20104419_-_K9_BPA_-_Statement_of_Work_-_SOLICITATION.pdf

K9 Food - Brand Name or Equal - SOW – Page 1 of 11

STATEMENT OF WORK

U. S. Customs and Border Protection U.S. Border Patrol Headquarters, Tucson Sector

Canine Food - Tucson Sector K9 Program

BLANKET PURCHASE AGREEMENT – CANINE FOOD

The U.S. Customs and Border Protection herewith establishes a multiple award Blanket Purchase Agreement (BPA) to fulfill this requirement. The Government is obligated only to the extent of the authorized purchases made under the BPA.

DESCRIPTION OF AGREEMENT

Supplier(s) shall furnish canine dog food, dog treats and dog biscuits during a three (3) year specified period (1-year base, 2 option years) to the Department of Homeland Security, U.S.

Customs and Border Protection, Tucson Sector (USBP Tucson), at the locations as provided in Section IV below. Requirements shall be furnished if and when requested by the Contracting Officer or authorized Government Purchase Card Holder acting within their scope of delegated procurement authority. This is a Brand Name or Equal acquisition, and food types must meet or exceed the salient characteristics, including nutrients and ingredients, of the Brand Name products as indicated in Section IV.

SECTION I: Requisition Office Information

Primary Requisitioning Office for this BPA:

U.S. Customs and Border Protection Tucson Sector Canine Office 2430 S. Swan Rd, Tucson Arizona 85711

SECTION II: Purpose

Product, Service, or Outcome Needed:

USBP Tucson Sector and its organizational components require specialized dog food for Federal government proprietary canine teams.

In the spirit of the Federal Acquisition Streamlining Act, the U.S. Customs and Border Protection (CBP) intends to enter into a multiple award agreement to further reduce the administrative costs of acquiring dog food items.

BPA’s eliminate contracting and open market costs such as: the search for sources; the development of technical documents and solicitations; and the evaluation of bids and offers.

Contractor Teaming Arrangements are permitted in accordance with Federal Acquisition Regulation (FAR) Subpart 13.303.

K9 Food - Brand Name or Equal - SOW – Page 2 of 11

This BPA will further decrease costs, reduce paperwork and save time by eliminating the need for repetitive, individual purchases from the Supplier.

The end result is to create a purchasing mechanism for the Government that works better and costs less.

SECTION III: Background

USBP Tucson currently has approximately 160 canines at various locations within the Tucson Sector area of responsibility. Through this BPA, USBP Tucson desires the purchase and delivery of dog food for the teams.

The different canine breeds include but not limited to; Belgian Malinois, Dutch Shepherd, German Shepherd, and Labrador Retriever.

SECTION IV: Requirements

The Contractor shall deliver adult dog food which meet or exceed specific requirements as outlined in this document. Due to past experience with gastrointestinal disorders in the canines from other types of food, the key nutritional factors for the Adult dog food formulas must meet or exceed the salient characteristics and ingredients of the following Brand Name Products as listed:

a. Royal Canin Trail 4300 or equal.

Crude Protein 26.0% min Crude Fat 19.0% min Crude Fiber 4.1% max Moisture 10.0% max Calcium 1.0% min Carbohydrate (NFE) 28.9% max Glucosamine 750mg/kg min Chondroitin Sulfate 25mg/kg min

b. Royal Canin German Shepherd Adult or equal.

Crude Protein 22.0% min Crude Fat 17.0% min Crude Fiber 5.0% max Moisture 10.0% max Eicosapentaenoic Acid (EPA) 0.24% min Docosahexaenoic Acid (DHA) 0.1% min Glucosamine 750mg/kg min Chondroitin Sulfate 25mg/kg min

K9 Food - Brand Name or Equal - SOW – Page 3 of 11

c. Royal Canin Maxi Adult or equal.

Crude Protein 24.0% min Crude Fat 15.0% min Crude Fiber 3.2% max Moisture 10.0% max Eicosapentaenoic Acid (EPA) 0.25% min Docosahexaenoic Acid (DHA) 0.1% min

d. Royal Canin Medium Adult or equal.

