NCVHS-BSC RFP 14289 FBO RELEASE 4.30.2012.doc

SOLICITATION, OFFER AND AWARD

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING

PAGE OF

2. CONTRACT NO.

3. SOLICITATION NO.

2012-N-14289

4. TYPE OF SOLICITATION

X

NEGOTIATED (RFP)

5. DATE ISSUED

6. REQUISITION/PURCHASE NO.

00HCPC16-2012-43391

Centers for Disease Control and Prevention (CDC)

Procurement and Grants Office (PGO)

2920 Brandywine Road

Atlanta, GA 30341-5539

Approved as to Form and Legality: _____________________________

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

SOLICITATION

9. Sealed offers in original and handcarried, in the depository located in 2:00pformtext until local time 05/30/2012 CAUTION -- LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME

Lawrence R. McCoy

B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER: EXT:

(770) 488-2087

C. E-MAIL ADDRESS

GWG8@cdc.gov

11. TABLE OF CONTENTS

(x)

DESCRIPTION

(x)

DESCRIPTION

X

REPRESENTATIONS, CERTIFICATIONS, AND

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52-232-8)

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

CODE

FACILITY

16. NAME AND ADDRESS OF PERSON AUTHORIZED TO SIGN OFFER

15B. TELEPHONE NO.

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE

18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED

20. AMOUNT

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

Centers for Disease Control and Prevention (CDC)

Procurement and Grants Office (PGO)

2920 Brandywine Road

Atlanta, GA 30341-5539

Centers for Disease Control and Prevention (FMO)

PO Box 15580 404-498-4050

Atlanta, GA 30333-0080

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT -- Award will be made on this form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

STANDARD FORM 33 (REV. 9-97)

PREVIOUS EDITION IS UNUSABLE

Prescribed by GSA

FAR (48 CFR) 53.214©

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

Please complete Section B.

Base Year: Jun 24, 2012 – Jun 23, 2013

Line(s) Of Accounting:

Option Period 1, Year 2 Items: Jun 24, 2013 – Jun 23, 2014

Line(s) Of Accounting:

Option Period 2, Year 3 Items: Jun 24, 2014 – Jun 23, 2015

Line(s) Of Accounting:

Option Period 3, Year 4 Items: Jun 24, 2015 – Jun 23, 2016

Line(s) Of Accounting:

Option Period 4, Year 5 Items: Jun 24, 2016 – Jun 23, 2017

Line(s) Of Accounting:

The following table demonstrates suggested skill labor categories and hours. This table is only an example for the purpose of indicating the initial scope of work and the task order workload expressed as skill labor categories and number of required hours per period of performance: This table is not a mandatory requirement.

Total

Please complete Section B.

Please list any discount from your list prices or net price: ___________________________

This quantity is only an example and is not intended to be the only possible solution to the requirement. Given the dynamic nature of the mission, the actual workload may vary significantly during the task order period of performance and the task order may be modified accordingly. The labor categories and number of hours established in the task order may be modified during the period of performance to reflect current mission requirements.

NOTE: No funds are associated with this solicitation. Funds will be obligated upon award.

Section C - Description/Specification/Work Statement (Jul 1999)

PERFORMANCE-BASED PERFORMANCE WORK STATEMENT (PBPWS) –

Logistical Support and Website Management for National Committee on Vital and Health Statistics and the NCHS Board of Scientific Counselors (2012). The Contractor shall provide the necessary services and supplies as described in the Statement of Work (Performance-Based Performance Work Statement – PBPWS).

(End of Clause)

The National Center for Health Statistics (NCHS), Office of Surveillance, Epidemiology, and Laboratory Services (OSELS) of the Centers for Disease Control and Prevention (CDC) provides statistical information that will guide actions and policies to improve the health of the American people. As the Nation's principal health statistics agency, NCHS leads the way with accurate, relevant, and timely data.

Background and Need

The Centers for Disease Control and Prevention (CDC), located in Atlanta, Georgia, USA, is an agency of the Department of Health and Human Services. CDC is the leading public health agency responsible for promoting health and quality of life by preventing and controlling disease, injury and disability. CDC works with federal agencies, states, local public health agencies, and partners domestically and internationally to accomplish this mission.

