2016_Sack_Lunch_RFO.pdf

Department of Forestry and Fire Protection RFO #9CA03199

REQUEST FOR OFFER

RFO #: 9CA03199

Department of Forestry and Fire Protection Sack Lunch Program

Date: April 22, 2016

You are invited to review and respond to this Request for Offer (RFO). To submit an offer for these goods and/or services, you must comply with the instructions contained in this document as well as the requirements stated in the State’s Scope of Work (Attachment A), Attachment B, C, D, E, and F. By submitting an offer, your firm agrees to the terms and conditions stated in this RFO.

Read the attached document carefully. The RFO due date is: May 13, 2016.

Responses to this RFO and any required copies must be submitted by mail, clearly labeled to the department contact noted below.

Department Contact:

Shannon McKenna Department of Forestry and Fire Protection

P.O. Box 944246 Sacramento, CA 94244-2460

Contact phone: (916) 323-0524, fax: (916) 327-5842, & email: shannon.mckenna@fire.ca.gov

General Information

INTRODUCTION

This document contains a Request for Offer (RFO) for Sack Lunch vendors for the Department of Forestry and Fire Protection’s (CAL FIRE) 2016 fire season.

The RFO is directed at a defined group of Offerers that may have interest in becoming a supplier for the provision of sack lunches intended for consumption by line firefighters and camp personnel. This RFO will enable Offerers to reflect their interest, submit detailed product descriptions for different constituents of sack lunches, provide company information and identify their approach to successfully meet all the needs of this project.

PURPOSE OF RFO

The purpose of this RFO is to obtain and gather information regarding nutritional value, complete product descriptions including package size and varieties, and ingredients specificity for each component of Fire Line and Camp Sack Lunches from all interested Offerers and service providers. This RFO also serves as a platform for Offerers to demonstrate how they plan to meet the stringent requirements listed in the attachments.

BACKGROUND DESCRIPTION OF REQUEST

A study done by USDA Missoula Technology and Development Center on the nutritional needs of firefighters shows that wildland firefighters are endurance athletes who engage in arduous work throughout a long work shift. Supplemental high-energy foods delay fatigue and further enhance immune function while maintaining the ability to think and make decisions during hard work. This study confirms that firefighters on the line need more nutrition than personnel working in an incident base camp. Line firefighters need an average of 4200 calories, 575 – 818 grams of carbohydrates and 82 grams of protein per day for a 180 pound person in a 24 hour period. The sack lunch is meant for approximately a 12 hour shift, and is not intended to be the line personnel’s only source of food during a shift. Camp personnel need an average of 1800 calories per day for a 180 pound person.

COPYRIGHT

By submitting a response, the Offerer agrees that CAL FIRE may copy the response for purposes of facilitating the evaluation or to respond to requests for public records. The Offerer represents that such copying will not violate any copyrights in the materials submitted.

RFO OWNERSHIP

CAL FIRE will not be responsible for any costs incurred by an organization in preparing, delivering or presenting responses to this RFO. By submitting a response to this RFO, a supplier accepts that CAL FIRE will keep a copy of the response and all other documentation and correspondence received from the supplier. Once submitted, Offerer responses will be the property of the State of California and will not be returned.

Key Dates It must be understood that time is always of the essence. Offerer’s are advised of the key dates and times shown below and are expected to adhere to them.

Event Date

1. Release of RFO April 22, 2016

2. RFO Question Submission Date April 22-28, 2016

3. RFO Answers posted to eProcure April 29, 2016

4. RFO Response Submission Due date May 13, 2016

5. Anticipated Publish Date of Master List: May 20, 2016

RFO Response Requirements

This RFO and the Offerer’s response to this document will be made part of the ordering department’s Purchase Order and procurement contract file.

Responses must contain detailed and complete responses to all components, use the attachments provided to capture questions/comments to the following:

Offerer background and company information detailed in Attachment B.

Product specificity information for contents of all four types of sack lunches detailed in Attachment E. This attachment includes information regarding nutritional value, ingredients specificity, weight or volume, package or serving size for each item and potential substitutions for specified items.

Financial Preparedness, Attachment F.

It is the Offerer’s responsibility to provide all necessary information for the State to evaluate the response, verify requested information and determine the Offerer’s ability to perform the tasks and activities defined in Attachment A, the State’s Scope of Work, Attachment B, C, D, E, and F.

Interested Offerers must submit one copy of their written responses to all sections of this RFO and include all requested information. Copies of Offerer’s response can be submitted via: email (shannon.mckenna@fire.ca.gov); fax (916-327-5842); or mail (P.O.

Box 944246 Sacramento, CA 94244). Responses must be received by the CAL FIRE, Business Services Office by 1700 hours on May 13, 2016.

Any questions that were not addressed in the RFO must be submitted to Shannon McKenna via e-mail by April 28, 2016. No further questions will be entertained after that date. Answers to all questions submitted can be found on Cal eProcure on April 29, 2016. E-mail: shannon.mckenna@fire.ca.gov mailto:shannon.mckenna@fire.ca.gov mailto:shannon.mckenna@fire.ca.gov

ATTN: Shannon McKenna

CAL FIRE

Business Services Office P.O. Box 944246 Sacramento, CA, 94244-2460

All responses must be submitted according to the dates specified in the KEY DATES section of this document. Response to this RFO does not guarantee the Offerer participation in the CAL FIRE Sack Lunch Program.

By submitting an information package, the Offerer represents that they have read and understand the RFO and are capable of fulfilling all requirements.

CHECKLIST FOR RESPONDENTS

The following checklist provides a summary of the documents (hardcopies) required from each of the respondents for the purpose of completing this RFO.

Offerer’s Statement of Work, responding to State’s Scope of Work.