Crude Protein 23.0% min Crude Fat 12.0% min Crude Fiber 3.1% max Moisture 10.0% max Eicosapentaenoic Acid (EPA) 0.18% min Docosahexaenoic Acid (DHA) 0.08% min Mannanoligosaccharides (MOS) 400mg/kg min

e. Royal Canin Veterinary Diet Ultamino or equal.

Crude Protein 16.9% min Crude Fat 14.5% min Crude Fiber 4.2% max Moisture 10.0% max

f. Royal Canin Canine Multi-Function Urinary Care and Hydrolyzed Protein or equal.

Crude Protein 19.0% min Crude Fat 17.0% min Crude Fiber 3.1% max Moisture 10.0% max Eicosapentaenoic Acid (EPA) 0.18% min Docosahexaenoic Acid (DHA) 0.08% min

g. Royal Canin Canine Selected Protein Adult PR or equal.

Crude Protein 19.5% min Crude Fat 10.5% min Crude Fiber 3.7% max Moisture 10.0% max Omega-3 Fatty Acids 0.35% min Eicosapentaenoic Acid (EPA) 0.12% min Docosahexaenoic Acid (DHA) 0.05% min

K9 Food - Brand Name or Equal - SOW – Page 4 of 11

h. Royal Canin German Shepherd Adult Loaf in Sauce wet/canned food or equal.

Crude Protein 6.5% min Crude Fat 4.0% min Crude Fiber 2.7% max Moisture 81.0% max Glucosamine 139mg/kg min Chondroitin Sulfate 15mg/kg min

i. Royal Canin Size Health Nutrition Maxi Adult 5 plus or equal.

Crude Protein 24.0% min Crude Fat 15.0% min Crude Fiber 3.5% max Moisture 10.0% max Omega-3 Fatty Acids 0.62% min Eicosapentaenoic Acid (EPA) 0.24% min Docosahexaenoic Acid (DHA) 0.01% min Glucosamine 350mg/kg min Chondroitin Sulfate 25mg/kg min

j. Royal Canin Size Health Nutrition Medium Adult 7 plus or equal.

Crude Protein 23.0% min Crude Fat 12.0% min Crude Fiber 3.5% max Moisture 10.0% max Omega-3 Fatty Acids 0.62% min Eicosapentaenoic Acid (EPA) 0.24% min Docosahexaenoic Acid (DHA) 0.01% min

k. Royal Canin Breed Health Nutrition Labrador Retriever Adult or equal

Crude Protein 28.0% min Crude Fat 11.0% min Crude Fiber 5.2% max Moisture 10.0% max Omega-3 Fatty Acids 0.62% min Eicosapentaenoic Acid (EPA) 0.24% min Docosahexaenoic Acid (DHA) 0.01% min Glucosamine 820mg/kg min Chondroitin Sulfate 75mg/kg min

l. Hills Prescription Diet Z/D Ultra or equal

K9 Food - Brand Name or Equal - SOW – Page 5 of 11

Crude Protein 19.1% min Crude Fat 14.50% min Carbohydrates 56.6% min Crude Fiber 4.3.0% max Calcium 0.82% min Phosphorus 0.6% min Sodium 0.25% min Potassium 0.8% min Magnesium 0.06% min Vitamin C 110mh/kg min Vitamin E 950IU/kg min Omega-6 Fatty Acids 4.43.0% min

m. Purina Pro Plan Veterinary Diets HA Hydrolyzed or equal

Crude Protein 18.0% min Crude Fat 8.0% min Crude Fiber 4.0% max Moisture 11.0% max Ash 7.0% max Calcium 0.7% min Phosphorus 0.6% min

Type and Sizes:

Tucson Sector (Approx. 133 bags/cases per month)

Royal Canin Trail 4300 – 90 bags

Royal Canin German Shepherd Adult – 20 bags

Royal Canin Maxi Adult – 3 bags

Royal Canin Medium Adult – 1 bag

Royal Canin Veterinary Diet Ultamino – 5 bags

Royal Canin Veterinary Diet Hypoallergenic HP – 1 bag

Royal Canin Canine Selected Protein Adult PR 12 bags

Royal Canin German Shepherd Adult can food - 1 case

K9 Food - Brand Name or Equal - SOW – Page 6 of 11

CAG (Approx. 74 bags/cases per month)