Background: The National Committee on Vital and Health Statistics (NCVHS) is legislatively established to advise the Secretary of the Department of Health and Human Services (DHHS). There are sixteen members appointed by the Secretary and two members appointed by congress. The NCVHS provides advice, consultation, assistance, and makes recommendations to the Secretary through the DHHS Data Council. These recommendations address issues concerning policies and plans to develop major national systems of health data collections in the Department, on coordination of Federal health data requirements, and on analyses over a wide range of questions relating to general health problems of the population, health care resources, the use of health care services, and health care financing and expenditures. In these matters, the Committee consults with components of the Department, other Federal entities, and non-federal organizations as appropriate. In addition, the Committee conducts public hearings in the Washington, DC metropolitan area and other regions in the United States as deemed necessary by the NCVHS.

Furthermore, the NCVHS serves as an interface with the public and private sectors, by encouraging the development of a health information system through the establishment of standards and requirements for the electronic transmission of certain health information. In carrying out this responsibility, the NCVHS has conducted public hearings on recommendations for data standards and procedures and individual unique health identifiers.

The NCVHS Charter specifies that the National Center for Health Statistics (NCHS) will serve as the Executive Secretariat for the Committee and provide management and support services required by the Committee to carry out its mandate. These services will include professional, scientific, and technical staff support. The NCVHS members and approved non-members are reimbursed for their transportation and subsistence expenses incurred while attending these meetings. Rates of reimbursement are governed by limits established in the U.S. Government Travel Regulations.

The NCHS Board of Scientific Counselors (BSC) is a committee charged with providing advice and making recommendations to the Secretary, Department of Health and Human Services; the Director, CDC; and the Director, NCHS, regarding the scientific and technical program goals and objectives, strategies, and priorities of the National Center for Health Statistics. The Board provides advice and guidance on statistical and epidemiological research and activities that focus on various health issues.

Additionally, the Board makes recommendations about opportunities for NCHS programs to examine and employ new approaches to monitoring and evaluating key public health, health policy, and welfare policy changes. The Board may provide second-level scientific and programmatic review for applications for grants-in-aid for research/demonstration and training activities.

Members are responsible for surveying the state-of-the-art of their respective disciplines, reporting, as appropriate, to the Full Board and recommending convening of workshops or symposia to educate or update all Board members.

Objective and Scope:

Objective:

The NCVHS is currently comprised of one Full Committee, five Subcommittees, and one Workgroup. The full Committee meets approximately four times each year and the subcommittees and workgroup each meet approximately two to three times each year. Each meeting of the full Committee is two days. Meetings of the subcommittees and workgroup are one to two days in length, and may be held in conjunction with the full Committee meetings. All NCVHS meetings and public hearings must comply with the Federal Advisory Committee Act (FACA), Public Law 92-463, in its conduct. The members and approved non-members /consultants are reimbursed for their transportation and subsistence expenses incurred when attending these meetings. Rates of reimbursement are governed by limits established in the U.S. Government Travel Regulations.

The NCHS BSC is currently composed of one Full Committee, two Workgroups and three program review panels. Generally, the full committee meets three times each year and the review panels meet once a year. Meetings are two days in length. The BSC adheres to FACA rules as described above.

The objective of this contract is to provide comprehensive and consistent logistical support for advisory committee meetings, report writing, website design and maintenance, including new design elements to our existing website (http://www.ncvhs.hhs.gov/) as specified as follows:

Scope of Work:

The contractor as an independent party and not as an agent of the Government shall provide all labor and supervision to perform the services specified.

The contractors shall provide mission critical assistance to NCHS management staff for all related functions to carry out activities and tasks related to the mission of the Office. The Project Officer will provide guidance and deadlines for the completion of tasks as deemed necessary. Tasks to be performed will require sound understanding of the Office priorities and plans. The contractor shall assist the NCHS staff with the implementation of the acquisition process from the Program Office’s perspective. Contractor shall maintain the highest level of professionalism and be expected to interface (by phone, in person, and via email) with top-level management staff and clients preserving private and confidential information.

The required end results encompass all functions necessary for the comprehensive support of conducting Committee meetings and hearings. Services include, but are not limited to: providing the NCVHS and the BSC with an “as needed” mechanism to facilitate logistics for meetings of the full Committee, subcommittees, workgroups, and other approved functions; provide technical and administrative support of the NCVHS and BSC Website; and provide for a subcontracting mechanism for other programmatic activities, such as report writing.

