200331 BTL Alter BDOC-VOLUME 1.pdf

Specifications Volume 1 of 2

For

Michigan Air National Guard WK Kellogg Airport

Battle Creek, Michigan Alter BDOC

Project No. MBMV 172815

Mead & Hunt, Inc.

3141900-191875.01

Prepared for:

WK Kellogg Airport Michigan Air National Guard

Battle Creek, Michigan

Prepared by:

Type B-2

March 31, 2020

This page intentionally left blank.

000110 - 1 TABLE OF CONTENTS

SECTION 000110 - CONTENTS

VOLUME 1

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

000101 PROJECT TITLE PAGE

000110 TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

011000 SUMMARY

011620 HAZARDOUS MATERIAL USAGE REQUIREMENTS

012500 SUBSTITUTION PROCEDURES

013100 PROJECT MANAGEMENT AND COORDINATION

013150 REQUESTS FOR INFORMATION

013200 CONSTRUCTION PROGRESS DOCUMENTATION

013300 SUBMITTAL PROCEDURES with AF Form 66

014000 QUALITY REQUIREMENTS

014200 REFERENCES

015000 TEMPORARY FACILITIES AND CONTROLS

016000 PRODUCT REQUIREMENTS

016235 RECYCLED AND RECOVERED MATERIALS

017300 EXECUTION

017329 CUTTING AND PATCHING

017700 CLOSEOUT PROCEDURES

017823 OPERATION AND MAINTENANCE DATA

017839 PROJECT RECORD DOCUMENTS

017900 DEMONSTRATION AND TRAINING

DIVISION 02 - EXISTING CONDITIONS

024119 SELECTIVE DEMOLITION

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

061053 MISCELLANEOUS ROUGH CARPENTRY

064116 PLASTIC-LAMINATE-CLAD ARCHITECTURAL CABINETS

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

072100 THERMAL INSULATION

079200 JOINT SEALANTS

DIVISION 08 - OPENINGS

081113 HOLLOW METAL DOORS AND FRAMES

081416 FLUSH WOOD DOORS

083473 SOUND CONTROL DOOR ASSEMBLIES

087100 DOOR HARDWARE

088000 GLAZING

DIVISION 09 - FINISHES

092900 GYPSUM BOARD

095113 ACOUSTICAL PANEL CEILINGS

096513 RESILIENT BASE AND ACCESSORIES

096519 RESILIENT TILE FLOORING

099123 INTERIOR PAINTING

DIVISION 10 - SPECIALTIES

102600 WALL AND DOOR PROTECTION

TABLE OF CONTENTS 000110 - 2

102800 TOILET AND BATH ACCESSORIES

104413 FIRE EXTINGUISHER CABINETS

104416 FIRE EXTINGUISHERS

105126 PLASTIC LOCKERS

DIVISION 13 - SPECIAL CONSTRUCTION

134000.11 BULLET-RESISTENT CONSTRUCTION

VOLUME 2

DIVISION 22 - PLUMBING

219000 WATER BASED FIRE SUPPRESSION SYSTEMS

DIVISION 22 - PLUMBING

220500 COMMON WORK RESULTS FOR PLUMBING

220523 GENERAL-DUTY VALVES FOR PLUMBING PIPING

220529 HANGERS AND SUPPORTS FOR PLUMBING PIPING AND EQUIPMENT

220553 IDENTIFICATION FOR PLUMBING PIPING AND EQUIPMENT

220700 INSULATION FOR PLUMBING

221116 SUPPLY PIPING FOR PLUMBING

221119 SUPPLY PIPING SPECIALTIES FOR PLUMBING

221316 DRAIN AND VENT PIPING

221123 SUPPLY PIPING PUMPS FOR PLUMBING

221316 DRAIN AND VENT PIPING

221319 DRAIN PIPING SPECIALTIES FOR PLUMBING

223400 FUEL-FIRED, DOMESTIC-WATER HEATERS

224000 PLUMBING FIXTURES

DIVISION 23 - HEATING VENTILATING AND AIR CONDITIONING

230500 COMMON WORK RESULTS FOR HVAC

230513 COMMON MOTOR REQUIREMENTS FOR HVAC EQUIPMENT

230523 GENERAL-DUTY VALVES FOR HVAC PIPING

230529 HANGERS AND SUPPORTS FOR HVAC PIPING AND EQUIPMENT

230593 TESTING, ADJUSTING, AND BALANCING FOR HVAC

230713 DUCT INSULATION

230719 HVAC PIPING INSULATION