Completed Attachment B, detailing information regarding Offerer/Company

Background and Capacity Information.

Completed Attachment C, Cost Worksheet.

Completed Attachment E, detailing Product Specificity Information for all contents of sack lunches, including photograph of sample lunch.

Completed Attachment F, Financial Preparedness

Offerer’s current Certificate of Insurance

Completed required forms: Darfur Contracting Act Vendor Certification (CAL-

FIRE 720), Payee Data Record (STD 204), Contractor Certification Clauses

(CCC-307)

RFO Response Content The majority of the information required to respond to this RFO is contained in the State’s Scope of Work, and Attachment D.

Response to Attachment A, State’s Scope of Work:

The Offerer’s “Statement of Work” responds to the State’s Scope of Work and will be used to evaluate responsiveness to requirements. This Statement of Work response must map each task item back to the Attachments. The response must include any additional information that the Offerer deems necessary to explain how the vendor intends to meet the State’s requirements.

Response to Attachment B, Vendor Background:

Complete all requested responses regarding vendor background and company information, including your company’s capacity to provide lunches that meet or exceed the specifications outlined in Attachment D.

Response to Attachment C, Cost Worksheet:

Response to Cost Worksheet will include prices for each type of lunch; prices given are to include overtime fees, and any other additional cost incurred by the Offerer. The costs listed on the Cost Worksheet will be used to determine list eligibility, and Offerer will be held to the prices quoted when submitting invoicing for any future orders.

Response to Attachment E, Product Specificity:

Complete the product specificity for all items of the four different types of Sack Lunches, including possible substitution items. Final totals of each type of lunch must meet or exceed the caloric requirements established by CAL FIRE in Attachment D.

Response to Attachment F, Financial Preparedness:

Complete self certification of Offerer’s financial soundness; by signing this document the Offerer is certifying they have read and understand the terms of doing business with the State of California and that they are an authorized agent of the company.

Response to Additional Forms:

Complete all applicable sections of the following forms and return as part of your solicitation: Darfur Contracting Act Vendor Certification (CAL-FIRE 720), Payee Data Record (STD 204), and Contractor Certification Clauses (CCC-307).

Review of Offers for Award Responses to this RFO will first be reviewed for responsiveness to the requirements of Exhibits A through F. If a response is missing required information it may be deemed non-responsive. CAL FIRE reserves the right to reject any bids deemed unfair or unreasonable.

The final vendor list – built from responses to this RFO – will be divided into regions – North and South. Vendors will be listed in their respective region, and ranked from lowest cost to highest cost.

Evaluation Process Following every incident, an evaluation will be performed to verify the price quoted, quality, and the service capability for each sack lunch provider used. Based on these evaluations, CAL FIRE will make recommendations to continue or to discontinue the use of specific sack lunch providers.

Small Business and Disabled Veteran Business Enterprise Program The California Department of Forestry and Fire Protection (CAL FIRE) is committed to supporting the state’s Small Businesses (SBs) and Disabled Veteran Business Enterprises (DVBEs). To become a California Certified SB and/or DVBE, please contact the CAL FIRE Small Business Advocate:

CAL FIRE SB/DVBE ADVOCATE

Marie Ramos

(916) 324-1177 -- Sbdvbe.advocate@fire.ca.gov

ATTACHMENT A – SCOPE OF WORK

SCOPE OF WORK

The Offerer shall provide detailed information related to nutritional value, contents specificity, weight or volume, package or serving size for each item, varieties available for each item, potential substitutions for specified items and estimated expiration dates for all constituents of Line and Camp Lunches. The Offerer shall provide a digital picture for each type of sack lunch with the individual items clearly shown. The following are the three types of sack lunch:

Fire Line Lunch (Regular/Vegetarian) Base Camp Lunch (Regular) Base Camp Admin Lunch (Regular/Vegetarian/Salad)

Sack Lunch specifications are shown in Attachment D. The Offerer shall provide requested demographic information about his or her company.

REQUIREMENTS

Sack Lunch Requirements:

The Offerer is required to provide requested information regarding nutritional value, content specificity, weight or volume, package or serving size for each item, varieties available for each item and potential substitutions for specified items for all the following constituents of sack lunches. You may be asked to provide a certain number of lunches that are peanut free, please note your substitutions for peanut free lunches in your response. The lunch requirements can be found in Attachment A and D. Use the worksheet provided in Attachment E to submit specific nutritional information.

Vendor Tasks and Responsibilities:

Minimum Qualifications:

An Offerer interested in a submission of response to this RFO shall be responsible without additional expense to the State of California for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the preparation and transportation of different types of sack lunches. Drivers and vehicles for transportation of sack lunches must meet DMV and Vehicle Code Regulations. Offerer’s business must be based in California, and properly licensed to conduct business within the state of California. Subcontracting is not permitted; work must be performed by the Offerer.

Review of Mandatory:

All items labeled “Mandatory” are not negotiable. The State’s evaluation team will review responses to Mandatory questions in this section. Additionally, responses to Mandatory questions will be considered when identifying which Offerers will be included in negotiations should the State elect to enter into negotiations. All items labeled “Mandatory” must be responded to. Failure to respond to any mandatory requirements shall result in disqualification of the proposal. The responses will be evaluated with the section that they are in.

Ordering Methods (Mandatory) An order will be initiated by phone, email, or facsimile by CAL FIRE.

Emergency Orders (Mandatory) Offerer must provide after-hours telephone number(s) and contact name(s) for placing emergency orders, and the ability to accept such orders 24 hours a day, seven (7) days a week. Offerer must have the ability to deliver orders within 24 hours of an order being placed.

Offerer shall provide as requested:

A customer service representative as needed to the emergency site for ordering and business correspondence.