Royal Canin Trail 4300 – 60 bags

Royal Canin German Shepherd Adult – 5 bags

Royal Canin Maxi Adult – 1 bags

Royal Canin Medium Adult – 1 bag

Royal Canin Veterinary Diet Ultamino – 1 bags

Royal Canin Veterinary Diet Hypoallergenic HP – 1 bag

Royal Canin Canine Selected Protein Adult PR 4 bags

Royal Canin German Shepherd Adult can food - 1 case

NCO (Approx. 58 bags/cases per month)

Royal Canin Trail 4300 – 46 bags

Royal Canin German Shepherd Adult – 5 bags

Royal Canin Maxi Adult – 1 bags

Royal Canin Medium Adult – 1 bag

Royal Canin Veterinary Diet Ultamino – 1 bags

Royal Canin Veterinary Diet Hypoallergenic HP – 1 bag

Royal Canin Canine Selected Protein Adult PR - 2 bags

Royal Canin German Shepherd Adult can food - 1 case

Additional Categories:

At any time and throughout the life of the BPA, at the request of either the Contractor or the Government, the Contractor may propose additional adult dog food brands, quantities and rates.

These additional adult dog food brands, quantities, and rates will be negotiated on a case-by-case basis. The additional adult dog food brands, quantities and rates proposed, upon determination by the Government that they meet or exceed the exacting requirements of the specified brand name, can be incorporated by modification into the contract. Any additions to the price list will not result in an increase to the aggregate BPA ceiling, unless otherwise indicated at the time of

K9 Food - Brand Name or Equal - SOW – Page 7 of 11 the changes.

Deliverables:

Individual orders will detail the quantities and delivery location(s), and shall be made in accordance with the attached Ordering Guide. No later than ten (10) calendar days after issuance of each individual order, the contractor will fulfill delivery of the order. The Contractor shall provide a delivery confirmation email to the Tucson Sector Contracting Officer Representative (COR) within 24 hours of delivery.

The Contractor shall provide a current order status at any time as requested by the COR within 12 hours of receipt of request via email or other electronic/web-based means approved by the CO. An order status may consist of where shipment currently is in the supply chain and expected Time of Arrival to destination(s).

Deliverable Matrix

Deliverable Due Date Deliverable

Recipient (include contact information)

Deliverable Format

Acceptance Criteria

1 Canine Food to delivery locations as indicated on each order

Within 10 calendar days of order.

As indicated on each order.

N/A Quality (Delivery condition and 10-month shelf-life), quantity, and the condition of tendered supplies.

2 Delivery Confirmation and Acceptance

Within 24 hours of acceptance of order.

Delivery Recipient and Tucson Sector component agency POC.

Electronic delivery via email.

Timeliness and Evidence of Shipment and Receipt.

3 Order Status Within 12 hours of receipt of request

As requested Electronic delivery via email.

Timeliness

Special Delivery Instructions:

K9 Food - Brand Name or Equal - SOW – Page 8 of 11

The Contractor shall ensure that a 10-month shelf-life of food at time of delivery is guaranteed.

Unless otherwise specified, all items to be delivered under this contract shall be preserved, packaged in accordance with normal commercial practices to meet the packing requirements of the carrier and ensure safe delivery at the destination.

Preservation, packaging and packing shall provide adequate protection against physical damage during shipment for all deliverable items.

There are no loading docks or other loading/unloading facilities at any of the delivery locations and the Contractor shall be responsible for the proper offload and delivery of materials and supplies, by use of a handcart of other such Contractor-provided equipment.

All initial packing, marking and storage incidental to shipping of food to be provided under this contract shall be at the Contractor’s expense.

Ordering Procedures:

See attached Ordering Procedures Guide.

Funding:

This BPA does not obligate any funds nor authorize any deliveries. The Government is obligated only to the extent of funds obligated on authorized delivery orders issued under this BPA by the Contracting Officer or authorized Purchase Card Holder payments.

The volume of purchases through this BPA will have no minimum limit. The Government is under no obligation to the BPA holder to purchase any specified quantity of products. The fixed price per unit shall be based on a fully burdened rate of all costs and delivery to various locations.

