2-West Trans Main Valve Repl PM Final.pdf

CITY OF ROUND ROCK

Project Manual For:

Prepared By:

Public Works

West Transmission Main Valve Replacements

September 2025

Juan Patricio Galindo Rangel DCS, Engineering, LLC.

1101 South Capital of Texas Hwy.

Building G-100 Austin, Texas, 78746 Telephone: 512-614-6171

TBPE Firm Registration No F-13162

Table of Contents Competitive Sealed Proposal E-Bid

6-2025 00090665

TABLE OF CONTENTS

Competitive Sealed Proposal E-Bid

Section No. of Pages

00020 1

00100 15

00200 2

00300

00410 1

00500 5

00600

Description

Notice to Proposers (E-Bid)

Instructions to Proposers - Competitive Sealed Proposal E-Bid Questionnaire Form 1295 Instructions

Bid Bond

Bid Form

Statement of Bidder’s Safety Experience

Agreement

Insurance & Construction Bond Forms 2 00610 2 00620

00650

Performance & Payment Bond Instructions Performance Bond Payment Bond Insurance Instructions Certificate of Liability Insurance 1

00700 General Conditions 43

00800 Supplemental General Conditions 1

00900 Special Conditions 6

01000 Technical Specifications

02000 Plans, Details and Notes

West Transmission Main Valve Replacements

00020 NOTICE TO PROPOSERS

00020 03-2025 Notice to Proposers 4903-3442-3332 Page 1

NOTICE TO PROPOSERS

Pursuant to the provisions of Texas Government Code, Sections 2269.052 and 2269.151, it is the intention of the City of Round Rock, Texas (“City”) to select a prime contractor by using the Competitive Sealed Proposal process to select a prime contractor for the furnishing of all labor, material and equipment and performing of all work for the City project titled West Transmission Main Valve Replacements (project includes Gate valve installation and replacement on existing CSC and Ductile iron city water transmission mains, ranging from 18-Inch to 36-Inch diameter valves) for the City of Round Rock, Texas (“City”). Online bidding will be utilized via Bonfire at https://roundrocktexas.bonfirehub.com. Online bid services will open for bidding on September 24, 2025 at 9:00 a.m. and close on October 28, 2025 at 9:00 a.m.

All proposers shall follow submittal instructions at https://roundrocktexas.bonfirehub.com.

Hard copies will not be accepted for this solicitation and all proposals shall be submitted online at https://roundrocktexas.bonfirehub.com. Bid results will be publicly opened and read aloud on October 28, 2025 at 9:00 a.m. at 3400 Sunrise Road, Round Rock, TX 78665 and will be posted online at https://roundrocktexas.bonfirehub.com after the public bid opening. No proposals may be withdrawn after the scheduled opening time, and no late proposals will be accepted. Plans, Proposal Forms, Specifications, and Instructions to Proposers may be obtained at https://roundrocktexas.bonfirehub.com/opportunities. Any questions shall be submitted through Bonfire.

Proposals must include the specific qualification information requested in the sequence and format prescribed in the Instructions to Proposers. Selection of the successful Proposer will be based on the selection criteria set forth in the Instructions to Proposers. The City further reserves the right to reject any or all proposals and to waive any informalities and irregularities in the proposals received.

Proposals must be accompanied by an acceptable bid security as outlined in the Instructions to Proposers, payable to the City of Round Rock, Texas, equal to five percent (5%) of the total bid amount. A copy of the bid security MUST be uploaded with proposal documents to https://roundrocktexas.bonfirehub.com to be considered responsive. The original bid security document must be provided to the City within three (3) days of a request by the City. In case of ambiguity, duplication, or obscurity in the bids, the City reserves the right to construe the meaning thereof. The City further reserves the right to reject any or all proposals and to waive any informalities and irregularities in the proposals received.

The successful proposer will be expected to execute the City’s standard contract and to furnish performance and payment bonds, all as described in the bid documents. Contractors and subcontractors shall pay to laborers, workmen, and mechanics the prevailing wage rates as determined by the City.

A non-mandatory Pre-Proposal conference will be held at 3400 Sunrise Road, Round Rock, Texas on October 9, 2025 at 10:00 a.m..

Round Rock Leader: Pflugerville Pflag:

September 24, 2025 September 24, 2025 October 1, 2025 October 1, 2025 https://roundrocktexas.bonfirehub.com/ https://roundrocktexas.bonfirehub.com/ https://roundrocktexas.bonfirehub.com/ https://roundrocktexas.bonfirehub.com/ https://roundrocktexas.bonfirehub.com/opportunities https://roundrocktexas.bonfirehub.com/

00100 INSTRUCTIONS TO PROPOSERS

4937-1398-3524 Page 1 Instructions to Proposers

City of Round Rock, Texas ______________ Instructions to Proposers: Section 00100

INSTRUCTIONS TO PROPOSERS

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the contract forms, including General Conditions and

Supplemental General Conditions and other specification sections, are applicable documents. The aforementioned documents may only be obtained from the City's website at the following web address: https://roundrocktexas.bonfirehub.com.

1.2 DEFINITIONS

A. All definitions set forth in the General Conditions and Supplemental General Conditions, in Round Rock's "Standard Form of Agreement between Owner and Contractor," and in other contract documents are applicable to these proposal documents.

