ROCHESTER COMMUNITY SCHOOLS

July 2, 2019

Request for Proposals

Exterior Door Alarms

Rochester Community Schools (RCS) is seeking proposals to provide and install door alarms on all the perimeter doors at the 3 High Schools, 4 Middle Schools and the Schultz Campus.

Proposal Information and Requirements for Acceptance:

All proposals, required forms, and pricing shall be submitted electronically on BidNet Direct (https://www.bidnetdirect.com) no later than 2:00 p.m., local time, July 16, 2019 (the “Due Date”.) No oral, telephonic, or facsimile proposals will be considered.

RCS will not consider or accept any late Bids received after the Due Date specified within the RFP.

It is the sole responsibility of the Bidder to ensure their proposal is entered completely and forms are uploaded on BidNet Direct before the closing date and hour indicated within the RFP. Bidders shall plan ample time to respond to all requirements and input all requirements. RCS is not responsible for any delivery delays.

Included in your proposal shall be one (1) of each of the following forms:

• Vendor Information Form signed

• Vendor Proposal on Bid Proposal Form

• Bid Proposal Form

• Iran Economic Sanctions Certification form signed

• Familial Disclosure Statement form signed and notarized

• Bid Bond Security

Designated forms above must be submitted online (print, sign, scan & attach) by due date and time to: https://www.bidnetdirect.com.

Bidder’s Instructions:

1. Proposals must be accompanied by a bid bond in the amount not less than 5% of the proposal amount, made payable to Rochester Community Schools.

2. The price quoted must be net. Discounts, rebates, and allowances will be used as criteria of evaluation, but must be stated separately in the proposal.

3. The buyer has the right to cancel a purchase order if the terms and conditions set forth herein are not met.

4. All purchases are to be exempt from all taxes including State and Federal taxes.

Exemption certificates will be furnished upon request.

5. The information contained in the Request for Proposal is intended solely for internal use by the Bidder in its bid preparation. All information contained herein is proprietary and shall not be distributed to any third party, except as required by law.

6. A recipient of the Request for Proposal is responsible for any and all costs incurred by it or others acting on its behalf in preparing or submitting a Bid Proposal, or otherwise responding to the Bid, or any negotiations incidental to its Bid or the Bid.

7. Bids must meet or exceed all specifications herein. Any deviations from the specifications set forth must be clearly detailed on the bid proposal form; otherwise, it will be considered that items offered are in strict compliance with the specifications, and successful bidder will be held responsible therefor. Additional Voluntary Alternates are allowed only in addition to Base Bid and only if fully equivalent to the Specifications.

8. The Board of Education reserves the right to accept any item in the bid; to accept or reject any or all bids, either in whole or in part; to waive any irregularity/informality herein; or if deemed to be in the best interest of the owner, to award the contract to other than the low bidder.

9. This bid is made without any previous understanding or agreement with any other person, firm or corporation making a bid for the same purpose, and is in all respects fair and without collusion or fraud.

10. From the issue date of the Bid until a decision is made, Bidders shall not communicate about the subject of the Bid or a Bidder’s Proposal with the RCS Board of Education members, administrators, faculty, staff, students or employees, except for Requests for Clarification in Specifications and Vendor Requirements Section.

11. RCS intends that all Bidders have equal access to information relative to the bid, and that the bid contains adequate information. Each Bidder shall prepare its Bid based only on the information contained in the Bid. A prospective Bidder noting any inconsistency in the information contained in the Bid or in the Instructions shall request clarification, as referenced in the Bid Information and Requirements for Acceptance. No information communicated, either verbally or in writing, to or from a Bidder shall be effective unless confirmed by written communication as an addendum to the Bid, a request for clarification or written response thereto, or in the Bid.

12. No member of Rochester Community Schools Board of Education, City, State or any officer, employee or person whose salary is payable in whole or in part from the treasury of said Board of Education is directly or indirectly interested in this bid or in the supplies, materials, equipment, work, services or any portion of the profits thereof to which it relates.

13. All Bid Proposals shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner(s) or any employee of the Bidder and any member of the Board of Education of the School District or the Superintendent of the School District. Bid Proposals that do not include this sworn and notarized familial relationship disclosure statement will not be consider by the Board of Education.

14. All bidders must provide the Certificate of Compliance – Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 and attach the signed form declaring that the bidder is not and will not become an “Iran Linked Business” at any time during the course of performing any services under an awarded contract. The District will not accept a bid proposal that does not include this sworn and notarized disclosure statement.

15. Vendor shall not during contract assign, transfer or subcontract any part of agreement to any other supplier.

16. The proposal must be net pricing. Discounts, rebates, and allowances will be used as criteria of evaluation, but must be stated separately on the Vendor Proposal Form.

17. Rochester Community Schools has the right to cancel a purchase order if the terms and conditions set forth herein are not met.

18. Proposal submitted is to include shipment delivered to the district location as specified.

19. All purchases are to be exempt from all taxes including State and Federal taxes. An Exemption certificate will be furnished upon request.