Delivered ordered food and supplies to any designated location within the State.

Flexible food distribution system that can allow for any increase/decrease in the amount of food or supplies to be delivered daily.

Order Acknowledgement (Mandatory) Offerer must provide CAL FIRE with an order receipt acknowledgment via e-mail, facsimile, or generated by the offerer’s ordering system within one (1) hour after receipt of an order. The acknowledgement will include:

1. Ordering agencies name;

2. Description of goods and/or related products purchased;

3. Purchase Order number and Vendor number;

4. Total cost;

Vendor shall work with CAL FIRE to provide any other future requirements CAL FIRE may deem necessary.

Withdrawal or Cancelation of Order (Mandatory) If the offerer is unable to commit to the agreed upon order after confirming the order with CAL FIRE, offerer must notify CAL FIRE of their inability to perform within 4 hours of accepting and confirming the order. CAL FIRE reserves the right to cancel or withdraw an order 12 hours before the previously agreed upon delivery date and time.

Refrigeration, Frozen Products and Dry Storage Requirements (Mandatory) Lunches must be delivered by a refrigerated vehicle, maintaining a constant temperature in order to prevent spoilage and possible contamination.

Shipped Orders (Mandatory) A packing slip will be included with each shipment, which will include at least the following information in no particular order:

1. Line item description;

2. Quantity ordered;

3. Quantity included in shipment;

4. Any back order items, out of stock, and availability date of unfilled and partial shipment;

5. Unit price;

6. Number of parcels;

7. Purchase order Number;

8. Agency name and department;

9. Agency Billing Code;

10. Delivery address;

11. Incident number.

Third Party Freight Deliveries (Mandatory) If using a third party for delivery of goods, and the estimated weight is over 100 lbs, and charge exceeds $500.00, prior approval from CAL FIRE is required.

Carton Weight (Mandatory) Offerer must ensure that goods are packed and shipped in a manner that prevents damage to the product. Maximum weight per carton shall not exceed 35 pounds.

Cartons must be delivered palletized.

Packaging and Marking Requirements (Mandatory) The vendor must indicate its ability to meet all the following requirements in terms of packaging and marking for sack lunches:

Lunches placed in sacks shall be bagged in heavy-duty paper sacks to protect the lunch.

Cartons containing lunches must be sealed shut and palletized.

Items not in the original, factory sealed package must be date stamped with the packaging date. If hand packaging items for the lunch, you must use a secured bag, fold-over plastic baggies are not acceptable.

A stamp or label shall be placed on each bag to identify sack lunch as Fire Line Lunch, Base Camp Lunch, Vegetarian Fire Line Lunch, etc.

Identification of total weight to the nearest pounds on the label for Line Lunches is required.

Expiration dates on all types of sack lunch bags must be clearly stamped or labeled. Expiration date must be three (3) days from the time of manufacture.

Inspection, Acceptance, and Rejection (Mandatory) The Offerer’s product will be subject to inspection prior to acceptance. Inspection will be performed by CAL FIRE personnel to ensure that delivered items are not spoiled, moldy, expired, or otherwise unfit for consumption; deliveries will also be inspected to ensure that all types of lunches meet the CAL FIRE specifications in Attachment D. If items are found to be unfit for consumption, CAL FIRE will reject the goods. If lunches do not meet specifications, CAL FIRE has the right to negotiate prices and/or may work with the offerer to find a substitution for missing or rejected goods.

Product Recall Procedures (Mandatory) In the event of a product recall, Offerer shall have written procedures with the following:

1. At the earliest stages of a potential recall, immediately notify the CAL FIRE Food Unit Leader.

2. Recalled products will be picked up, tested, destroyed or returned to the manufacturer at no expense to CAL FIRE.

Payment Options (Mandatory) CAL FIRE reserves the right to choose the method of payment for each order delivered.

The default method of payment is via check; payments are to be made in accordance with the State’s General Provisions, paragraph 30, during declared fire season it may take as much as 75 days to process payment for invoices. Offerer understands that by submitting a response to this RFO that they are adhering to the State’s payment timeline. CAL FIRE may use the State’s credit card program (CAL-Card) to pay for orders, if CAL FIRE personnel deem it an appropriate method of payment; CAL-Card is not the default method of payment and is NOT guaranteed. CAL-Card invoices are to be processed separately from other payment methods. By submitting a response to this RFO the Offerer indicates that they understand that payment via CAL-Card may result in the Offerer incurring extra merchant fees. These fees and any other costs associated with accepting CAL-Card as a method of payment must not be passed on to CAL FIRE directly, and should be considered when quoting Sack Lunch retail prices. For additional information regarding Procurement Division’s CAL-Card program, see the following website: www.dgs.ca.gov/pd/Programs/calcard.aspx

Performance-Service Level (Mandatory) CAL FIRE, as part of an on-going quality management effort, will measure the field units’ satisfaction during the 2016 fire season.

Measurement will identify areas where service levels can be improved. Offerers must agree to work with CAL FIRE in resolving any issues resulting from measurement of the field units’ satisfaction.

http://www.dgs.ca.gov/pd/Programs/calcard.aspx

Attachment B, Vendor Background And Company Information

Category/Criteria Information Requested Comments Related to

Information Requested

1 Company Information

I Company Legal Name

II Public/Privately Held

III State of Incorporation

2 Primary Contact

I Contact Name

II Contact Title

III Office/Location Address

IV

Phone Numbers Main business number 24 hour number/cell phone

V Contact E-Mail Address

VI Organization’s Internet Web Page

3 Location

I Corporate Headquarters

II Field Support Offices

III

Contact Information For Billing Services Personnel

4 Project Experience

I Number of years providing sack lunches associated and services associated

5 Company Capacity

I

Company's Current Capacity to provide Regular Line , Vegetarian Line , Camp, and Admin Lunches (Please provide numbers for each type of sack lunches)

- Daily Capacity

Weekly Capacity

Monthly Capacity

5 Company Capacity

II

Future Anticipated Capacity at May 2016 in terms of Sack Lunches (Please provide numbers for each type of sack lunches)

Daily Capacity

Weekly Capacity

Monthly Capacity

III

How many sack lunches would the company be able to produce AND deliver with 24 hours’ notice?