B. Proposal documents include the Request for Competitive Sealed Proposals for Construction Services, Instructions to Proposers, Proposal Form, sample bond and contract forms, and the proposed contract documents including any addenda issued prior to receipt of proposals.

C. Addenda are written or graphic instruments issued prior to the opening of the proposals which modify or interpret the proposal documents (including drawings and specifications) by additions, deletions, clarifications or corrections. Addenda become part of the contract documents when the Standard Form of Agreement between Owner and Contractor is executed. Any addenda issued will be posted with the documents at the web address mentioned in item 1.1 above. Prior to submitting a Proposal, the Proposer is responsible for determining if any addenda have been issued and for following any instructions required in any addenda issued.

D. The City of Round Rock may be referred to in the proposal documents as Owner.

E. A proposal is a complete and properly signed proposal to do the Work for the sums stipulated therein, submitted in accordance with the proposal documents.

F. The base contract sum is the sum stated in the proposal for which the Proposer offers to perform the work described in the proposal documents as the base, to which work may be added or from which work may be deleted, for sums stated in alternate proposals, if alternate proposals are required.

G. An alternate proposal (or alternate) is an amount stated in the proposal to be added to or deducted from the amount of the base contract sum and the corresponding change in the work, as described in the proposal documents or in the proposed contract documents.

H. A unit price is an amount stated in the proposal as a price per unit of measurement for materials or service as described in the proposal documents or in the proposed contract documents.

I. A Proposer is a person or entity who submits a proposal.

J. A subcontractor is a person or entity who submits a proposal to a Proposer for materials or labor for a portion of the Work.

4937-1398-3524 Page 2 Instructions to Proposers

K. The Contractor is the person or entity that has been determined to provide the best value for Owner based on Owner's Selection Criteria and its ranking evaluation, and to whom Owner awards the contract.

L. Contract refers to the City of Round Rock's "Standard Form of Agreement between Owner and Contractor."

1.3 EXAMINATION OF DOCUMENTS AND SITE

A. Each Proposer, by making a proposal, represents that she/he has read and understands the proposal documents. The proposal documents may only be obtained from the City's website at the following web address: https://roundrocktexas.bonfirehub.com

B Each Proposer, by making a proposal, represents that she/he has visited the site, performed investigations and verifications as she/he deems necessary, and familiarized her/himself with the local conditions under which the Work is to be performed, and will be responsible for any and all errors in her/his proposal resulting from failure to do so.

C. The location and elevations of the various utilities and pipe work included within the scope of the Work are offered as a general guide only, without guarantee as to accuracy. The Proposer shall verify and investigate to her/his own satisfaction the location and elevation of all utilities, pipe work, and the like and shall adequately inform her/himself of their relation to the work before submitting a proposal.

D. Before submitting a proposal each Proposer will, at Proposer's own expense, make or obtain any additional examinations, investigations, explorations, tests and studies and obtain any additional information (surface, subsurface, and underground facilities) at or contiguous to the site, or otherwise, which may affect cost, progress, performance or furnishing of the Work and which Proposer deems necessary to determine her/his proposal for performing and furnishing the Work in accordance with the time, price and other terms and conditions of the contract documents.

E. On request in advance, Owner will provide each Proposer access to the site to conduct explorations and tests as each Proposer deems necessary for submission of a proposal.

Proposer shall fill all holes, clean up, and restore the site to its former condition upon completion of such explorations.

F. The lands upon which the Work is to be performed, all rights-of way and easements for access thereto, and other lands designated for use by Contractor in performing the Work are identified in the contract documents.

G. Each Proposer, by making her/his proposal, represents that her/his proposal is based upon the materials, systems, and equipment required by the proposal documents without exception.

1.4 PROPOSAL DOCUMENTS

A. Complete sets of proposal documents shall be used in preparing proposals and said documents may only be obtained from the City's website at the following web address:

https://roundrocktexas.bonfirehub.com; neither Owner nor the Architect or Engineer assumes any responsibility for errors or misinterpretations resulting from use of incomplete sets of proposal documents.

B. Owner or the Architect or Engineer, in making copies of the proposal documents available

4937-1398-3524 Page 3 Instructions to Proposers on the above terms, do so only for the purpose of obtaining proposals on the Work and do not confer a license or grant for any other use.

1.5 PROPOSAL PROCEDURES

A. All proposals shall be prepared on the Proposal Form found at https://roundrocktexas.bonfirehub.com and submitted in accordance with these Instructions to Proposers. Proposers shall provide all requested information.

B. A proposal is invalid if it has not been submitted at https://roundrocktexas.bonfirehub.com.

Hard copies will not be accepted for this solicitation. Proposers shall be responsible for submitting a copy of the City's Proposal Form, Statement of Proposer's Safety Experience, and any other required documents posted for the Project at https://roundrocktexas.bonfirehub.com. It shall be the responsibility of the proposer to see that his proposal is accepted through https://roundrocktexas.bonfirehub.com by the time named in the Notice to Proposers or any extension thereof issued by addenda to the proposers.

C. A proposer wishing to withdraw his proposal prior to the scheduled proposal opening time may do so at https://roundrocktexas.bonfirehub.com. A proposer wishing to revise his proposal after submittal but before the scheduled proposal opening time may do so at https://roundrocktexas.bonfirehub.com. No revisions to a proposal will be allowed after the scheduled proposal opening time.

