20-Q-0417 RFP FINAL.pdf

THE DEPARTMENT OF DEFENSE (DoD)

DEFENSE LOGISTICS AGENCY (DLA)

RENEWABLE ENERGY CERTIFICATE (RECs)

REQUEST FOR QUOTE (RFQ)

SP0604-20-Q-0417

I. Combined Synopsis Solicitation

1. This is a Request for Quotation (RFQ) on a TOTAL SMALL BUSINESS SET-ASIDE basis issued in accordance with the terms and clauses of DLA Energy’s open and continuous Basic Ordering Agreement (BOA), Request for Proposal SP0600-15-R-0416 which is posted on at betaSAM website www.beta.SAM.gov (formerly Federal Business Opportunity), for the supply of Renewable Energy Certificates (RECs). At this time, all terms and clauses pursuant to RFP SP0600-15-R-0416 through its Amendment 0011 are incorporated into this RFQ by reference.

This continuous Basic Ordering Agreement will expire on July 28, 2020.

2. This RFQ is issued by DLA Energy, posted on betaSAM at www.beta.SAM.gov RFQ # SP0604-

20-Q-0417.

3. QUOTATION DUE on Monday, June 29, 2020 @ 12:00 Noon Fort Belvoir VA Time, email to the POC listed below in paragraph 4.

4. Quote Submission: Vendors must submit their quotes electronically via email to;

csteam@dla.mil attention Christine George and Ryan Spahr. Omission of electronic quotes will be considered late and will NOT be evaluated. Electronic copies must be received by the designated closing time and date indicated below.

5. The Government does not intend to negotiate this solicitation.

6. Multiple Awards are possible under this RFQ. Quotes may be evaluated on a CLIN by CLIN basis, or on a total extended price of all CLINs, whichever is most advantageous to the Government in accordance with Lowest Price Technically Acceptable (LPTA).

7. Quantity: If your quote should contain a quantity less than what the Government requested, please specify the quantity you can provide and associated price of that lesser indicated quantity.

In Table 1 – Supplies to be Furnished (below), some quantities may establish a Not-to-Exceed dollar amount, to which the Government may not be able to exceed. (See Part II – Local Clauses, FAR Clause 52.232-18 Availability of Funds pertains to any quantity requested that goes beyond the Not-to-Exceed price listed in Table 1.)

8. If your quoted price is not available at a quantity less than quantity requested, please specify the minimum quantity you intend to make available with your quoted price.

9. Evaluation: All DLA BOA Holders must respond with their Quote via email to the above

Points of Contact when the specified quote is due. All interested parties who do NOT HAVE A DLA BOA must submit a proposal to the aforementioned POC listed in paragraph 4. In order to http://www.beta.sam.gov/ http://www.beta.sam.gov/ mailto:csteam@dla.mil become a DLA BOA Holder before being able to accept an order under the DLA REC BOA terms and clauses (Ref: para 1 of this RFQ). DLA will make an assertive effort to qualify any potentially new BOA Holder prior to the closing date of this requirement but DLA will not delay the closing of this RFQ for this sole reason.

a. All subsequent awards must be made to DLA BOA Holders.

b. All subsequent awards will be determined by LPTA.

c. All vendors are required to adhere to all terms and clauses in the DLA BOA, to include

DLA BOA SP0600-15-R-0416, Section M, 52.212-2 (a) Responsibility.

d. The Government’s objective is to keep the ordering procedure simple and inexpensive for all parties to the BOA.

e. Upon request, the Government will notify unsuccessful vendors.

10. Placed in Service Date: DLA BOA Holder’s must adhere to the requirements set forth in Executive Order (E.O.) 13834 and Implementing Instructions for Executive Order 13834 Efficient Federal Operations (dated April 2019). For the purposes of any BOA Holder and this solicitation, adherence includes but is not limited to production of renewable energy from sources placed into service within 15 years prior to the start of the fiscal year in which RECs are being procured and any agency level requirements set forth herein.

