20082 - ParksMasterPlan.pdf

REQUEST FOR PROPOSALS (RFP) 20082

Parks Master Planning Services for the City of Livingston

CITY OF LIVINGSTON

220 E. Park Street

Livingston, MT 59047

(406) 823-6000

Key RFP Dates

Issue Date: May 3, 2024

Question Submittal Date: May 15, 2024

Proposal Submittal Date: May 30, 2024

TABLE OF CONTENTS

SECTION I: INSTRUCTIONS TO PROPOSERS

SECTION II: PROPOSAL CONTENT

SECTION III: EVALUATION AND AWARD

EXHIBIT A: SCOPE OF WORK

EXHIBIT B: COST AND PRICE FORMS

RFP 20082

SECTION I. INSTRUCTIONS TO PROPOSERS

A. PRE-PROPOSAL CONFERENCE

A pre-proposal conference will not be held for this procurement. Proposers may submit questions or clarifications as noted in Section E., below.

B. EXAMINATION OF PROPOSAL DOCUMENTS

By submitting a proposal, Proposer represents that it has thoroughly examined and become familiar with the work required under this RFP and that it is capable of performing quality work to achieve the City’s objectives.

C. ADDENDA

The City reserves the right to revise the RFP documents. Any City changes to the requirements will be made by written addendum to this RFP. Any written addenda issued pertaining to this RFP shall be incorporated into the terms and conditions of any resulting Agreement. The City will not be bound to any modifications to or deviations from the requirements set forth in this RFP as the result of oral instructions. Proposers shall acknowledge receipt of addenda in their proposals.

Failure to acknowledge receipt of Addenda may cause the proposal to be deemed non-responsive to this RFP and be rejected.

D. CITY CONTACT

All communication and/or contacts with City staff regarding this RFP are to be directed to the following:

Greg Anthony

220 E. Park Street

Phone: (406) 823-6000

Commencing on the date of the issuance of this RFP and continuing until award of the contract or cancellation of this RFP, no proposer, subcontractor, lobbyist or agent hired by the proposer shall have any contact or communications regarding this RFP with any City’s staff; member of the evaluation committee for this RFP; or any contractor or consultant involved with the procurement, other than the point of contact named above or unless expressly permitted by this RFP. Contact includes face-to-face, telephone, electronic mail (e-mail) or formal written communication.

Any proposer, subcontractor, lobbyist or agent hired by the proposer that engages in such prohibited communications may result in disqualification of the proposer at the sole discretion of the City.

E. CLARIFICATIONS

1. Examination of Documents

Should a Proposer require clarifications of this RFP, the Proposer shall notify the City in writing in accordance with Section E.2. below. Should it be found that the point in question is not clearly and fully set forth, the City will issue a written addendum clarifying the matter posted on the City website.

2. Submitting Requests

a. All questions must be put in writing and must be received by the City no later than 2:00 p.m., on May 15, 2024.

b. Requests for clarifications, questions and comments must be clearly labeled, "RFP 20082 Questions". The City is not responsible for failure to respond to a request that has not been labeled as such.

c. Any of the following methods of delivering written questions are acceptable as long as the questions are received no later than the date and time specified above:

(1) U.S. Mail: CITY OF LIVINGSTON, 220 E. Park Street, Livingston MT 59047.

(2) Personal Delivery: City of Livingston, Lobby Receptionist, Livingston MT 59047.

(3) Email: ganthony@LivingstonMontana.org

3. City Responses

Responses from the City will be posted on the website no later than May 17, 2024 at 5:00pm. Inquiries received after 2:00 p.m. on May 15, 2024 will not be responded to.

F. SUBMISSION OF PROPOSALS

1. Date and Time

Proposals must be received in the City’s office at or before 2:00 p.m. on May 30, 2024.

Proposals received after the above-specified date and time will be returned to Proposers unopened.