D. Proposals shall not contain any recapitulation of the Work to be done.

E. Proposers shall make no additional stipulations on the Proposal Form, nor limit, nor qualify proposals in any other manner. Proposals so qualified will be subject to disqualification.

F. Itemized Bids and listed Key Subcontractors are due twenty-four (24) business hours after the bid opening. Itemized bids should include a breakdown of major divisions of construction and Key Subcontractors list. Key Subcontractors can be described as a licensed trade, any Subcontract totaling 5% or more of the proposed contract sum, or a critical path Subcontractor.

1.6 DISCREPANCIES AND AMBIGUITIES

A. Each proposer shall examine the proposal documents carefully and, not later than

____________, , shall make a request through https://roundrocktexas.bonfirehub.com only, to the Owner for questions, interpretations or corrections of any ambiguity, inconsistency or error therein which she/he may discover.

Any interpretations, corrections and changes to proposal documents or extensions to the opening date will be made by addenda to the proposal documents by Owner and communicated publicly at https://roundrocktexas.bonfirehub.com.

Sole authority to authorize addenda shall be vested in Owner. All responses will be sent via addenda, prior to bid opening, through the plan holder.

Proposers shall acknowledge receipt of all addenda. It shall be the Proposer's sole responsibility to ensure receipt of all addenda before proposal submission.

October 21 2025

4937-1398-3524 Page 4 Instructions to Proposers

1.7 SUBSTITUTIONS

A. Each Proposer represents that her/his proposal is based upon the materials and equipment described in the proposal documents.

B. No substitution will be considered unless written request has been submitted to the Owner for approval not later than __________________.

C. If the Architect or Engineer and Owner approve a proposed substitution, such approval will be set forth in an addendum.

D. Substitutions not submitted and approved by __________________, may be added as a

Voluntary Alternate and submitted at time of bid on the proposal form.

1.8 QUALIFICATION OF PROPOSERS

A. Every Proposer shall submit with her/his proposal a properly executed Questionnaire.

B. Proposers may be disqualified and their proposals not considered for, by way of illustration but not by way of limitation, any one or more of the following reasons:

1. Reasonable information or belief that collusion exists among Proposers;

2. Proposer being interested in any manner in any litigation involving Owner;

3. Proposer being in arrears on any existing contract or having defaulted on any previous contract;

4. Lack of competency as revealed by the financial statement, experience and equipment, Questionnaire, or qualification statement;

5. Uncompleted work which in the judgment of Owner will prevent or hinder the prompt completion of additional work if awarded.

1.9 PREPARATION OF PROPOSAL

A. Proposer shall submit her/his proposal on the Proposal Form furnished as part of the proposal documents in the required format. All blank spaces in all forms shall be correctly filled in and the Proposer shall state the prices, written in words and in figures. Where there is a discrepancy between the price written in words and the price written in figures, the price written in words shall govern. If the proposal is submitted by an individual, that person's name must be signed by that person or by that person's duly authorized agent. If the proposal is submitted by a firm, association or partnership, the name and address of each member must be given, and the proposal must be signed by an official or duly authorized agent. Powers of Attorney which authorize agents or others to sign proposals must be properly certified and must be in writing and submitted with the proposal.

1.10 PROPOSAL SECURITY

A. Each proposal must be accompanied by proposal security made payable to Owner in an amount of five percent (5%) of the Proposer's maximum proposal price; and same shall be in the form of a cashier's check or a Proposal Bond, duly executed by Proposer as principal and having as surety thereon a corporate surety authorized and admitted to do business in the state of Texas and licensed to issue such bond, as a guarantee that Proposer will enter into the City's contract and execute the required Performance and Payment Bonds within five (5) days of Owner's award of contract.

October 21, 2025

October 21, 2025

4937-1398-3524 Page 5 Instructions to Proposers

B. The Proposal Security will be retained until such Proposer has executed the Standard Form of Agreement between Owner and Contractor, and furnished the required bonds, whereupon the proposal security will be returned. If Proposer fails to execute and deliver the Standard Form of Agreement between Owner and Contractor and furnish the required bonds within five (5) days of Owner's award of contract, Owner may annul the award of contract. In that event, the proposal security of that Proposer will become the property of Owner, not as a penalty but as liquidated damages. Owner reserves the right to award the contract to the next-ranking Proposer based on Owner's evaluations of the proposal, as Owner deems it to be in the best interests of Owner. The proposal security of the other proposers whom Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of the seventh (7th) day after the effective date of the Standard Form of Agreement between Owner and Contractor or the ninety-fifth (95th) day after the proposal opening, whereupon the proposal security furnished by such proposers will be returned.

C. Owner has the right to retain the proposal security of all Proposers until either:

1. The Standard Form of Agreement between Owner and Contractor has been executed and the bonds have been furnished, or

2. The specified time has elapsed so that proposals may be withdrawn, or

3. All proposals have been rejected.

1.11 PERFORMANCE BOND & LABOR & MATERIAL PAYMENT BOND

A. Contractor shall post with Owner, within five (5) days of Owner's award of contract, a

Performance Bond in the amount of one hundred percent (100%) of the total contract price in such form as is deemed satisfactory by Owner. This bond shall be executed by a corporate surety company duly authorized and admitted to do business in the state of Texas and licensed to issue such bond in the state.

