20-0071 RFP AMD 1.docx

AMENDMENT #1 to Proposal No. 20-0071

UNIVERSITY OF WISCONSIN

MADISON, WISCONSIN 53715-1218

AMENDMENT #1 to Request For Proposal

THIS IS NOT AN ORDER

OFFICIAL SEALED

Proposal Number: 20-0071

NO PUBLIC OPENING

AMD #1 Issue Date: 04/27/2020

Due Date: 05/11/2020 2:00 PM CDT Agent: JEFF WHITMAN

Questions regarding this proposal – see Section 2.6

For Submittal Instructions & Proposal Response Format – see Section 2.2 and 2.3

Proposal prices and terms shall be firm for sixty (60) days from the date of the proposal to the opening, unless otherwise specified in this Request for Proposal by the UW-Madison Purchasing Services.

If NO BID (check here) ☐ and return.

AMENDMENT #1 / 20-0071 / ELECTROMECHANICAL DRILL CABLE

Amendment #1 is issued to answer questions received from proposers, extend the deadline for written questions to May 1, 2020 and extend the proposal DUE DATE to May 11, 2020 - See revised Section 2.1.

If this amendment is not returned, it shall be assumed your original proposal meets all conditions of the amendment.

All other terms and conditions remain the same. Please revise and submit your bid accordingly.

In signing this bid, we have read and fully understand and agree to all terms, conditions and specifications and acknowledge that the UW-Madison Purchasing Services bid document on file shall be the controlling document for any resulting contract. We certify that we have not, either directly or indirectly, entered into any contract or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the stated statement is accurate under penalty of perjury. I certify that the information I have provided in this bid is true and I understand that any false, misleading or missing information may disqualify the bid.

By submitting a bid, the bidder certifies that no relationship exists between the bidder and the University that interferes with fair competition or is a Conflict of Interest, and no relationship exists between such bidder and another person or firm that constitutes a Conflict of Interest. Further, bidder certifies that no employee of the University whose duties relate to this request for bid assisted the bidder in preparing the bid in any way other than in his or her official capacity and scope of employment.

The Bidder certifies by submission of the bid that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency.

Company Name:

Company Street Address:

Signature:

Type or Print Name:

Title:

Email address:

QUESTIONS AND ANSWERS TO RFP #20-0071

Mechanical: Cracking of outer Hytrel jacket, only occurred on cables constructed with a Kevlar strength member. One cable in particular exhibited full jacket separation around perimeter of cable at periodic positions along length, possibly initiated by shock loading from cable jumping from layer to layer on cable reel. There may have also been issues with bonding of overmolds to the cable jacket, allowing water ingress.

Electrical: There were instances of lost communication with drillhead on multiple cables. Not all of the failure modes are understood or well-documented. In one case, it is believed that tension load was somehow applied to the conductors, possibly due to water ingress into the strength member layer from a damaged section of jacket.

When water ingress re-freezes during re-wind operations, the cable is rendered less flexible and severe damage may occur when the affected cable segments pass over a sheave or are wrapped around a drum. For this reason possible water ingress into strength members should not be permitted if either the jacket or an over-mold assembly is breached by a small opening.

A cable jacket that can slide relative to the strength member may not be able to support the drill head when a cable grip is applied. The design must ensure that the weight of the drill head in air can be transferred to a braided synthetic cable grip applied to the cable. The drill head must be supported indefinitely without relative movement between the cable grip and the strength member. Also note that in emergencies a cable grip has been applied mid-cable to temporarily support the load.

The static end load on the cable is approximately 2000 lb. However, should the drillhead become stuck in the ice we need to exert higher-than-normal pulling force to dislodge. Being able to only support the drill head may not be adequate. If movement of the drill head is stopped for an extended period while water flow is also stopped, the drill head may be partially frozen in place. The cable grip would then have to support the cable tension required to free the drill head. Hence the cable grip should be able to support the working load of the cable at a minimum, not just the weight of the drill head in air. The load rating of the end terminations must be explicitly provided if different than the cable full working load.

Deliver to:

Physical Sciences Laboratory University of Wisconsin - Madison 3725 Schneider Drive Stoughton, WI 53589

Specification Clarification Slides

Double-click on the icon below to review the slides provided for clarification of specifications.

2. Preparing and Submitting a Proposal

2.1. Applicable Dates:

Date

Event

2.2. Submittal Instructions:

ONLY EMAILED PROPOSAL RESPONSES WILL BE ACCEPTED.

All completed proposals must be e-mailed to bids@bussvc.wisc.edu, with the RFP number and vendor name in the subject line. Proposals must be received and date/time stamped prior to 2:00 p.m. CDT on the stated bid due date.

RETAIN A COPY OF YOUR PROPOSAL RESPONSE FOR YOUR FILES

Submitting a proposal to any other e-mail address than bids@bussvc.wisc.edu does not constitute receipt of a valid proposal by Purchasing Services. Proof of transmission doesn't constitute proof of receipt. E-mail submissions of signature pages must be a scanned copy of the document with ACTUAL signatures and initials (not typed or electronic signatures) and should be received prior to 2:00 p.m. CDT on the stated due date.

Contact Purchasing Services for assistance. purch@bussvc.wisc.edu The Maximum file size that can be accepted is 25MB.

2.3. Proposal Response Format:

Proposals should be typed and submitted on 8.5 by 11 inch paper and bound securely. The response should be organized and presented in the following order. Each section should be separated by tabs or otherwise clearly marked. The contents within each tab should reference the section or attachment number assigned in the RFP. Failure to submit as indicated may disqualify your proposal.

Tab 1:

· Request for Proposal form signed by an authorized representative of proposing company - Cover Page.

· Vendor Information Form, Attachment A

· Client Reference List, Attachment C Tab 2: Responses to specifications in Section 4 – Requirements and Specifications Tab 3: Cost Proposal, Attachment B Tab 4: Other

RETAIN A COPY OF YOUR PROPOSAL RESPONSE FOR YOUR FILES

2.4. Incurring Costs:

The State of Wisconsin is not liable for any cost incurred by proposers in replying to this RFP.

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