230900 INSTRUMENTATION AND CONTROL FOR HVAC

230993 SEQUENCE OF OPERATIONS FOR HVAC CONTROLS

232113 HYDRONIC PIPING

232116 HYDRONIC PIPING SPECIALTIES

233113 METAL DUCTS

233300 AIR DUCT ACCESSORIES

233423 HVAC POWER VENTILATORS

233600 AIR TERMINAL UNITS

233713 DIFFUSERS, REGISTERS, AND GRILLES

238126 SPLIT-SYSTEM AIR-CONDITIONERS

238239 UNIT HEATERS

DIVISION 26 - ELECTRICAL

260500 COMMON WORK RESULTS FOR ELECTRICAL

260502 ELECTRICAL DEMOLITION AND ALTERATION

260519 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

260523 CONTROL-VOLTAGE ELECTRICAL POWER CABLES

260526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

260529 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

260533 RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS

000110 - 3 TABLE OF CONTENTS

260553 IDENTIFICATION FOR ELECTRICAL SYSTEMS

260923 LIGHTING CONTROL DEVICES

262416 PANELBOARDS

262726 WIRING DEVICES

265100 INTERIOR LIGHTING

DIVISION 27 - COMMUNICATIONS

270529 HANGERS AND SUPPORTS FOR COMMUNICATIONS SYSTEMS

270553 IDENTIFICATION FOR COMMUNICATIONS SYSTEMS

271513 COMMUNICATIONS COPPER HORIZONTAL CABLING

DIVISION 28 - ELECTRONIC SAFETY AND SECURITY

281500 ACCESS CONTROL HARDWARE DEVICES

284621.13 EXISTING FIRE-ALARM SYSTEMS

END OF SECTION 000110

011000 - 1 SUMMARY

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Contract Documents.

4. Coordination with occupants.

5. Contractor’s use of premises.

6. Work restrictions.

7. Specification and drawing conventions.

8. Operational Safety.

1.3 PROJECT INFORMATION

A. Project Identification: Alter BDOC, Michigan Air National Guard.

B. Government Project Number: MBMV172815.

C. Project Location: Battle Creek Air National Guard Base, Battle Creek, Michigan.

D. Government - Owner: USPFO for Michigan.

1. Contracting Officer (KO):

a. As a full time contracting professional, the KO monitors contract surveillance and manages the contract management team for the Government.

2. Contracting Officer’s Representative (COR):

a. Contracting Officer Representative (COR): The Contracting Officer appoints a qualified individual as the Contracting Officer Representative (COR) to assist in the technical monitoring or administration of the construction contract.

E. Project Description

1. Owner: The project is managed by the 110th Wing of the Michigan Air National Guard and the Contracting Officer (KO) or the Contracting Officer’s Representative (COR). The point of contact for this project will be the Contracting Officer at the USPFO for Michigan. An alternate point of contact

SUMMARY

011000 - 2

(COR) may be established at the project kick-off. The Owner in these documents is referred to as the Government.

2. The project has a single Base Bid.

3. Limited Site Access: The Project is located in a limited access area that requires the Contractor to coordinate all personnel and vehicle access with the KO, COR, and base security prior to obtaining access to the site.

F. Period of Performance

1. The work will be conducted as described herein. All work shall be substantially complete and ready for occupancy within 120 calendar days from the Notice to Proceed.