B. Contractor shall post with Owner, within five (5) days of Owner's award of contract, a Payment Bond in the amount of one hundred percent (100%) of the total contract price in such form as is deemed satisfactory by Owner. This bond shall be executed by a corporate surety company duly authorized and admitted to do business in the state of Texas and licensed to issue such bond in the state.

C. In addition to the above requirements, if the amount of any bond exceeds One Hundred Thousand and No/100 Dollars ($100,000.00), then the surety on such bond must also:

1. Hold a certificate of authority from the United States Secretary of the Treasury to qualify as a surety on obligations permitted or required under federal law; or 2 Have obtained reinsurance for any liability in excess of $100,000.00 from a reinsurer that is authorized and admitted as a reinsurer in Texas and is the holder of a certificate of authority from the United States Secretary of the Treasury to qualify as a surety or reinsurer on obligations permitted or required under federal law.

In determining whether the surety on the bond or the reinsurer holds a certificate of authority from the United States Secretary of the Treasury, Owner may conclusively rely on the list of companies holding certificates of authority as acceptable sureties on federal bonds and as acceptable reinsuring companies published in the Federal Register by the

4937-1398-3524 Page 6 Instructions to Proposers

United States Department of the Treasury covering the date on which the bond was executed.

D. Contractor must file, along with the Performance Bond and Payment Bond, all documents and information necessary to establish that the agent signing the bond is authorized to write the bond in the amount requested and, if applicable, that reinsurance requirements have been met, including limits and ratings or other evidence of company solvency.

E. If the corporate surety company on any bond furnished by Contractor to Owner is declared bankrupt or becomes insolvent or such corporate surety company's right to do business in the state of Texas is revoked, then Contractor shall within five (5) days thereafter substitute another bond and corporate surety company, both of which must be deemed acceptable by Owner.

1.12 FILING PROPOSAL

A. No proposal will be considered unless it is filed with Owner within the time limit for receiving proposals as stated in the Request for Competitive Sealed Proposals and/or the Notice to Proposers [included at Section 00020 of the Project Manual].

1.13 MODIFICATION AND WITHDRAWAL OF PROPOSAL

A. No proposal may be withdrawn or modified after the proposal opening except where the award of the contract has been delayed beyond ninety (90) days after date of proposal opening.

1.14 IRREGULAR PROPOSAL

A. Proposals will not be considered if they show any omissions, alterations of form, additions, and conditions not requested, unauthorized alternate proposals, or irregularities of any kind.

However, Owner reserves the right to waive any irregularities and to make the award in the best interests of Owner.

1.15 REJECTION OF PROPOSAL

A. Proposer acknowledges the right of Owner to reject any or all proposals and to waive any informality or irregularity in any proposal received. In addition, Proposer recognizes the right of Owner to reject a proposal if Proposer failed to furnish any required proposal security, or to submit the data required by the proposal documents, or if the proposal is any way deemed incomplete or irregular.

1.16 SELECTION CRITERIA AND OWNER EVALUATION

A. Owner intends to award the contract to the Proposer whose proposal represents the best value to Owner according to the selection criteria and the relative weighting set forth herein. The selection criteria that Owner will use in selecting the successful Proposer and the relative weighting of such criteria are as follows:

Selection Criteria

a) Price: The quoted price, cost methodology, alternatives proposed, and markup for changes. (Total 50pts.)

4937-1398-3524 Page 7 Instructions to Proposers

b) Experience with Past Projects: 1) Has the proposer performed local projects (local is defined as the Austin-Round Rock MSA)? 2) Are there governmental clients listed (with contact information) and was the project overall a positive experience for those clients? 3) Are the projects presented equal or greater in complexity, scope, and dollar value when compared with the proposed project? 4) Was the completion of similar projects completed according to the construction schedule? (Total 20pts.)

c) Company and Construction Team Qualifications: 1) Is the company competent, financially stable, and experienced to complete the proposed project? 2) Has the project manager and superintendent been successful in managing projects of similar size, complexity, and scope as the proposed project? 3) Does the construction team's resumes reflect technical knowledge and practical experience managing and constructing projects, equal to the proposed project? 4) Has the construction team worked together on multiple projects? (Total 20pts.)

d) Project Plan, Approach and Quality Control: 1) Are all project steps clearly identified, in a logical order, and does the schedule meet the City's needs? 2) Does the company have a valid contingency plan if delays occur and the ability to execute that plan? 3) Can the company complete the project within the schedule and accomplish existing commitments? 4) Is the proposed program for quality control sound and specifically related to the project? (Total 10pts.)

e) Compliance with Administrative Requirements and Information Requested: 1) Did the Proposer follow the Proposal Instructions and Format? (Total 0-10pts.)

B. Proposals shall be publicly opened, and the names of each Proposer shall be read aloud, together with all prices stated in each proposal.

C. Within forty-five (45) days after the proposals are opened, Owner or its designated representatives shall evaluate and rank each proposal submitted in relation to the published selection criteria and weighting.

D. Owner will initially attempt to negotiate a contract with the first ranked Proposer. If Owner does not require any modifications to the scope, time, or price, then the first ranked Proposer shall execute the Standard Form of Agreement between Owner and Contractor, as awarded. If, for any reason, Owner is unable to reach contract execution with the first ranked Proposer, then Owner will give written notification to that Proposer that negotiations are ended and will then proceed to negotiate with the next ranked Proposer in the order of selection ranking until such time as a contract is reached or all proposals are rejected. Proposals may be rejected at any time.