11. REC Vintage: DLA BOA Holder’s must additionally adhere to RECs purchased in compliance with Federal EPAct 2005 requirements in meeting vintage requirements set forth in the 2016 Federal REC Guidance. RECs must be generated between six months prior to the start of fiscal year (i.e. April 1 of prior fiscal year) through three months after the end of the fiscal year (i.e.

through January 1 of next fiscal year). This requirement is also specified in the EPA Green Power Partnership requirements. The vintage requirement to meet the FY19/20 goal shall be RECs generated between April 1, 2019 and January 1, 2021

12. Table 1 Supplies to be Furnished: Provide a price for the following CLIN(s) to fulfill Fiscal Year (FY) 2020 goals in accordance with DLA REC BOA, RFP#SP0600-15-R-0416, Section B, SUPPLIES TO BE FURNISHED and Section C, STATEMENT OF WORK/SPECIFICATIONS. Submit price Quotes on Attachment 1 Pricing Worksheet.

Table 1: Supplies to be Furnished Contract Line Item Number & Facility

REC Type/ Source

(IAW SP0600-15-R-

416 Section B- Table 1: Supplies to be Furnished)

Note Quantity (listed in MWh)

Not-to- Exceed Dollar Amount(s)

Price Quote ($/MWh)

0001 USAF CLIN0001, Any/all RECs

1 120,000 $72,000.00 $

0002 DOE- West Valley

CLIN0001, Any/All 2,400 $2,000.00 $

0003 DOE-

Portsmouth

CLIN0001, Any/All 23,100 $23,100 $

0004 DOE- Paducah CLIN0001, Any/All 29,530 $29,530 $

0005 DOT Volpe Facility Mgmt.

CLIN0010, Wind, Green-e Certified

2,000 $2,200.00 $

0006 DHS C&BP CLIN0003, Wind

Delivery Quantity:

FY21Q2–

10,500 $8,925.00 $

0007 DHS ICE CLIN0008, Green-e Certified (Any REC)

750 $592.50 $

0008 DHS US Secret Service

CLIN0001, Any/all RECs

3,000 $3,000.00 $

0009 FAA Air Traffic Organization

CLIN0003, Wind 2 58,000 $50,000.00 $

0010 DOT- Legacy Management

CLIN0001, Any/all RECs

3 3,000 $3,150.00 $

0011 DHS-FLETC CLIN0008, Green-e Certified (Any REC)

7,000 $8,400.00 $

Total 259,280 $202,897.50

Note 1- CLIN 0001- USAF- The Air Force prefers a mixture of sources placed in service after January 1, 2005. There is no requirement on the mix of renewable energy sources. The purpose is to seek the lowest cost RECs in meeting the above requirements. The Air Force requires that RECs be delivered on or before September 30, 2020. Also, the Air Force requires that during the performance of the contract, invoices be submitted and accepted using the Wide Area Workflow (WAWF) web-based system.

Note 2 – CLIN 0009 – FAA Air Traffic Organization – The FAA requests a minimum of 58,000 MWh or more, however not to exceed $50,000.00. RECs shall be submitted electronically and in hardcopy (See Table 2).

Note 3 CLIN 0010 – DOT Legacy Management – DOT LM requires REC from Indian Tribal sources.

13. Delivery Period: Pursuant to Table 2 ‘Delivery & Invoice locations’, all RECs shall be delivered no later than the specified dates and in accordance with the Implementing Instructions for E.O.

13834, (sources placed into service within 15 years prior to the start of the fiscal year in which they are being procured, unless otherwise stated herein).

14. Delivery and Invoice Instructions: The following table includes the customer specific delivery and invoice instructions. Any further information will follow the table.

Table 2: Delivery & Invoice locations

Installation Facility (Payment type )

Delivery Date- (on or before)

Greenhouse Report Delivery Date

REC Delivery Address Invoice Address

0001 USAF

(MIPR)

September 30, AFCEC/CN, Attention: Richard Fillman 139 Barnes Drive Tyndall AFB, FL 32403

See DFARS 252.232-7006 (f) (1)

Invoice Approval:

AFCEC/CN

Attention Mr. Abel L. Luna 139 Barnes Drive Tyndall, AFB, FL 32403

Payment Office:

DFAS Limestone 27 Arkansas Road Limestone, ME 04751

0002 DOE

West Valley

(GPC)

September 30, Attn: Bonnie Jeffrey CHBWV 10282 Rock Springs Road West Valley, NY 14171 Prime Contract No.: DE-