Work requires light lifting, bending, carrying paper files, and supplies; work is performed in an office setting; some walking is required throughout the building, and other CDC campuses; work environment involves everyday risks or discomfort requiring normal safety precautions typical of such places as conference rooms or office spaces; no unusual physical demands.

Due to the nature of this work, sensitive materials may be handled by the contractor. Documents and information will be safeguarded as described in federal regulations.

The Contractor shall ensure that all Contractor support personnel are adequately trained, possess the requisite experience, and are otherwise fully qualified to provide the high level of support required by agency prior to being assigned to this contract. Background experience and/or education in the areas of public health, health information policy, population health, and FACA is preferable. Effective and sufficient support shall include, but is not limited to, the following tasks:

Initial Meeting: Contractor meets with the government for planning purposes within seven (7) calendar days of the contract award.

Personnel required for this requirement include:

a. Project Manager: to provide administrative support to this project; however, program will review and approve final decision. In addition to a contractor Project Manager, the Contractor recruits the following key personnel:

b. Meeting Support Specialist: to work closely with the NCHS Project Officer who will provide leadership, guidance and oversight for the work. The Meeting Support Specialist will provide key logistical support for Committee meetings and hearings as well as Team support for his/her assigned subcommittees. He/She will have a physical office at the CDC worksite for use as needed during the contract period providing free access to the CDC computer and telephone systems. The Meeting Support Assistant will assist the Meeting Support Specialist as needed with administrative paperwork required for the contract.

The Contractor Meeting Support Specialist will be responsible for attending all Committee and Board Meetings. The Contractor will be required to assist with managing non-scientific and administrative tasks and problems that may develop during the meetings. He/She will assist with registration desk, distribution of materials, loading presentations onto laptop, making copies of materials, taking phone messages, etc. Contractor staff will be located in the meeting room or in close proximity prior to and during the meetings. At registration, Contractor will assist staff in providing information packets for all participants. Contractor will have arranged for staff which will serve as recorders and/or writer/editors, and will be located in each room during the full session of each meeting. An NCHS designee shall serve as the Designated Federal Official for each meeting and have the ultimate responsibility for the proceedings.

c. Two Writer/Editors: to prepare meeting minutes and summaries from the transcript provided. The Writer/Editors may also be the same individuals to assist on a consultant basis with the preparation of final reports of the Committee. The physical location of such Writers/Editors can be remote from the Government’s worksite and the Contractor’s worksite.

The Contractor writer-editor will prepare notes capturing key points of the discussion for each meeting. For writers and editors not in attendance during the meetings, a transcript of the meeting will be provided to assist in developing a meeting summary or complete minutes. Transcripts will be submitted from the recording company no later than ten (10) calendar days following the last day of the meeting and posted on the Website within three (3) days. Minutes and Summaries will be submitted no later than thirty (30) calendar days following the last day of the meeting. If significant corrections/edits are required of the minutes, they will be returned to the Contractor and due ten (10) calendar days following return date. All minutes and summaries will be posted on the NCVHS and BSC Websites no later than forty-five (45) calendar days following each meeting.

Final Agenda and Participant List. Contractor will file the final agenda and participant list at NCHS and post the final agenda on the NCVHS and BSC Website within three (3) business days following the completion of the meeting/hearing.

d. Webmaster: to assist with improving overall design and layout of the Websites. He/She will also assist with maintaining the NCVHS and BSC Websites and posting materials to the NCVHS Website by converting files to HTML/Adobe PDF format while assuring 508 compliance for the site. Trend design elements will also be implemented to include social networking, RSS feeds, and blogs.

e. Identifying and Recruiting Consultants: For the preparation of reports to the HHS Secretary and other parties deemed appropriate, the contractor will be responsible for:

1. Identifying and/or negotiating with consultants with the required expertise and maintaining records of all correspondences. At the discretion of NCHS, specific consultants may be recommended by NCHS or HHS, and the contact information for these recommended consultants will be provided to contractor for follow-up.