IV

What is the maximum number of lunches you can provide every three days?

V

Please state your company’s ability in numbers to restock the needed amounts of sack lunches within few initial days of incident.

VI What is your company’s delivery radius?

ATTACHMENT C – COST WORKSHEET

Price per Fire Line Lunch, Regular and Veggie (please list any price breaks)

Price per Base Camp Lunch, Regular and Veggie

Price per Admin Lunch

For any additional charges please provide specific breakdown for price break.

Additional Charges (e.g. delivery)

No Sales Tax per Sales and Use Tax Regulation 1602.

Please provide the retail price for each type of lunch and quantities. Offerer shall include incidental costs incurred as part of the offered prices; this includes overtime, weekend and holiday orders, packaging, licenses, merchant fees, and other incidental costs that may arise. The offerer’s price will be the agreed upon price should CAL FIRE choose to utilize the Offerer for sack lunch purchases during the 2016 fire season.

CAL FIRE reserves the right to negotiate the pricing, delivery charges, and all terms and conditions associated with this RFO with all participating vendors.

Submitted by: ___________________________________ Date: ________________

Contact Name/Title:

Company Name:

Company Address:

Telephone Number:

Fax Number:

E-Mail Address:

The “Cost Sheet” above will be used for comparative data. However, the actual costs quoted in the cost sheet shall be binding for the term of the Agreement.

INCIDENT SACK LUNCH SPECIFICATIONS

FIRE LINE LUNCH SPECIFICATIONS:

Entrée - Meat Sandwich – One (1) serving 3 ounces of one of (or a combo of) the following meat:

Roast beef (solid)

Ham

Turkey breast

Pastrami

2 ounces of cheese

Miscellaneous:

Wheat or multigrain roll preferred

Wrapped in plastic

Entrée – Non Refrigerated – Two (2) Servings Choose two of the four:

Pre-mixed tuna salad + roll + produce and condiments

Pre-mixed chicken salad + roll + produce and condiments

Frozen burrito (include foil for cooking)

PB&J sandwich – OR – 2 Smucker’s Uncrustables

Carbohydrates – Two (2) Servings Oatmeal or peanut butter cookies

Crackers and cheese

Granola bars, granola

Chips

Pretzels

Fruit snacks

Muffin (large size, any flavor)

Beef Jerky, Total Serving Size 2 oz.

Meat cuts, not stick variety

Energy Supplement – Two (2) Servings Pre-mixed meal replacement protein shake

Muscle Milk, EAS Complete Protein Shake

Gel supplements

Clif Shot Energy Gel, GU Energy Gel

Energy bars

Clif Bar, Powerbar, Quest Bar

Nuts or Trail Mix – Two (2) Servings Each serving must be at least one ounce

Fresh Fruit – Two (2) Servings

Vegetables –Two (2) Servings One cup per serving

Include 1.5 ounce single serve ranch dip for each serving

Examples:

Carrots

Celery

Broccoli

Dried/Preserved Fruit –Two (2) Servings One ounce or greater per serving

Examples:

Fruit cup

Fruit leather (minimally processed, natural)

Dried fruit:

- Ex: apricots, apples, pineapple, bananas, mangos

Single Serving Instant Coffee Packet – One (1) Serving

Electrolyte Replacement Drink Mix – Two (2) Servings To be mixed in 16-20oz water bottle

Must be decaffeinated

Gatorade, CLIF Electrolyte Hydration Drink, Vitalyte, Propel, DripDrop

Condiments – One (1) Package Appropriate to the contents of lunch

Accessories – One (1) Package Utensils (fork, spoon, knife)

Six (6) napkins

Seasonings

Chewing gum

Contents of the lunch must exceed 3000 calories, 480 grams of carbohydrates, and 82 grams of protein.

VEGGIE FIRE LINE LUNCH SPECIFICATIONS:

Entrée - Sandwich – One (1) serving 3 ounces of meat substitute (OR 5 ounces total of cheese)

2 ounces of cheese

Miscellaneous:

Entrée – Non-Refrigerated – Two (2) servings

Meatless frozen burrito (include foil for cooking)

PB&J sandwich – OR – 2 Smucker’s Uncrustables

Carbohydrates – Two (2) Servings Oatmeal or peanut butter cookies

Crackers and cheese

Granola bars, granola

Chips

Pretzels

Fruit snacks

Muffin (large size, any flavor)

Pre-mixed meal replacement protein shake

Muscle Milk, EAS Complete Protein Shake

Gel supplements

Clif Shot Energy Gel, GU Energy Gel

Energy bars

Clif Bar, Powerbar, Quest Bar

Vegetables –Two (2) Servings One cup per serving

Include 1.5 ounce single serve ranch dip for each serving

Examples:

Carrots

Celery

Broccoli

Dried/Preserved Fruit –Two (2) Servings

Examples:

Fruit cup

Fruit leather (minimally processed, natural)

- Ex: apricots, apples, pineapple, bananas, mangos

To be mixed in 16-20oz water bottle

Six (6) napkins

Contents of the lunch must exceed 3000 calories, 480 grams of carbohydrates, and 82 grams of protein.