1.17 EXECUTION OF CONTRACT

A. No contract shall be binding on Owner until it has been executed by Owner or its duly authorized representative, and same delivered to Contractor.

4937-1398-3524 Page 8 Instructions to Proposers

1.18 FAILURE TO EXECUTE CONTRACT

A. The failure of the Proposer to execute the required bonds or to sign the required contract within five (5) days after the contract is notified that the scoring committee has selected them as the 1st choice contractor shall be considered by Owner as abandonment of the proposal, and Owner may rescind the notice.

1.19 PURCHASE ORDER

A. Purchase order(s) shall be generated by Owner to Contractor. The purchase order number must appear on all itemized invoices.

1.20 NOTICE TO PROCEED

A. Upon the execution of bonds and contract, Owner will issue a written Notice to Proceed to

Contractor requesting that she/he proceed with construction and establishing the commencement of the contract time; thereafter, Contractor shall commence work within ten (10) calendar days after the date of Notice to Proceed.

1.21 CONSTRUCTION SCHEDULE

A. The time for completion is _190___ calendar days from the notice to proceed letter and such deadline for completion will be included in the Standard Form of Agreement between Owner and Contractor.

1.22 LIQUIDATED DAMAGES

A. Should Contractor fail to achieve completion of the work within the specified completion schedule, then the sum of ______________________ and No/100 Dollars ($___________.00) per calendar day of delay will be deducted from the monies due Contractor for the work, and such sums shall be reasonable liquidated damages due to the impracticability or impossibility of ascertaining the actual damages.

1.23 PERMITS

A. Contractor shall be responsible for obtaining all necessary permits.

1.24 MATERIALS TESTING

A. Owner will be responsible for providing or contracting for inspection services and materials testing, all in accordance with Texas Local Government Code §271.116(c) and any other applicable statutes.

1.25 MISCELLANEOUS PROVISIONS

A. Any quantities given in any portion of the contract documents, including the plans, are estimates only, and the actual amount of work required may differ somewhat from the estimates. The basis for payment shall be the actual amount of work done and/or material furnished.

B. Contractor shall not commence work until she/he has furnished certification of all insurance required and such has been approved by the City of Round Rock, nor shall Contractor allow any subcontractor to commence work on her/his subcontract until proof of all similar insurance that is required of the subcontractor has been furnished and approved. The one thousand 1,000

4937-1398-3524 Page 9 Instructions to Proposers certificate of insurance form included in the contract documents must be used by Contractor's insurer to furnish proof of insurance.

C. Proposals shall be submitted on a separated contract basis. No Texas sales tax shall be included in the prices proposed for materials consumed or incorporated into the finished product under this contract. This contract is issued by an organization that is qualified for exemption pursuant to the provisions of §151.309(5) of the Texas Tax Code. The City of Round Rock will issue an exemption certificate to Contractor. Contractor must then issue a resale certificate to the material supplier for materials purchased. Contractor must have a valid sales tax permit in order to issue a resale certificate.

In obtaining consumable materials, Contractor will issue a resale certificate in lieu of payment of sales tax, and the following conditions shall be observed:

1. The contract will transfer title of consumable, but not incorporate, materials to the City at the time and point of receipt by Contractor;

2. Contractor will be paid for these consumable materials by the City of Round Rock as soon as is practicable. Payment will not be made directly, but considered subsidiary to the pertinent item. Contractor's monthly estimate will state that the estimate includes consumables that were received during the month covered by the estimate; and

3. The designated representative of the City of Round Rock must be notified as soon as possible of the receipt of these materials so that an inspection can be made by the City's representative. Where possible, the materials will be labeled as the property of the City of Round Rock.

D. If Proposer's insurance company is authorized, pursuant to its agreement with Proposer, to arrange for the replacement of a loss rather than by making a cash payment directly to the City of Round Rock, the insurance company must furnish or have furnished by Proposer a Performance Bond in accordance with §2253.021(b), Texas Government Code, and a Payment Bond in accordance with §2253.021(c), Texas Government Code.

4937-1398-3524 Page 10 Instructions to Proposers

Format of Submitted Proposal

Cover Sheet

Tab A. Proposal Form

Tab B. Questionnaire

1. Basic information

2. Organization

3. Experience

Tab 3.1) Insert Current Project List

Tab 3.2) Insert Past Project List

Tab 3.5) Insert Claims and Suits Explanation

4. Financial Information

Tab 4.1) Insert Financial Statement

Tab 4.7) Insert Certificate of Insurance(s)

5. Proposed Personnel

Tab 5.1) Insert Personnel Resumes

Tab 5.2) Insert Team Projects

6. Proposed Plan, schedule, and Quality Control

Tab 6.8) Insert Construction Schedule

7. Ability to Meet Project Schedule

Tab C. Questionnaire Signature/ Acknowledgment

Tab D. Bid Bond

Tab E. Statement of Bidder Safety Experience

4937-1398-3524 Page 11 Instructions to Proposers

Request for Competitive Sealed Proposals

PROPOSAL FORM

PROJECT NAME: _____________________________________

PROJECT LOCATION: _____________________________________

PROJECT OWNER: City of Round Rock, Texas

DATE: _____________________________________

PROPOSER: Firm Name: ______________________________________________

Principal Office Address: ___________________________________

Telephone Number: ________________________________________

Primary Contact Name: _____________________________________

Primary Contact Title: ______________________________________

ADDENDA ACKNOWLEDGMENT:

