BID TERMS AND INSTRUCTIONS

CD -1 Strain Mice

SCOPE: To furnish a portion of the normal requirement to cover the quantities ordered by Marine Resources Department Testing Laboratory of the State of Maine.

CONTRACT PERIOD: This contract will be issued for a period of one year beginning January 01, 2009 through December 31, 2009.

EXTENSION OF CONTRACT: The Director of Purchases may, with the consent of the Contractor, extend the contract period for up to two additional periods beyond the indicated expiration date providing it is in the best interest of the State.

ESTIMATED VALUE: It is estimated that the value of this contract during a one-year period will be $75,000, more or less. It is understood and agreed, however, that any contract issued shall cover only the quantities ordered for delivery during the term of the contract, whether higher or lower than the amount indicated.

PRICE: Prices shall remain firm for the duration of this contract. Any reduction in price may occur anytime during the contract period. The reduced price shall apply on all shipments made on or after the date the reduction price becomes effective.

Prices include transportation charges. Freight and crate charges are included with the price of the specialty mice for each shipment.

DELIVERY: The contractor shall be responsible for the delivery of items in first class condition at the point of delivery, and in accordance with good commercial practice. All shipments should be scheduled to arrive at the State destination during normal work hours so as to allow proper receipt and storage of product at the designated laboratory. Shipments will arrive on the same day of the week for each weekly order placed.

PROCUREMENT CARD: With very rare exceptions, State policy requires vendors to accept the State of Maine Procurement Card as a form of payment. Your company will be required to accept these cards. The pricing offered to the State of Maine shall be the final cost to the State of Maine regardless of payment method. No surcharge or other compensation will be allowed. The State of Maine reserves the right to reject your bid if you are unwilling to accept this condition.

INVOICES: Separate invoices are required for each order number. All invoices must reference Delivery Order Number, Contract Number and Vendor Customer Number. Failure to do so could cause lengthy delays of payment of invoices. All invoices should be issued within 30 days of delivery and paid in accordance with the commodity terms and conditions attached to the contract.

TAXES: The State is exempt from the payment of federal excise taxes and state sales taxes. Exemption certificates may be furnished upon request from the Division of Purchases.

REPORT OF PURCHASES: Contractor will be required to furnish the Director of Purchases with a detailed summary of the total purchases made under any contract issued. This total may be requested yearly or at any time during the contract period.

CANCELLATION OF CONTRACT: The Division of Purchases reserves the right to cancel a contract upon a thirty day written notice, or cancel immediately if the contractor does not conform to the terms and conditions of the contract.

SOLE CONTACT INFORMATION:

Burton M. Cross Bldg, 4th Floor 111 Sewall Street Augusta, Maine 04333-0009