ATTACHMENT_6_Sample_Task_Order_3.docx

ATTACHMENT 6 Sample Task Order 3

STATEMENT OF WORK

Domain 3: Policy Dissemination

Background and Need

Rising costs to vaccinate a child have led to an increasing strain on already stressed state and local health department budgets, compromising their capacity to provide essential public health services. The schedule of recommended routine child and adolescent vaccines is more than double the number in 1980. Costs for newer vaccines are much higher. Federal funding has decreased. Some states have become “less inclusive” with their immunization programs to offset financial constraints. For example, Alaska eliminated funds for adult vaccines, North Carolina eliminated universal childhood vaccine programs, California cut $18M from vaccine programs, and Indiana county health departments can no longer provide vaccines to anyone with insurance.

The purpose of this sample task order is to provide an opportunity for Offerors to demonstrate their capacity to disseminate key policy issues through:

1. Formative research in order to inform materials production and communication/capacity building activities

1. Materials production

1. Communication and capacity building activities at the individual, organizational, and system level

Objectives

The purpose of this task order is to utilize formative research, materials production, and communication/capacity building activities to support local public health departments in establishing or improving reimbursement policies and practices from health insurance companies for immunization services provided to fully insured patients. Establishing or improving local health department reimbursement policies and practices may help relieve some of the financial strain experienced by local health departments, while ensuring access to needed vaccines.

Scope of Work The contractor shall provide all labor, expertise, materials, supplies, equipment, and facilities to perform all services required to carry out the work under this task order. The Offeror shall describe their capacity and approach to conducting this policy analysis.

Task 1: Start Up Meeting

· The Contractor shall arrange and conduct an initial meeting (either in person or by teleconference) with the CDC Contracting Officer’s Representative (COR) and other relevant staff within 2 weeks of the effective date of this task order. The purpose of the meeting will be to review and clarify the scope of work and delivery schedule for tasks, to delineate roles and responsibilities, and to establish communication protocols. Each task and deliverable will be reviewed.

· The Contractor shall submit an agenda for the above meeting within 1 week of the effective date of this task order.

Task 2: Maintain Communication with the COR

· The Contractor shall coordinate with the CDC COR. The Contractor shall maintain regular communications with the COR and CDC staff involved with the project. The chief means of communication will be via conference calls that will be scheduled every month throughout the project period required to complete the project. Additional calls will be scheduled as needed. The Contractor shall provide an agenda and meeting minutes for each call. All conference calls shall be scheduled and administered by the Contractor. The Contractor shall respond to all emails and telephone communications from the COR within 2-3 working days.

Task 3: Quarterly Progress Reports

· On the tenth (10th) day following the 3-month period being reported, the contractor shall prepare and submit a quarterly progress report containing the current status of work and a financial status report. The report shall contain, at a minimum, the current progress on each of the requirements set forth below, the financial status of the project, problems encountered during the month, solutions implemented, planned activity for the upcoming month and any other information mutually agreed upon by the contractor and the CDC COR.

Task 4: Formative Research:

The Offeror shall lay out a plan for developing a document that:

1. Identifies local health departments which have already implemented reimbursement policies and practices from health insurance companies – submit in data base form and in a written report to CDC

1. Summarizes key implementation stages, successes, challenges and lessons learned from a subgroup (no more than 9) of these local health departments – summarize in written report to CDC

1. Identifies and utilizes experts, who understand the type of capacity building needed within a local health department to support the successful adoption of reimbursement policies and procedures, to inform a marketing plan and a capacity building plan

1. Includes a marketing plan to heighten the awareness of local health department administrators of the possibility of improving their health department’s financial standing by receiving reimbursement for immunization and vaccine services provide to patients who have health insurance.

1. Includes a capacity building plan for local health departments in two states that includes training and TA, but also addresses key organizational policies, procedures, resources and leadership issues that need to be addressed. The contractor may choose the states.

Task 5: Developing Materials Based on the Approved Marketing Plan and Capacity Building Plan

Task 6: Implementing the Marketing Plan and Capacity Building Plan

Deliverables Summary Table

The following deliverables shall be provided to the COR and relevant CDC staff no later than the dates specified below:

Frequency Due Date

1 Draft

1 Final Within 5 months of task order award

Within 7 months of task order award

Preliminary Draft

Final Draft Within 10 months of task order award

Within 12 months of task order award

Start within 13 months of task order award and complete within 24 months of task order award

Place of Performance: The work to be performed under this contract shall be performed at the Contractor’s facility.

Contractor Travel: Contractor will not be required to travel during the performance of this task order for data collection.

Data Rights (If applicable): The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

CDC Collaboration & Input: The Offeror shall work collaboratively with the CDC policy staff on analytic issues. CDC and designated staff will provide expertise based on their training, experience, and expertise.

Government Furnished Property, Equipment, and Services: None

Price Estimate: The Government price estimate for this Sample Task Order is between $800,000 and $1,200,000. Offerors are encouraged to propose within this price range but should propose prices that are reasonable and appropriate for their proposed technical effort.