The undersigned Proposer acknowledges receipt of the following addenda:

Addendum No. 1 dated ________________________ Date Received _________________

Addendum No. 2 dated ________________________ Date Received _________________

Addendum No. 3 dated ________________________ Date Received _________________

Addendum No. 4 dated ________________________ Date Received _________________

NO MODIFICATIONS, ADDITIONS, DELETIONS OR ATTACHMENTS SHALL BE

MADE TO THIS PROPOSAL FORM. IN SUBMITTING THIS PROPOSAL, THE

PROPOSER REPRESENTS THAT ALL LABOR, MATERIALS, EQUIPMENT AND

SERVICES ASSOCIATED WITH THE WORK, AS WELL AS THE TERMS AND

CONDITIONS OF THE PROPOSED CONTRACT, SHALL BE IN STRICT

CONFORMANCE WITH THE CONTRACT DOCUMENTS ON WHICH THIS PROPOSAL

IS BASED.

CONTRACTOR PROPOSES:

In response to the Request for Competitive Sealed Proposals for Construction Services for the execution of the work described by the contract documents for the above-described project, and having examined the site where the work is to be performed, and being familiar with local conditions as they might in any way affect the cost and/or time for execution of the work, and having carefully examined all of the contract documents and addenda thereto, the undersigned Proposer agrees to

West Transmission Main Valve Replacements

4937-1398-3524 Page 12 Instructions to Proposers perform all of the work, to provide all services, to furnish all necessary superintendence, labor, machinery, equipment, tools, materials, insurance and miscellaneous items, including transportation and other facilities as may be required for the complete and satisfactory and timely execution of the work for which this proposal is submitted, as provided by the attached supplemental specifications and as shown on the plans for the construction of the project, all for the lump-sum consideration stated as follows:

TOTAL PROPOSED CONTRACT SUM to include Owner's Betterment Allowance of _________ .

TOTAL PROPOSED CONTRACT SUM:

______________________________________________________ Dollars ($__________________)

PROPOSED ALTERNATE COSTS:

Alternate No. 1: Contractor to include as an alternate price to the Total Proposed Contract Amount the cost to ADD the following:

TOTAL ALTERNATE No. 1 SUM:

______________________________________________________ Dollars ($__________________)

Alternate No. 2: Contractor to include as an alternate price to the Total Proposed Contract Amount the cost to ADD the following:

TOTAL ALTERNATE No. 2 SUM:

______________________________________________________ Dollars ($__________________)

Alternate No. 3: Contractor to include as an alternate price to the Total Proposed Contract Amount the cost to ADD the following:

TOTAL ALTERNATE No. 3 SUM:

Dollars ($_________________)

VOLUNTARY ALTERNATE SUM: (Attach description on separate sheet if needed)

Dollars ($_________________)

The undersigned Proposer agrees to commence work within ten (10) days after the date of written "Notice to Proceed." The undersigned Proposer further agrees to complete the work in full within ______________________________ (190) calendar days after the date of the written "Notice to Proceed," subject to any extensions of time allowed by the contract documents, and in phases as one hundred ninty

4937-1398-3524 Page 13 Instructions to Proposers indicated on the drawings. The undersigned Proposer and the Owner agree that for each and every calendar day on which the work, or any portion thereof, remains incomplete after the stated calendar-day period, the Proposer shall pay the amount of One Thousand Dollars ($1,000.00) per calendar day as liquidated damages, not as a penalty but for delay damages to the Owner. Such amount shall be deducted by the Owner from any payment due to the Proposer.

The undersigned Proposer agrees that this proposal shall be good for and may not be withdrawn for a period of ninety (90) calendar days after closing deadline for receiving proposals.

The undersigned Proposer agrees, if notified of the acceptance of this proposal within ninety

(90) days of the time set for opening of proposals, to execute and deliver to the Owner within five (5) days from the date of such notification the required construction contract, a performance bond and a payment bond for the total amount of the construction agreement, and a certificate of insurance, all as stipulated in the contract documents.

The undersigned Proposer agrees to attach to this proposal a certified check, cashier's check or proposal bond in the amount of five percent (5%) of the total proposed contract sum. Also accompanying this proposal is all information required in the "Instructions to Proposers."

It is understood and agreed by and between the parties that the proposal security accompanying this proposal will be returned to the Proposer, except in the following instance: in the event of acceptance of this proposal, if the Proposer fails to execute the required construction agreement and deliver the required performance and payment bonds within five (5) days after acceptance, then the proposal security shall become the property of the Owner and shall be considered as liquidated damages for the delay and other inconveniences suffered by the Owner because of such failure of the Proposer.

The undersigned Proposer acknowledges that the Owner reserves the right to reject any and/or all proposals covered in this Request for Competitive Sealed Proposals and that the Owner has the right to waive any informalities and/or defects in proposals or to accept such proposals as it shall deem to be in the best interests of the Owner.

In submitting this proposal, the Proposer represents that no person or company other than the Proposer listed below or otherwise indicated hereinafter has any interest whatsoever in this proposal or the construction agreement that may be entered into as a result hereof.

