight Rate New Flight Rate

Re-established Base Price Effective Date

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SECTION B - TECHNICAL SPECIFICATIONS

GENERAL REQUIREMENTS

B1 Scope of Contract

B1.1 The intent of this contract is to obtain fully Contractor- operated and maintained on call (OC) airplane flight services to transport personnel and/or cargo in support of Government missions in Washington State. There may be rare occasions where services would be required in Oregon and Idaho. Contractor services include provisions of an airplane, pilot(s), fuel, aircraft maintenance support, and all other associated equipment, as prescribed in this solicitation. Mission activities may include, but are not limited to, air tactical operations, aerial fire reconnaissance and detection, law enforcement limited to nonthreatening surveillance and reconnaissance, and other administrative and related resource activities. The Government will direct aircraft to support its missions and objectives.

B1.2 The Government and Contractor must establish an effective working relationship to successfully complete this contract. The Contractor’s employees’ cooperation, professionalism, and positive attitude toward aviation safety and accomplishment of the mission are an integral element of this relationship.

B1.3 The Government has interagency and cooperative agreements with other Federal agencies, State agencies, and private landholders and may dispatch aircraft under this contract for such cooperative use.

B1.4 Reserved.

B2 Certifications

The Contractor must obtain and keep current all of the following required certificates and must ensure contract aircraft are operated and maintained in compliance with those certificates at all times:

B2.1 A Title 14 of the Code of Federal Regulations (CFR) Air Carrier Certificate or Operating Certificate which authorizes the Contractor to operate in the category and class of aircraft and under flight conditions required by this contract (e.g., airplane, multiengine, visual flight rules (VFR), instrument flight rules (IFR), day/night, passengers, and cargo).

B2.2 The aircraft must be carried on the list required by 14 CFR Part 135.63 or Operations Specifications Part D, "Aircraft Listing," as appropriate.

B2.3 The contract aircraft must have a Standard Airworthiness Certificate and have engineering support for continued air worthiness from the current type certificate holder or supplemental type certificate holder. Installation of any equipment required by this contract must be FAA approved.

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SECTION B - TECHNICAL SPECIFICATIONS

B3 Order of Precedence (Specifications)

In the event of inconsistencies within the technical specification, the following order will be used in such resolution:

(1) Typed provisions of these specifications

(2) 14 CFR incorporated by reference

(3) Aircraft manufacturer's specifications

(4) Other documents incorporated by reference

B4 Contracts and Task Orders

B4.1 The Contractor must maintain a complete, current printed copy of the contract and all modifications in each contract aircraft throughout the performance period.

B4.2 The pilot must have task order information available (i.e. task number, performance period). Once available, a copy of the task orders should be carried in the aircraft.

B4.3 Electronic copies of contracts and task orders may be used, however an electronic copy of the contract does not cancel the requirement to keep a printed copy of the contract in the aircraft.

EQUIPMENT REQUIREMENTS

B5 Condition of Equipment

B5.1 The Contractor-furnished aircraft and all other required equipment must be operable, free of damage, and in good repair. Aircraft systems and components must be free of leaks, except where specified by the manufacturer.

B5.2 Prior to inspection and acceptance, the Contractor must permanently repair or replace all windows and windshields that have been temporarily repaired. All windows and windshields must be maintained at all times and must be clean and free of scratches, cracks, crazing, distortion, repairs, or tinting which hinder visibility.

B5.3 The aircraft interior must be clean and neat with no unrepaired tears, rips, or other damage. The exterior finish, including the paint, must be clean, neat, and in good condition. Any corrosion must be within manufacturer or FAA acceptable limits.

B5.4 Reserved

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SECTION B - TECHNICAL SPECIFICATIONS

B6 Aircraft Equipment Requirements

Any aircraft, provided for use under this contract must be equipped with items as shown below:

B6.1 Current aeronautical charts covering area of operations.

B6.2 Reserved

B6.3 Free air temperature gauge.

B6.4 One set of individual lap belts for each installed seat.

B6.5 Shoulder harness with automatic or manual-locking inertia reel for each front seat occupant. Shoulder straps and lap belts must fasten with one single-point, metal-to-metal, and quick-release mechanism. Heavy-duty (military-style) harnesses with fabric loop connecting the shoulder harness to the male portion of the lap belt buckle are acceptable.

B6.6 Fire extinguisher(s), as required by 14 CFR Part 135, for the purposes of this contract, must be a handheld bottle, minimum 2-B:C rating, mounted and accessible to the flight crew while seated. The fire extinguisher must be maintained in accordance with National Fire Protection Association (NFPA) Manual 10, Standards for Portable Fire Extinguishers or the Contractor’s 135 operations manual. The contractor must maintain a record of manufacturer required inspections either attached to the fire extinguisher or in the aircraft logbooks.

