20104419_-_K9_BPA_-_Ordering_Guide_-_SOLICITATION.pdf

Ordering Guide

Blanket Purchase Agreements (BPA) – Canine Food –Brand Name or Equal US Border Patrol Headquarters

Tucson Sector

1. Background

The U.S. Customs and Border Protection, U.S. Border Patrol Headquarters, Tucson Sector has established a multiple-award Blanket Purchase Agreement(s) for the provision of Canine Food for the Tucson Sector area of operations.

2. BPA Points of Contact

Each USBP Tucson Sector component and ordering official is responsible for ensuring the ordering guidelines contained within this document are followed. The following points of contact are available to answer questions or offer assistance as needed:

BPA Contracting Officer Representative (COR)

Program Office

CBP, Office of Border Patrol Tucson Sector Canine Office Tucson, AZ 85713

Name to be provided at award.

CBP, Office of Border Patrol Tucson Sector Canine Office Tucson, AZ 85713

Name to be provided at award.

CBP, Office of Border Patrol Tucson Sector Canine Office Tucson, AZ 85713

Name to be provided at award.

Ordering Guide – Canine Food and Treats BPA USBP Tucson Sector

USBP Tucson Sector – BPA ORDERING GUIDE – Dog Food - BNO Page 2

BPA Contracting Office

Contract Specialist (CS) Matthew Redman CBP Office of Acquisition Border Enforcement Contracting Division – Pacific Tucson AZ 85706 Phone: 520-407-2814 Email. Matthew.p.redman@cbp.dhs.gov

Contracting Officer (CO) Frank S. Duarte CBP Office of Acquisition Border Enforcement Contracting Division – Pacific Tucson AZ 85706 Phone: 202-425-1775 Email: frank.s.duarte@dhs.gov

3. Authorized Ordering Officials

The following personnel are authorized to place orders in accordance with the requirements of Section 6 of this Ordering Guide:

Name(s) to be provided at award.

4. Objective

The objective of the multiple-award BPA is to provide purchasers of Canine Food for the USBP Tucson Sector, with an easy to use platform for acquiring food that covers both large and small purchases. The BPA(s) should be considered mandatory for review prior to placing any Canine Food orders for the specified locations.

Multiple-award BPA(s) have been established with the following vendors:

TO BE DETERMINED

5. Period of Performance:

The period of performance for the agreement(s) are as follows:

Base Year: May 7, 2018 – May 6, 2019

Opt Yr 1: May 7, 2019 – May 6, 2020 Opt Yr 2: May 7, 2020 – May 6, 2021

BPA’s will be reviewed annually to determine continued performance.

mailto:Matthew.p.redman@cbp.dhs.gov mailto:frank.s.duarte@dhs.gov

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6. BPA Ordering Guidelines

In accordance with the Canine Food BPA’s, the following information and procedures are provided for ordering the supplies to be furnished through Purchase Card transactions or individual BPA Call Orders (Task Orders) by the BPA CO.

1. All orders will comply with the terms and conditions of the BPA’s.

2. Pricing is provided per the contractor proposals included. In all cases, the

Ordering Officials shall seek additional discounts for their orders.

3. In accordance with the BPA’s, orders shall be Firm Fixed Price.

4. All costs associated with preparation and/or discussion of the contractors’ order quotations will be at the contractors’ expense and are not directly billable to the Government.

5. No supplies shall be provided and no payment shall be made except as authorized by purchase card order or written Call Order.

6. Based on the size of your purchase, your ordering guidelines will differ. All orders for categories 6.1.1 and 6.1.2 will be placed directly with the vendor(s) to the POC, Address, Phone Number or Email as indicated in Para 3 above. All orders for category 6.1.3 will be competed amongst all BPA holders through the procurement system.

6.1. The following guidelines shall be followed:

6.1.1. Orders at or below the micro-purchase threshold ($3,500.00): In accordance with FAR 13.202, Purchase Card holders may place orders at or below the micro-purchase threshold with any BPA vendor directly. Purchase Card holders must coordinate with the BPA Contracting Officer Representative (COR) prior to placing any order via Purchase Card in this category.

6.1.2. Orders exceeding $3,500.00 but less than $10,000.00 ($10K Card Holders): In accordance with the CBP $10K Purchase Card Holder instructions, authorized and certified $10K Purchase Card holders may place orders at this level after requesting and reviewing pricing from all BPA vendors. The $10K Purchase Card holder shall make every effort to ensure all BPA vendors receive equitable treatment when ordering at this level, and coordination shall be made through the COR and the Contracting Officer (CO) prior to placing any order in this category. Federal Procurement Database System (FPDS) entry is required.

6.1.3. Orders exceeding $10,000.00 and less than $150,000.00 (including orders exceeding $3,500.00 with no eligible $10K cardholder): Per FAR Part 13.303-5(b), individual purchases under a BPA may not exceed the Simplified Acquisition Threshold ($150,000.00). In

USBP Tucson Sector – BPA ORDERING GUIDE – Dog Food - BNO Page 4 accordance with FAR 13.104(d), USBP Tucson Sector purchasing authority may place orders exceeding $10,000.00 (or $3,500.00 if no $10K cardholder exists) but less than $150,000.00 with a competitive Call/Task Order (TO). A purchase requisition (PR) will need to be created and the Tucson Sector’s procurement directorate can issue the TO following regular competitive procedures between the BPA agreement holders.

7. Vendor Reporting

Each BPA holder is also required to provide the COR with a Quarterly Quality Control Report (QCR) and a Quarterly Progress Report. The QCR would include all supplies (identified either by the Contractor or the Government) which were considered to be non-conforming and the corrective action taken in order to meet BPA and task order requirements. The Quarterly Progress Reports would include sales, savings, and invoice information. These reports will be forwarded directly to the COR on a quarterly basis, via email, starting on August 15, 2018 for the period of May – July 2018, and continuing through the end of the period of performance of the BPA’s.