RFQ_-_2016-Bowling.pdf

RFQ Template – Services (Feb2015pw)

12/01/15

Subject: Request for Quotation (RFQ) – 2016-Bowling

To potential bidders:

THIS IS A SUBCONTRACTING OPPORTUNITY with Management & Training Corporation (MTC), operator of the Sierra Nevada Job Corps Center, referred to henceforth as the Center. The Center is requesting bids for the services as referenced in the Statement of Work. Please provide a price quote on the attached Bid Sheet by no later than 12:00 PM (PST) on Wednesday, December 9, 2015.

Statement of Work:

The student recreation bowling provider, referred to henceforth as Contractor, agrees to provide MTC, Operator of the Sierra Nevada Job Corps Center, referred to henceforth as the Center, with the services stated herein. Services will be provided as authorized by the Center Director or his/her representative.

Payment for services rendered will be according to the agreed upon Fee-for-Service basis in accordance with the attached Bid Sheet. The base period of performance is January 3, 2016 through

March 31, 2016, with one one-year pre-priced option year (04/01/16-03/31/17).

Scope of Service:

1. The center is requesting pricing for ongoing group bowling rates that include all necessary items required for bowling (shoes, ball, etc.) at a per game price

2. The proposed schedule for bowling is as follows (final schedule will be agreed upon by the

Center and Contractor upon award):

a. Regular bowling – two Sunday evenings per month; year round

i. Base Term – estimated at 8 trips

ii. Option Year 1 – estimated at 24 trips

b. League bowling – weekly on Thursday evenings; November through March

i. Base Term – estimated at 0 trips

ii. Option Year 1 – estimated at 18 trips

3. The Center will have an estimate of 44 bowlers per trip.

4. The Center will use a maximum of 2 games per bowler per trip.

5. For the purpose of determining pricing, the Center will use the following estimates:

a. Base Term (8 trips x 44 bowlers x 2 games) = 704 games/year

b. Option Year 1 (42 trips x 44 bowlers x 2 games) = 3,696 games/year

6. The Center must provide Contractor a copy of the purchase order as proof they have authority to make purchases

a. If Center does not provide said purchase order, the Contractor may call the Center

Recreation Manager for verbal approval

b. The Center employee must provide a MTC/SNJCC ID badge prior to purchase

7. The Center may not purchase anything outside of the scope of this RFQ; specifically, food items are not included as part of this contract

a. Any additional charges must be paid for by the person making the purchase

8. Payment is not due at the time of purchase

9. Contractor will provide invoices/receipts when services are rendered in accordance with the invoice section listed in the terms and conditions section of this RFQ

10. Invoices/Receipts must be paid within 30 days of receipt

Response to Solicitation:

The following must be received by the bid due date to be considered for award.

1. Signed Bid Sheet

2. MTC Vendor Self-Certification Form (2016-Bowling as listed in subject line)

3. W-9

Selection of Contractor:

In addition to the fee-for-service pricing, selection of the contractor will be based on the following criteria:

Approval of the contractor by the MTC corporate office, if applicable

Approval of the contractor by Regional Office of Job Corps, U.S. Department of Labor, if applicable

Bid Provisions:

The following bid provisions will apply. Failure to carefully read and follow all instructions and specifications will be at the bidder’s risk.

1. All prices and notations must be in ink or typewritten. No erasures are permitted. Errors may be crossed out and corrections printed in ink or typed adjacent and must be initialed in ink by person signing bid.

2. Price Warranty: The prices quoted herein are no higher than would be quoted to any other customer commercial and/or agencies or the United State Government for similar services or products.

3. The bidder will list on a separate sheet of paper any exceptions to the conditions of this bid.

This sheet will be labeled "Exceptions to Bid Conditions" and will be attached to the Bid Sheet.

If no exceptions are stated, it will be understood that all general and specific conditions will be complied with without exception.

4. MTC reserves the right to accept and/or reject any or all bids or waive any formality connected with the bids. Lowest pricing or overall bid does not constitute bid award. MTC will be the sole judge of which bid is selected for approval (see “Selection of Contractor” above) and contract award.

5. Items will be quoted F.O.B. Destination. No additional charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits, cost of bonds, or for any other purpose will be paid by MTC unless specifically included in the bid and accepted by MTC.

6. In the event that a contract is awarded in response to the RFQ, the included statement of work, provisions and set forth terms and conditions will be incorporated in their entirety into the contract and become an integral part of the contract when the contract is accepted by the contractor, either by acknowledgment or commencement of performance.

MTC Terms and Conditions:

Management & Training Corporation (MTC) Terms and Conditions are included with this RFQ, and can be found at www.mtctrains.com. It is the Contractor’s responsibility to verify MTC’s current Terms and

Conditions at the time services and/or goods are provided.