BASE CAMP LUNCH SPECIFICATIONS:

2 ounces of one of (or a combo of) the following meat:

Roast beef (solid)

Ham

Turkey breast

Pastrami

2 ounces of cheese

Miscellaneous:

Fresh Fruit - One (1) Serving

Beef Jerky – One (1) Serving One ounce package

Meat cuts, not stick variety

Nuts or Trail Mix – One (1) Serving Requirements:

Each serving must be at least one ounce

Each serving must be varied

Examples:

Almonds (plain or flavored), peanuts (plain or flavored), nut mixes, trail mix

Vegetables or Dried/Preserved Fruit – One (1) Serving One cup per serving of vegetables

Examples:

Carrots

Celery

Broccoli

One ounce or greater per serving of fruit

Examples:

Fruit cup

Fruit leather (minimally processed, natural)

- Ex: apricots, apples, pineapple, bananas, mangos, raisins

To be mixed in 16-20oz water bottle

Six (6) napkins

Contents of the lunch must meet or exceed 1800 calories.

ADMIN BASE CAMP LUNCH SPECIFICATIONS

Entrée (Three Choices) Meat Sandwich – One (1) serving Meat, cheese, and produce

Wheat or multigrain bread preferred

Veggie Sandwich – One (1) serving Non-meat proteins, and produce

Wheat or multigrain bread preferred

Big Salad – One (1) Serving Protein source, and produce

Dressing (on side)

Additional Items (include one of each in lunch) Protein – One (1) Serving One ounce beef jerky (minimally processed)

One ounce prepackaged cheese

Serving must be at least one ounce

Fresh Fruit or Vegetables – One (1) Serving

Serving size for fruit should be equal to one whole apple/orange

To be mixed in 16-20oz water bottle

Six (6) napkins

Seasonings

Chewing gum

Contents of the lunch must meet or exceed 600 calories.

Attachment E, Product Specificity For Sack Lunches

Fire Line Lunch Contents

Content/ Category

Serving Size (g) Calories

Fats (g)

Proteins (g)

Carbs (g)

Weight (g)

Expiration Date/Shelf

Life Potential Substitution

Entrée - Meat Sandwich – One (1) serving - 3 ounces of meat:

2 ounces of cheese:

Serving Size (g) Calories

Fats (g)

Proteins (g)

Carbs (g)

Weight (g)

Expiration Date/Shelf

Bread:

Entrée – Non Refrigerated – Two (2) Servings

Carbohydrates – Two (2) Servings

Serving Size (g) Calories

Fats (g)

Proteins (g)

Carbs (g)

Weight (g)

Expiration Date/Shelf

Beef Jerky – Total serving size 2 ounces

Serving Size (g) Calories

Fats (g)

Proteins (g)

Carbs (g)

Weight (g)

Expiration Date/Shelf

Vegetables – Two (2) Servings

Dried/Preserved Fruit – Two (2) Servings

Serving Size (g) Calories

Fats (g)

Proteins (g)

Carbs (g)

Weight (g)

Expiration Date/Shelf

To be mixed in a 16-20oz water bottle

Provide the Description and Quantities for Contents of Accessory Pack that your agency would provide along with Line Lunch.

Provide the Description and Quantities for Condiments that your agency would provide along with Line Lunch.

Please Provide Total Weight of Line Lunch by considering individual weight for all contents.

Veggie Fire Line Lunch Contents

Category

Serving Size (g) Calories

Fats (g)

Proteins (g)

Carbs (g)

Weight (g)

Expiration Date/Shelf

Entrée - Sandwich – One (1) serving 3 ounces of meat substitute OR 5 ounces of cheese total

Serving Size (g) Calories

Fats (g)

Proteins (g)

Carbs (g)

Weight (g)

Expiration Date/Shelf

Entrée – Non-Refrigerated - Two (2) servings

Carbohydrates – Two (2) Servings

Serving Size (g) Calories

Fats (g)

Proteins (g)

Carbs (g)

Weight (g)

Expiration Date/Shelf

Serving Size (g) Calories

Fats (g)

Proteins (g)

Carbs (g)

Weight (g)

Expiration Date/Shelf

Vegetables – Two (2) Servings

Dried/Preserved Fruit – Two (2) Servings

To be mixed in 16-20oz water bottle

Provide the Description and Quantities for Contents of Accessory Pack that your agency would provide along with Veggie Line Lunch.

Provide the Description and Quantities for Condiments that your agency would provide along with Veggie Line Lunch.

Please Provide Total Weight of Line Lunch by considering individual weight for all contents.

Base Camp Lunch Contents

Serving Size (g) Calories

Fats (g)

Proteins (g)

Carbs (g)

Weight (g)

Expiration Date/Shelf

2 ounces of one of meat:

2 ounces of cheese:

Serving Size (g) Calories

Fats (g)

Proteins (g)

Carbs (g)

Weight (g)

Expiration Date/Shelf

Fresh Fruit - One (1) Servings

Beef Jerky – One (1) Serving One ounce package

Vegetables or Dried/Preserved Fruit – One (1) Serving

One ounce or greater per serving of fruit

Serving Size (g) Calories

Fats (g)

Proteins (g)

Carbs (g)

Weight (g)

Expiration Date/Shelf

Provide the Description and Quantities for Contents of Accessory Pack that your agency would provide along with Camp Lunch.

Provide the Description and Quantities for Condiments that your agency would provide along with Camp Lunch.

Please Provide Total Weight of Camp Lunch by considering individual weight for all contents.