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. A general summary of the scope of work is provided below. Refer to all the Contract Documents for specific requirements for this project including the entire project manual and accompanying drawings.

1. The project’s scope of work consists of remodeling of the Base Defense Operations Center (BDOC). This includes new openings, finishes, mechanical, electrical, and plumbing, and communication and security work.

2. Building construction:

a. General: The remodel will reposition the existing BDOC station in the security forces building. Two walls will have data screens, with a user supplied desk out front. A new office space for three personnel will be constructed, with a glass wall to oversee the BDOC station. An interview room and bathroom will also be added to the space.

b. The perimeter walls of the BDOC space must be constructed with secure requirements, including wall construction requirements and penetration requirements.

c. Plumbing: A toilet room with water closet and lavatory will be provided, and tied to the existing building plumbing system.

d. Mechanical: The HVAC system will tie into the existing systems. New ductwork and connections will be required to tie into existing equipment.

e. Electrical: New lighting and power layouts will be required.

f. Technology: Structured cabling for voice, data, and television distribution will be provided. Security, including access control, intrusion detection, and video surveillance will be provided.

B. Type of Contract:

1. Project will be constructed under a single prime contract.

C. The intent of the Contract Documents is to include all items necessary for the proper execution and completion of the Work by the Contractor. The Contract Documents are complimentary, and what is required by one shall be as binding as if required by all.

Performance by the Contractor shall be required only to the extent consistent with the Contract Documents and reasonably inferable from them as being necessary to produce the intended results. The Contractor will understand that the work herein described shall

011000 - 3 SUMMARY

be complete in every detail, notwithstanding every item necessarily involved is not particularly mentioned and the Contractor shall be held to provide all labor and material for the entire work intended to be described.

D. The Contractor is responsible for construction means, methods, techniques, sequences, and procedures. The drawings are graphical in nature and intended to convey the scope of the work to be performed. The Contractor is responsible for determining what is necessary to construct complete and functioning buildings and systems as may reasonably be inferred from the Contract Documents.

1.5 CONTRACT DOCUMENTS

A. The contract documents which define the performance and scope of the work include the following:

1. Bid Solicitation – Includes the FAR requirements for the project

2. Specifications

3. Drawings

4. Addenda

5. Field Changes

a. Issued during construction to modify the drawings and specifications which will not result in a change in contract sum.

b. Supplemental Information Documents (SID) can be issued with Field Changes as attachments to provide additional clarification to the contract documents being modified.

6. Change Order

a. Issued during construction to modify the drawings and specifications which will result in a change in contract sum.

b. Supplemental Information Documents (SID) can be issued with change orders as attachments to provide additional clarification to the contract documents being modified.

7. Additional documents may be provided as determined by the KO/COR.

B. Applicable Standards and Specifications

1. Division I, includes “General Requirements”, in addition to the enclosed Division 1 and the Government documentation enclosed in this bid package. The Government documentation being the governing reference. Completion and acceptance of the entire project will be as provided in the Contract Bid Schedule.

2. Division 2 is the primary source of specifications for existing conditions.

3. Divisions 3 – 12, are the primary source of specifications for building structural components, exterior shell, interior partitions and finishes, openings equipment and furnishings that support the buildings.

4. Division 22 is the primary source of specifications for plumbing work including underground sanitary/waste piping.

5. Division 23 is the primary source of specifications for mechanical work including piping and heating, ventilation, and air conditioning.

011000 - 4

6. Division 26 is the primary source of specifications for electrical work including underground ducts and raceways.

7. Division 27 is the primary source of specifications for the telecommunications work for voice and data.

8. Division 28 is the primary source of specifications for the fire detection work including the fire alarm system.

9. Additional references are made in the specifications to published standards and material requirements of manufacturers, societies and other standards. Where conflict does arise between referenced documents, the provision containing the most stringent requirement governs.