2. Subcontracting with potential consultants remains at the discretion of NCHS. Once the subcontractor is approved by NCHS, the contractor will, on behalf of NCHS, notify the subcontractors of their official role and provide an agreement between the Contractor and Subcontractor.

f. Records and Data Management: Contractor shall provide electronic copies of relevant electronic files and records, including database, letters generated, reports, etc. to NCHS or designee and provide updates as requested as work progresses. Contractor shall maintain records related to Board and Committee meetings until NCHS has indicated that it no longer requires any additional materials or information from the Contractor. Within ninety (90) days after the contract expires, all confidential information related to the Committee should be discarded appropriately (by shredding paper files and deleting electronic files). Distribution of Board and Committee related materials. All documents and final reports generated by the Board/Committee will be available to the public via the NCHS Office and/or the NCVHS and BSC Website.

g. Mailings: Such mailings of agenda books and other meeting materials will be handled at NCHS by the NCVHS Team. Bulk mailing of published reports of the Committee may require assistance from the Contractor.

h. Travel Arrangements/Lodging:

Prior to the meetings and hearings, the Contractor will arrange for travel of all non-government participants (i.e. invited presenters) by processing travel through the Contractor’s travel agent. Travel for Committee Members, who are considered Special Government Employees (SGEs), will be prepared using the Government’s GovTrip travel system. Participants’ travel may include arriving one day preceding the meeting/hearing and departing the day it ends. The traveler will be allowed to travel the day following the meeting/hearing only at the discretion of NCHS. Contractor will process all Travel Orders and Reimbursements according to GSA Travel Regulations.

Contractor will poll all Board and Committee Members and staff to determine availability for and participation in selected Committee Meetings. Contractor will arrange lodging of approved presenters and Board/Committee members for meetings as requested by the Project Officer. Sleeping rooms should be attractive and comfortable and be within the same facility as meeting rooms when meetings are held in a hotel. Preferred locations for the meeting and lodging facilities are in the Washington, DC metropolitan area. Hotel must be conveniently located near restaurants and the Metro. Hotel should provide shuttle transportation to nearby restaurants and/or shopping if not within walking distance. Contractor will arrange for a “room block” for each meeting/hearing as appropriate. In addition, Contractor will coordinate with the hotel to provide light morning and afternoon refreshments during the breaks for those meetings/hearings deemed qualified for such refreshments.

All travel costs, i.e., participant’s per diem, local transportation, and any other miscellaneous costs, will be at the approved Government rate. Participants will submit travel claims for reimbursement. Contractor will provide detailed accounting for the meeting travel/lodging expenses to the Government and documentation that all travel claims have been reconciled and closed out.

i. Meeting Logistics: Contractor will be responsible for arranging meeting accommodations, which would include setting up the meeting room and making provisions for equipment needed, primarily if meetings are held in non-Government space. Meetings are also broadcast live over the Internet. NCHS will review and approve final arrangements. It is anticipated that each meeting/hearing will require the following items, depending on the meeting composition:

One (1) Meeting room for each Full Committee Meeting with sufficient tables and chairs for members, liaisons, staff, and participants as well as contractor staff and meeting materials. One (1) additional “break-out” room will be required for concurrent meetings. However, only one (1) meeting room will be required whenever a Subcommittee is scheduled to hold a hearing apart from a Full Committee Meeting or for an NCHS BSC Meeting.

Three (3) Directional signs (to be placed in strategic areas for direction)

Table microphones with extended Table Stands (for > 12 members)

One (1) Wireless floor microphone (for audience participation)

One (1) Lavalier Microphone (for presenter)

One (1) Sound System mixer (for > 12 members)

Provide Audio Feed to Recording Company (for transcript) and for audio broadcasting over the Internet

Laptop Computer with wireless mouse and appropriate software (as needed)

LCD Projector with 8’ tripod screen (as needed)

Two (2) Direct telephone lines (for telephone participants and net conferencing)

a. Provide personnel experienced with GovTrip to assist with travel arrangements of Committee Members as well as perform contractor specific travel duties for invited speakers and consultants;

b. Assist with all activities related to preparing, conducting, and following-up on Committee and assigned subcommittee conference calls, meetings and hearings;

c. Record all committee and subcommittee meetings and hearings and transcribe said recording;

d. Write full minutes and summaries, as appropriate, for all meetings and hearings;

e. Provide all necessary sound system and other necessary equipment required to conduct all meetings and hearings;

f. Maintain current and accurate NCVHS Website. Translate NCVHS and BSC documents into HTML and/or Adobe PDF format for posting on the Internet;

g.