Admin Base Camp Lunch Contents

Serving Size (g) Calories

Fats (g)

Proteins (g)

Carbs (g)

Weight (g)

Expiration Date/Shelf

Entrée - One (1) serving (One of three choices)

Meat Sandwich

Veggie Sandwich

Big Salad

Protein – One (1) Serving

Fresh Fruit or Vegetables – One (1) Serving

Provide the Description and Quantities for Contents of Accessory Pack that your agency would provide along with Camp Lunch.

Provide the Description and Quantities for Condiments that your agency would provide along with Camp Lunch.

Please Provide Total Weight of Camp Lunch by considering individual weight for all contents.

Attachment F - Financial Preparedness

All vendors should consider their financial soundness before doing business with the State of California. A vendor must have enough funds in reserve to sustain their operational ability while waiting for payments from the State.

“The State of California, by law, requires State agencies to pay properly submitted, undisputed invoices within 45 calendar days of initial receipt.

Government Code section 927(b).”

However, during a declared Fire Season, payment of invoices can be delayed an additional 30 days by law, for a total 75 days. Government Code 927.11 (a).

CAL FIRE reserves the right to choose the method of payment for each order delivered.

The default method of payment is via check; CAL FIRE may use the State’s credit card program (CAL-Card) to pay for orders, if CAL FIRE personnel deem it an appropriate method of payment; CAL-Card is not the default method of payment and is NOT guaranteed. The use of the CAL-Card may result in the vendor incurring extra merchant fees. These fees and any other costs associated with accepting CAL-Card as a method of payment must not be passed onto CAL FIRE directly, and should be considered when quoting purchases and/or bid opportunities.

I hereby certify, as an authorized agent of the company, my business has the financial soundness during a declared fire season and/or when providing services to CAL FIRE during an incident.

Signature Title Date

Business Name: ____________________________________________

Doing Business As: __________________________________________

Address: __________________________________________________

Phone Number: ____________________________________________

Attachment G – Additional Provisions

1. Insurance Requirements

A. General Provisions Applying to All Policies

1) Primary Clause – The Contractor/Supplier will have commercial general liability insurance in effect during the term of the contract.

2) Endorsements - Any required endorsements requested by the State must be physically attached to all requested certificates of insurance and not substituted by referring to such coverage on the certificate of insurance.

3) The Department will not provide for nor compensate Contractor/Supplier for any insurance premiums or costs for any type or amount of insurance.

4) When Contractor/Supplier submits a signed contract to the State, Contractor/Supplier shall furnish to the State a certificate of insurance stating that all required insurance is in effect for the Contractor/Supplier.

B. General and Commercial Liability Insurance

Contractor/Supplier shall provide commercial general liability insurance of not less than $1,000,000 per occurrence for bodily injury and property damage liability combined in effect for the Contractor/Supplier.

The certificate of insurance will include provisions 1, and 2, in their entirety:

1) That the insurer will not cancel the insured’s coverage without 30 days prior written notice to the State.

2) That the State of California, its officers, agents, employees are included as additional insured, but only insofar as the operations under this contract are concerned.

Contractor/Supplier agrees that the bodily injury liability insurance herein provided for shall be in effect at all times during the term of this contract. In the event said insurance coverage expires at any time or times during the term of this contract, Contractor/Supplier agrees to provide at least 30 days prior to said expiration date, a new certificate of insurance evidencing insurance coverage as provided for herein for not less than the remainder of the term of the contract, or for a period of not less than one year. New certificates of insurance are subject to the approval of the Department of General Services, and Contractor/Supplier agrees that no work or services shall be performed prior to the giving of such approval. In the event the Contractor/Supplier fails to keep in effect at all times insurance coverage as herein provided, the State may, in addition to any other remedies it may have, terminate this contract upon occurrence of such event.

C. Worker’s Compensation Insurance

Contractor/Supplier shall provide Worker’s Compensation Insurance with Waiver of Subrogation in favor of the State of California. Employer’s liability shall be not less than $1,000,000.00. The following clause should be included: "Waiver of Subrogation in favor of the State of California or in favor of CAL FIRE:" By signing this Agreement, the Contractor/Supplier hereby warrants that it carries Workers’ Compensation Insurance on all of its employees who will be engaged in the performance of this Agreement. If Staff provided by the Contractor/Supplier is defined as independent contractors, this clause does not apply.

D. Commercial Automobile Insurance on Owned, Hired, and/or Non-Owned vehicles.

Contractor/Supplier shall provide Commercial Automobile Insurance on Any Automobile including Owned, Hired, and/or Non-Owned vehicles of not less than $1,000,000.00 policy.

2. Regulations

A. Contractor/Supplier shall observe and comply with all federal, state, city, and county laws, rules or regulations affecting the work. Any work done that does not comply with any laws, rules, or regulations will be remedied at the Contractor's/Supplier’s expense.

B. Contractor/Supplier shall cooperate with the Department of Forestry and Fire Protection

(CAL FIRE) authorities and shall observe and comply with all regulations presently in force on Department of Forestry and Fire Protection grounds.

3. License and Permits

A. The Contractor/Supplier shall be an individual or firm currently licensed to do business in

California and shall obtain at his/her expense all license(s) and permit(s) required by law for accomplishing any work required in connection with this contract. In the event the Contractor/Supplier fails to keep in effect at all times all required license(s) and permit(s), the State may, in addition to any other remedies it may have, terminate this contract upon occurrence of such event.

B. If you are a Contractor/Supplier located within the State of California, a business license from the city/county in which you are headquartered is necessary however, if you are a corporation, a copy of your incorporation documents/letter from the Secretary of State’s Office can be submitted. If you are a Contractor/Supplier outside the State of California, you will need to submit to the California Department of Forestry and Fire Protection Acquisitions Unit a copy of your business license or incorporation papers for your respective State showing that your company is in good standing in that State.