EM0001529

Attn: Bonnie Jeffrey CHBWV 10282 Rock Springs Road West Valley, NY 14171

Bonnie Jeffrey – 716-942-2029 Bonnie.jeffrey@chbwv.com

0003 DOE

Portsmouth

(LOA)

December 31, 20120

United States Department of Energy Portsmouth/Paducah Project Office c/o Cindy Zvonar 1017 Majestic Drive Lexington, KY 40513

Oak Ridge for EMCBC US DOE Oak Ridge Financial Service Center P.O. Box 5777 Oak Ridge, TN 37831

0004 DOE

Paducah

(LOA)

December 31, United States Department of Energy Portsmouth/Paducah Project Office c/o Cindy Zvonar 1017 Majestic Drive Lexington, KY 40513

Oak Ridge for EMCBC US DOE Oak Ridge Financial Service Center P.O. Box 5777 Oak Ridge, TN 37831

0005 DOT

Volpe Center

(GPC)

November 30, Attention – Stephen Nuzzi USDOT/Volpe Center V240 55 Broadway Cambridge, MA 02142

Stephen Nuzzi stephen.nuzzi@dot.gov, 617-494-2228

0006 DHS-

Customs & Border Protection

(GPC)

March 30, Attn: Kelly Lease

DHS – C&BP

1331 Pennsylvania Avenue Washington, DC 20229

CBPInvoices@cbp.dhs.gov Amy.harte@cbp.dhs.gov Clifton.w.greenhow@cbp.dhs.gov

0007 DHS-

Immigration & Customs Enforcement

(LOA)

September 25, US Immigration & Customs Enforcement c/o David Frenkel 500 12th St SW – Mail Stop Washington, DC 20536

Invoice delivery by COB September 4, 2020David Frenkel, ICE Sustainability Program Manager david.frenkel@ice.dhs.gov 202-732-4403

0008 DHS-

Secret Service

(GPC)

September 1, Anthony.knight@usss.dhs.gov

Sherrill.abramson@usss.dhs.gov

Sherrill.abramson@usss.dhs.gov

0009 FAA-

Air Traffic Organization

(LOA)

August 15, October 31, Electronically and hard copy to:

David.tucker@faa.gov

Federal Aviation Administration, Attn: David

Electronically and hard copy to:

David.tucker@faa.gov mailto:Bonnie.jeffrey@chbwv.com mailto:CBPInvoices@cbp.dhs.gov mailto:Amy.harte@cbp.dhs.gov mailto:Clifton.w.greenhow@cbp.dhs.gov mailto:david.frenkel@ice.dhs.gov mailto:Anthony.knight@usss.dhs.gov mailto:Sherrill.abramson@usss.dhs.gov mailto:Sherrill.abramson@usss.dhs.gov mailto:David.tucker@faa.gov mailto:David.tucker@faa.gov

Installation Facility (Payment type )

Delivery Date- (on or before)

Greenhouse Report Delivery Date

REC Delivery Address Invoice Address

Tucker 800 Independence Ave SW Room 7W-506 Washington

DC 20591

Federal Aviation Administration, Attn: David Tucker 800 Independence Ave SW Room 7W-506 Washington

DC 20591

0010 DOE-

Legacy Management

(GPC)

September 30, US Dept. of Energy Office of Legacy Management 1000 Independence Avenue, SW Washington, DC 20585

Jeff Murl

720-880-4348

Jeffrey.murl@lm.doe.gov

0011 DHS-

FLETC

(GPC)

September 30, Attn: Tim Harper Federal Law Enforcement Training Center (FLETC) 1131 Chapel Crossing Road Facilities Management Division, Bldg. 200 Glynco, GA 31524 tim.harper@dhs.gov

Attn: Tim Harper Federal Law Enforcement Training Center (FLETC) 1131 Chapel Crossing Road Facilities Management Division, Bldg. 200 Glynco, GA 31524 tim.harper@dhs.gov

II. Contract Clauses

52.232-18 Availability of Funds (Apr 1984)

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(END OF CLAUSE)

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (DFARS)(DEC 2018)—Applicable to ONLY to CLIN 0001- USAF

(a) Definitions. As used in this clause—

“Contract financing payment” means an authorized Government disbursement of monies to a contractor prior to acceptance of supplies or services by the Government.