B6.7 Dual controls for initial pilot performance evaluation.

B6.8 Aircraft lighting for night operation in accordance with 14 CFR Part 91.205(c), including instrument lights.

B6.9 A wing and tail strobe light system with an independent activating switch.

B6.10 High-visibility, pulsating, forward facing, conspicuity lighting.

B6.11 Reserved.

B6.12 Cabin heater and window defogger.

B6.13 Reserved.

B6.14 A first aid kit containing at least the items specified in the First Aid and Survival Kits Exhibit must be carried aboard the aircraft on all flights.

B6.15 A survival kit containing at least the items specified in the First Aid and Survival Kits Exhibit must be carried aboard the aircraft on all flights and must be included in weight and balance calculations.

B6.16 FAA-approved cargo restraints, cargo nets, and cargo straps for cargo tie down in cabin and baggage compartment area.

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SECTION B - TECHNICAL SPECIFICATIONS

B7 Avionics Requirements

B7.1 General – applicable to all aircraft.

B7.1.1 The Contractor must provide, install, and maintain the following systems in accordance with the manufacturer's specifications and the installation and maintenance standards specified in FS/OAS A-24. Detailed avionics systems performance requirements are listed in Avionics Operational Test Standards -copies available upon request from OAS Avionics, or the most recent list may be found online at:

http://www.nifc.gov/NIICD/docs/avionics/FSAMD_A24E.pdf

B7.2 Avionics Installation and Maintenance Standards

B7.2.1 Strict adherence to the recommendations in the following FAA Advisory Circulars is required: AC 43.13-1B Chapter 11, "Aircraft Electrical Systems," and Chapter 12, "Aircraft Avionics Systems”; AC 43.13-2B Chapter 1, "Structural Data," Chapter 2, "Communication, Navigation, and Emergency Locator Transmitter System Installations," and Chapter 3, "Antenna Installation."

B7.2.2 All avionics systems requiring an antenna must be installed with a properly matched, aircraft-certified antenna, unless otherwise specified.

Antennas must be polarized as required by the avionics system and must have a voltage standing wave ratio (VSWR) of 3.0 to 1 or better.

B7.2.3 The aircraft's static pressure system, altimeter instrument system, and automatic pressure altitude reporting system must be maintained in accordance with the IFR requirements of 14 CFR Part 91.411 and inspected and tested every 24 calendar months, as specified by 14 CFR Part 43, appendices E and F.

B7.3 Communications Systems

B7.3.1 One automatic-portable or automatic-fixed 406 MHz Emergency Locator Transmitter (ELT/AP or ELT/AF), meeting FAA TSO-C126 and COSPAS/SARSAT specifications, must be installed in the aircraft per the manufacturer's installation manual, in a conspicuous or marked location. The ELT must have or interface with a GPS system so as to transmit aircraft location and registration number when activated. The ELT must also be registered with NOAA, include a 121.5 MHz homing beacon, and be equipped with an external fixed-type antenna, mounted atop the fuselage.

B7.3.2 Two panel-mounted VHF-AM (VHF-1, VHF-2) aeronautical transceivers, with at least one of the two units having a minimum of 760 channels covering

118.000 to 136.975 MHz and the other with a minimum of 720 channels covering the frequency range of 118.000 to 135.975 MHz, both with channels selectable in no greater than 25 kHz increments, and a minimum of 5 watts carrier output power, must be installed in the aircraft. Each transceiver's operational controls must be mounted in a location which is readily visible and accessible to the pilot.

http://www.nifc.gov/NIICD/docs/avionics/FSAMD_A24E.pdf

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B7.3.3 One or two P25-compliant VHF- FM transceivers. Each required transceiver(s) (FM-1/FM- 2), must provide selection of narrowband analog (12.5 kHz), wideband analog (25.0 kHz), or narrowband digital (12.5kHz) operation on each of a minimum of 100 channels. Each transceiver’s operational controls must be located and arranged so that the pilot and ATGS/observer/copilot, when seated, have full and unrestricted movement of each control without interference from their clothing, the cockpit structure, or the flight controls.

B7.3.3.1 Each transceiver’s operational frequency range must include the band of 136.0000 MHz to 173.9975 MHz. The operator(s) must be able to program any usable channels within that band, along with any required CTCSS tones, National Access Codes (NAC’s), or Talk Group ID’s (TGID’s), while in flight. Each transceiver must also incorporate a separate, programmable GUARD receiver, with accompanying GUARD transmit capability. Unless instructed by the Government for use on a specific project, all frequencies programmed for use under this Contract must be in the narrowband analog mode.