Tax Exemption:

Center is exempt from the assessment of sales tax for the purchase of tangible property or services under the provisions of the Workforce Investment Act, U.S. Public Law 105-220 dated August 7, 1998.

North American Industry Classification System (NAICS):

Bidder must self-certify under the following NAICS code (NAICS codes can be found at http://www.census.gov/eos/www/naics/): 713950 Bowling Centers

Wage Comparability:

The contractor agrees: (1) to pay at least the prevailing applicable Federal Contractor Minimum Wage as required by Executive Order 13658. (refer to Section 6(a) (1) of the Fair Labor Standards Act of

1938, as amended); and (2) that DOL shall reimburse for compensation in excess of the minimum only to the extent that such compensation does not exceed the standards set forth for reasonableness thereof in the applicable Cost Principles (FAR 31.2). In general, compensation should be limited to an amount that does not exceed the wage or salary payable to persons providing substantially similar services in the area where the program is being carried out, or the area of the particular employee's immediately preceding employment, whichever is higher.

Federal Funding and Accountability Act of 2006 (FFATA):

For organizations, projects with a value of $25,000 or more (and any modifications to a project that change previously reported data) may be subject to the provisions of FFATA, per FAR 52.204-10

Reporting Executive Compensation and First-Tier Subcontract Awards. Reported information will be made public via the FFATA Sub-award Reporting System (FSRS.gov).

For applicable subcontracts, this information must be provided to (MTC/Clearfield Job Corps Center) prior to the final award of the subcontract using the enclosed FAR 52.204-10 First-Tier Subcontractor

Information form. The vendor must acquire a DUNS number to fulfill this requirement.

http://www.mtctrains.com/ http://www.census.gov/eos/www/naics/

Termination:

Termination for Convenience. At any time during the term of this Agreement, either party hereto may notify the other party of its intent to terminate this Agreement, for any reason, by providing notice to the other party in writing. Such termination will be effective thirty (30) days after the receipt of such notice by the non-terminating party.

Termination for Cause. MTC may terminate this Agreement at any time for “cause”. In the event the Agreement is terminated for cause, termination shall be effective immediately upon notification unless otherwise noted. MTC shall have the sole discretion in determining if cause exists. Cause includes, but is not limited to, the following:

a) Provider has breached any of the material terms and conditions of this Agreement or the exhibits or attachments hereto.

b) Any activities or actions of Provider that, in the judgment of MTC, are deemed to be detrimental to MTC.

c) The failure of Provider to meet any of the qualification requirements specified in this

Agreement or any misrepresentation by Provider of Provider’s qualifications.

d) Provider’s anticipated inability to meet its obligations pursuant to this Agreement due to financial insolvency, bankruptcy, or lack of capacity to provide health care services.

Bids must be received by no later than 12:00 PM (PST) on Wednesday, December 9, 2015:

Contact: Gideon Davis

Title: Buyer

Email: davis.gideon@jobcorps.org (preferred)

Address: Management & Training Corporation

Operator of the Sierra Nevada Job Corps Center

14175 Mt Charleston St

Reno, NV 89506

Fax: (775) 789-1094

Phone: (775) 789-0817

MTC reserves the right to reject any or all bids or waive any formality connected with the bids. MTC will be the sole judge of which bid is the best value and its determination and finding on such decision will be final.

If you have any questions, please contact me at davis.gideon@jobcorps.org or (775) 789-0817.

Sincerely, Gideon Davis, Buyer

Management & Training Corporation, operator of the Sierra Nevada Job Corps Center mailto:davis.gideon@jobcorps.org mailto:davis.gideon@jobcorps.org

BID SHEET (Fee-For-Service)

RFQ# 2016-Bowling

OFFER TO: Management & Training Corporation (MTC), operator of the Sierra Nevada Job Corps

Center.

In compliance with and by signature below acknowledges and agrees to the Bid Provision, Scope of

Work, Terms and Conditions, and other specifications contained in this RFQ, the undersigned hereby proposes to provide group bowling for the Center.

Bid Price

The prices herein are no higher than would be quoted to any other customer, either commercial and/or agencies of the United States Government, for similar services or products.

GROUP BOWLING SERVICES

Fee-for-Service

Base Term

01/03/16-03/31/16

Option Year 1

04/01/16-03/31/17

Per game per person fee $ $

Above prices include necessary labor, transportation and supervision required to accomplish statement of work. Any additional charges for services or products that are not included in the above pricing will be listed below:

Requested payment terms (Net 30, Net 15, etc.): ________________________________

Respectfully submitted, Signature: _________________________ Company Name: ________________________

Printed Name: ______________________ Address: ______________________________

Title: ______________________________ ______________________________________

Email: _____________________________ Phone: ________________________________

Date: _____________________________ Fax: __________________________________

DUNS#: ___________________________ TAX ID#: ______________________________