CAL FIRE SACK LUNCH RFO

SUBMITTAL CHECKLIST

Attachment Name Attachment Description

_____ Attachment A Scope of Work

_____ Attachment B Vendor Background

_____ Attachment C Cost Worksheet

_____ Attachment E Product Specificity

_____ Attachment F Financial Preparedness

_____ Attachment G Copy of current Certificate of Insurance

_____ Additional Forms Darfur Contracting Act Vendor Certification (CAL-FIRE

720), Payee Data Record (STD 204), Contractor Certification Clauses (CCC-307)

STATE OF CALIFORNIA

DEPARTMENT OF FORESTRY AND FIRE PROTECTION

DARFUR CONTRACTING ACT VENDOR CERTIFICATION

CAL FIRE-720 (New 2/11) (Page 1 of 2)

DARFUR CONTRACTING ACT VENDOR CERTIFICATION

Pursuant to Public Contract Code Section 10478, if a bidder or proposer currently, or within the previous three years, has had business activities or other operations outside of the United States, it must certify that it is not a “scrutinized company” as defined in Public Contract Code Section 10476 (see attached definition).

Therefore, to be eligible to submit a bid or proposal, please complete the company/vendor information and one of the three following clauses (NOTE: Clause #1 requires initials only; Clause #2 requires initials only;

Clause #3 requires initials and a certification signature):

DATE

FEDERAL ID NUMBER

PRINTED COMPANY / VENDOR NAME

PRINTED NAME AND TITLE OF AUTHORIZED PERSON INITIALING AN OPTION BELOW

Complete ONLY ONE of the following:

1. _____ We do not currently have, and have not had within the previous three (3) years, Initials business activities or other operations outside of the United States.

only

OR

2. _____ We are a scrutinized company as defined in Public Contract Code Section 10476, Initials but we have received written permission from the Department of General

Services only (DGS) to submit a bid or proposal pursuant to Public Contract Code Section

10477(b). A copy of the written permission from DGS is included with our bid or proposal.

OR

3. _____ We currently have, or we have had within the previous three (3) years, business Initials activities or other operations outside of the United States, but we certify below + that we are not a scrutinized company as defined in Public Contract Code certification Section 10476.

below

CERTIFICATION for #3 I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective proposer/bidder to the clause listed above in #3. This certification is made under the laws of the State of California.

BY (AUTHORIZED SIGNATURE)

PRINTED NAME AND TITLE OF AUTHORIZED PERSON SIGNING

DATE EXECUTED

EXECUTED IN THE COUNTY AND STATE OF

PAYEE DATA RECORD

(Required when receiving payment from the State of California in lieu of IRS W-9)

STD. 204 (Rev. 6/2003)

INSTRUCTIONS: Complete all information on this form. Sign, date and return to the State agency (department/office) address shown at the bottom of this page. Prompt return of this fully completed form will prevent delays when processing payments. Information provided in this form will be used by State agencies to prepare Information Returns (1099). See reverse side for more information and Privacy Statement.

NOTE: Governmental entities, federal, State, and local (including school districts) are not required to submit this form.

PAYEE'S LEGAL BUSINESS NAME (Type or Print)

SOLE PROPRIETOR-ENTER NAME AS SHOWN ON SSN (Last, First, M.I.)

E-MAIL ADDRESS

MAILING ADDRESS (Number and Street or P.O. Box Number)

BUSINESS ADDRESS

CITY, STATE, ZIP CODE

CITY, STATE, ZIP CODE

PAYEE

ENTITY

TYPE

CHECK ONE

BOX ONLY

ENTER FEDERAL EMPLOYER IDENTIFICATION NUMBER (FEIN):

NOTE:

Payment will not be processed without an accompanyin g taxpayer

I.D. number.

PARTNERSHIP

ESTATE OR TRUST

CORPORATION:

MEDICAL (e.g., dentistry, psychotherapy, chiropractic, etc.)

LEGAL (e.g., attorney services) EXEMPT (nonprofit)

ALL OTHERS

INDIVIDUAL OR SOLE PROPRIETOR

ENTER SOCIAL SECURITY NUMBER:

(SSN required by authority of California Revenue and Tax Code Section 18646)

PAYEE

RESIDENCY

STATUS

California Resident – Qualified to do business in California or maintains a permanent place of business in California.

California nonresident (see reverse side) – Payments to nonresidents for services may be subject to State income tax withholding.

No services performed in California.

Copy of Franchise Tax Board waiver of State withholding attached.

I hereby certify under penalty of perjury that the information provided on this document

Is true and correct. Should my residency status change, I will promptly notify the State Agency below.

AUTHORIZED PAYEE REPRESENTATIVE'S NAME (Type or Print)

TITLE

SIGNATURE

DATE

TELEPHONE (Include Area Code)

Please return completed form to:

Department/Office: Forestry and Fire Protection

Unit/Section: Business Services-Acquisition Unit

Mailing Address: PO Box 944246

City/State/Zip: Sacramento, CA 94244-2460

Telephone: Fax:

E-Mail Address:

1.

2.

3.

4.

5.

6.

PAYEE DATA RECORD

STD. 204 (REV. 6/03) REVERSE

Requirement to Complete Payee data Record, STD. 204

A completed Payee Data Record. STD. 204, is required for payments to all non-governmental entities and will be kept on file at each State agency. Since each State agency with which you do business must have a separate STD 204. on file, it is possible for a payee to receive this form from various State agencies.

Payees who do not wish to complete the STD. 204 may elect to not do business with the State. If the payee does not complete the STD. 204 and the required payee data is not otherwise provided, payment may be reduced for federal backup withholding and nonresident State income tax withholding. Amounts reported on Information returns (1099) are in accordance with the Internal Revenue Code and the California Revenue and Taxation Code.

