20-0071 RFP AMD 3.docx

AMENDMENT #3 to Proposal No. 20-0071

UNIVERSITY OF WISCONSIN

MADISON, WISCONSIN 53715-1218

AMENDMENT #3 to Request For Proposal

THIS IS NOT AN ORDER

OFFICIAL SEALED

Proposal Number: 20-0071

NO PUBLIC OPENING

AMD #3 Issue Date: 05/18/2020

Due Date: 05/26/2020 2:00 PM CDT Agent: JEFF WHITMAN

Questions regarding this proposal – see Section 2.6

For Submittal Instructions & Proposal Response Format – see Section 2.2 and 2.3

Proposal prices and terms shall be firm for sixty (60) days from the date of the proposal to the opening, unless otherwise specified in this Request for Proposal by the UW-Madison Purchasing Services.

If NO BID (check here) ☐ and return.

AMENDMENT #3 / 20-0071 / ELECTROMECHANICAL DRILL CABLE

Amendment #3 is issued to revise Section 4.1.1.4, amend Section 4.3 to provide additional information, extend the deadline for written questions to May 20, 2020, extend the proposal DUE DATE to May 26, 2020 - See revised Section 2.1. and request vendor delivery information - See Attachment B.

If this amendment is not returned, it shall be assumed your original proposal meets all conditions of the amendment.

All other terms and conditions remain the same. Please revise and submit your bid accordingly.

In signing this bid, we have read and fully understand and agree to all terms, conditions and specifications and acknowledge that the UW-Madison Purchasing Services bid document on file shall be the controlling document for any resulting contract. We certify that we have not, either directly or indirectly, entered into any contract or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the stated statement is accurate under penalty of perjury. I certify that the information I have provided in this bid is true and I understand that any false, misleading or missing information may disqualify the bid.

By submitting a bid, the bidder certifies that no relationship exists between the bidder and the University that interferes with fair competition or is a Conflict of Interest, and no relationship exists between such bidder and another person or firm that constitutes a Conflict of Interest. Further, bidder certifies that no employee of the University whose duties relate to this request for bid assisted the bidder in preparing the bid in any way other than in his or her official capacity and scope of employment.

The Bidder certifies by submission of the bid that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency.

Company Name:

Company Street Address:

Signature:

Type or Print Name:

Title:

Email address:

2. Preparing and Submitting a Proposal

2.1. Applicable Dates:

Date

Event

2.2. Submittal Instructions:

ONLY EMAILED PROPOSAL RESPONSES WILL BE ACCEPTED.

All completed proposals must be e-mailed to bids@bussvc.wisc.edu, with the RFP number and vendor name in the subject line. Proposals must be received and date/time stamped prior to 2:00 p.m. CDT on the stated bid due date.

RETAIN A COPY OF YOUR PROPOSAL RESPONSE FOR YOUR FILES

Submitting a proposal to any other e-mail address than bids@bussvc.wisc.edu does not constitute receipt of a valid proposal by Purchasing Services. Proof of transmission doesn't constitute proof of receipt. E-mail submissions of signature pages must be a scanned copy of the document with ACTUAL signatures and initials (not typed or electronic signatures) and should be received prior to 2:00 p.m. CDT on the stated due date.

Contact Purchasing Services for assistance. purch@bussvc.wisc.edu The Maximum file size that can be accepted is 25MB.

2.3. Proposal Response Format:

Proposals should be typed and submitted on 8.5 by 11 inch paper and bound securely. The response should be organized and presented in the following order. Each section should be separated by tabs or otherwise clearly marked. The contents within each tab should reference the section or attachment number assigned in the RFP. Failure to submit as indicated may disqualify your proposal.

Tab 1:

· Request for Proposal form signed by an authorized representative of proposing company - Cover Page.

· Vendor Information Form, Attachment A

· Client Reference List, Attachment C Tab 2: Responses to specifications in Section 4 – Requirements and Specifications Tab 3: Cost Proposal, Attachment B Tab 4: Other

RETAIN A COPY OF YOUR PROPOSAL RESPONSE FOR YOUR FILES

2.4. Incurring Costs:

The State of Wisconsin is not liable for any cost incurred by proposers in replying to this RFP.

4.1. Mandatory Requirements (0 Points):

Proposer must indicate that they are able to produce an electromechanical cable that is 1) capable of meeting the below mandatory requirements, and 2) capable of operating as described in the “Description of Operation” section. No points will be awarded to this response as a proposer unable to meet these requirements will not be considered further.

4.1.1 Mechanical Requirements:

4.1.1.1 Length: 3200 m (+5%, -0%)

4.1.1.2 Hydrostatic Operating Pressures up to 4330 psi (3000m depth of 0C water)

4.1.1.3 Minimum Breaking Strength: 25,000 lb.

4.1.1.4 Working load on the cable will be 10,000 lb.

Nominal working load on the cable will be 3,000 lb. In the rare case that the drill head gets partially frozen into the hole, up to 10,000 lb. may be applied to the cable to free the drill head. The cable must retain its 25,000 lb. breaking strength and other mechanical properties. If loading to 10,000 lb. will compromise the cable’s electrical properties, please note to what extent.

4.1.1.5 Dynamic Bend Radius: 18 inch

A. Cable must be able to withstand 18-inch dynamic bending radius under 10,000 lb. tensile load.

4.1.1.6 Overall Diameter: 0.970” nominal

4.1.1.7 Working Temperature: -50C to 50C

A. Cable must withstand a thermal shock of -50C to 0C as it enters the water-filled hole.

4.1.1.8 Storage Temperature: As low as -82C

4.1.1.9 Relative Humidity: near 0%

4.1.1.10 Both ends of the cable must meet the specification detailed in Drawing 001. See 6) in Technical Responses Section.

4.1.1.11 Labeling: Serial number and length markings are required every ½ meter.

4.3. Lead Time (20 Points):

Provide your expected lead time to produce Qty. 2 cables ARO. Delivery is desired by the end of September 2020. State on Attachment B: Cost Proposal Form when delivery can be made.

Attachment B: Cost Proposal Form

Cost which are not specifically identified below will not be compensated under any Contract awarded pursuant to this RFP.

ELECTROMECHANICAL DRILL CABLE

2.

Manufacturer

3.

Model No.:

4.

Maintenance after Expiration of Warranty

State expected delivery time: _________ days After Receipt of Order (ARO).

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