B7.3.3.2 Carrier output power for each transceiver must be 10 watts nominal value (original design specification). Each transceiver must be capable of displaying receiver and transmitter operating frequency, alpha-numeric channel labels, and must provide both receiver and transmitter activation indicators for MAIN and GUARD. Simultaneous monitoring of both MAIN and GUARD receivers is required. Scanning of the GUARD frequency is not acceptable.

B7.3.3.3 Prior to acceptance under this contract, at least one transceiver must be programmed with the narrowband analog GUARD receive and transmit frequencies of 168.625 MHz, with a 110.9 Hz CTCSS tone on transmit only.

B7.3.3.4 The following VHF-FM aeronautical transceivers are known to meet the above requirements:

• Technisonics TDFM-136

• TDFM-136A

• TDFM-136/NV

• TDFM-136A/NV

• TDFM-136B

• TDFM-136B/NV

• Cobham (formerly NAT) NPX-136D-070

B7.3.3.5 VHF-FM aeronautical transceivers must meet the minimum performance specifications as detailed at:

http://www.nifc.gov/NIICD/docs/avionics/FSAMD_A19_E. pdf

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Transceivers known to meet those specifications are included in the listing located at: http://www.nifc.gov/NIICD/docs/approved_radios.pdf (which also lists acceptable mobile and portable radios). These transceivers must also utilize the manufacturer’s current software as listed at:

http://www.nifc.gov/NIICD/hotsheet/hotsheet.html

(Scroll down under “Hot Sheet News”)

Software versions listed on this website by October 1 of any given year are required for the following calendar year. More up-to-date software as released (after October 1) by the manufacturer is also acceptable. P25 VHF-FM radios without a software version listing must be upgraded to the current version within six months of release by the manufacturer. For example, if a new software version is released on August 1, and the website is updated to include it on September 15, then that software version must be installed by January 1. However, if the website was not updated to include the new version until after October 1, then it will not be required until the end of the following year.

B7.3.4 Provisions for auxiliary VHF-FM (AUX-FM) portable radio.

B7.3.4.1 An interface for installing and properly operating an auxiliary VHF-FM portable radio through the aircraft's audio control system(s). The interface must consist of the appropriate wiring from the audio control system, terminated in an ITT/Cannon type MS3112E12-10S 10-pin connector conveniently located for use by the observer/copilot, and utilizing the contact assignments as specified by the FS/AMD Drawing A- 17 Exhibit.

B7.3.4.2 One weatherproof, external, broadband antenna covering the 150-174 MHz band, with associated RG-58A/U (or equivalent) coaxial cable and connector, terminated in a bulkhead-mounted, female BNC connector (type UG-290A), conveniently located for use by the observer/copilot adjacent to the above 10-pin connector (Comant model CI-177 or equal).

B7.3.4.3 Mounting facilities for securely installing the auxiliary VHF-FM portable radio in the cockpit in accordance with the FAA AC 43.13-2A specifications. Locate and arrange the mounting facilities so that a seated observer/copilot has full and unrestricted movement of the radio's controls, without interference from the 18-inch adapter cable, clothing, cockpit structure, or flight controls.

B7.3.4.4 Positive-polarity microphone excitation voltage provided to the AUX-FM system from the aircraft DC power system through a suitable resistor network. A blocking capacitor must be provided to prevent the portable radio microphone excitation voltage from entering the system.

http://www.nifc.gov/NIICD/docs/approved_radios.pdf http://www.nifc.gov/NIICD/hotsheet/hotsheet.html

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Sidetone for the AUX-FM must also be provided (NAT model AA34-300, Premier model PA-34, or equivalent).

B7.3.4.5 In lieu of the above AUX-FM requirements, the Contractor may substitute one VHF-FM aeronautical transceiver (FM-2 or FM-3) which meets the requirements (less guard) for the VHF-FM aeronautical transceivers (FM- 1/FM-2), as detailed above.

B7.3.5 One Automated Flight Following (AFF) aircraft hardware compatible with the government’s AFF tracking network (AFF.gov) is to be included. Not all available AFF hardware is compatible with AFF nor meets AFF’s requirements.

The contractor must ensure that the AFF aircraft hardware offered is compatible with AFF. For questions about current compatibility requirements contact the AFF program manager listed under contacts at: https://www.aff.gov.

B7.3.5.1 The AFF aircraft hardware must be powered by the aircraft’s electrical system, installed per the manufacturer’s installation manual, and operational in all phases of flight. AFF aircraft hardware must utilize at a minimum: Satellite communications, an externally or internally mounted antenna, provide data to the Government’s AFF viewing software, use aircraft power via a dedicated circuit breaker for power protection, and be mounted so as to not endanger any occupant from AFF aircraft hardware during periods of turbulence.