Accounting and Appropriation Data:

Accounting and appropriation data will be provided at the delivery order level. BPA Ceiling:

The BPA will have a total ceiling amount of $500,000.00. USBP Tucson may issue individual orders for up to $150,000.00 but Not to Exceed (NTE) this amount.

Price Reductions:

The Contractor may offer on this BPA at any time, temporary, one-time, or intermittent price reductions of any CLIN end product stated in the BPA Pricing Table.

Location for Deliveries:

Delivery shall be limited to the following three (3) locations, as set forth in individual orders:

K9 Food - Brand Name or Equal - SOW – Page 9 of 11

Tucson Sector Canine Office:

Address: 1970 W. Ajo Way, Tucson, Arizona 85713

Casa Grande Border Patrol Station Vehicle Maintenance Facility (VMF) Address: 9480 W. Adams Rd., Casa Grande, Arizona 85122

Naco Border Patrol Station 2136 S. Naco Hwy, Bisbee Arizona 85603

Anticipated Requirements:

USBP Tucson estimates a total annual maximum of 3200 bags of canine dry food and 150 cases of canine canned food.

Contractor shall coordinate delivery times and quantities with the requesting component of USBP Tucson. Contractor shall provide additional emergency deliveries upon request of the requesting agency.

Special Requirements:

Unless otherwise specified, all items to be delivered under this BPA shall be preserved, packaged, and packed in accordance with normal commercial practices to meet the packing requirements of the carrier and ensure safe delivery at destination. Preservation, packaging and packing shall provide adequate protection against physical damage during shipment for all deliverable items. Legal title to the goods (ownership) transfers from the contractor to the government at the time of acceptance of quality, quantity, and the condition of tendered supplies.

Acceptance is the act of an authorized Government agent which formally determines that the supplies submitted by the contractor satisfactorily discharge the Contractor’s duty of performance under the delivery order.

All initial packing, marking and storage incidental to shipping of equipment to be provided under this contract shall be at the Contractor’s expense. The Contractor shall attend a contract Post- Award Conference (PAC) (virtual meeting if necessary) with the BPA CO, COR and members of the Tucson Sector organizational components and program office, at the Tucson Sector Border Patrol Headquarters office in Tucson, AZ. The contract PAC will cover the terms and conditions of the BPA, the partnering and working relationship, contract administration, and other administrative concerns. The contract PAC will be determined not later than two (2) weeks after date of contract award. The Contractor will be contacted by the COR to coordinate the PAC.

SECTION V: Period of Performance

This Blanket Purchase Agreement shall have an available three (3) year period of performance, with the following anniversary year periods:

Base Year: May 7, 2018 – May 6, 2019

K9 Food - Brand Name or Equal - SOW – Page 10 of 11

Option Year 1: May 7, 2019 – May 6, 2020 Option Year 1: May 7, 2020 – May 6, 2021

Annually, at each anniversary date, the Government shall evaluate the requirements of the BPA to determine continued performance.

SECTION VI: Government Furnished Resources and Information

No portion of this requirement is predicated upon the use of government-owned or leased equipment. The Government point of contact will facilitate vendor contact with government ordering officials.

SECTION VII: Contract Administrative Data

BPA Tucson Sector Points of Contact:

Program Office

CBP, Office of Border Patrol Tucson Sector Canine Office Tucson, AZ 85713

Name to be provided at award.

CBP, Office of Border Patrol Tucson Sector Canine Office Tucson, AZ 85713

Name to be provided at award.

CBP, Office of Border Patrol

Name to be provided at award

BPA Ordering Official(s):

See Ordering Guide

K9 Food - Brand Name or Equal - SOW – Page 11 of 11

BPA Contracting Office:

Contract Specialist (CS) Matthew Redman CBP Office of Acquisition Border Enforcement Contracting Division – Pacific Tucson AZ 85706 Phone: 520-407-2814 Email. Matthew.p.redman@cbp.dhs.gov

Contracting Officer (CO) Frank S. Duarte CBP Office of Acquisition Border Enforcement Contracting Division – Pacific Tucson AZ 85706 Phone: 202-425-1775 Email: frank.s.duarte@dhs.gov mailto:Matthew.p.redman@cbp.dhs.gov mailto:frank.s.duarte@dhs.gov