2-SU-25-004 EWP Repair ChampionHillRoad Contract Documents.pdf

NOTICE OF AWARD

To: CONTRACTOR

Street

City, State, Zip

Date:

Project Description: Emergency Watershed Protection Program

Project: SU-25-004 - Repair

1410 Champion Hill Road, Muncy Valley, PA 17758

Sullivan County, PA

The Owner has considered the Bid submitted by you for the above-descr ibed work in response to its

Advertisement for Bids published in The Sullivan Review October 14, 2026, and October 21, 2026, and posted online at

PennBid.bonfirehub.com as of October 14, 2026, as well as project specifications provided to all potential Bidders.

You are hereby notified that your Bid has been accepted in the total amount of $ .

You are required to execute the Agreement and furnish the required Contractor's a performance bond or certified check to the municipality in the amount of 100% of the contract, and a payment bond or certified check to the municipality in the amount of 100%, and Certificates of Insurance within ten (10) calendar days from the date of this Notice to you.

If you fail to execute said Agreement and to furnish said Bonds within ten (10) days from the date of this Notice, said

Owner will be entitled to consider all your rights arising out of the Owner's acceptance of your Bid as abandoned and as a forfeiture of your Bid Bond. The Owner will be entitled to such other rights as may be granted by law.

You are required to return an acknowledged copy of this Notice of Award to the Owner. PLEASE CONTACT Charlotte

Lilley at Charlotte.lilley@usda.gov or 570-948-4114 or 570-439-4657 to set up a pre-construction meeting and coordinate a Notice to Proceed.

Dated this day of , 20 26 .

SULLIVAN COUNTY COMMISSIONERS

Scott D. Myers, Jr.

Brian Hoffman

Darlene Fenton

ACCEPTANCE OF NOTICE

Receipt of the above Notice of Award is hereby acknowledged this the ____day of __________________, 20____.

By: ___________________________________

(print name)

(signature)

Title: ___________________________________ mailto:Charlotte.lilley@usda.gov

AGREEMENT

This AGREEMENT made this day of____________, 20____ by and between Sullivan County, a governmental subdivision of the Commonwealth of Pennsylvania, having its principal place of business located at 245 Muncy Street, Laporte PA 18626, hereinafter called…………………………………………………………………………… '"Owner" and

CONTRACTOR ., doing business as , having its principal place of business located at Street, City, State, Zip , hereinafter called…………………………………………………………….“Contractor”

WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned:

1. The Contractor will commence and complete the construction of:

Emergency Watershed Protection Program Project: SU-25-004 – Repair

1410 Champion Hill Road, Muncy Valley, PA

2. The Contractor will furnish all the material, supplies, tools, equipment, labor and other services necessary for the construction and completion· of the Project described herein.

3. The Contractor will commence work required by the Bid Package and Contract Documents with a performance time of

22-days upon delivery of the Notice-To-Proceed. The maximum work week that will be approved is 10 hours per day, 5 days per week, Monday -Friday. Work shall not take place on Federal Holidays as stated in the Bid Schedule, unless the period for completion is extended otherwise by the Contract Documents.

a. Failure to complete all the work within the performance time shall cause a reduction of monies due to the Contractor in the amount of $250.00 per day for each day that the work remains incomplete. This amount, per day, is and will be construed as liquidated damages for failure to complete the work within the specified timeframe. Extenuating circumstances shall be communicated to the Owner promptly for extension consideration.

4. The Contractor agrees to perform all the work described in the Bid Package and Contract Documents and comply with the terms therein for the sum of $ , or as shown in the Bid Schedule.

5. The term "Contract Documents" means and includes the following:

a. Agreement

b. Bid Instructions

c. Bid Schedule

d. General Instructions for Bidders

e. Bid Bond

f. Notice of Award

g. Payment Bond

h. Performance Bond

i. Notice to Proceed

j. Change Order

k. Technical Specifications and Drawings

l. E & S Control Guidelines

m. Addenda:

i. No. dated

ii. No. dated

iii. No. dated

6. The Owner will pay the Contractor the Contract Sum in current funds for the Contractor's performance of the Contract and upon the Owner’s receipt of documentation confirming the payment of prevailing wage by the Contractor.

7. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns.

IN WITNESS WHEREOF, the parties hereto have executed or caused to be executed by their duly authorized officials, this Agreement in each of which shall be deemed an original on the date first written above.

OWNER

ATTEST

Sullivan County Commissioners

245 Muncy Street

PO Box 157

Laporte, PA 18626

Hope Verelst, Chief Clerk Scott D. Myers, Jr.

