2-Specifications.pdf

Procurement Division

Request For Bid (RFB)

Project: Cleanup, Boarding and Securing Buildings

Ref #: RFB-26-109

August 2023

SPECIFICATIONS

It is the City of Yuma’s intent of these specifications to set the minimum standards to be used for the bidding of the products/services. Any references to Make, Model and Manufacturer are only to indicate minimum specifications for quality and performance. They are not intended to be restrictive in nature or to eliminate use of any manufacture’s products.

All windows and doors shall be boarded in an approved manner to prevent entry by unauthorized persons and shall be clear boarded in compliance with the adopted amendment of the 2018 International Property Maintenance Code. Unless otherwise stated by Building Official. Wood boarding must have approval by the Building Official in certain circumstances and be installed in compliance with the City of Yuma 2018 International Property Maintenance Code Boarding Standard (Attachment A – Boarding Requirements).

1.1. Clear Boarding Materials:

1.1.1. Boarding Framing Material: Boarding sheet material shall be minimum 3/16 inch (4.76mm) thick polycarbonate clear board panels.

1.1.2. Boarding Framing Material: Boarding framing material shall be the clear boarding bracing system (polyethylene) minimum 1-inch thick.

1.1.3. Boarding Fasteners

A. Option 1: Boarding fasteners shall be minimum 3/8 inch (9.5 mm) diameter carriage bolts of such a length as required to penetrate the assembly and as required to adequately attach the washers and nuts. Washers and nuts shall comply with the International Building Code (IBC).

B. Option 2: Boarding fasteners shall be Torx Screw minimum 2 inch long alternating 12 inches on center in to existing 2-inch nominal king stud or trimmer (if king studs do not exist, nominal 2x material should be added around opening). Four (4) security screws at each corner will be required.

1.1.4. Referenced Standard for Materials: 2018 International Property Maintenance Code, IBC 2018 Building Code A102.1, A102.2, A102.3 Amendments.

APPENDIX A

FIGURE A103.1(1)

CLEAR BOARDING OF DOOR OR WINDOW

2.1. Wood Boarding Material: Only used upon building official approval

2.1.1. Boarding Sheet Material: Boarding sheet material shall be minimum ½-inch (12.7mm) thick wood structural panels complying with the International Building Code.

2.1.2. Boarding Framing Material: Boarding framing material shall be minimum nominal 2-inch by 4 inch (51mm by 102mm) solid sawn lumber complying with the International Building Code.

2.1.3. Boarding Fasteners:

A. Option 1: Boarding fasteners shall be minimum 3/8 inch diameter (925 mm) carriage bolts of such a length as required to penetrate the assembly and as required to adequately attach the wasters and nuts. Washers and nuts shall comply with International Building Code.

B. Option 2: Boarding fasteners shall be Torx Screw minimum 2 inch long alternating 12 inches on center in to existing 2-inch nominal king stud or trimmer (if king studs do not exist, nominal 2x material should be added around opening). Four (4) security screws at each corner will be required.

2.1.4. Referenced Standards for Materials: 2018 International Property Maintenance Code, IBC 2018 Building Code A102.1, A102.2, A102.3 Amendments. A102.1, A102.2, A102.3 Amendments

APPENDIX B

FIGURE B103.1(1)

WOOD BOARDING OF DOOR OR WINDOW

FIGURE B103.1(2)

BOARDING OF DOOR WALL

3.1. Installation: The boarding installation shall be in accordance with Figures B103.1 (1) and B103.1 (2). The boarding sheet material shall be cut to fit the door or window opening neatly or shall be cut to provide an equal overlap at the perimeter of the door or window. Splicing of the polycarbonate material (clear boarding) is approved when a full sheet is not available or to save cost on waste.

3.1.1. Windows

A. Option 1: The window shall be opened to allow the carriage bolt to pass through or the window sash shall be removed and stored. The 2-inch by 4-inch (51 mm by 102

mm) strong back framing material shall be cut minimum 2 inches (51 mm) wider than the window opening and shall be placed on the inside of the window opening 6 inches minimum above the bottom and below the top of the window opening. The framing and boarding shall be predrilled. The assembly shall be aligned and the bolts, washers and nuts shall be installed and secured.

B. Option 2: Boarding material can overlap door opening to be secured with screws to the existing king stud and trimmer. Boarding sheet material shall be secured with (Torx screws) alternating every 12 inches (304.8mm) on center.

3.1.2. Door Walls

A. Option 1: The door opening shall be framed with minimum 2 inch by 4 inch (51mm by 102mm) framing material secured at the entire perimeter and vertical members at center for spans of 7’ for more. Blocking shall also be secured at a maximum of 48 inches (1219mm) on center vertically.

B. Option 2: Boarding material can overlap door opening to be secured with screws to the existing king stud and the trimmer. Boarding sheet material shall be secured with screws (Torx screws) alternating every 12 inches (304.8mm) on center.

3.1.3. Doors shall be secured by the same method as for windows or door openings. One door to the structures shall be available for authorized entry and shall be secured and locked in an approved manner.

4.1. Reference Standards for Installation: 2018 International Property Maintenance Code. 2018 International Building Code A102.1, A102.2, A102.3.

5.1. Cleanup

5.1.1. Cleanup: The following examples of what could be in the scope of cleanup:

A. Remove all trash, debris and other materials specified in a scope from a property.

B. Cut dead and/or overgrown trees and bushes to ground level. Cut weeds and grass down to dirt.

C. Remove and clear trash, debris, and hoarded items from interior of homes, this may include human and animal waste.

6.1. Bid Scenario for Evaluation Purposes: To ensure fair and balanced pricing across all line items, the City of Yuma is including a representative scenario for bidders to use when completing Bid Table BT-29GL. This scenario is designed to reflect a realistic service request under this contract and to discourage imbalanced bidding practices that could result in disproportionate pricing for certain line items.

6.1.1. Scenario Description: The City requires cleanup, boarding, and securing services for a 2,000 square foot single-family residential property. The property is vacant and in disrepair, with overgrown vegetation, scattered debris, and multiple unsecured openings.

The site has no active utilities. The scope of work includes:

A. Cleanup of interior and exterior areas, including removal of trash, weeds, and hazardous materials.

B. Boarding of 20 windows using clear polycarbonate panels and 2 doors using plywood.

C. Installation of 180 linear feet of 6’ x 8’ chain link fencing and 150 linear feet of orange plastic rolled fencing.

D. Use of a generator for power supply during boarding and cleanup.

E. All work to be completed in accordance with the Specifications.

6.1.2. Purpose: This scenario is intended solely for bid evaluation purposes. It provides a consistent basis for comparing bids and ensures that all bidders price each line item based on a realistic and representative use case. The quantities listed in the scenario are estimates and do not represent a guaranteed volume of work. Actual work orders issued under this contract may vary in scope and scale.