1.6 COORDINATION WITH OCCUPANTS

A. Government Occupancy: Government will not occupy the site during construction period.

Cooperate with Government during construction operations to minimize conflicts and facilitate Government access for inspection and Government-performed installations.

Perform the Work so as not to interfere with Government's day-to-day operations in adjacent buildings and areas. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Government and approval of authorities having jurisdiction.

2. Notify Government not less than 5 days in advance of activities that will affect Government's operations.

1.7 CONTRACTOR'S USE OF PREMISES

A. General: Contractor shall have full use of Project site for construction operations during construction period. Contractor's use of Project site is limited only by Government's right to perform work or to retain other contractors on portions of Project.

B. The Contracting officer and/or Base Engineer will conduct a pre-construction survey with the Contractor to review and document the existing conditions surrounding the project site prior to the beginning of any construction activity.

C. Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Driveways, Walkways and Entrances: Keep driveways loading areas, and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

011000 - 5 SUMMARY

D. Existing materials and equipment that are removed that are not designated for reuse or government salvage become the property of, and will be removed by, the contractor.

Storage or sale of salvageable materials on site is not allowed.

1.8 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work in the existing building to normal business working hours of identified by the Contracting Officer.

1. Refer to the Bid Solicitation for additional information regarding normal hours and restrictions.

2. If the Contractor desires to work during periods other than above, he must notify the Contracting Officer five (5) working days in advance of his intention to work during other periods to allow assignment of additional inspection forces and for notification of fire, security and safety. When the Contracting Officer determines that they are reasonably available, he may authorize the Contractor to perform work during periods other than normal duty hours/days. However, if inspectors are required to perform in excess of their normal duty hours/days solely for the benefit of the Contractor, the actual cost of the inspection, at overtime rates, will be charged to the Contractor and will be deducted from the final payment of the Contract amount.

C. The following Federal legal Holidays are observed by the Michigan Air National Guard:

New Year's Day 1 January Martin Luther's King's Birthday Third Monday of January President's Day Third Monday of February Memorial Day Last Monday of May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veteran's Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

NOTE: Any of the above holidays falling on a Saturday will be observed the preceding Friday, holidays falling on a Sunday will be observed on the following Monday.

D. Prior to commencing work on the job initially, resumption of work after prolonged interruption (7 calendar days or more) commencement of any warranty work, and upon completion of warranty work, the Contractor must notify the Contracting Officer (or his/her Contracting Officer Representative). When relocating to new sites, returning to sites for follow-up work on a phased work plan, notification to the Contracting Officer’s Representative is sufficient. Notification should be by personal contact; however, advance notification may be by telephone, or in writing, and should be accomplished

011000 - 6 sufficiently in advance to allow scheduling of inspection forces. The above precautions are to ensure construction inspection and recording of work proceedings.

E. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify COR not less than eight (8) days in advance of proposed utility interruptions.

2. Obtain COR’s written permission before proceeding with utility interruptions.

3. No interruptions to communication systems will be permitted under this project.

The work involved under this project includes the demolition and reconstruction of a communications manhole, with active communication cabling, and the construction of structures around active communication duct banks. Interruption to active communication cabling and systems not will be allowed. All work must be constructed with these cables and systems remaining in full operation. The contractor shall be fully responsible for protecting all active communication cabling and associated systems during construction. The contractor will fully familiarize themselves with the active communications cabling and systems and provide a plan for providing protection of such systems to allow for construction.

F. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Government occupancy with COR.

1. Notify COR not less than two days in advance of proposed disruptive operations.

2. Obtain COR’s written permission before proceeding with disruptive operations.

G. Nonsmoking Building: Smoking is not permitted within any building or within 25 feet (8 m) of entrances, operable windows, or outdoor-air intakes of any building.

Contractors must provide a designated tobacco use area for employees away from the main entrance of a building. Use of tobacco products outside of the designated tobacco use area is prohibited.

H. Controlled Substances: Use of tobacco products and other controlled substances within any existing building and on Project site is not permitted.

