20-91882 SOW-7ABEG0.pdf

USCG Air Station Clearwater Redtail Motorized Window Shades

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SCOPE OF WORK (SOW) FOR

USCG AIR STATION CLEARWATER (ASCW)

REDTAIL MOTORIZED WINDOW SHADES

29 JUNE 2020

Facilities Engineering

Air Station Clearwater

15100 Rescue Way

Clearwater, FL 33762

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1. SCOPE OF WORK

The work includes furnishing all materials, equipment, and labor to install interior motorized vertical window treatment, to cover all windows throughout the Redtail Officer’s and Chiefs Lounge.

Additionally, a 160” motorized projector screen will be furnished and installed to replace the existing. All shades and projector screen shall be integrated into the existing scenes (presentation, entertainment, Music, etc) controlled by the existing (USCG provided) Control4 C4-EA3-V2 entertainment and automation controller via the Control4 in wall 7” touch screen. USCG will provide Ethernet (CAT6) control wire for each shade/projector and 120V electric for motorized projector screen only.

2. SPECIFICATIONS

2.1 Shades:

2.1.1 A total of sixteen (16) vertical black out shades will be provided and installed by the contractor. Each shade shall provide a solid, light block fabric on motorized roller. Shade rollers shall be concealed in a housing mounted to the existing window/wall framing. Example fabric and trim shall be submitted for approval by unit prior to fabrication/installation.

2.1.2 Dimensions provided are for estimating purposes only and contractor shall be verify all dimensions on site prior to fabrication.

a) Eleven (11) 120” tall x 104” wide perimeter shades

b) Three (3) 120” tall x 66” wide shades on each side of exterior doors

c) One (1) 32” tall x 39” wide shade over the single door

d) One (1) 32” tall x 76” wide shade over the double doors

2.1.3 All hardware required to mount and control the shades shall be provided.

2.1.4 Contractor shall provide all electrical power supplies, controller switches, and supplementary required wiring with the exception of the CAT6 cable between each shade and the controller.

2.2 Projector Screen

2.2.1 A large motorized 160” (diagonal) projector screen shall be provided and installed by the contractor. Specification sheet shall be provided for approval by the unit.

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2.2.2 A local switch or separate control toggle shall be

installed in close proximity to the screen or programmed into the main controller display.

2.3 Controls

2.3.1 Motorized shades shall be controllable via Control4 driver which allows two way communications to the existing automation system. Each shade shall be capable of multiple levels set points to match the desired room automation scene. At a minimum the shades must be able to have the following positions: Open, 1/3, 1/2, 2/3, and Closed. Each shade shall have the ability to be controlled separately for various configurations to match existing outside light conditions.

2.3.2 All shades and projector screen shall be integrated into existing entertainment scenes via the Control4 automation controller.

2.3.3 USCG will provide Ethernet control wires from the existing rack to each shade.

2.3.4 Rack space (2U) is available for required shade

processor/power supply; if space is not adequate contractor shall provide wall mounted enclosures for required equipment.

2.3.5 All controls and processor programming shall be completed by the contractor and integrated into existing programmed scenes.

2.4 Operations and Training

2.4.1 Operating Manual and initial troubleshooting guide for all installed equipment shall be provided both electronically and paper in three ring binder. Unit shall be provided training on operations and maintenance of installed equipment.

3. SUBMITTALS

The contractor shall provide submittals to the USCG representative electronically via email (max email size is 8mb) or via another electronic means. The contractor shall attach a submittal transfer/acceptance sheet to the submittal. The following is a list of the anticipated submittals.

Number Description Due Reference

01 Personnel List 7 calendar days prior to the start of onsite work

SOW Paragraph 10.1

02 Onsite work Plan / schedule

14 calendar days prior to the n/a

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03 Product Cut Sheets

14 calendar days prior to the start of onsite work

SOW Paragraph

2.1.1 & 2.2

04 System Line Drawing

14 calendar days prior to the start of onsite work n/a

05 Operating Manuals

7 calendar days after completion of onsite work

2.4

4. PROJECT PERFORMANCE TIME

The total project performance time shall be Sixty (60) calendar days from the Notice to Proceed. All onsite work must be complete in a five

(5) day window within the Sixty (60) calendar day performance period.

