2000003911.pdf

Financial services

Office of Procurement Services 8115 Gatehouse Road, Suite 4400 Falls Church, VA 22042

NOTE: Fairfax County Public Schools conducts all procurement activities in accordance with delegated authority from the Purchasing Agent of Fairfax County Government. Bids and proposals in response to FCPS solicitations must be submitted electronically through Bonfire on or before the date and time stipulated in the solicitation.

RFP 2000003911

Utility Bill Processing Services

IMPORTANT NOTICE

THIS IS AN ELECTRONIC PROCUREMENT (eBID)

SUBMISSIONS WILL ONLY BE ACCEPTED ELECTRONICALLY VIA THE BONFIRE PORTAL

(https://fcps.bonfirehub.com)

Fairfax County Public Schools (FCPS) uses a procurement portal powered by Bonfire Interactive for accepting and evaluating proposals. To register, visit https://fcps.bonfirehub.com. Additional assistance is also available at Support@GoBonfire.com. Submitting proposals via the Bonfire portal is mandatory. FCPS will not accept proposals submitted by paper, telephone, facsimile (“FAX”) transmission, or electronic mail (e-mail) in response to this RFP. Reference Special Provisions, Section 15 for additional information.

FCPS strongly encourages offerors to submit proposals well in advance of the proposal submission deadline. A proposal submission is not considered successful unless all necessary files have been uploaded and the ‘Submit & Finalize’ step has been completed. Offerors are responsible for the consequences of any failure to plan ahead in the submission of its Proposal.

This is a re-issuance of RFP 2000003868. Content that differs from the content in RFP 2000003868 is denoted by red font. No pre-proposal meeting will be held. Offerors that submitted a proposal in response to RFP 2000003868 shall submit a new proposal in order to be considered for award.

All questions pertaining to this RFP should be submitted in writing to the Contract Specialist, Adrien Walker at awalker@fcps.edu.

Financial Services Office of Procurement Services 8115 Gatehouse Road, Suite 4400 Falls Church, VA 22042

ISSUE DATE:

1/31/2024

REQUEST FOR PROPOSAL NUMBER:

2000003911

TITLE: Utility Bill Processing Services

DEPARTMENT:

Financial Services

DUE DATE/TIME:

2/12/2024 at 5:00 PM EST

CONTRACT ADMINISTRATOR:

awalker@fcps.edu

Proposals - In accordance with the following and in compliance with all terms and conditions, unless otherwise noted, the undersigned offers and agrees, if the proposal is accepted, to furnish items or services for which prices are quoted, delivered or furnished to designated points within the time specified. It is understood and agreed that with respect to all terms and conditions accepted by Fairfax County the items or services offered and accompanying attachments shall constitute a contract.

Note: Fairfax County does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment in the performance of its procurement activity.

NAME AND ADDRESS OF FIRM:

Telephone/Fax No.:

E-Mail Address:

Federal Employer Identification No:

OR

Federal Social Security No.

(Sole Proprietor)

Prompt Payment Discount:

__% for payment within ___days/net ___ days

State Corporation Commission (SCC) Identification No.

By signing this proposal, Offeror certifies, acknowledges, understands, and agrees to be bound by the conditions set forth in the General Conditions and Instructions to Bidders as described in Appendix A, the Certification Regarding Ethics in Public Contracting set forth in Appendix B, and by any other relevant certification set forth in Appendix B.

BUSINESS CLASSIFICATION – Described in Appendix B - CHECK ONE: LARGE (Y) SMALL (B)

MINORITY-OWNED SMALL (X) MINORITY OWNED LARGE (V) WOMEN-OWNED SMALL (C)

WOMEN OWNED LARGE (A) NON PROFIT (9)

CHECK ONE: INDIVIDUAL PARTNERSHIP CORPORATION

Vendor Legally Authorized Signature Date

Print Name and Title

Sealed proposals subject to terms and conditions of this Request for Proposal shall be submitted through Bonfire at http://fcps.bonfirehub.com

AN EQUAL OPPORTUNITY PURCHASING ORGANIZATION

(DPMM32) rev FCPS 12/16 http://fcps.bonfirehub.com/

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