2016-Pizza.pdf

RFQ# 2016-Pizza 1

MANAGEMENT & TRAINING CORPORATION

“THIS IS A SUBCONTRACTING OPPORTUNITY”

Request for Quotation

Student Meal Replacements - Pizza

Fee-For-Service

RFQ# 2016-Pizza

NAICS CODE: 722513 Limited-Service Restaurants

3/17/2016

Bids will be received until 12:00 PM on:

Thursday, March 24, 2016

NOTE: If you are unable to quote, please notify buyer (contact information is below).

This RFQ does not commit MTC to pay any costs incurred in the preparation of a quotation, nor does it commit MTC to award a contract for products, supplies or services. MTC will be the sole judge as to which bid offers the best overall value and will serve the best interest of MTC. MTC reserves the right to reject any and all bids without recourse from bidders.

Mark Envelope with: RFQ# 2016-Pizza

Deliver, mail, fax or send electronically to:

Gideon Davis

Management & Training Corporation

Sierra Nevada Job Corps Center

14175 Mt Charleston St

Reno, NV 89506

Phone: (775) 789-0817

Fax: (775) 789-1094

E-mail: davis.gideon@jobcorps.org mailto:davis.gideon@jobcorps.org

RFQ# 2016-Pizza 2

BID SHEET (Fee-For-Service)

Student Meal Replacement-Pizza

OFFER TO: Management & Training Corporation (MTC).

In compliance with and by signature below acknowledges and agrees to the Bid Provision, Scope of Work, Terms and Conditions, and other specifications contained in this RFQ, the undersigned hereby proposes to provide Student Meal Replacement-Pizza for the Operator of the Sierra Nevada Job Corps Center.

Bid Price The prices herein are no higher than would be quoted to any other customer, either commercial and/or agencies of the United States Government, for similar services or products. Estimated annual usage is 1,300 pizzas.

This is just an estimate. The actual number of pizzas to be purchased will be determined by the SNJCC on an as needed basis.

Student Meal Replacement-Pizza

Fee-for-Product

Base Term

04/01/2016 To 03/31/2017

Large Cheese or One-Topping Pizza $

Above prices include necessary labor, transportation and supervision required to accomplish scope of work.

Any additional charges for services or products that are not included in the above pricing will be listed below:

Requested payment terms (Net 30, Net 15, etc.): ________________________________

Respectfully submitted, Signature: Company Name:

(If applicable)

Printed Name: Address:

Date:

Phone: Email:

RFQ# 2016-Pizza 3

RESPONSE TO SOLICITATION

To be considered for an award of the contract, the response to this solicitation will include:

Completed "Bid Sheet" with pricing.

Valid W-9 and/or business licenses to practice in the state

Certificate of insurance (see Insurance section under Terms and Conditions)

MTC Vendor Self-Certification Form

SELECTION OF CONTRACTOR

In addition to the fee-for-service pricing, selection of the contractor will be based on the following criteria:

Approval of the contractor by the MTC corporate office, if applicable

Approval of the contractor by Regional Office of Job Corps, U.S. Department of

Labor, if applicable

BID PROVISIONS

The following bid provisions will apply. Failure to carefully read and follow all instructions and specifications will be at the bidder’s risk.

1. All prices and notations must be in ink or typewritten. No erasures are permitted. Errors may be crossed out and corrections printed in ink or typed adjacent and must be initialed in ink by person signing bid.

2. Price Warranty: The prices quoted herein are no higher than would be quoted to any other customer commercial and/or agencies or the United State Government for similar services or products.

3. The bidder will list on a separate sheet of paper any exceptions to the conditions of this bid. This sheet will be labeled "Exceptions to Bid Conditions" and will be attached to the

Bid Sheet. If no exceptions are stated, it will be understood that all general and specific conditions will be complied with without exception.

4. MTC reserves the right to accept and/or reject any or all bids or waive any formality connected with the bids. Lowest pricing or overall bid does not constitute bid award.

MTC will be the sole judge of which bid is selected for approval (see “Selection of

Contractor” above) and contract award.

5. Items will be quoted F.O.B. Destination. No additional charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits, cost of bonds, or for any other purpose will be paid by MTC unless specifically included in the bid and accepted by MTC.

6. In the event that a contract is awarded in response to the RFQ, the below statement of work, provisions and set forth terms and conditions will be incorporated in their entirety into the contract and become an integral part of the contract when the contract is accepted by the contractor, either by acknowledgment or commencement of performance.

RFQ# 2016-Pizza 4

SCOPE OF WORK

The meal replacement provider, referred to henceforth as Contractor, agrees to provide MTC, Operator of the Sierra Nevada Job Corps Center, referred to henceforth as the Center, with the services stated herein. Services will be provided as authorized by the Center Director or his/her representative.

Payment for services rendered will be according to the agreed upon Fee-For-Service basis in accordance with the attached Bid Sheet. The period of performance is April 1, 2016 through March 31, 2017.

