SOW NCRADF Remote launch capability_2.docx

SCOPE OF WORK

Coast Guard National Capitol Region Air Defense Facility (NCRADF) 3101 Thomas Ave Hangar 5 Arlington, VA 22202

1. GENERAL REQUIREMENTS: Install a standalone dispatch system that does not require any direct computer aiding or connections to a computer and has no wireless or radio integration. The system should allow for manual alerting and dispatch using a standalone console, and the system will be capable of being activated from numerous locations using standalone consoles. The Coast Guard desires three individual dispatch consoles that will be installed at offsite locations determined by the Coast Guard to initiate the dispatch. When an alert/dispatch is activated, the system should connect to both CG provided speakers (via an Avaya phone intercom) and additional vendor provided speakers to sound the klaxon and initiate the dispatch. Additionally, the vendor will provide 5, multi color light towers which will activate a blue, green, yellow, or red light depending on the type of dispatch / scramble. One light tower will be installed inside the aircraft hangar and the second tower will be installed outside on the flight line. Additionally, the system will connect to 6 pairs of vendor provided lights and speakers in the crew berthing areas that will allow crews to visually see and hear that there is a dispatch while allowing their night vision to adapt (i.e, red lights) as well as five additional pairs of each speakers in the various pilot and aircrew spaces. The vendor will also provide an LED signboard that will connect to the system and allow the crews to see either the type of mission, or the time elapsed since the dispatch was initiated. Vendor will be responsible for training Coast Guard and/or DoD personnel on the proper use and maintenance of the system. The vendor’s installation personnel will be required to have active security clearances in order to enter classified government spaces for installation.

2. COMMENCEMENT AND COMPLETION OF WORK: Upon acceptance the contractor shall commence work after the required items have been purchased and lead time has been established. Once established, NCRADF Rep (CDR Leonel Robles) will coordinate delivery and timing of task completion, typically 0800-1700 Monday through Friday.

3. SCOPE OF WORK:

1. Provide and install one automated dispatch system central control console that will interface with our existing audio amplifier and AVAYA phone (which triggers the scramble/dispatch klaxon) at the USCG NCRADF.

2. Provide three additional remote launch / dispatch initiating consoles that could be used to initiate scrambles/dispatches at the NCRADF from wherever the consoles are installed.

3. Install necessary servers and connections at the NCRADF for the remote system to have connectivity without using wireless technology.

4. Install 5 multi color light towers (1 indoor and the other outdoors) that visually alert crews as to the type of dispatch/mission

5. Install 6 lights and speakers w/ red night vision adapted lights (1 light and 1 speaker) in each crew berthing area.

6. Install a pair of speakers and multi colored light tower in each of the following spaces (- aircrew lounge, pilot lounge, briefing space)

7. Install additional speakers with alert lighting in maintenance control and the general office space.

8. Install a multi colored light tower that alerts the crew as to the type of scramble / dispatch inside the hangar and another one outside the hangar on the flight line.

9. Install an LED signboard that alerts the crew as to the type of scramble / dispatch or the elapsed time since the scramble / dispatch was initiated.

10. Provide on site training to USCG and/or DoD personnel.

11. Provide annual recurring maintenance/warranty services.

4. SITE VISIT: All bidders are strongly encouraged to visit the site to verify any/all quantities before submitting bids. Interested parties shall make arrangements for a site visit with CDR Leonel Robles @ (571) 608-6978.

5 . DESIGNATED CONTRACTING OFFICER’S QA EVALUATOR (QAE) REPRESENTATIVE: The designated contracting officer’s QAE representative and Point of Contact for this project is CDR Leonel Robles @ (571) 608-6978.

6. CONDITIONS AFFECTING THE WORK: The contractor should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.

7. AFTER AWARD OF THE CONTRACT: The contractor must immediately notify the contracting officer’s QAE representative of the intended start date. The work shall be done in accordance with the specification.

8. ORAL MODIFICATION: No oral statement of any person other than the contracting officer shall in any manner or degree, modify or otherwise affect the terms of this contract.

9. WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer.

10. PERMITS: The contractor shall without additional expense to the government, obtain all appointments, licenses, and permits required for the prosecution of the work. The contractor shall comply with all applicable federal, state and local laws.

11. CLEAN UP: All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.

12. WORK OUTSIDE REGULAR HOURS: If the contractor desires to carry on work on Saturday, Sunday, holidays or outside the unit’s regular hours, they must submit their request in writing to the Contracting Officer’s QAE Representative for approval consideration. The contractor shall allow ample time to enable satisfactory arrangements to be made by the Government for inspecting the work in progress.

13. UPON COMPLETION OF WORK: Contact the Contracting Officer’s QAE Representative to arrange for inspection/acceptance of work.

14. IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The contractor shall provide a detailed list of all employees to the QAE Representative five (5) days prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address and last four (4) of SSN. The NCRADF Security Officer will be given a copy of the employee list and a pass will be issued for entry. Each contractor provided vehicle or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair.

15. SAFETY REQUIREMENTS:

1. Responsibilities:

a. All contractors working on CG NACRADF shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series), 29 CFR 1925 (series) and 29 CFR 1926 (series). Contractor written safety programs shall be reviewed by the Safety Officer prior to starting work.

b. Written notification must be provided to the CG NCRADF Safety Officer, LT Tevin White @ (757) 282-8828 in their capacity as Fire Marshal of any activity that could potentially cause fire or explosion or that changes or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities are: a fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the unit, and blocking of any egress routes or emergency vehicle routes. Inclusion of this information in the contract constitutes written notification as long as the outsource review sheet is signed by Safety Officer.

c. Copies of the following must be provided to the Safety Officer, prior to starting work in affected areas: Confined Space Entry Permits, Hot Work Chits, and Dig Chits. Confined space clearance must be conducted by a certified marine chemist and permit required spaces will have a copy of the permit posted on site during work. Hot work will only be conducted with permission and a fire watch must be posted during work.

d. Lock Out/Tag Out requires notification and coordination with facilities and will not be conducted by a contractor at NCRADF. A Facilities Division representative is required for all contractor Lock Out/Tag Out needs.

e. All work requiring digging on the ramp or modification to Metropolitan Washington Airports Authority (MWAA) owned property shall be approved by MWAA and the appropriate permits obtained. Coordination for the approvals and permits shall be coordinated with the NCRADF Facilities officer, LCDR Rich Bicsak, (609)-848-4765.

2. Rights:

a. Every employee working on CG NCRADF has the right to a safe and healthy work place. The contractor has the responsibility and right to stop unsafe work. QAE’s and the Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.

16. ENVIRONMENTAL PROTECTION REQUIREMENTS:

a. All contractors working on NCRADF shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40 CFR (series). Contractor written environmental management and pollution prevention programs shall be reviewed by the Environmental Protection Specialist, Tim Anderson (617)-905-4081, prior to starting work and must be in accordance with the Unit Environmental Guide.

b. Written notification must be provided to the Environmental Protection Specialist of any activity that could potentially cause a permit violation on NCRADF. Some examples of qualifying activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

c. Copies of the following must be provided to the Environmental Protection Specialist prior to starting work in affected areas: Material Safety Data Sheets, permits, and notices of intent.

d. Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines.