2008_T

This is a state procurement document from the State of Maine Division of Purchases soliciting bids for a one-year automotive battery supply contract to serve all state agencies. The contract encompasses automotive batteries, heavy-duty batteries, deep-cycle batteries, and marine batteries to support diverse applications across the state's vehicle fleet operations, including DAFS Central Fleet, MDOT Fleet, and Public Safety Fleet. The vendor must supply a complete product line supporting standard passenger vehicles, trucks, forklifts, tractors, and marine equipment. Bids were due May 7, 2008, with contract performance scheduled to run from May 19, 2008 through May 18, 2009. All batteries must include a minimum one-year full replacement warranty with prorated coverage thereafter, and manufacturer specification sheets must accompany all bids.

Pricing must be submitted on a net F.O.B. destination basis with all transportation and delivery charges prepaid by the contractor, with individual unit pricing ranging from $178 to $1,040 depending on battery type and specifications. The approximate contract value is $39,083 based on historical pricing, with prices required to remain firm throughout the contract period and a seven-day delivery requirement from order receipt. MDOT requires daily deliveries to the Augusta Fleet Warehouse and weekly deliveries to regional stockrooms. The vendor must accept the State of Maine Procurement Card as payment with no surcharges allowed and is responsible for picking up and accepting all used battery cores. Awards will be made to the lowest responsible bidder based on best value considerations including quality, conformity with specifications, delivery dates, and ultimate cost, with tie bids favoring in-state bidders or those offering Maine-manufactured products. Bidders must indicate willingness to extend pricing to Maine political subdivisions and school districts, and the contract may be extended at the Director of Purchases' discretion with thirty days' notice for cancellation.