Enter the Payee’s legal business name. Sole proprietorships must also include the owner’s full name. An individual must list his/her full name. The mailing address should be the address at which the payee chooses to receive correspondence. Do not enter payment address or lock box information here.

Check the box that corresponds to the payee business type. Check only one box. Corporations must check the box that identifies the type of corporation. The State of California requires that all parties entering into business transactions that may lead to payment(s) from the State provide their Taxpayer identification Number (TIN). The TIN is required by the California Revenue and Taxation Code Section 18646 to facilitate tax compliance enforcement activities and the preparation of Form 1099 and other information returns as required by the Internal Revenue Code Section 6109(a).

The TIN for individuals and sole proprietorships is the Social Security Number (SSN). Only partnerships, estates, trusts, and corporations will enter their Federal Employer Identification Number FEIN).

Are you a California resident or nonresident?

A corporation will be defined as a “resident” if it has a permanent place of business in California or is qualified through the Secretary of State to do business in California.

A partnership is considered a resident partnership if it has a permanent place of business in California. An estate is a resident if the decedent was a California resident at time of death. A trust is a resident if at least one trustee is a California resident.

For individuals and sole proprietors, the term “resident” includes every individual who is in California for other than a temporary or transitory purpose and any individual domiciled in California who is absent for a temporary or transitory purpose. Generally, an individual who comes to California for a purpose that will extend over a long or indefinite period will be considered a resident.

However, and individual who comes to perform a particular contract of short duration will be considered a nonresident.

Payments to all nonresidents may be subject to withholding. Nonresident payees performing services in California or receiving rent, lease, or royalty payments from property (real or personal) located in California will have 7% of their total payments withheld for State income taxes. However, no withholding is required if total payments to the payee are $1,500 or less for the calendar year.

For information on Nonresident Withholding, contact the Franchise Tax Board at the numbers listed below:

Withholding services and Compliance Section: 1-888-792-4900 E-Mail Address: wscs.gen@ftb.ca.gov For hearing impaired with TDD, call: 1-800-822-6268 Website: www.ftb.ca.gov

Provide the name, title, signature, and telephone number of the individual completing this form. Provide the date the form was completed.

This section must be completed by the State agency requesting the STD. 204.

PRIVACY STATEMENT

Section 7(b) of the Privacy Act of 1974 (Public Law 93-579) requires that any federal, state or local governmental agency which requests an individual to disclose their social security account number shall inform that individual whether that disclosure is mandatory or voluntary, by which statutory or other authority such number is solicited, and what uses will be made of it.

It is mandatory to furnish the information requested. Federal law requires that payment for which the requested information is not provided is subject to federal backup withholding and State law imposes noncompliance penalties of up to $20,000.

You have the right to access records containing your personal information, such as your SSN. To exercise that right, please contact the business services unit or the accounts payable unit of the state agency(ies) with which you transact that business.

All questions should be referred to the requesting State agency listed on the bottom front of this form.

mailto:wscs.gen@ftb.ca.gov http://www.ftb.ca.gov/

CCC-307

CERTIFICATION

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective Contractor to the clause(s) listed below. This certification is made under the laws of the State of California.

Contractor/Bidder Firm Name (Printed)

Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed

Executed in the County of

CONTRACTOR CERTIFICATION CLAUSES

1. STATEMENT OF COMPLIANCE: Contractor has, unless exempted, complied with the nondiscrimination program requirements. (Gov. Code §12990 (a-f) and CCR, Title 2, Section 8103) (Not applicable to public entities.)

2. DRUG-FREE WORKPLACE REQUIREMENTS: Contractor will comply with the requirements of the

Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:

a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.

b. Establish a Drug-Free Awareness Program to inform employees about:

1) the dangers of drug abuse in the workplace;

2) the person's or organization's policy of maintaining a drug-free workplace;

3) any available counseling, rehabilitation and employee assistance programs; and,

4) penalties that may be imposed upon employees for drug abuse violations.

c. Every employee who works on the proposed Agreement will:

1) receive a copy of the company's drug-free workplace policy statement; and,

2) agree to abide by the terms of the company's statement as a condition of employment on the Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Contractor may be ineligible for award of any future State agreements if the department determines that any of the following has occurred: the Contractor has made false certification, or violated the certification by failing to carry out the requirements as noted above. (Gov. Code

§8350 et seq.)

3. NATIONAL LABOR RELATIONS BOARD CERTIFICATION: Contractor certifies that no more than one (1) final unappealable finding of contempt of court by a Federal court has been issued against Contractor within the immediately preceding two-year period because of Contractor's failure to comply with an order of a

Federal court, which orders Contractor to comply with an order of the National Labor Relations Board. (Pub.

Contract Code §10296) (Not applicable to public entities.)

4. CONTRACTS FOR LEGAL SERVICES $50,000 OR MORE- PRO BONO REQUIREMENT: Contractor hereby certifies that contractor will comply with the requirements of Section 6072 of the Business and

Professions Code, effective January 1, 2003.

Contractor agrees to make a good faith effort to provide a minimum number of hours of pro bono legal services during each year of the contract equal to the lessor of 30 multiplied by the number of full time attorneys in the firm’s offices in the State, with the number of hours prorated on an actual day basis for any contract period of less than a full year or 10% of its contract with the State.

Failure to make a good faith effort may be cause for non-renewal of a state contract for legal services, and may be taken into account when determining the award of future contracts with the State for legal services.

5. EXPATRIATE CORPORATIONS: Contractor hereby declares that it is not an expatriate corporation or subsidiary of an expatriate corporation within the meaning of Public Contract Code Section 10286 and

10286.1, and is eligible to contract with the State of…