Scope of Work The Contractor shall provide student meal replacements (pizza) to the Sierra Nevada Job Corps

Center.

1. Center will place orders on an as needed basis via phone or in person.

2. Orders will be picked up by authorized center staff only.

3. When purchasing pizzas, the Center must provide Contractor a copy of the purchase order as proof they have authority to make said purchase.

a. If Center does not provide said purchase order, the Contractor may call the

Contract Administrator for approval.

b. The Center employee must provide a MTC/SNJCC ID badge at time of purchase.

4. Center will only be allowed to purchase items in accordance with the bid pricing.

5. Payment is not due at the time of purchase.

6. Contractor will provide invoices/receipts when services are rendered in accordance with the invoice section listed in the terms and conditions section of this RFQ.

STANDARD CONTRACT TERMS AND CONDITIONS

Management & Training Corporation standard Terms and Conditions are included with this RFQ and can be found at www.mtctrains.com. It is the Contractor’s responsibility to verify MTC’s current Terms and Conditions at the time services and/or goods are provided.

ADDITIONAL TERMS AND CONDITIONS

Independent Contractor:

Under this agreement, Contractor is an independent contractor and not an employee or agent of

MTC or the Department of Labor, Job Corps. As an independent contractor, Contractor acknowledges that he/she would not be covered by Worker’s Compensation. Contractor agrees to provide professional insurance to cover Contractor’s professional services to the center.

Contractor agrees to indemnify and save the center harmless from any expenses, including attorney’s fees and also claims on account of damage to property or bodily injury (including death) which may be sustained by himself/herself or his/her employees in connection with work performed. (Detailed insurance and indemnification requirements are below.)

Termination:

Termination for Convenience. At any time during the term of this Agreement, either party hereto may notify the other party of its intent to terminate this Agreement, for any reason, by providing notice to the other party in writing. Such termination will be effective thirty (30) days after the receipt of such notice by the non-terminating party.

http://www.mtctrains.com/

RFQ# 2016-Pizza 5

Termination for Cause. MTC may terminate this Agreement at any time for “cause”. In the event the Agreement is terminated for cause, termination shall be effective immediately upon notification unless otherwise noted. MTC shall have the sole discretion in determining if cause exists. Cause includes, but is not limited to, the following:

a) Provider has breached any of the material terms and conditions of this Agreement or the exhibits or attachments hereto.

b) Any activities or actions of Provider that, in the judgment of MTC, are deemed to be detrimental to MTC.

c) The failure of Provider to meet any of the qualification requirements specified in this Agreement or any misrepresentation by Provider of Provider’s qualifications.

d) Provider’s anticipated inability to meet its obligations pursuant to this Agreement due to financial insolvency, bankruptcy, or lack of capacity to provide health care services.

Insurance:

Contractor shall provide and maintain and cause its subcontractors to provide and maintain the insurance coverage identified in the Terms and Conditions until obligations under this contract are satisfied.

For general liability, Contractor shall ensure the insurance policy names MTC as additional insured, as their interests may appear. If the insurance carrier will not add MTC as an additional insured, Contractor shall provide a letter from the carrier stating why this cannot be done.

Failure to procure and maintain the required insurance and provide proof thereof, in the form of an appropriately executed certificate of insurance prior to the effective date of this contract or within thirty (30) days following the commencement of a new policy period, shall constitute a material breach of the contract. Such certificate shall contain provisions that coverage afforded under the policies shall not be canceled, terminated, or materially altered without at least thirty

(30) days prior written notice to the other party. Contractor shall obtain the required insurance from a provider that is rated A- or better by A.M. Best or as acceptable by MTC.

Wage Comparability:

The contractor agrees: (1) to pay at least the prevailing applicable Federal Contractor Minimum

Wage as required by Executive Order 13658. (refer to Section 6(a) (1) of the Fair Labor

Standards Act of 1938, as amended); and (2) that DOL shall reimburse for compensation in excess of the minimum only to the extent that such compensation does not exceed the standards set forth for reasonableness thereof in the applicable Cost Principles (FAR 31.2). In general, compensation should be limited to an amount that does not exceed the wage or salary payable to persons providing substantially similar services in the area where the program is being carried out, or the area of the particular employee's immediately preceding employment, whichever is higher.

Prime Contract:

MTC is a contractor to the U.S. Department of Labor, Office of Job Corps, for operation of the center under contract # DOLJ11SA00010 (the Prime Contract). Contractor shall cooperate with

MTC and other contractors to assure performance for the operation of the center in accordance with the Prime Contract.

RFQ# 2016-Pizza 6

Invoicing:

Contractor shall submit to MTC, on a monthly basis or when services are rendered, an invoice for services provided during the covered billing period. The invoice shall include, at a minimum:

Pricing for individual services and products, with extended unit price and total

Invoice number and date

Purchase Order Number