The undersigned Proposer certifies that the proposed contract sum and all prices contained in this proposal have been carefully checked and are submitted as correct and final. The undersigned Proposer further certifies that the unit prices have been shown in words and figures for each item listed in this proposal; and it is understood and agreed that, in the event of a discrepancy, the words shall govern.

The undersigned Proposer affirms that she/he/they are duly authorized to execute this proposal, and that this company, corporation, firm, partnership, and/or individual has not prepared this proposal in collusion with any other Proposer. The undersigned Proposer affirms that the content of this proposal as to prices, terms, and conditions has not been communicated by the undersigned nor by any agents or employees of the undersigned to any other person engaged in this type of business, prior

4937-1398-3524 Page 14 Instructions to Proposers to the official public opening of this proposal.

This Proposal Form shall be signed by the Proposer as follows:

A. Sole Proprietorship: Signature of sole proprietor in the presence of a notary public who will also sign and affix seal, printed name, and printed title (if any). Insert the printed words "Sole Proprietor" under the signature.

B. Partnership or Joint Venture: Signature of all partners or joint ventures' in the presence of a notary public who will also sign and affix seal, printed name, and printed title (if any). Insert the printed words "Partner" or "Joint Venture" under each signature.

C. Corporation: Signature of duly authorized signing officers, printed names, and printed titles.

Under each such signature, insert the capacity in which the signing officer acts. Affix the corporate seal.

Signature of Proposer

Printed Name of Proposer

Title

Name of Firm

Address of Firm

Telephone Number of Firm

[Corporate Seal, if a corporation]

4937-1398-3524 Page 15 Instructions to Proposers

ACKNOWLEDGMENT

THE STATE OF TEXAS §

COUNTY OF _____________________ §

SUBSCRIBED AND SWORN TO BEFORE ME on this the ______ day of the month of ___________________________, 2025, in the capacity and for the purposes indicated.

Notary Public, State of Texas

My Commission Expires: _____________________

00100-A QUESTIONNAIRE

4937-1398-3524 Page 1

Request for Competitive Sealed Proposals Questionnaire

Request for Competitive Sealed Proposals

Round Rock, Texas

QUESTIONNAIRE

Please provide the following information in the same sequence and in the same format contained herein.

This form may be retyped at the proposer's option. Supplemental materials providing additional information in response to any question may be attached (and must be numbered to correspond to the number of the question), but the information requested below is to be provided in this format. Please provide all information requested in this Questionnaire with the proposal. Information requested in this

Questionnaire that is excluded from the proposal may not be accepted by the Owner after bid opening.

1 Basic Information:

1.1 Name of organization:

1.2 Address of principal office:

1.3 Telephone number and facsimile number of principal office:

1.4 Form of business organization (e.g., corporation, partnership, joint venture):

1.5 Year founded:

1.6 Individual named as primary contact (including telephone number if not at principal office):

2 Organization:

2.1 How many years has your organization been in business in construction in its current capacity?

2.2 How many years has your organization been in business under its present name?

2.3 Under what other former names has your organization ever operated?

2.4 If your organization is a corporation, answer the following: (a) date and state of incorporation and (b) names and titles of all corporate officers.

2.5 If your organization is a partnership, answer the following: (a) date of organization; (b) type of partnership (if applicable); and (c) the names of all general partner(s).

2.6 If your organization is individually owned, answer the following: (a) date of organization and

(b) name of owner.

2.7 If the form of your organization is other than those listed above: (a) describe it and (b) name the appropriate owners, officers, principals, etc.

2.8 Is your organization authorized to do business in Texas?

4937-1398-3524 Page 2

3 Experience:

3.1 Current Work: Attach a list of all projects your organization is currently constructing. For each such project provide:

(a) the name, and for whom constructed;

(b) location;

(c) general nature of the project;

(d) construction procurement method (e.g., competitive bid);

(e) nature of your services (e.g., general contractor);

(f) contract amount;

(g) size in square feet;

(h) percent complete; and

(i) scheduled completion date, including name of owner (and contact person with contact information) and architect (and contact person with contact information).

3.2 Work Over Past Five Years: Attach a list of major projects (particularly any facilities related to this project) constructed by your organization over the preceding five-year period. For each such project provide:

a. the name, and for whom constructed;

b. location;

c. general nature;

d. construction procurement method (e.g., competitive bid);

e. nature of your services (e.g., general contractor);

f. contract amount;

g. size in square feet;

h. original construction budget and actual cost of construction at completion. Describe difference if necessary.

i. start date, completion date, and original construction schedule duration

j. name of owner, including contact person and contact information

k. name of architect, including contact person and telephone number.

l. name of project manager and superintendent

3.3 List the categories of work that your organization normally performs with its own forces. On this project, do you propose to do any work with your own forces? If so, please describe what work you plan to self-perform.

3.4 List any subcontractors you intend to utilize for this project and what scope they would be performing on this project. Please note whether your company has worked with the said subcontractor on any prior construction project.

4937-1398-3524 Page 3

3.5 List any subcontractors in which your organization has some ownership and list the categories of work those subcontractors normally perform.

3.6 Claims and Suits: If the answer to any of the questions in this Paragraph 3.5 below is "yes", please attach full details.