I. Employee Identification: Provide identification tags for Contractor personnel working on Project site. Require personnel to use identification tags at all times.

J. Employee Screening: Comply with Government's requirements for drug and background screening of Contractor personnel working on Project site.

1. Maintain list of approved screened personnel with Government's representative.

1.9 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

011000 - 7 SUMMARY

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations and scheduled on Drawings.

3. Keynoting: Materials and products are identified by reference keynotes referencing Specification Section numbers found in this Project Manual.

1.10 OPERATIONAL SAFETY

A. The Contractor must be aware of the necessity of providing for the safety of military personnel and property as well as for the safety of his/her own work force.

B. Prior to construction, a pre-construction conference will be held by the Contracting Officer to review proper procedures and to define points of ingress and egress. The Contractor must have his/her flag person, foreperson and truck drivers and equipment operators in attendance.

C. The operation of all ground equipment (mobile or stationary), the placement of all materials, and the performance of all work shall be done in accordance with this clause.

The requirements of this clause are in addition to any other safety requirements of this contract.

D. The Contractor shall report to the Government before initiating any work and shall notify them of proposed changes of locations and operations.

E. Only those trenches may be opened for which material is on hand and ready for placing therein. As soon as practicable after material has been placed and work approved, the trenches shall be backfilled and compacted as required by the contract. Meanwhile, all hazardous conditions shall be marked and lighted in accordance with the other provisions of this contract.

F. The Contractor will be responsible for provision of evenly graded transition, using base course material at the same grade as remaining pavement. The transition shall be no steeper than 10:1 slope.

G. Open-flame welding or torch-cutting operations are prohibited unless adequate fire and safety precautions are provided and have been approved by the Contracting Officer’s

011000 - 8

Representative and a permit has been issued. Hot-work/welding permits can be obtained at Building 6954 (Fire Station).

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

011620 - 1 HAZARDOUS MATERIAL

USAGE REQUIREMENTS

SECTION 011620 – HAZARDOUS MATERIAL USAGE REQUIREMENTS

PART 1 - GENERAL

1.1 DESCRIPTION

A. Drawings and general provisions of the Contract, General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 HAZARDOUS MATERIAL USAGE

A. The contractor shall establish a Hazardous Material (HM) storage and distribution system when HM is to be used. All HM required to support the contract shall be reported to the Hazardous Material Pharmacy (HMP) using the Contractor HM Identification Form. The Contractor HM Identification Form will be provided to the Contractor at or prior to the Pre- Construction meeting. Additional HM needed by the contractor shall be identified to the Contracting Officer’s Representative (COR) for approval by the HMP. Reference Attachment 011620A.

B. The contractor planning to use HM for the work shall register with the base HMP prior to start of work in order to support the installation’s compliance with Executive Order 12856, Federal Compliance with the Right-To-Know Laws and Pollution Prevention Requirements.

C. The contractor shall maintain Contractor HM Identification Form for HM on the job site for inspection/verification.

D. The COR will verify that the HM identified to HMP is the only HM in use on the job site.

E. The contractor shall be responsible for the following items:

1. Provide a list of each material and quantity of material for all proposed Hazardous Material (HM). HM shall be construed to mean any item that is:

a. A health hazard or physical hazard as defined in 29 CFR, 1910.1200(c).

b. Regulated in its disposal by EPA under 40 CFR.

c. Hazardous as defined by DOT regulations under 49 CFR.

d. Hazardous as defined by the Dangerous Goods Regulations of the

International Air Transport Association.

F. Provide a material safety data sheet (MSDS) for each item on the HM list.

1. Typical examples of hazardous materials used on the job site include, but are not limited to:

a. Petroleum based liquids/gases (gasoline, kerosene, diesel, propane, butane, acetylene, etc.)

b. Explosives

c. Adhesives and glues

d. Shot charges for anchor systems

HAZARDOUS MATERIAL

011620 - 2

e. Volatile solvents (such as PVC cleaner and glues, paint thinners)

f. Non-water based paints

g. Liquid sealants

h. Epoxies and coating systems

i. Acidic or alkali cleaners

G. The contractor shall establish a construction specific HM storage and issue location that fully complies with Federal, State and Local environmental regulations. Materials issued shall be tracked for quantities used. Unused materials shall be inventoried and removed from the ANG installation prior to close out of the contract or expiration date of the HM.