CONTRACTOR

Name:

Address:

Signature Signature

Name and Title (please print) Name and Title (please print)

BOND No. ________________

PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS: that

(Name of Contractor)

(Address of Contractor) hereinafter called………………………………………………………… Principal

(Corporation, Partnership or Individual) and

(Name of Surety)

(Address of Surety) hereinafter called…………………………………………………………………………………………………….Surety are held and firmly bound into:

Sullivan County

(Name of Owner)

245 Muncy Street, Laporte, PA 18626

(Address of Owner) hereinafter called………………………………………………………………………………………………………Owner in the penal sum of Dollars ( ) in lawful money of the

United States, for the payment of which sum well and truly to be made, we bind ourselves, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION is such/that whereas, the Principal entered into a certain contract with the Owner, dated the _____ day of _______________ , 20_____ a copy of which is hereto attached and made a part hereof for the construction of:

Emergency Watershed Protection Program Project: SU-25-004 – 1410 Champion Hill Road, Muncy Valley, PA

NOW THEREFORE, if the Principal shall well, truly and faithfully perform its duties, all the undertakings, covenants, terms, conditions, and agreements of said contract during the original term thereof, and any extensions thereof which may be granted by the Owner, with or without notice to the Surety and during the one year guaranty period, and if he shall satisfy all claims and demands incurred under such contract, and shall fully indemnify and save harmless the

Owner from all costs and damages which it may suffer by reason of failure to do so, and shall reimburse and repay the

Owner all outlay and expense which the Owner may incur in making good any default, then this obligation shall be void; otherwise to remain in full force and effect.

PROVIDED FURTHER, that the said surety, for value received hereby stipulates and agrees that no change, extension of time alteration or addition to the terms of the contract or to work to be performed thereunder or the specifications accompanying the same shall in any way affect its obligation on this Bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the work, or to the specific actions.

PROVIDE FURTHER, that no final settlement between the Owner and the Contractor shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.

IN WITNESS WHEREOF, this instrument is executed in counterparts, each one of which shall be deemed an original, this the _____ day of _______________ , 20_____.

(Principal) Business Name

(Principal) Secretary

Signature

Print Name and Title

Print Name and Title

Street

Street

City, State, Zip

(SEAL)

Surety Company Name

(Surety) Secretary

Attorney-In-Fact

Print Name and Title

Print Name and Title

Street

Street

City, State, Zip

NOTE: Date of Bond must not be prior to date of Contract. If Contractor is Partnership, all partners should execute

Bond.

IMPORTANT: Surety companies executing Bonds must appear on the Treasury Department's most current list

(Circular 570 as amended) and be authorized to transact business in the State where the project is located.

BOND No. ________________

PAYMENT BOND

KNOW ALL MEN BY THESE PRESENTS: that

(Name of Contractor)

(Address of Contractor) hereinafter called………………………………………………………… Principal

(Corporation, Partnership or Individual) and

(Name of Surety)

(Address of Surety) hereinafter called…………………………………………………………………………………………………….Surety are held and firmly bound into:

Sullivan County

(Name of Owner)

245 Muncy Street, Laporte, PA 18626

(Address of Owner) hereinafter called……………………………………………………………………………………………………Owner in the penal sum of Dollars ( $ ) in lawful money of the United

States, for the payment of which sum well and truly to be made, we bind ourselves, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION is such/that whereas, the Principal entered into a certain contract with the Owner, dated the _____ day of _______________ , 20_____ a copy of which is hereto attached and made a part hereof for the construction of:

Emergency Watershed Protection Program Project: SU-25-004 – 1410 Champion Hill Road, Muncy Valley, PA

NOW, THEREFORE, if the Principal shall promptly make payment to all persons, firms, subcontractors, and corporations furnishing materials for or performing labor in the prosecution of the Work provided for in such contract, and any authorized extension or recertification thereof, including all amounts due for materials, lubricants, oil, gasoline, repairs on machinery, equipment and tools, consumed or used in connection with the construction of such Work, and all insurance premiums on said Work, and for all labor performed in such Work whether by subcontractor or otherwise, then this obligation shall be void; otherwise to remain in full force and effect.

PROVIDED FURTHER, that the said Surety for value received hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to the Work to be pe1formed thereunder or the specifications accompanying the same shall in any way affect its obligation on this Bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the term of the contract or to the Work or to the specifications.

PROVIDED FURTHER, that no final settlement between the Owner and the Contractor shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.

IN WITNESS WHEREOF, this instrument is executed in counterparts, each one of which shall be deemed an original, this the _____ day of _______________ , 20_____.

(Principal) Business Name

(Principal) Secretary

Signature

Print Name and Title

Print Name and Title

Street

Street

City, State, Zip

Surety Company Name

(Surety) Secretary

Attorney-In-Fact

Print Name and Title

Print Name and Title

Street

Street

City, State, Zip

NOTE: Date of Bond must not be prior to date of Contract. If Contractor is Partnership, all partners should execute

Bond.

IMPORTANT: Surety companies executing Bonds must appear on the Treasury Department's most current list

(Circular 570 as amended) and be authorized to transact business in the State where the project is located.

NOTICE T O P R O CE E D

To: CONTRACTOR

Street

Date:

Project Description: Emergency Watershed Protection Program

Project: SU-25-004 – Repair

1410 Champion Hill Road, Muncy Valley, PA 17758

Sullivan County, PA

You are hereby notified to commence work in accordance with the agreement dated , on or before

. You are to complete the work no later than .

SULLIVAN COUNTY COMMISSIONERS

Scott D. Myers, Jr.

ACCEPTANCE OF NOTICE

Receipt of the above Notice to Proceed is hereby acknowledged this the ____day of __________________, 20____.

(print name)

(signature)

Title: ___________________________________

PLEASE CONTACT CHARLOTTE LILLEY at 570-948-4114 or 570-439-4657 WITHIN 48 HOURS OF

COMMENCEMENT.