2008 HIV1_Western_Blot_Bid Specifications_Language.rtf

CONTRACT TERMS AND CONDITIONS

LAB SUPPLIES

Serum Western Blot Kit and Serum HIV 1-2-0 Kit

SCOPE: To furnish the normal requirement to cover the quantities ordered by the State of Maine Health & Environmental Testing Laboratory for the item(s) listed.

CONTRACT PERIOD: This contract is issued for a period of one year beginning July 1, 2008 through June 30, 2009. The State of Maine reserves the right, with the consent of the contractor, to renew any contract issued for two additional periods in one year increments.

PRICES: Prices shall remain firm for the duration of the contract. Prices include all transaction charges, F.O.B. destination.

ESTIMATED VALUE: It is estimated that the yearly value of this contract is approximately $20,000. It is understood and agreed, however, that the contract shall cover all the quantities ordered for state agencies during the term of the contract, whether more or less than the amount indicated.

DELIVERY: Deliveries shall be made as specified by the ordering agency in a timely manner and during the normal receiving hours of such agency. The contractor shall be responsible for the delivery of items in first class condition at the point of delivery, and in accordance with good commercial practice. Standing orders apply to this contract.

PROCUREMENT CARD: State policy requires vendors to accept the State of Maine Procurement Card as a form of payment, with very rare exceptions. Your company will be required to accept these cards. The pricing offered under this contract to the State of Maine are the final cost to the State of Maine regardless of payment method. No surcharge or other compensation is allowed. The State of Maine reserves the right to cancel this contract if contractor is unwilling to accept this condition.

ORDERING PROCEDURE: Delivery Orders (DO) will be created in AdvantageME for all orders against Master Agreements (MA), unless the State of Maine Procurement Card is used for payment. Orders in the amount of $5,000.00 or less will be e-mailed by the using agency to the Vendor as a .pdf file. Delivery Orders in amounts greater than $5,000.00 will workflow to the Division of Purchases’ Buyers for approval and encumbrance. The Division of Purchases will e-mail the .pdf order to the Vendor.

TAXES: The State is exempt from the payment of federal excise taxes and state sales taxes. Exemption certificates may be furnished upon request from the Division of Purchases.

REPORT OF PURCHASES: Contractor will be required to furnish the Director of Purchases with a detailed summary of the total purchases made under this contract. This total may be requested yearly or at any time during the contract period.

CANCELLATION OF CONTRACT: The Division of Purchases reserves the right to cancel a contract upon a thirty day written notice, or cancel immediately if the contractor does not conform to the terms and conditions of this contract.

INVOICES: Separate invoices are required for each order number. All invoices must reference Contract Number and the specified shipment quantity and date. Failure to do so could cause lengthy delays of payment of invoices. All invoices should be issued within 30 days of delivery and paid in a timely manner agreed upon between the using agency and the contractor.

CONTACT INFORMATION:

State of Maine / Purchases Attn: Phillip Bort, Buyer II Burton M. Cross Building, 4th Floor 9 State House Station 111 Sewall Street Augusta, ME 04333-0009

TEL: 207-624-7337

FAX: 207-287-6578

Email: phillip.j.bort@maine.gov" phillip.j.bort@maine.gov