Reports of materials delivered, used and removed from the installation shall be submitted to the COR monthly and prior to contract close-out.

H. The contractor shall comply with all Federal, State, and Local environmental Standards.

I. The contractor shall accompany the (COR) on project close-out inspection to ensure all used/unused HM is removed from the installation. This requirement shall not be a punch list item and must be accomplished prior to the Government accepting beneficial occupancy of the facility or construction item. Reference Attachment 011620B.

J. Any material suspected of being hazardous that is encountered during performance of a project shall immediately be brought to the attention of the Contracting Officer, at which time a determination will be made as to whether hazardous material testing shall be performed. If the Contracting Officer directs the Contractor to perform tests, and/or the material is found to be of a hazardous nature requiring additional protective measures, a task order modification may be required, subject to equitable adjustment under the terms of the contract.

1.3 HAZARDOUS MATERIAL IDENTIFICATION FORMS

A. If hazardous materials are discovered on the project site the contractor shall complete and submit the following Hazardous Material Forms – Attachments 011620A & 011620B to the Contracting Officer’s Representative.

PART 2 - PRODUCTS (Not Used)

011620 - 3 HAZARDOUS MATERIAL

ATTACHMENT 011620A

Contractor Hazardous Material Identification Form

Part I Date

This part is to be completed by Contractor prior to the construction start date, and shall be maintained on the job site.

Contractor Company:(name) Proposed work term: (date) to (date)

Contractor Point of Contact: (full name or names, phone/pager numbers, emergency 24 hour contact number etc.)

HM to be used:

MFG./Product

M.S.D.S.

Attached

Quantity Used

Disposal Procedures

Used/Unused material removed from installation

Note: This form is good for a one-month period and is to be submitted to the Hazardous Material Pharmacy. All Hazardous Material used thereafter will be identified to the Contracting Officer’s Representative for approval by the Hazardous Material Pharmacy. See Part II for Contractor close-out procedures.

Approval Signatures:

COR (Contracting Officer Representative)

HAZARDOUS MATERIAL

011620 - 4

ATTACHMENT 011620B

Contractor Hazardous Material Identification Form Close-Out Procedures

Part II Date

Attach this form to Part I

The Contractor shall accompany the Contracting Officer Representative on the close-out inspection to ensure all used/unused HM was removed from the installation.

Closeout Approval Signatures:

COR (Contracting Officer Representative)

Contractor

END OF SECTION 011620

012500 - 1 SUBSTITUTION PROCEDURES

SECTION 012500 – SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Contracting Officer that are not required in order to meet other Project requirements but may offer advantage to Contractor as a comparable product or Government due to cost savings or increased quality.

1.4 ACTION SUBMITTALS

A. Substitution Requests: Submit an electronic copy of each request for consideration.

Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles. A request for substitution shall include the Substitution Request Form and all Documentation as follows:

1. Substitution Request Form: Use copy of form provided in Project Manual.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Government and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

SUBSTITUTION PROCEDURES 012500 - 2

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners.

h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for

Project.

j. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Government's Action: If necessary, COR will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. COR will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or Supplemental Information Document (SID) for minor changes in the Work.

b. Use product specified if Government does not issue a decision on use of a proposed substitution within time allocated.