20. Proposals must meet or exceed all specifications herein. Any deviations from the specifications set forth must be clearly detailed on the proposal form; otherwise, it will be considered that items offered are in strict compliance with the specifications, and awarded vendor will be held responsible therefor.

21. Manufacturers specified are the only ones to be used. Substitutions are allowed if shown as separate pricing and accepted by the District.

22. The vendor shall agree to a “Hold Harmless” clause concerning the process, selection criteria, award, and contract as entered into with Rochester Community Schools.

23. SOLE BIDDER:

A. It is the District’s intent that this Request for proposals, permits competition. It shall be the bidder’s responsibility to advise Rochester Community Schools, in writing, if any language, requirements, scope specifications, etc., or any combinations thereof, inadvertently restricts or limits the requirements stated in this Proposal, to a single source. Rochester Community Schools shall receive such notification no later than five

(5) days prior to the date set for acceptance of bids.

B. If only one proposal is received in response to this Proposal Request, a cost/price analysis and evaluation and/or audit shall be performed of the cost proposal in order to determine if the price is fair and reasonable.

C. Rochester Community Schools reserves the right to cancel the Request for Proposal, or reschedule the proposal opening, if there is only one bid received. The decision by Rochester Community Schools will be final.

Proposal Response:

Rochester Community Schools (RCS) is seeking proposals to provide door alarms on all exterior doors on the following 8 buildings:

• Rochester High School – 180 S. Livernois, Rochester Hills

• Adams High School – 3200 W. Tienken Road, Rochester Hills

• Stoney Creek High School – 6755 Sheldon, Rochester Hills

• Hart Middle School – 6500 Sheldon, Rochester Hills

• Reuther Middle School – 1430 E. Auburn, Rochester Hills

• Van Hoosen Middle School – 1339 N. Adams, Rochester

• West Middle School – 500 Old Perch, Rochester Hills

• John M. Schultz Educational Campus – 1440 John R, Rochester Hills

The scope of the project would entail a complete installation that includes but is not limited to the following:

• Providing all design, engineering labor and material to install an audible and visual alarm system hard wired to all perimeter exterior doors for a complete installation.

• Due to funding for this project is provided from a grant, all work must be completed and billed by September 30, 2019. No exceptions. If you cannot achieve this date, then please do not submit a proposal for this project.

• The door alarms are to be tied into a display panel that is to be provided and located in the Main Office area of each school to notify the staff that which door has been opened. The panel must be able to be armed and disarmed throughout the day in order to accommodate the various building schedules.

• Provide clean-up on a minimum of a daily basis.

• Repair all adjacent surfaces or finishes (walls, doors, frames, ceilings, etc.) affected by the installation. No exposed wiring or wireless equipment will be allowed.

• The Exterior Door Alarm system must be able to be tied into the existing building alarm system so that the exterior doors alarms become part of the existing building alarm system.

• Bidders are responsible for visiting each site to assess existing conditions to include in bid response and no additional costs will be allowed for failure to verify existing site conditions.

Please contact the RCS Facilities Department at 248-726-3160 for access to the sites.

Please note that previous experience will be a key factor in the selection of the successful bidder.

Specifications and Vendor Requirements:

1. All proposals must include all forms as specified in Proposal Information and Requirements for Acceptance and be inclusive of all plans and specifications provided in.

2. Board Approval: The Board approval date is anticipated to be July 16, 2019.

1. The Board of Education reserves the right to accept or reject any or all bids, to waive informalities and to accept the proposal which will best serve the interest of the school district.

2. Requests for Clarification: All requests for clarification must be submitted through BidNet Direct by July 10, 2019 and all responses will be released within the online posting.

Bid Evaluation Criteria:

RCS will base award of this project on the following:

• Adherence to RFP requirements & bid specifications

• Pricing

• Schedule

• Prior experience with similar projects

Selection Process:

Rochester Community Schools will base an award on several evaluation factors including, but not limited to: bid specifications, pricing, product availability, documentation requirements, and delivery terms. Please note that project will not necessarily be awarded to the lowest bidder or lowest price.

RCS reserves to award the project to the most qualified bidder based on the criteria noted.

Award:

Project is expected to be approved by the Rochester Community Schools Board of Education on July 16, 2019. Work can commence upon Board approval. Please note the project will not necessarily be awarded to the lowest bidder or lowest price. Rochester Community Schools reserves to award the project to the most qualified bidder based on the criteria noted.

Termination of Contract to Purchase:

If at any time, in the opinion of RCS,

1. Vendor fails to conform to the requirements of this contract; or

2. Vendor seeks relief under any law for the benefit of insolvents or is adjudicated bankrupt;

3. Any legal proceedings are commenced against vendor which may interfere with the performance of the contract; or

4. Seller has failed to supply an adequate working force, or material or proper quality, or has failed in any other respect to prosecute the work with the diligence and force specified and intended in any by the terms of the contract, notice thereof in writing may be served upon him, and should he neglect or refuse to provide means for a satisfactory compliance with the contract as directed by the Purchasing Agent within the time specified RCS in any such case shall have the right and power, at its option and without prejudice to any other right it may have, to terminate the contract. Any excess of the cost arising wherefrom will be charged against the seller and his sureties, who will be liable thereof. In the event of such termination, all monies due the vendor or retained under terms of the contract shall be forfeited to RCS; but such forfeiture will not release the vendor or his sureties from liability for failure to fulfill the contract. In the event that performance on the part of any party hereto shall be delayed or suspended as a result of circumstances beyond the reasonable control and without the fault and negligence of said party, none of the parties shall incur any liability to the other parties as a result of such delay or suspension.