The Base work hours are 0700 to 1500, Monday thru Friday. Any changes within the contract must be approved by the Contracting Officer.

5. INSPECTION PRIOR TO BID

Prospective bidders are encouraged to visit the site prior to bidding.

The Contractor is responsible for verifying all dimensions.

Arrangements to visit the site can be made by contacting:

LCDR Jonathan Wolstenholme, 727-535-1437 x1570 (Technical Expert)

CWO4 Jeffrey Timberlake, 727-535-1437 x1572 (COR)

6. AVAILABILITY OF UTILITY SERVICES

No utility services are anticipated for this project.

7. COORDINATION

The Contractor will be working on a Coast Guard operational military installation. Become familiar with and obey the installation’s fire, traffic, and security regulations. Personnel shall not stray from the immediate area or work nor direct avenues of ingress and egress unless authorized in advance by the COR.

The Base work hours are 0700 to 1500, Monday thru Friday. The Contractor shall coordinate with the COR to minimize interference with Coast Guard operations. Before interrupting or shutting down any utility, make a request for the interruption to the COR at least two

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(2) business days prior to the anticipated interruption. Identify the utility, reason for interruption, and duration of the interruption. Do not interrupt utilities until authorized by the COR.

8. STORAGE, STAGING AND LAYDOWN AREAS

Location of storage, staging and/or laydown areas, if available, shall be designated by the COR depending on the requirements of the project.

Shipment/delivery of equipment, materials, and supplies shall be addressed to the Contractor – not the Government. The Contractor must be on hand to accept shipments/deliveries; the Government will not accept shipments/deliveries. Equipment and materials shall be carefully handled, properly stored, and adequately protected to prevent damage before and during installation, in accordance with the manufacturer’s recommendations. Damaged or defective items shall be replaced. The Contractor shall be responsible for security of all materials and equipment. The Contractor shall be responsible for repair of any damage incurred as a result of storage, staging and/or laydown activities.

9. CLEANUP

The Contractor shall keep the work area, including storage area, free from accumulations of waste materials on a daily basis and comply with all federal, state, and local regulations pertaining to the storage, transport, and disposal of wastes. The Contractor may be allowed limited use of Coast Guard waste disposal facilities, including garbage cans, trash piles, or dumpsters provided approval is granted by the COR.

10. SECURITY

10.1 Personnel List

The Contractor shall provide the COR with a list of names of all personnel who will be working on the site at least Seven (7) calendar days prior to the start of onsite work. The Contractor may submit a revised list at any time during the project. Only personnel on the approved list will be allowed on the site.

10.2 Personnel Identification

All personnel shall carry proper identification (ID) when on site.

Proper ID is defined as either the individual’s driver license or a company-issued ID. The ID must be laminated, and show a facial picture of the individual. Individuals without proper ID will be denied access and escorted off the Coast Guard premises.

11. SAFETY

11.1 General

The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives

SOW Page 6 of 6 and health of personnel in the construction area, prevents damage to property and avoids work interruptions. The Contractor shall provide appropriate safety measures for their own protection complying with the requirements of all applicable Federal, State and Local safety laws, rules and regulations.

12. FINAL INSPECTION AND ACCEPTANCE

The Contractor shall give the COR at least twenty-four (24) hours notice for final inspection of work.

13. WARRANTIES

Motorized shades shall have at least a five (5) warranty. All other equipment, labor, and controls shall be warrantied for a minimum of a year. All warranties and/or guarantees, either implied or expressed, for individual equipment shall be endorsed to the Government.

14. SOW ENCLOSURES

SOW Enclosure 01 – ASCW Site Plan

SOW Enclosure 02 – Work Area

SOW Enclosure 03 – Pictures

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Text Box

ENCL 02

Existing Shades - Open

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ENCL 03

Existing Shades - Sheer

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Existing Shades - Closed

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