Antennas should be placed where they have the best view of the overhead sky as possible. Externally mounted antennas are recommended to improve system performance. Any AFF manufacturer required pilot display(s) or control(s) will be visible/selectable by the pilot(s). Remote equipment having visual indicators should be mounted in such a manner as to allow visual indicators to be easily visible.

B7.3.5.2 AFF communications must be fully operational in all 50 states.

Contractors working in or accepting dispatches to the States of Alaska, Idaho, and Oregon, Southern Canada, or Western Canada must have an AFF system capable of being tracked in these locations at all times. Not all manufacturers’ AFF equipment communication links will operate effectively in all geographic areas.

B7.3.5.3 The contractor must maintain a subscription service through the AFF aircraft hardware provider allowing AFF position reporting for satellite tracking via the Government AFF viewing software. The position-reporting interval must be every two minutes while the aircraft is in flight. The contractor must register their AFF aircraft hardware with the Fire Applications Support Desk (FASD) providing: Complete tail number;

manufacturer and serial number of the AFF transceiver; aircraft make and model; and Contractor contact information. If the contractor relocates previously registered AFF aircraft hardware into another aircraft, then the contractor must contact the FASD making the appropriate changes prior to aircraft use.

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In all cases, the contractor will ensure that the correct aircraft information is indicated within AFF. The contractor will contact the FASD of system changes, scheduled maintenance, and planned service outages.

B7.3.5.4 Registration contact information, a web accessible feedback form, and additional information is available at: https://www.aff.gov. The FASD can be reached at (800) 253-5559 or (208) 387-5290.

B7.3.5.5 Prior to the aircraft’s annual contract inspection, the contractor must ensure compliance with all AFF systems requirements. The contractor must additionally perform an operational check of the system.

As a minimum, the operational check must consist of confirming the aircraft being tested is displayed in AFF (indicating it is currently transmitting data to AFF) and that all information displayed in AFF is current. A username and password are required to access AFF. Log on to the AFF website at: https://www.aff.gov to request a username and password.

B7.3.5.6. This clause incorporates Specification Section Supplement available at: https://www.aff.gov/contractspecs with the same force and affect as if they were presented as full text herein.

B7.4 Navigational Systems

B7.4.1 One permanently installed, panel-mounted Global Positioning System (GPS). The GPS must utilize the WGS-84 datum, reference latitude and longitude coordinates in the degrees/minutes/decimal minutes (DM) mode for aircraft positioning; utilize an approved, fixed, external aircraft antenna; and be powered by the aircraft electrical system. The GPS unit must have the ability for manual entry of waypoints in flight. The GPS must have a current database (minimum of one update per year for VFR only aircraft required) covering the continental United States. Contractors accepting dispatches to Oregon and Idaho must also include those databases in the GPS. The GPS installation must be FAA approved (or approval pending). Handheld and/or marine type equipment is not acceptable.

B7.4.2 A portable aviation adapted Global Positioning System unit, located conveniently for the pilot, using aircraft power, with an antenna mounted separately from the GPS receiver is acceptable. The GPS unit must have the ability for manual entry of waypoints in flight. The GPS receiver and antenna must be securely mounted while in flight. A panel-mounted type GPS, meeting the requirements of B7.4.1 above, is also acceptable.

B7.5 Dual Audio System(s)

B7.5.1 Two separate audio control systems (which may be combined in a single unit) must be provided for the pilot and ATGS/copilot, in a location convenient to both. Each system must provide pilot and ATGS/copilot with separate controls for selection of receiver audio outputs and transmitter microphone/PTT audio inputs for all installed radios and PA systems.

https://www.aff.gov/ https://www.aff.gov/ https://www.aff.gov/contractspecs

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Each system must also provide pilot and ATGS/copilot with separate controls for adjustment of both the intercommunications system (ICS) and the receiver audio output levels.

B7.5.1.1 Transmitter selection and operation. Separate transmitter selection controls must be provided for the microphone/PTT inputs of both pilot and ATGS/copilot. The system must be configured so that the pilot and ATGS/copilot may each simultaneously select and utilize a different transmitter (or PA system when installed) via their respective microphone/PTT. Whenever a transmitter is selected, the companion receiver audio must automatically be selected for the corresponding earphone. Transmitter sidetone audio must be provided for the user as well as for cross-monitoring via the corresponding receiver selection switch on the other audio control system.