Ensure website design elements are current and adheres to 508 compliance guidelines. Efforts should be made to enhance features as trends dictates;

h. Provide for a subcontracting mechanism to carry out NCVHS and BSC programmatic activities such as report writing.

Performance-based Matrix

Efficient and effective in meeting requirements

Meets technical needs and mission requirements

Offers quality services/products

Sufficient number of personnel to accomplish the mission

Notifies customer in advance of potential problems

Timely communications regarding cost changes

Timely submission of cost vouchers

Work Breakdown Structure

Given the dynamic nature of the mission, the actual workload may vary significantly during the contract period of performance and the contract may be modified accordingly. The labor categories and number of hours established in the contract may be modified during the period of performance to reflect current mission requirements.

OTHER REQUIREMENTS

Performance-based Outputs and Standards. See Performance-based Matrix for specific outputs and standards.

Continuity of Support:

This is a non-personal service, Performance-Based contract; therefore, the Contractor shall have the responsibility for individual personnel management, to include removal and replacement. The Government may require the removal and replacement of personnel as a result of security actions or other reasons, or the removal of personnel that cannot perform the task or display unacceptable conduct. The Contractor shall ensure the contractually required support level is maintained at all times.

The contract is for specified skill types/levels and labor hours not for specific individuals. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the specified staffing levels are not maintained, due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall obtain the written approval of the Contracting Officer prior to the employee absence, otherwise, the Contractor shall provide a fully qualified replacement.

These are non-personal service tasks. The Government and the Contractor understand and agree that the services to be delivered under this contract by the Contractor to the Government are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the contract between the Government and the Contractor personnel. It is, therefore, in the best interest of the Government to afford both parties a full and complete understanding of their respective obligations.

Contractors are not federal employees, and federal employees may not interact with contractor personnel as if there is an employer-employee relationship. This means that federal employees do notSupervise contractor employees:

· Participate in interviewing contractor personnel;

· Review, approve or select resumes for personnel provided by the contractor (unless authorized by the contracting officer);

· Hire, fire or discipline contractor personnel;

· Schedule individual contractor personnel hours;

· Reassign contractor personnel;

· Grant or deny contractor personnel leave requests (but you have the right and obligation to know who and when personnel will be on-site);

· Assess performance or individual contractor personnel;

· Provide performance feedback on individual contractor personnel;

· Provide input for contractor employee annual (or periodic) performance appraisals;

· Provide or discuss contractor employee performance and career development plans;

· Provide training not stipulated in the contract to contractor personnel without coordination with the Contracting Officer and/or Office of General Counsel; and

· Provide rewards or awards unless performance meeting specific criteria and are approved by the Contracting Officer and the OGC.

We contract for services, not for individuals. The companies with whom we contract have processes to deal with personnel issues. Federal employees can forward concerns to the Contracting Officer and/ or Contracting Officer’s Representative who are charged with communicating issues to the contractor.

Only authorized Contracting Officers and purchase card holders may solicit and negotiate services from contractors. The consequences of other individuals soliciting or negotiating services include additional documentation and delays as well as personal liability.

Contractor personnel cannot perform inherently governmental functions. This means that federal employees cannot request or allow contractor personnel to:

· Represent the government;

· Supervise or direct federal employees;

· Determine what supplies/services are to be purchased by the government;

· Negotiate or obligate the government to pay for goods or services;

· Determine federal program priorities, draft strategic plans; and

· Perform other functions involving the exercise of discretion in applying governmental authority or value judgments.

Federal employees must ensure that the work stipulated in the contract is performed in accordance with the terms and conditions of the contract. The contract defines the government’s obligations and the contractor’s responsibilities. Contractors do not have “other duties as assigned.” Federal employees:

· Cannot require, agree, or encourage performance of service outside scope of the contract;

· Cannot request contractor personnel to perform prior to obligation of funding by the contracting officer;

· Cannot perform the contractor’s work/obligations or provide contractor personnel government resources (including other contractor services), training, government owned vehicles, or supplies except as stipulate in the contract;

· Must ensure that hours/services required under the contract are provided;

· Must ensure that the government is billed properly for direct labor; that includes:

· Only for time spent working on direct contract requirements.

