2-Specifications for DOA Leadership Workshops - Executives Managers.pdf

City of Dallas

Project Title: DOA Leadership Workshops

INTENT

The intent of this specification is to define the requirements for a service agreement aimed at facilitating leadership development workshops for Executive Leaders, Senior Managers, and

Managers within the Department of Aviation (DOA).

CONTRACT TERM

The Contractor shall facilitate a series of leadership development workshops for the Department of Aviation (DOA), as outlined below:

• Group Workshops: One (1) full-day retreat will be held for each of the following groups:

Executive Leaders, Senior Managers, and Managers. These retreats shall be conducted on consecutive days (back-to-back scheduling).

• Final Integration Workshop: One (1) additional session shall be held following the group workshops. This workshop will include participants from all three groups and will focus on evaluating the effectiveness of the tools and strategies introduced in the earlier workshops.

COMMENCEMENT DATE

The agreement shall commence upon full execution of the contract by both the successful proposer and the City of Dallas. While the DOA anticipates a general start in the new fiscal year, the specific start date will be determined collaboratively following the evaluation of the schedules of key leadership participants and the selected contractor, to best accommodate the schedules of all parties involved. The City reserves the right to make an award by the method deemed most advantageous to the City.

QUALIFICATIONS

The successful awardee must demonstrate:

• An advanced degree in Organizational Leadership, Business, Human Resources, Psychology, or a related field, along with relevant leadership development or coaching certifications.

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• Experience delivering leadership development programs for executives and managers, preferably within the public sector or aviation industry.

• Expertise in leadership theories, change management, emotional intelligence, and adult learning principles, with a proven ability to tailor content for multiple leadership levels.

• Strong facilitation and communication skills to effectively engage senior leaders and manage group dynamics.

• A demonstrated track record of achieving measurable improvements in leadership effectiveness, including experience using assessment tools and conducting program evaluations.

• Familiarity with the operational and cultural environment of municipal aviation departments.

SCOPE OF WORK

The successful proposer will design and facilitate leadership development workshops for the leadership groups within the Department of Aviation (DOA), including Executive Leaders, Senior Managers, and Managers. The initiative aims to establish a common leadership language while addressing the unique challenges of each leadership level.

Other requirements needed with training sessions prior to and post training dates :

• Conduct planning meetings with project sponsors to review and finalize draft agendas, session content, and materials. Ensure alignment of session objectives and outcomes with sponsor expectations.

• Prepare comprehensive materials including participant handouts, reference documents, communication guides, and presentations to support interactive learning and session facilitation.

• Conduct post-workshop debriefs with sponsors to review observations, participant engagement, and outcomes. Provide a summary report highlighting key findings and recommendations for continued leadership development.

LOCATION AND TIME

The Department of Aviation (DOA) will provide the vendor with designated meeting locations and times, ensuring suitable rooms are available to accommodate all scheduled sessions and facilitate the successful execution of the contract. Additionally, DOA will ensure WIFI access and technical assistance to support connectivity during the meetings is available. Please note that all travel and accommodation expenses for the contractor are to be included in the proposed cost.

INSURANCE REQUIREMENTS

The awarded contractor must provide a Certificate of Insurance showing General Liability, Automobile, and Workers Compensation/ Employers Liability Insurance coverage. The City of

Dallas will be provided a Waiver of Subrogation waiving Rights of Recovery against city of

Dallas on the Workers Compensation/Employer Liability policy. The city will be shown as the certificate holder. This insurance must stay in force for the duration of the contract.

INVOICES/PAYMENT

The City of Dallas will accept invoices after services have been completed and deemed satisfactory according to the scope of work and specifications.

Invoices submitted for payment shall have the following information:

• Name and address of the department for which services were provided

• Contact information of City staff who requested service (name, phone number, department)

• Date of order or Service

• Detailed description of each service

• Price services (charges for all services covered by this contract are to be separately stated and explained

• Total cost of services

Invoices submitted without this information will be returned to the supplier, and payment will not be made until required information is provided on the invoice.

Invoices shall be submitted for approval to:

Shnee.mhatchett@dallas.gov

City of Dallas – Department of Aviation

Attention: Shnee McNeil-Hatchett

7555 Lemmon Ave

Dallas, Texas 75209

TERMINATION

The city may terminate this agreement in whole or in part by giving thirty (30) days written notice thereof to Proposer. The city will compensate Proposer in accordance with the terms of the agreement for all goods and services delivered and accepted prior to the effective date of such notice.