3.6.1 Has your organization ever failed to complete any work awarded to it? (Your answer to this question 3.5.1 must include any matters involving your organization and its officers or principals in their current or any past positions)

3.6.2 Are there any pending or outstanding judgements?

3.6.3 Are there any pending or outstanding claims?

3.6.4 Are there any pending or outstanding arbitration proceedings?

3.6.5 Are there any pending or outstanding lawsuits?

3.6.6 Within the preceding five years, has your organization filed any lawsuits or requested arbitration with regard to any construction contract?

3.6.7 Within the preceding five years, has any officer or principal of your organization ever been an officer or principal of another organization when it failed to complete a construction contract?

3.7 List up to ten projects of like size, scope and complexity your organization has performed, if any, inside the Austin- Round Rock MSA and date those projects were completed.

3.8 Describe your firm's job site safety program for this project and specific safety policies in which each employee must be in compliance.

3.8.1 Provide a summary of your OSHA 200/300 logs for the last three (3) years.

4 Financial Information:

4.1 Attach a financial statement, preferably audited, including your organization's latest balance sheet and income statement, showing the following items:

4.1.1 Current assets (e.g. cash, joint venture accounts, accounts receivable, notes receivable, accrued income, deposits, materials inventory, and prepaid expenses).

4.1.2 Non-current assets (e.g., net fixed assets, other assets).

4.1.3 Current liabilities (e.g., accounts payable, current notes payable, accrued expenses, provision for income taxes, advances, accrued salaries and accrued payroll taxes).

4.1.4 Non-current liabilities (e.g., notes payable).

4.1.5 Capital accounts and retained earnings (e.g., capital, capital stock, authorized and outstanding shares par value, earned surplus and retained earnings).

4.2 Name and address of firm that prepared the attached financial statement and date thereof.

4.3 Is the attached financial statement for the identical organization named under Question 1.1 above? If not, explain the relationship and financial responsibility of the organization whose financial statement is provided (e.g., parent, subsidiary).

4937-1398-3524 Page 4

4.4 Will the organization whose financial statement is attached act as a guarantor of the proposed contract for construction (answer this question only if your answer to 4.3 is "no")?

4.5 Provide name, address, contact person, and phone number for your bank reference.

4.6 Surety and Agent: Provide the: (a) name of your bonding company; and (b) the name and address of your agent. Payment and performance bonds for 100% of the Guaranteed Sum will be required.

4.7 Insurance: Provide the: (a) types; (b) limits; (c) carriers; (d) expiration dates (or attach a copy of a current Certificate of Insurance) for all insurance policies currently maintained by your organization, including Commercial General Liability, Automobile Liability, Excess (Umbrella)

Liability, Worker's Compensation and Employers' Liability, and (e) name, address, and phone number of your insurance agent.

5 Proposed Personnel for this Project:

5.1 Personnel: Identify the specific Project Manager(s) and Job Site Superintendent(s) who would work on this project. If any of these individuals will not be assigned on a full-time basis to this project, identify those individuals and describe their other responsibilities. Attach a resume with their city of residence listed and list of references with phone numbers, for each individual identified. The identified Project Manager(s) and Job Site Superintendent(s) shall be assigned to the project through final completion of the project.

5.2 Has this team worked together on previous projects, list the projects? Were the projects successful?

6 Proposed Plan, Schedule & Quality Control Program

6.1 Describe your proposal work plan for this project.

6.2 Describe your construction management approach and ability to coordinate work with all subcontractors and suppliers in order to meet the deadlines established in the submittal construction schedule

6.3 Describe your ability to complete the project within the schedule taking into account existing commitments.

6.4 Describe your ability to identify and resolve potential issues, delays, etc.

6.5 Describe your back up/contingency plan for any unanticipated delays.

6.6 Describe your quality control program. Explain the methods used to ensure quality control during the construction phase of the project. Provide specific examples of how these techniques or procedures were used from any of three (3) projects listed in response to Section 1. Background, Experience, Qualifications

6.7 Describe how your quality control team will measure the quality of construction performed by

Subcontractors on this project, and how will you address non-conforming work.

4937-1398-3524 Page 5

6.8 Provide complete construction schedule assuming a notice to proceed will be provided within 30 days of bid opening (actual notice to proceed will be a different date). Schedule shall match the calendar days required to reach final completion for the project as provided in this agreement.

7 Ability to Meet Project Schedule:

7.1 Do you foresee any problem meeting the project schedule? (If answer is yes, please explain)

7.2 Does the stipulated time seem reasonable for this project?

7.3 Does the stipulated time affect cost of project and if so please explain?

7.4 Describe the scheduling techniques, including any scheduling or project management software, you would employ on this project.

What other projects will your organization be starting during while this project is starting?

7.5 Has your organization been assessed any liquidated damages or other damages for delay on any project during the last five years? If answer is yes, identify project and provide details.

By execution hereof the undersigned warrants and represents that the foregoing answers to this

Questionnaire are true and correct.

Signature of Proposer

Printed Name of Proposer

Title

Name of Firm

Address of Firm

Telephone Number of Firm

4937-1398-3524 Page 6

ACKNOWLEDGMENT

THE STATE OF TEXAS §

COUNTY OF _____________________ §

SUBSCRIBED AND SWORN TO BEFORE ME on this the ______ day of the month of

___________________________, 2025, in the capacity…