· Generally may not authorize contractor employees to bill direct labor for teambuilding or other activities; and

· Not putting contractor employees in position of taking unpaid leave in order to join you and be viewed as part of the team.

Federal employees have a duty to conserve and protect government resources, and must ensure that government furnished property, facilities, and resources are used only for contract performance. Federal employees may not give preferential treatment or endorse any product, service, individual, or company.

Federal employees cannot provide information to contractor employees except as required for contract performance and as authorized to distribute the information.

Contractors must submit FOIA requests for information not necessary for performance set forth in the contract. Only Contracting Officers may release source selection information. Proprietary data being used by the Government may not be shared without the express or implied consent of the owner of the data.

Federal employees cannot allow contractors to use the agency’s name, seal, or acronym in connection with commercial activity unless approval is obtained. Contractor employees may not use government business cards or business cards that state or imply that they are federal employees.

Federal employees can never solicit gifts from contractor employees, and may not accept gifts (anything of value including local transportation) unless an exception to the gift rules applies. Federal employees may not accept contributions to group gifts from contractor employees.

Contractor personnel use of government furnished property (government computers, telephones, etc.) is subject to the terms of the contract. Contractors cannot use GFP for:

· Outside business activities;

· Personal activities; or

· Solicit/fundraising

Contractor personnel are required to identify themselves as contractors when they attend meetings, answer telephones, respond or send emails using a government/military address or work in situations where their actions may be construed as acts of Government officials.

Contractors may not represent the government nor represent themselves as government employees. Contractors may not use government organizational occupational titles.

Federal employees may have professional relationships with contractor personnel, but if you have a close personal relationship (or other financial interest), with the contractor employee, you may not give advice, make recommendations, or make decisions pertaining to the contractor for whom the contractor person works.

Federal employees have a duty to report (promptly and accurately) adverse information about contractor performance. Federal employees must resolve all performance issues through the COR and Contracting Officer. The COR and Contracting Officer have a duty to take appropriate contractual action. Federal employees have a duty to report improper and potentially criminal activity (ies) to the appropriate government office (Office of the Inspector General or OGC) and not to the contractor. Additional questions should be addressed to your OGC.

Given the nature of the task requirements and the working environment, it may be necessary for Government and Contractor personnel to work as a team to accomplish work objectives, share knowledge, and work in a mutually supportive role. This should be accomplished while preserving the non-personal services nature of the task. The operational need to work in concert should be accomplished in a manner consistent with preserving the management responsibilities of the contractor.

Working in a team environment, absent a designated contractor supervisor, may require the Government to provide work direction to contractor personnel. Work direction means a communication to Contractor personnel that directs or approves approaches, documents, presentations, or refinements to work; fills in details or otherwise completes the general description of work or documentation items; shifts emphasis among work areas or tasks; or furnishes similar instructions to Contractor personnel. Work direction includes requiring analyses and development of administrative related products within the scope of work for the task.

The Contractor is at all times responsible for the quality of contractor personnel work. It is the direct responsibility of the Contractor to perform all tasks normally associated with an employer-employee relationship, e.g., completing time cards, resolving quality of work issues, ensuring high motivation and morale, and resolving Government-identified contractor performance concerns. The physical absence of a Contractor direct line supervisor does not relieve the Contractor of these responsibilities.

To ensure effective and efficient administration of duties, the Contractor personnel need to establish and maintain work procedures that facilitate close and continuous coordination with agency Contracting Officers (CO), Project Officers (PO), and other Program Management (PM) personnel.

In addition, NCHS frequently responds to politically sensitive, high level support requirements with extremely short suspense actions. To function effectively and efficiently as a team member in this environment, the Contractor must ensure personnel provided possess a high degree of subject matter knowledge, skills, and abilities to perform the tasks relating to the objective. The Contractor supervision of Contractor personnel must also reflect the need to sustain a high-performing, highly motivated, and responsive team.

Section D - Packaging And Marking

There are no clauses/provisions included in this section.