2. Address

Proposals delivered in person or by a means other than the U.S. Postal Service shall be submitted to the following:

Attention: Greg Anthony

Or proposals delivered using the U.S. Postal Services shall be addressed as follows:

Attention: Greg Anthony

Or proposals delivered electronically shall be addressed as follows:

GANTHONY@LIVINGSTONMONTANA.ORG

3. Identification of Proposals

Proposer shall submit an original and 5 copies of its proposal in a sealed package, addressed as shown above in F.2. The outer envelope must show the Proposer’s name and address and clearly marked with RFP number (20082). In addition to the above, Proposers shall also include one (1) electronic copy of their entire RFP submittal package in “PDF” format, on a flash drive. If electronic method is utilized, one PDF copy is appropriate.

Files should be no larger than 20mb.

4. Acceptance of Proposals

a. The City reserves the right to accept or reject any and all proposals, or any item or part thereof, or to waive any informalities or irregularities in proposals.

b. The City reserves the right to withdraw or cancel this RFP at any time without prior notice and the City makes no representations that any contract will be awarded to any Proposer responding to this RFP.

c. The City reserves the right to issue a new RFP for the project.

d. The City reserves the right to postpone proposal openings for its own convenience.

e. Each proposal will be received with the understanding that acceptance by the City of the proposal to provide the services described herein shall constitute a contract between the Proposer and City which shall bind the Proposer on its part to furnish and deliver at the prices given and in accordance with conditions of said accepted proposal and specifications.

f. The City reserves the right to investigate the qualifications of any Proposer, and/or require additional evidence of qualifications to perform the work.

g. Submitted proposals are not to be copyrighted.

G. PRE-CONTRACTUAL EXPENSES

The City shall not, in any event, be liable for any pre-contractual expenses incurred by Proposer in the preparation of its proposal. Proposer shall not include any such expenses as part of its proposal.

Pre-contractual expenses are defined as expenses incurred by Proposer in:

1. Preparing its proposal in response to this RFP;

2. Submitting that proposal to the City;

3. Negotiating with the City any matter related to this proposal; or

4. Any other expenses incurred by Proposer prior to date of award, if any, of the

Agreement.

H. JOINT OFFERS

Where two or more firms desire to submit a single proposal in response to this RFP, they should do so on a prime-subcontractor basis rather than as a joint venture. The City intends to contract with a single firm and not with multiple firms doing business as a joint venture.

I. TAXES

The City is a tax-exempt political subdivision of the State of Montana.

J. PROTEST PROCEDURES

The City has on file a set of written protest procedures applicable to this solicitation that may be obtained by contacting the City point of contact responsible for this procurement. Any protests filed by a Proposer in connection with this RFP must be submitted in accordance with the City’s written procedures.

K. CONTRACT TYPE

It is anticipated that the Agreement resulting from this solicitation, if awarded, will be a firm-fixed price contract specifying firm-fixed prices for individual tasks specified in the Scope of Work, included in this RFP as Exhibit A.

L. CONFLICT OF INTEREST

All Proposers responding to this RFP must avoid organizational conflicts of interest which would restrict full and open competition in this procurement. An organizational conflict of interest means that due to other activities, relationships or contracts, a Proposer is unable, or potentially unable to render impartial assistance or advice to the City; a Proposer’s objectivity in performing the work identified in the Scope of Work is or might be otherwise impaired; or a Proposer has an unfair competitive advantage. Conflict of Interest issues must be fully disclosed in the Proposer’s proposal.

All Proposers must disclose in their proposal and immediately throughout the course of the evaluation process if they have hired or retained an advocate to lobby City staff or the City Commission on their behalf.

Proposers hired to perform services for the City are prohibited from concurrently acting as an advocate for another firm who is competing for a contract with the City, either as a prime or subcontractor.

M. CODE OF CONDUCT

All Proposers agree to comply with the City’s Code of Conduct which is hereby referenced and by this reference is incorporated herein.

SECTION II: PROPOSAL CONTENT

SECTION II. PROPOSAL CONTENT

A. PROPOSAL FORMAT AND CONTENT

1. Format

Proposals should be typed with a standard 12-point font, double-spaced and submitted on 8 1/2” x 11” size paper, using a single method of fastening.

Charts and schedules may be included in 11”x17” format. Proposals should not include any unnecessarily elaborate or promotional materials.

Proposals should not exceed twenty-five (25) pages in length; however, having 25 double-sided pages is acceptable.

2. Letter of Transmittal

The Letter of Transmittal shall be addressed to Greg Anthony and must, at a minimum, contain the following:

a. Identification of Proposer that will have contractual responsibility with the City. Identification shall include legal name of company, corporate address, telephone number, and email address. Include name, title, address, email address, and telephone number of the contact person identified during period of proposal evaluation.

b. Identification of all proposed subcontractors including legal name of company, whether the firm is a Disadvantaged Business Enterprise (DBE), contact person’s name and address, phone number and fax number, and email address; relationship between Proposer and subcontractors, if applicable.

c. Acknowledgement of receipt of all RFP addenda, if any.

d. A statement to the effect that the proposal shall remain valid for a period of not less than ninety (90) days from the date of submittal.

e. Signature of a person authorized to bind Proposer to the terms of the proposal.

f. Signed statement attesting that all information submitted with the proposal is true and correct.

3. Technical Proposal

a. Qualifications, Related Experience, and References of Proposer

This section of the proposal should establish the ability of Proposer to satisfactorily perform the required work by reasons of: experience in performing work of a similar nature; demonstrated competence in the services to be provided; strength and stability of the firm; staffing capability; work load; record of meeting schedules on similar projects; and supportive client references.

Proposer to:

(1) Provide a brief profile of the firm, including the types of services offered; the year founded; form of the organization (corporation, partnership, sole proprietorship); number, size and location of offices; and number of employees.

(2) Describe the firm’s experience in performing work of a similar nature to that solicited in this RFP, and highlight the participation in such work by the key personnel proposed for assignment to this project.

(3) Identify subcontractors by company name, address, contact person, telephone number, email, and project function.

Describe Proposer’s experience working with each subcontractor.

(4) Provide as a minimum three (3) references for the projects cited as related experience, and furnish the name, title, address, telephone number, and email address of the person(s) at the client organization who is most knowledgeable about the work performed. Proposer may also supply references from other work not cited in this section as related experience.

b. Proposed Staffing and Project Organization

This section of the proposal should establish the method, which will be used by the Proposer to manage the project as well as identify key personnel assigned.

Proposer to:

(1) Identify key personnel proposed to perform the work in the specified tasks and include major areas of subcontract work.

Include the person’s name, current location, proposed position for this project, current assignment, level of commitment to that assignment, availability for this assignment and how long each person has been with the firm.

(2) Furnish brief resumes (not more than two [2] pages each) for the proposed Project Manager and other key personnel that includes education, experience, and applicable professional credentials.

(3) Indicate adequacy of labor resources utilizing a table projecting the labor-hour allocation to the project by individual task.

(4) Include a project organization chart, which clearly delineates communication/reporting relationships among the project staff.

(5) Include a statement that key personnel will be available to the extent proposed for the duration of the project acknowledging that no person designated as "key" to the project shall be removed or replaced without the prior written concurrence of the City.

c. Work Plan

Proposer should provide a narrative, which addresses the Scope of Work, and shows Proposer’s understanding of City's needs and requirements.

Proposer to:

(1) Describe the approach to completing the tasks specified in the Scope of Work. The approach to the work plan shall be of such detail to demonstrate the Proposer’s ability to accomplish the project objectives and overall schedule.

(2) Furnish a project schedule for completing the tasks in terms of elapsed weeks.

(3) Identify methods that Proposer will use to ensure quality control as well as budget and schedule control for the project.

(4) Identify any special issues or problems that are likely to be encountered in this project and how the Proposer would propose to address them.

(5) Proposer is encouraged to propose enhancements or procedural or technical innovations to the Scope of Work that do not materially deviate from the objectives or required content of the project.

d. Exceptions/Deviations

State any technical and/or contractual exceptions and/or deviations from the requirements of this RFP. If no technical or contractual exceptions and/or deviations are submitted as part of the original proposal, Proposers are deemed to have accepted the City’s technical requirements set forth in the Scope of Work (Exhibit A).

4. Cost and Price Proposal

As part of the cost and price proposal, the Proposer shall submit proposed pricing to provide the services for each work task described in Exhibit A, Scope of Work. The city’s budget for this project is $50,000.00.

The Proposer shall complete the "Price Summary Sheet" form included with this RFP (Exhibit B), and furnish any narrative required to explain the prices quoted in the schedules. It is anticipated that the City will issue a firm-fixed-price contract specifying firm-fixed-prices for individual tasks.

5. Appendices

Information considered by Proposer to be pertinent to this project and which has not been specifically solicited in any of the aforementioned sections may be placed in a separate appendix section. Proposers are cautioned, however, that this does not constitute an invitation to submit large amounts of extraneous materials. Appendices should be relevant and brief.

SECTION III: EVALUATION AND AWARD

SECTION III. EVALUATION AND AWARD

A. EVALUATION CRITERIA

The City will evaluate the offers received based on the following criteria:

1. Qualifications of the Firm 30 %

Technical experience in performing work of a closely similar nature; strength and stability of the firm; strength, stability, experience and technical competence of subcontractors; assessment by client references.

2. Staffing and Project Organization 20%

Qualifications of project staff, particularly key personnel and especially the Project Manager; key personnel’s level of involvement in performing related work cited in "Qualifications of the Firm" section; logic of project organization; adequacy of labor commitment; concurrence in the restrictions on changes in key personnel.

3. Work Plan 40%

Depth of Proposer's understanding of City's requirements and overall quality of work plan; logic, clarity and specificity of work plan;

appropriateness of resource allocation among the tasks; reasonableness of proposed schedule; utility of suggested technical or procedural innovations.

4. Cost and Price 10 %

Reasonableness of the total price as well as the individual tasks;

competitiveness with other offers received; adequacy of data in support of figures quoted.

B. EVALUATION PROCEDURE

An evaluation committee will be appointed to review all proposals received for this RFP. The committee is comprised of City staff and may include outside personnel.

The committee members will evaluate the written proposals using criteria identified in Section III A. A list of top-ranked proposals, firms within a competitive range, will be developed based upon the totals of each committee members’ score for each proposal.

During the evaluation period, the City may interview some or all of the proposing firms. The interview may consist of a short presentation by the Proposer after which the evaluation committee will ask questions related to the firm’s proposal and qualifications.

At the conclusion of the proposal evaluations, Proposers remaining within the competitive range may be asked to submit a Best and Final Offer (BAFO). In the BAFO request, the firms may be asked to provide additional information, confirm or clarify issues and submit a final cost/price offer. A deadline for submission will be stipulated.

At the conclusion of the evaluation process, the evaluation committee will recommend to City’s management the Proposer whose proposal is most advantageous to the City.

C. AWARD

The City may negotiate contract terms with the selected Proposer prior to award, and expressly reserves the right to negotiate with several Proposers simultaneously and, thereafter, to award a contract to the Proposer offering the most favorable terms to the City.

Negotiations may or may not be conducted with Proposers; therefore, the proposal submitted should contain Proposer's most favorable terms and conditions, since the selection and award may be made without discussion with any Proposer.

The selected Proposer will be required to submit to the City’s Accounting department a current IRS W-9 form prior to commencing work.

D. NOTIFICATION OF AWARD AND DEBRIEFING

Proposers who submit a proposal in response to this RFP shall be notified via email of the contract award. Such notification shall be made within three (3) business days of the date the contract is awarded.

Proposers who were not awarded the contract may obtain a debriefing concerning the strengths and weaknesses of their proposal. Unsuccessful Proposers, who wish to be debriefed, must request the debriefing in writing or electronic mail and the City must receive it within three (3) business days of notification of the contract award.

EXHIBIT A: SCOPE OF WORK

SCOPE OF SERVICES

The City intends to select a qualified parks planning services Consultant to conduct a comprehensive review of its parks system. The goal of the Project is to facilitate development of a master plan. The City desires a Parks Master Plan that reflects a 10+ year system that will help shape future growth of the Parks Department to stay ahead of projected growth needs with sustainable amenities. The Parks Master Plan developed for the City will serve as a comprehensive planning tool and will be used to identify and implement necessary capital improvements to the parks system.

The Consultant shall be responsible for providing a full range of services for the Project, which may include, but is not necessarily limited to, inventory and condition assessment of existing parks; capital replacement scheduling for assets; development of a community survey on the parks; integrating other existing city master plans, Active Transportation Plan and the Growth Policy that relate to the parks field; evaluation of new amenities and facilities that are desired by the community including a gap analysis;

and any other related services as needed to achieve an equitable plan that will promote the City’s community and economic development goals.

The City will work with the successful Offeror to refine a Project task list that will achieve the City’s goals within the available budget. During the Project, the City may explore development of additional work tasks.

The City has prepared a proposed task scope of work anticipated to be required for the development of the City’s Parks Master Plan; however, the Offeror is encouraged to evaluate the proposed scope and to elaborate on your firm’s methodology, schedule, personnel, and resources to provide the most qualified and best Project proposal on behalf of the City.

1. Planning Context - The Consultant will:

a. Citizen Steering Committee - Establish a Citizen Steering Committee involving representatives of the City Administration and Staff, sports organizations, the school district, and other community leaders. Meet regularly with the Citizen Steering

Committee to discuss the findings and progress of the planning effort. The Citizen

Steering committee should consist of at least 6 members.

b. Demographic Analysis - Using information provided by Livingston and other sources such as the Growth Policy and Downtown Master Plan, perform an analysis of the demographic and population characteristics of Livingston, with a specific emphasis on identifying the locations of existing and planned residential areas throughout the City. This analysis will also indicate age characteristics and population diversity.

c. Previous Studies - Review all previous studies provided by the city that pertain to the delivery of parks and recreation services, including, but not limited to: the 2010

Parks Master Plan, annual reports, use agreements, brochures, School District plans, and other planning studies. The 2021 Growth Policy provided the following goals, objectives, and strategies for the Livingston Park system:

Objective 2.2.2: Establish Livingston as a community recognized for its diverse recreational opportunities, parks, and trails system.

Strategy 2.2.2.1: Identify and pursue national designations and certifications that recognize Livingston's parks and trails system.

Strategy 2.2.2.2: Identify areas of existing parks and trails that highlight unique Livingston attributes.

Strategy 2.2.2.3: Incorporate art and cultural facilities throughout

Livingston’s parks and trails.

Strategy 6.2.1.1: Explore improved access to Yellowstone River recreation opportunities, such as riverfront parks, boat ramps, and islands while respecting and protecting the natural environment.

Strategy 9.1.4.2: Continue to secure funding sources to upgrade existing and provide new public facilities, parks, and trails.

Strategy 9.1.4.3: Consider the formation of a parks and trails maintenance district for sustainable funding of parks and trails.

Objective 9.2.1: Actively promote and develop, as well as maintain current, parks, trails, and outdoor recreational areas that promote

Livingston’s historic, natural, and cultural attributes, as outlined in the

City of Livingston’s Parks and Trails Master Plan.

Strategy 9.2.1.3: Review and update the current community profile and future demographic trends to ensure the level of service provided by the current network of neighborhood parks, trails, and programming is adequate and equitable.

Strategy 9.2.1.6: Investigate updating the Livingston Parks and

Trails Master Plan.

d. Management Structure - Perform a review and analysis of the existing management structure, staff levels, policies, and operations.

e. City of Livingston Ordinance and Policy Review - Perform a review of

Livingston’s policies, Special Use Agreements, City ordinances, and mandated plans as they impact parks, recreation, facilities, and open space services.

f. Funding Analysis - Review the past five years' budgets and the proposed future operating and capital budgets.

g. Technical Report and Presentation - Prepare a technical report summarizing this phase and present it to the Citizen Steering Committee.

2. Existing Programs and Facilities Analysis - The Consultant will:

a. Parks, Open Space, and Facilities Inventory - Conduct an inventory and analysis of all existing parks and recreation facilities in the city. Perform a site visit to each city park, facility, and program site with the purpose of reviewing existing conditions and identifying capital improvement needs for city-owned facilities.

b. Operational Analysis – The consultant shall perform a “high-level” review of operational and efficiency analysis of all facilities to determine adequacy and long-term use for each facility and structure.

c. Land Use Analysis – The consultant will meet with City Administrative staff, including the City Manager, Planning Department, Public Works, and Recreation, to review and understand the long-term goals for park land use and development needs within the city. This analysis should consider park and facility long-range planning.

d. Programs Analysis - Utilize the steering committee, public input, staff input, and the Consultant’s observations to perform a review of current program offerings, program and facility attendance, and customer satisfaction levels.

e. City Parks and Facilities Map – Ensure that the city’s service area map shows the location of existing park facilities and open spaces and the areas served by those current facilities. This is for the purpose of identifying unserved areas and potential locations where new parks and facilities should be developed to meet current and future growth needs of the community.

f. Technical Report and Presentation - Prepare a technical report summarizing this phase and make a presentation of the findings to the Citizen Steering

Committee.

3. Needs Analysis - The Consultant will:

a. Initial Public Workshop - Conduct a public workshop in a convenient location to identify public perceptions of park facilities and programming needs. The purpose of this public workshop is to gather input from citizens regarding their concerns and opinions about existing facilities and programs and their desires for future facilities and programs. The workshop will be interactive and involve all participants in a variety of methods. The consultant shall create all collateral advertising informational brochures for the city to distribute for this event.

b. Staff Input - Conduct a meeting and interviews with Parks, Recreation, and

Public Works staff members regarding their perceptions of needs, concerns, and potential for improved services, facilities, programs, and open space. Also, meet with representatives of City Departments to identify existing facilities, programs, and needed improvements to parks and recreation facilities and programs throughout the community. This will be accomplished through an exercise of identifying strengths, weaknesses, service needs, and impediments to current operations. The public input process will assist in this exercise.

c. Focus Groups - Conduct up to four focus groups and round table discussions with various special interest groups. The City of Livingston will provide invitations and meeting space for these meetings. Anticipated groups would include senior citizens, various athletic organizations, cultural arts organizations, other recreation providers, school officials including the Superintendent, Athletic

Director, and Principals, and other organizations to be identified between the

Consultant and the City of Livingston.

d. Household Needs Assessment - Perform a statistically valid online survey with a minimum of 300 responses from planning areas of the city. Surveys will be sent to at least 2000 households. The survey will be used to identify:

Current satisfaction levels with programs and facilities

Participation and satisfaction with current programs

Parks currently used

Needs for various indoor and outdoor facilities and programs

Identification of the most needed indoor and outdoor facilities

Identification of the primary functions that should be performed by

Livingston regarding parks, recreation, open space, greenways, trail linkages, horticulture, arts, programs, aquatics, and facilities.

e. Demographic Analysis - Review population projections and demographics as they relate to the demand for recreation facilities and programs.

f. Benchmarking Comparisons of Similar Park Systems - Create benchmarking comparisons to at least five similar parks in the Rocky Mountain region and recreation systems using the NRPA PRORAGIS system. Criteria will be generated by the Consultant and Livingston to include comparative data such as park acreage (developed and undeveloped), per capita budgets, capital improvement expenditures, types of facilities offered, and so forth. The City will coordinate with the Consultant to identify appropriate similar agencies to include in the analysis. Initial communities may include similar size communities throughout Montana, such as Lewistown, Laurel, Havre, and Miles City.

g. Geographic Distribution (Service Gaps) - Perform an analysis of the results of the mapping of parks and facilities and a review of the public input process to identify portions of the community and target populations that are underserved.

Maps will be prepared for various facilities such as soccer fields, baseball fields, playgrounds, picnic shelters, etc., to identify distribution throughout the community.

h. Level of Service Guidelines - Develop Level of Service Guidelines for

Livingston based on public input, the Benchmarking Comparison Survey, and with standards and guidelines developed by the Consultant based on previous experience. The standards will identify guidelines and definitions for park types and their respective service areas and characteristics, facility types and criteria, facility per population standards, and geographic distribution criteria.

i. Needs Analysis Technical Report - Prepare a summary report of the Needs

Analysis for review by the city and Citizen Steering Committee.

j. Needs Assessment Presentation - Conduct a public presentation of the preliminary findings of the Needs Assessment effort. The purpose of this meeting is to inform the public, staff, and city council of the results of the survey and other findings before the development of specific recommendations.