1.5 QUALITY ASSURANCE

A. Contractor Certification: By making requests for substitutions, the Contractor:

1. Represents that the Contractor has personally investigated the proposed substitute product and determined that it is equivalent or superior in all respects to that specified;

2. Represents that the Contractor will provide the same warranty for the substitution that the Contractor would for that specified;

3. Certifies that the cost data presented is complete and includes all related costs under this Contract except the Architect/Engineer’s redesign costs, and waives all claims for additional costs related to the substitution which subsequently becomes apparent;

012500 - 3 SUBSTITUTION PROCEDURES

4. Proposed substitution does not affect dimensions and functional clearances;

5. Payment will be made to the Government for changes to building design, including A/E design, detailing and construction costs used by the substitution.

6. Will coordinate the installation of the accepted substitute, making such changes as may be required for the Work to be complete in all respects.

B. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.6 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Contracting Officer’s Representative (COR) will consider Contractor's request for substitution when the following conditions are satisfied.

If the following conditions are not satisfied, COR will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the

Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: COR will consider requests for substitution if received within 60 days after commencement of the Work. Requests received after that time may be considered or rejected at discretion of COR.

1. Conditions: COR will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, SUBSTITUTION PROCEDURES 012500 - 4

COR will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution offers Government a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Government must assume. Government's additional responsibilities may include compensation to Architect for redesign and evaluation services, increased cost of other construction by Government, and similar considerations.

b. Requested substitution does not require extensive revisions to the Contract Documents. If a substitution requires revisions to the Contract Documents, this scope of work will be compensated by the Contractor to the Government based on a time and materials fee.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution has received necessary approvals of authorities having jurisdiction.

g. Requested substitution is compatible with other portions of the Work.

h. Requested substitution has been coordinated with other portions of the

Work.

i. Requested substitution provides specified warranty.

j. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 3 - EXECUTION

3.1 SUBSTITUTION PROCEDURES

A. Contractor shall submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

B. The contractor shall clearly indicate on the Substitution Request Form and on attachments, all variations of the proposed product or equipment, or construction from that indicated or specified in the contract documents. Submittal of a Substitution Request shall also indicate any consequential changes required to the Work for support of that substitution or variation. The contractor shall provide all additional plant, labor, material and equipment required for additional work required due to a substitution, comparable product or variation.

1. Approval of product substitutions shall not relieve the Contractor of providing a complete and usable facility. No cost required to complete the work will be paid to the Contractor incurred as a result of the variation unless specifically incorporated into the contract modification/amendment.

012500 - 5 SUBSTITUTION PROCEDURES

3.2 REVIEWS AND APPROVALS

A. COR’s Action: If necessary, COR will request additional information or documentation for evaluation within 7 days of receipt of a request for substitution. COR will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or 7 days of receipt of additional information or documentation, whichever is later.

1. Form of Acceptance: Contract Amendment/modification.

2. Use product specified if COR cannot make a decision on use of a proposed substitution within time allocated.

B. Extensive Reviews: If an extensive review is required to compare the proposed substitution with the products and materials specified, the Contractor shall compensate the Government for costs incurred by the Architect/Engineer for this additional time.

SUBSTITUTION PROCEDURES 012500 - 6

012500 - 7 SUBSTITUTION PROCEDURES

END OF SECTION 012500

013100 - 1 PROJECT MANAGEMENT AND

COORDINATION

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Project meetings.

B. Each contractor and subcontractor shall participate in coordination requirements.

1.3 INFORMATIONAL SUBMITTALS

A. Subcontractor Listing: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: At commencement of construction, within time period identified by Contracting Officer, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office, on Project Web site, and by each temporary telephone. Keep list current at all times.

1.4 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work.

Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

PROJECT MANAGEMENT AND

013100 - 2

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Make adequate provisions to accommodate items scheduled for later installation.

3. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

4. The Contractor shall also coordinate with the Contracting Officer for work being done by the Government as outlined in the Contract Documents.

5. The contractor shall coordinate its construction operations with those of their subcontractors and other entities to ensure efficient and orderly installation of each part of the Work.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Contracting Officer and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. See other Sections for disposition of salvaged materials that are designated as Government's property.