Section E - Inspection And Acceptance E.1 Inspection and Acceptance (Jul 1999)

Inspection and acceptance of the articles, services, and documentation called for herein shall be accomplished by the Contracting Officer, or his duly authorized representative (who for the purposes of this contract shall be the Project Officer) at the destination of the articles, services or documentation.

(End of Clause)

Section F - Deliveries Or Performance

F.1 PERIOD OF PERFORMANCE

(a) Contract: The period of performance of this contract shall be a base period of twelve (12) month period of performance from June 24, 2012 through June 23, 2013 with four (4) one year options to be exercised at the discretion of the Government. The effective date of the contract is shown on the face page of the contract. Funding will be provided incrementally for each twelve-month period, based on availability of funds.

(End of Clause)

F.2 Deliverable(s) Schedule (Jul 1999)

The Contractor shall deliver, within the time frames specified, The “TASKS TO BE PERFORMED” listed to the Project Officer at the address shown in Section G, and copies of Item(s) to the Contracting Officer at the address shown on the face page of the contract.

The contractor shall deliver support services inherent in conducting numerous meetings. Time frames and milestones will be set for each scheduled national advisory committee meeting and hearing. Most meetings will be held in the Washington, DC Metropolitan area. Committee hearings will be held geographically within the Continental United States. Acceptance of the work shall be based purely on performance of the work and timeliness in which associated planning of tasks are carried out.

a) Provide list of Committee and Board members and staff polled, indicating their attendance status. Circulate E-mail to all participants regarding logistics.

b) Within ten (10) calendar days, Contractor shall provide NCVHS and BSC meeting transcripts and post transcripts on the NCVHS Website.

c) Within thirty (30) calendar days, Contractor shall provide NCHS with minutes or summaries for all meetings. Minutes and summaries should be posted NLT 45 calendar days from last day of meeting.

d) Within forty-five (45) calendar days of meetings, Contractor shall provide NCHS with the final administrative report, including all hotel expenses paid and other close-out activities.

e) Translate documents into HTML or PDF Adobe format for posting on the Website within three (3) working days after receipt.

f) Provide for substantive report writing assistance from writers and analysts.

The primary deliverables include:

Schedule of Deliverables and Performance Milestones: Specific deliverables and dates to be accomplished are listed below:

Develop schedules identifying major milestones throughout the project as required by the CDC Project Officer.

Within 15 days of award.

Develop work breakdown schedules outlining critical path.

Within 15 days of award.

Prepare a quarterly report on the assessment of NCHS projects covering planned activities, major milestones achieved, work performed to date, and problems encountered and solutions and other issues requiring NCHS attention.

quarterly

Additional deliverables may be added by modification to the contract.

(a) Briefings and Reports:

i) At a minimum, the Contractor shall provide the deliverables described in the Performance-based matrix of the Performance Work Statement and the Quality Assurance Surveillance Plan (QASP) (attached).

ii) The Contractor shall provide a quarterly status report, commencing the first quarter after the start of the Task Order. Quarterly Reports shall reflect, and address at a minimum, each of the tasks identified in the Work Breakdown Structure with strategic recommendations to improve task effectiveness and efficiency of execution of its missions, project initiatives, and processes. The Contractor will include alternative courses of action, with their advantages and disadvantages, their cost implications and recommendations.

iii) The Contractor is required to submit a final project report directly to the Project Officer concurrently with submission to the Contracting Officer within 30 days of the end of each task order. This final report will be an annual formalized report at the end of the base period and at the end of the option period, if exercised. This final report will document and summarize findings, analyses and alternative systems and approaches identified in the Work Breakdown Structure.

Additional deliverables may be added by modification to the contract. Any delivery delay must be reported to the CDC Contracting Officer and Project Officer immediately.

Government furnished property for Task Completion

The government will provide contractor personnel with an office environment typically provided to Government personnel that includes workstations, facsimile, telephones and computers with access to the Internet and local area network (LAN). MASO will provide printing services for meeting binders and the contractor should coordinate with MASO to complete in a timely fashion.

Section G - Contract Administration Data

G.1 CONTRACT REPRESENTATIVE

Contracting Officer (CO) responsible for this contract:

Lawrence R. McCoy

Centers for Disease Control and Prevention (CDC)

Procurement and Grants Office (PGO)

2920 Brandywine Rd., MS K-69

Atlanta, GA 30341-5539

Telephone Number: 770-488-2087

Project Officer (PO) / Contracting Officer’s Representative (COR) responsible for this contract:

Katherine D. Jones

Centers for Disease Control and Prevention (CDC)

Classifications and Public Health Data Standards Staff (CPHDSS), OCD.