4. Vision, Goals, and Objectives – The Consultant will:

a. Vision, Goals & Objectives - Utilizing all the previous findings, the Consultant will:

Prepare a Vision Statement

Identify Proposed Level of Service Standards

Specify Short-Term Goals and Objectives

Outline Long-Term Goals and Objectives"

5. Physical Planning & Recommendations - The Consultant will:

a. Park and Facility Improvement Recommendations - Based on all previous findings, identify the necessary capital improvements for each existing park and provide cost estimates for each recommended capital improvement in the plan.

b. Park Concept Plans and Facility Analyses – Prepare conceptual plans and/or case analyses to evaluate each of the following:

1. Sacajawea Park

2. Miles Park & Municipal Pool Area

3. Mike Webb

4. Green Acres Park

5. Mayor’s Landing/Roping Arena

6. Myers View

7. Water Plant Park

8. Mars Park

9. Reservoir Park

10. Highground Public Use

11. Discovery Vista & Ridgeview Neighborhood parks*

12. Bozeman Park

13. Riverside Park

14. Jack Weimer Memorial Park

15. Northside Soccer

c. Capital Improvement Priorities - Conduct a process with the staff and Citizen

Steering Committee to prioritize the capital improvements. This process will identify short-range (0-2 years), mid-range (3-5 years), and long-range (5-10 years) recommendations. Explore alternative funding options for park improvements such as grants, low-interest loans, and park maintenance districts.

d. Technical Report - Prepare a summary report of the physical planning stage.

6. Draft & Final Reports - The Consultant will:

a. Phased Implementation Plan - Develop a phased implementation plan with specific strategies for:

Parks, greenway, and open space land acquisition.

Facility recommendations.

Park operations.

Programs.

b. Draft Master Plan - Prepare a Draft Master Plan for review by the staff and

Citizen Steering Committee.

c. Action Plan Presentation - Deliver a presentation of the Draft Action Plan and

Final Needs Assessment recommendations to the Citizen Steering Committee and then to the public.

d. Final Master Plan - Following the reviews of each of the separate technical reports, prepare a Final Master Plan that incorporates all components of the planning process.

e. Final Presentations - Deliver presentations of the Final Master Plan to the

Steering Committee, Public, and the City Commission.

f. Executive Summary - Prepare an Executive Summary that summarizes the findings, recommendations, and actions.

7. Deliverables - The final deliverables will include:

a. Ten copies each of all Technical Reports.

b. Ten copies of the Draft Master Plan.

c. Twenty copies of a binder containing the final Master Plan, including all previous technical reports.

d. A City of Livingston Service Area map showing existing and proposed residential areas, existing park locations, existing park service areas, and proposed parks, walkways, and recreation facility locations. These items may be included as one map or separated into several maps, depending on the clarity of the information and the need for separate maps.

e. Digital copies of all reports for use by the City.

EXHIBIT B: COST AND PRICE FORMS

EXHIBIT B

PRICE SUMMARY SHEET

REQUEST FOR PROPOSALS (RFP) 20082

Enter below the proposed price for each of the work phases described in the Scope of Work, Exhibit A.

Prices shall include direct costs, indirect costs, and profits.

PRICE FOR BASE SCOPE OF WORK: ___________

1. I acknowledge receipt of RFP 20082 and Addenda No.(s) _____

2. This offer shall remain firm for ____________ days from the date of proposal (Minimum 90)

COMPANY NAME _______________________________

ADDRESS _______________________________

TELEPHONE _______________________________

EMAIL ADDRESS _______________________________

SIGNATURE OF PERSON

AUTHORIZED TO BIND PROPOSER _______________________________

NAME AND TITLE OF PERSON

AUTHORIZED TO BIND PROPOSER _______________________________

DATE SIGNED _______________________________