E. Point of Contact on Site: During the duration of construction provide a point of contact for the construction site that will be on site during all times in which construction activities will be taking place, including unloading of equipment or materials, and any subcontractors performing work. This may typically be the superintendent, but in the case that the superintendent is away from the site another individual must be identified and information provided to the COR as the point of contact during that specified period of time.

013100 - 3 PROJECT MANAGEMENT AND

1.5 REQUESTS FOR INFORMATION (RFIs)

A. Refer to Section 013150 – Requests for Information.

1.6 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Contracting Officer’s Representative and Architect/Engineer of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Record and distribute meeting minutes for each meeting outlined.

Record significant discussions and agreements achieved. Distribute the meeting minutes to everyone present and to all parties concerned. Distribute minutes within time period identified by Contracting Officer.

B. Preconstruction Conference: Comply with FAR 52.236-26 – Preconstruction Conference. The Contracting Officer’s Representative (COR) will schedule a preconstruction conference before starting construction, at a time convenient to the Government and coordinated with Contractor and Architect/Engineer, but no later than 15 days after execution of the Agreement. Hold the conference at Project site or another convenient location. Conduct the meeting to review responsibilities and personnel assignments.

1. Conduct the conference to review responsibilities and personnel assignments.

2. Attendees: Authorized representatives of Government, Architect/Engineer, and their consultants; Contractor and its superintendent; major subcontractors;

suppliers; and other concerned parties shall attend the conference. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Lines of communications.

f. Procedures for processing field decisions and Change Orders.

g. Procedures for RFIs.

h. Procedures for testing and inspecting.

i. Procedures for processing Applications for Payment.

j. Distribution of the Contract Documents.

k. Submittal procedures.

l. Preparation of record documents.

m. Use of the premises and existing building.

n. Work restrictions.

013100 - 4

o. Working hours.

p. Government occupancy requirements.

q. Responsibility for temporary facilities and controls.

r. Procedures for moisture and mold control.

s. Procedures for disruptions and shutdowns.

t. Construction waste management and recycling.

u. Parking availability.

v. Office, work, and storage areas.

w. Equipment deliveries and priorities.

x. First aid.

y. Security.

z. Progress cleaning.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. The purpose of these meetings shall be to review the scope of related work, identify participants and plan activities that involve the Government and/or other contractors. Proper pre-planning will help ensure coordination of work by the contractor. Pre-installation meetings will be required for all activities involving, but not limited to, the following construction:

a. Above ceiling coordination of building systems

b. Communications and Data Installations

c. Security Installations and keying

d. Government Furnished Contractor Installed Items

e. Refer to individual Specification sections for additional pre-installation meetings.

2. In order to ensure participation by all parties, these meetings shall be scheduled in advance of the planned activities. Pre-installation meetings shall occur after the approval of all required submittals and prior to the start of the work. In general, the contractor shall schedule these meetings a minimum of 30 days prior to the planned activities.

3. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Contracting Officer’s Representative (COR), and Architect/Engineer of scheduled meeting dates.

4. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Review of mockups.

013100 - 5 PROJECT MANAGEMENT AND

i. Possible conflicts.

j. Compatibility requirements.

k. Time schedules.

l. Weather limitations.

m. Manufacturer's written instructions.

n. Warranty requirements.

o. Compatibility of materials.

p. Acceptability of substrates.

q. Temporary facilities and controls.

r. Space and access limitations.

s. Regulations of authorities having jurisdiction.

t. Testing and inspecting requirements.

u. Installation procedures.

v. Coordination with other work.

w. Required performance results.

x. Protection of adjacent work.

y. Protection of construction and personnel.

5. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

6. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

7. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Progress Meetings: Conduct progress meetings every 1 to 2-weeks as determined by the Contracting Officer’s Representative. Coordinate dates of meetings with preparation of payment requests.

1. Coordinate dates of meetings with preparation of payment requests.

2. Attendees: In addition to representatives of Government and Architect/Engineer, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Review and correct or approve minutes of previous progress meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last…