3311 Toledo Road, Mail Stop P-08 Hyattsville, Md 20782

301-458-4303

G.2 Contracting Officer (Jul 1999)

(a) The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract.

(b) No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract.

(End of Clause)

G.3 Project Officer

(a) As representatives of the program office, a Project Officer (PO) must ensure that program requirements are clearly defined and must advise the Contracting Officer to help ensure that the contract is designed to meet those requirements. CDC guidance makes a distinction between Project Officers and CORs (Contracting Officer’s Technical Representatives). Project Officers are a PO in the preaward option period and a COR after award, when a separate COR is not designated. The Contracting Officer will provide under separate cover the duties and responsibilities of the COR. This document will be provided to the PO, COR and the Contractor. The PO/COR is not authorized to alter the requirements of this contract without written approval of the Contracting Officer. PO/COR is not authorized to obligate any funds.

(b) Performance of the work hereunder shall be subject to the technical directions of the designated Contracting Officer’s Representative for this contract.

(c) As used herein, technical directions are directions to the Contractor which fill in details, suggest possible lines of inquiry, or otherwise complete the general scope of work set forth herein. These technical directions must be within the general scope of work, and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof. In the event that the Contractor feels that full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer in a letter separate of any required report(s) within two (2) weeks of the date of receipt of the technical direction and no action shall be taken pursuant to the direction. If the Contractor fails to provide the required notification within the said two (2) week period that any technical direction exceeds the scope of the contract, then it shall be deemed for purposes of this contract that the technical direction was within the scope. No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract.

(d) The PO/COR is not authorized to change any of the terms and conditions of this contract. Changes shall be made only by the Contracting Officer by properly written modification(s) to the contract.

(e) The Government will provide the Contractor with a copy of the delegation memorandum for the PO/COR. Any changes in PO/COR delegation will be made by the Contracting Officer in writing with a copy being furnished to the Contractor.

G.4 Contracting Officer’s Representative (COR) (Jul 1999)

Performance of the work hereunder shall be subject to the technical directions of the designated COR for this contract.

As used herein, technical directions are directions to the Contractor which fill in details, suggests possible lines of inquiry, or otherwise completes the general scope of work set forth herein. These technical directions must be within the general scope of work, and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof. In the event that the Contractor feels that full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer in a letter separate of any required report(s) within two (2) weeks of the date of receipt of the technical direction and no action shall be taken pursuant to the direction. If the Contractor fails to provide the required notification within the said two (2) week period that any technical direction exceeds the scope of the contract, then it shall be deemed for purposes of this contract that the technical direction was within the scope. No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract.

The Government COR is not authorized to change any of the terms and conditions of this contract. Changes shall be made only by the Contracting Officer by properly written modification(s) to the contract.

The Government will provide the Contractor with a copy of the delegation memorandum for the COR. Any changes in COR delegation will be made by the Contracting Officer in writing with a copy being furnished to the Contractor.

(End of Clause)

G.5 Evaluation of Contractor Performance (Service) (Jan 2000)

(a) Purpose

In accordance with FAR 42.1502, the Contractor's performance will be periodically evaluated by the Government, in order to provide current information for source selection purposes. These evaluations will therefore be marked “Source Selection Information.”

(b) Performance Evaluation Period

The Contractor's performance will be evaluated at least annually.

(c) Evaluators

The performance evaluation will be completed jointly by the Project officer and the Contracting officer.

(d) Performance Evaluation Factors

The contractor's performance will be evaluated in accordance with the attachments listed in Section J titled List of Attachments.

(e) Contractor Review

A copy of the evaluation will be provided to the contractor as soon as practicable after completion of the evaluation. The contractor shall submit comments, rebutting statements, or additional information to the Contracting Officer within 30 calendar days after receipt of the evaluation.

(f) Resolving Disagreements between the Government and the Contractor

Disagreements between the parties regarding the evaluation will be reviewed at a level above the Contracting Officer. The ultimate conclusion on the performance evaluation is a decision of the contracting agency.