The following requirement is mandatory:

One aft seat position must be equipped with an audio control system which will allow an ATGS instructor to utilize the transmit function and monitor the receivers as selected by the ATGS/copilot.

B7.5.1.2 Receiver selection and operation. Separate controls must be provided for both pilot and ATGS/co-pilot selection of audio from one or any combination of available receivers. The ATGS instructor and one other aft seat passenger positions must monitor the receiver(s) as selected by the ATGS/copilot. The receiver audio output must be free of excessive distortion, hum, noise, and crosstalk, and must be amplified sufficiently to facilitate ease of use in a noisy cockpit/cabin environment.

B7.5.1.3 The controls of the audio system(s) must be located and arranged so both the pilot and ATGS/copilot, when seated, have full and unrestricted movement of each control without interference from their clothing, the cockpit structure, or the flight controls. Labeling and marking of controls must be clear, understandable, legible, and permanent.

Electronic label maker marking is acceptable.

B7.5.2 An ICS must be provided for the pilot, ATGS/copilot, the aft seat ATGS instructor. ICS audio must mix with, but not mute, selected receiver audio. An ICS audio level control must be provided for each position above. Adjustment of the ICS audio level at any position must not affect the level at any other position.

A "hot mic" capability, controlled via voice activation [VOX], must be provided for each position above. ICS sidetone audio must be provided for the earphones corresponding with the microphone in use. The ICS audio output must be free of excessive distortion, hum, noise, and crosstalk, and must be amplified sufficiently to facilitate ease of use in a noisy cockpit/cabin environment.

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B7.5.3 Earphones, microphones, PTT's, and jacks designed for operation with 600-ohm earphones and carbon- equivalent, noise-canceling boom type microphones (Gentex electret type Model 5060-2, military dynamic type M- 87/AIC with CE-100 TR preamplifier, or equivalent) must be furnished at all required positions.

B7.5.3.1 J-033 and J-034 type connector jacks must be provided at all required positions in the aircraft to accept the PJ-055B and PJ-068 type connector plugs as utilized with the headset/ microphone.

B7.5.3.2 Separate PTT switches must be provided for radio transmitter microphone operation at the pilot, ATGS/copilot, and aft seat ATGS instructor positions. The pilot's PTT switch must be mounted on the control yoke. The PTT switches for the ATGS/copilot and ATGS instructor positions must be mounted on the cord to the headset/microphone connector, or otherwise conveniently located for use, however, PTT switches for the ATGS/copilot, other than those mounted on the flight controls must be furnished.

B7.6 Single Audio System

B7.6.1 One audio control system, with two sets of JJ- 033/JJ-034 headset jacks, shall be provided in a location convenient for use by the pilot and copilot/ATGS.

The system shall provide pilot and copilot/ATGS with controls for selection of receiver audio outputs and transmitter microphone/PTT audio inputs for all installed radios. Transmitter sidetone audio shall be provided for the operator(s).

The system shall also provide controls for adjustment of both ICS and receiver audio output levels. Labeling and marking of controls shall be clear, understandable, legible, and permanent. Electronic label maker marking is acceptable.

B7.6.2 An ICS must be provided for the pilot and ATGS/copilot. An ICS audio level control must be provided. ICS audio level at any position must not affect the level at any other position. A "hot mic" capability, controlled via voice activation [VOX], must be provided for each position above. ICS sidetone audio must be provided for the earphones corresponding with the microphone in use. The ICS audio output must be free of excessive distortion, hum, noise, and crosstalk, and must be amplified sufficiently to facilitate ease of use in a noisy cockpit/cabin environment.

B7.6.3 Earphones, microphones, PTT's, and jacks designed for operation with 600-ohm earphones and carbon- equivalent, noise-canceling boom type microphones (Gentex electret type Model 5060-2, military dynamic typeM-87/AIC with CE-100 TR preamplifier, or equivalent) must be furnished at all required positions.

B7.6.3.1 J-033 and J-034 type connector jacks must be provided at all required positions in the aircraft to accept the PJ-055B and PJ-068 type connector plugs as utilized with the headset/microphone.

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B7.6.3.2 Separate PTT switches must be provided for radio transmitter microphone operation at the pilot and ATGS/copilot positions. The pilot's PTT switch must be mounted on the control yoke. The PTT switches for the ATGS/copilot position must be mounted on the cord to the headset / microphone connector, or otherwise conveniently located for use, however, PTT switches for the ATGS/copilot, other than those mounted on the flight controls must be furnished.

B7.7 Other Required Avionics

B7.7.1 One air traffic control (ATC) transponder and altitude reporting system meeting the requirements of 14 CFR Part 91.215 (a) and (b).

B7.7.2…