Circumstances deemed to be beyond the control of the parties hereunder shall include, but not be limited to, acts of God or of the public enemy; insurrection; acts of the Federal Government or any unit of State or Local Government in either sovereign or contractual capacity; fires, floods; epidemics;

quarantine restrictions; strikes, freight embargoes or delays in transportation, to the extent that they are not caused by the party’s willful or negligent acts or omissions, and to the extent that they are beyond the party’s reasonable control.

Vendor Information Form

Vendor Name: _______________________________ Contact Name: __________________________________

Address: ____________________________________________________________________________________ Street Address City State Zip Code

Phone Number: ___________________ Fax Number: __________________E-Mail: _______________________

Website: ______________________________________ Payment Terms: _______________________________

Product Lead-time: _______ business days. (Maximum number of days for delivery of an order from the day it is placed).

Deviations from specifications: Yes_______ No _______.

If yes, please explain on the Vendor Price Quotation.

Vendor comments:

Bidder Authorization

The undersigned certifies that the proposal submitted meets or exceeds, all specifications, which all conditions noted here are acknowledged, and the firm prices and terms specified by the bidder are true and accurate.

My signature certifies that the accompanying proposal is not the result of, or affected by an unlawful act of collusion with another person or company engaged in the same line of business or commerce or any act of fraud punishable under current Federal or Michigan law. I hereby certify that I am authorized to sign as a Representative for the Firm:

Name of Company Representative _____________________________________________________________

Title: _______________________________________________________________________________________

Signature ___________________________________________________ Date: _________________________

Rochester Community Schools

BID PROPOSAL FORM

PROJECT: Exterior Door Alarms

Name of Bidding Contractor

BASE BID:

Lump sum bid for all work specified in the amount of:

___________________________________________________Dollars ($_____________________)

The Bid Proposal amount shall be shown in both words and figures. In the case of discrepancy, the amount shown is words shall govern.

BASE BID: The undersigned, having examined the Bid Documents and examined the conditions affecting the Work/Project, hereby proposes and agrees to furnish all of the labor, materials, and equipment and perform all work necessary to complete the Work/Project as required by the Bid Documents for the stipulated sum identified above and detailed in summary below. The Bid Documents set forth the terms and conditions upon which the Bidder will provide a solution for the installation and operation of the project for use by the Owner and represents and warrants that the design, operation and functionality of the project are in accordance with the Bid Documents. All prices provided by the Bidder on this Bid Proposal Form must include all parts that are necessary to the make the project fully operational for the intent and purpose stated in the Bid Documents

BID SECURITY: Enclosed herewith find (Certified Check)/ (Bid Bond) in the amount of $__________ being five percent (5%) of the maximum Bid Proposal herein, made payable to Rochester Community Schools or naming Rochester Community Schools as obligee. The proceeds of which are to remain the property of Rochester Community Schools, if the Bidder does not, within ten (10) days after notice of the acceptance of Bid Proposal, enter into the Contract.

Bid Summary: Provide a breakdown of your bid by building as follows:

Rochester High School: $_________________

Adams High School: $_________________

Stoney Creek High School: $_________________

Hart Middle School: $_________________

Reuther Middle School: $_________________

Van Hoosen Middle School: $_________________

West Middle School: $_________________

John M. Schultz Educational Campus: $_________________

FAMILIAL DISCLOSURE AFFIDAVIT OF BIDDER

The undersigned, the owner or authorized officer of ________________________ (the “Bidder”), pursuant to the familial disclosure requirement provided in the Rochester Community Schools’ (the “School District”) advertisement for construction bids, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of _________________________________ and any member of the Board of Education of the School District or the Superintendent of the School District.

List any Familial Relationships:

BIDDER:

By:

Its:

STATE OF MICHIGAN )

) ss.

COUNTY OF ____________ )

This instrument was acknowledged before me on the _____ day of ____________, 2011, by

, Notary Public

______________ County, Michigan

My Commission Expires: ___________

Acting in the County of: ___________

CERTIFICATION OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner, or authorized officer of the below-named company (the “Company”), pursuant to the compliance certification requirement provided in the Rochester Community Schools’ Request For Proposal (the “RFP”), hereby certifies, represents, and warrants that the Company (which includes its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event the Company is awarded a contract by Rochester Community Schools as a result of the aforementioned RFP, the Company is not and will not become an “Iran Linked Business” at any time during the course of performing any services under the contract.

The Company further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the Rochester Community Schools’ investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date the it is determined that the person has submitted the false certification.

Name of Company

Name and Title of Authorized Representative

Signature

ROCHESTER COMMUNITY SCHOOLS

Request for Proposals

EXTERIOR DOOR ALARMS

Attachment A:

Floor Plans with Door Numbers