2014__Pheasant_Requisition[1].doc

STATE OF MAINE

DEPARTMENT OF

INLAND FISHERIES & WILDLIFE

284 STATE ST

41 STATE HOUSE STATION

AUGUSTA, ME 04333-0041

TEL: 207-287-8000

DEPT. OF INLAND FISHERIES & WILDLIFE

Paul R. LePage

Chandler E. Woodcock Governor

Commissioner

INSTRUCTIONS FOR COMPLETING TECHNICAL SPECIFICATION SHEET

Please complete the checklist for technical specifications set forth below. Each Bidder must indicate whether it can meet the technical specifications by inserting an “X” next to each specification. The “X” will demonstrate that the Bidder’s offering meets the technical specification. If a Bidder cannot meet a technical specification, then the Bidder must give an explanation for each exception and for equipment that is not available. All explanations must be provided in detail on separate pages along with the justification as to why the alternative equipment or deliverables will be as good as the equipment or deliverables described in the detailed specifications for desired items. A copy of the vendor specification proposal must be provided. Following these instructions is essential for proper bid evaluation. If a Bidder fails to provide requested information or if information on a quote is found to be false or misleading, the quote will be rejected as unresponsive.

The following abbreviations must be used by interested Bidders:

X

Meeting Specification

N/A

Not Available

AE

Approved equal process

State of Maine Department of Inland Fisheries & Wildlife, in coordination with several local fish and game clubs, plan to order +/- 2,000 adult ring-necked pheasant meeting the criteria outlined, below. These birds are being acquired to fulfill the needs of the state’s public hunting season on pheasant. The required specifications include:

Physical / Health

· A statement from a veterinarian, from the Department of Agriculture, Food and Rural Resources, or from the conservation department of the state from which the pheasants are imported certifying that they are from flocks that have tested negative for pullorum and typhoid and show no evidence of WNV, tuberculosis, other infectious and contagious disease and unreasonable fecal parasite load for a period of 6 months prior to delivery. It is also required to submit a record of all medicines and vaccines administered to birds. Written documentation of above must be provided prior to delivery.

· It is preferred that all birds be from a single source.

· All birds must be fully feathered and tail feathers must average at least 8” in length.

· Sex ratio must comprise at least 50% males.

· All birds must be strong flyers.

· All dead/injured/missing birds must be replaced by provider, at no additional cost, prior to final release of season.

· Males are not to weigh less than 2.5 lbs., while females are not to weigh less than 2.0 lbs.

· Transport crates must be new or properly disinfected since last being occupied by birds.

· Intact beaks are much preferred, though if clipped, the difference between the upper and lower mandible must not exceed 3/16”.

· It is preferred that birds not be tagged or marked in any way upon delivery.

· MDIFW staff reserves the right to reject any birds not meeting the above criteria.

· MDIFW staff reserves the right to inspect the provider’s facility.

Delivery

· Delivery will be made at two locations on the agreed upon delivery days. The first delivery location is the public lot at the Wells Transportation Facility/Amtrak Station, located just off The Maine Turnpike at Exit 19. The second delivery location is the parking lot at the Cabelas retail store on Payne Rd. in Scarborough.

· The first delivery of at least 600 birds must be scheduled prior to October 1.

· The timing of subsequent stockings is negotiable, but there needs to be at least two additional stockings prior to November 1 with at least 1 week between these subsequent stockings.

· Deliveries are to be made in the morning, preferably before 9:00 a.m.

· All deliveries will be coordinated with Regional Wildlife Biologist Scott Lindsay @ 207-592-2941.

Potential Bidders Windham Gorham Rod and Gun Club

WGRGC

c/o Richard Southard, Treasurer

76 Burnham Rd.

Gorham, ME 04038

Phone: 207-839-2586

Selection of Provider

Instructions on how to bid on this requisition will be send via email by State of Maine, Department of Purchases. If you have any questions on the bid, please contact:

Scott Lindsay

Regional Wildlife Biologist

MDIFW

358 Shaker Rd.

Gray, ME 04039 office: 207-657-2345 x 110 cell: 207-592-2941 fax: 207-657-2980 email: scott.lindsay@maine.gov

The award will be made on a best value basis to the vendor that either meets or most closely meets the specifications, while taking price and delivery into consideration.”

If you have a question regarding this RFQ, you must submit your questions thru the Question and Answer link on the Solicitation Details View page. Your answer will appear there as well. It is the vendor’s responsibility to log in to view all questions and answers posted there. Questions and Answers obtained any other way will not be valid for this RFQ.

2014 Pheasant Requisition – Adult Birds