(1) Contract financing payments include—

(i) Advance payments;

(ii) Performance-based payments;

(iii) Commercial advance and interim payments;

mailto:Jeffrey.murl@lm.doe.gov

(iv) Progress payments based on cost under the clause at Federal Acquisition Regulation (FAR) 52.232-16, Progress Payments;

(v) Progress payments based on a percentage or stage of completion (see FAR 32.102(e)), except those made under the clause at FAR 52.232-5, Payments Under Fixed-Price Construction Contracts, or the clause at FAR 52.232-10, Payments Under Fixed-Price Architect-Engineer Contracts; and

(vi) Interim payments under a cost reimbursement contract, except for a cost reimbursement contract for services when Alternate I of the clause at FAR 52.232-25, Prompt Payment, is used.

(2) Contract financing payments do not include—

(i) Invoice payments;

(ii) Payments for partial deliveries; or

(iii) Lease and rental payments.

“Electronic form” means any automated system that transmits information electronically from the initiating system to affected systems.

“Invoice payment” means a Government disbursement of monies to a contractor under a contract or other authorization for supplies or services accepted by the Government.

(1) Invoice payments include—

(i) Payments for partial deliveries that have been accepted by the Government;

(ii) Final cost or fee payments where amounts owed have been settled between the Government and the contractor;

(iii) For purposes of subpart 32.9 only, all payments made under the clause at 52.232-5, Payments Under Fixed-Price Construction Contracts, and the clause at 52.232-10, Payments Under Fixed-Price Architect-Engineer Contracts; and

(iv) Interim payments under a cost-reimbursement contract for services when Alternate I of the clause at 52.232-25, Prompt Payment, is used.

(2) Invoice payments do not include contract financing payments.

“Payment request” means any request for contract financing payment or invoice payment submitted by the Contractor under this contract or task or delivery order.

“Receiving report” means the data prepared in the manner and to the extent required by Appendix F, Material Inspection and Receiving Report, of the Defense Federal Acquisition Regulation Supplement.

(b) Except as provided in paragraph (d) of this clause, the Contractor shall submit payment requests and receiving reports in electronic form using Wide Area Workflows (WAWF). The Contractor shall prepare and furnish to the Government a receiving report at the time of each delivery of supplies or services under this contract or task or delivery order.

(c) Submit payment requests and receiving reports to WAWF in one of the following electronic formats:

(1) Electronic Data Interchange.

(2) Secure File Transfer Protocol.

(3) Direct input through the WAWF website.

(d) The Contractor may submit a payment request and receiving report using methods other than WAWF only when—

(1) The Contractor has requested permission in writing to do so, and the Contracting Officer has provided instructions for a temporary alternative method of submission of payment requests and receiving reports in the contract administration data section of this contract or task or delivery order;

(2) DoD makes payment for commercial transportation services provided under a Government rate tender or a contract for transportation services using a DoD-approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., Power Track, Transportation Financial Management System, and Cargo and Billing System);

(3) DoD makes payment on a contract or task or delivery order for rendered health care services using the TRICARE Encounter Data System; or

(4) The Government wide commercial purchase card is used as the method of payment, in which case submission of only the receiving report in WAWF is required.

(e) Information regarding WAWF is available at https://wawf.eb.mil/.

(f) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests.

(END OF CLAUSE)

252.232-7004 DoD Progress Payment Rates.

As prescribed in 232.502-4-70(b), use the following clause:

https://wawf.eb.mil/ http://www.acq.osd.mil/dpap/dars/dfars/html/current/232_5.htm#232.502-4-70

DOD PROGRESS PAYMENT RATES (OCT 2014)

If the Contractor is a small business concern, the Progress Payments clause of this contract is modified to change each mention of the progress payment rate and liquidation rate (excepting paragraph (k), Limitations on Undefinitized Contract Actions) to 90 percent.

252.232-7006 Wide Area WorkFlow Payment Instructions (DFARS) (DEC 2018) —Applicable Only to CLIN 0001- USAF

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense

Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic

Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for

Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/ http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm#252.232-7003 http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm#252.232-7003 https://www.sam.gov/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC

Issue By DoDAAC

Admin DoDAAC**

Inspect By DoDAAC

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC)

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

III. Attachments

Attachment 1: Pricing Worksheet

-END of RFQ SP0604-20-Q-0417-