2-SP-2026-0013 IFB for SUVs for Tehama Court.pdf

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SUPERIOR COURT OF CALIFORNIA,

COUNTY OF TEHAMA

INVITATION FOR BIDS

(Non-IT Goods)

IFB NUMBER SP-2026-0013

TOYOTA RAV4 LE AWD VEHICLES

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A. BACKGROUND / PURPOSE

The Superior Court of California, County of Tehama (“Court”) is requesting bids from well-qualified Vendors to provide two (2) new, unused Toyota Rav 4 LE, All Wheel Drive (AWD) Vehicles (hereafter “SUV”). Interested and qualified Vendors who can demonstrate their ability to successfully provide the goods described in this Invitation for Bid (“IFB”) are invited to submit a bid.

If an award is made, the Court intends to award a Purchase Order in accordance with the Award Standards set forth in the Court Online Procurement Procedures.

This is a fully electronic IFB process. All bids must be submitted electronically on the Court’s Online Procurement Website at https://lacourt.bonfirehub.com/ (Bonfire) in accordance with the requirements set forth in this document. See the posted Court Online Procurement Procedures for further information.

B. DESCRIPTION OF GOODS AND/OR SERVICES NEEDED

The Court seeks two (2) new, unused Toyota Rav 4 LE AWD Vehicles meeting the requirements set forth in the specifications.

If it becomes necessary, the Court may purchase additional items from the selected Vendor at the price and period specified in the resulting purchase order / agreement.

C. IFB TIME-LINE

The Court has developed the following list of key events related to this IFB. The listed dates are not binding upon the Court and subject to change at the discretion of the Court. Changes to the listed dates will be posted on Bonfire or on the Court’s website.

EVENT DATE

IFB Issued See Bonfire for exact date

Deadline for Submission of Questions See Bonfire for exact date

Bid Due Date (Late bids will not be accepted by the Court)

See Bonfire for exact date

Bid Evaluations Month of June 2026

Notice of Intent to Award Month of June 2026

Expected Deliverable Date Month of June 2026 https://lacourt.bonfirehub.com/

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D. IFB PACKET ATTACHMENTS

1. Specifications

Describes in detail the specific goods for which bids are being solicited. Once a contractor has been selected, the Specifications may become part of the final Agreement.

2. Court Online Procurement Procedures

These rules and procedures govern this solicitation and should be read carefully by Vendor.

3. Terms and Conditions

Vendors are encouraged to review carefully the Purchase Order (PO) Terms and Conditions. The contractor selected to provide services as a result of this IFB process will be required to accept the PO Terms and Conditions.

Any material exception to the terms and conditions may render a bid nonresponsive. The Court, in its sole discretion, will determine what constitutes a material exception.

4. Required Forms

All forms posted on Bonfire must be completed and submitted electronically on Bonfire.

The completed forms will become part of Vendor’s bid.

5. Incorporated Documents

The following documents are incorporated in this IFB Packet by reference only and are available on the internet:

• DVBE Rules and Procedures https://www.lacourt.ca.gov/pages/lp/procurement/tp/shared-procurement-services-sps-program/cp/socioeconomic-programs-for-the-sps-program

E. MINIMUM REQUIREMENTS

Vendor must meet the minimum requirements listed below. Failure to comply with the minimum requirements may be cause for disqualifying a bid from further consideration. The Court may, in its discretion, waive minor deviations or defects.

1. Bid Submission Deadline. The bid must be submitted on Bonfire on or before the Bid Due Date. The Court will not accept bids submitted by email, unless otherwise specified.

2. Insurance.

The selected contractor agrees to maintain insurance as specified in the PO Terms and Conditions.

https://www.lacourt.ca.gov/pages/lp/procurement/tp/shared-procurement-services-sps-program/cp/socioeconomic-programs-for-the-sps-program https://www.lacourt.ca.gov/pages/lp/procurement/tp/shared-procurement-services-sps-program/cp/socioeconomic-programs-for-the-sps-program

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3. Business License and Certifications (if applicable). Upon request of the Court, Proposer must submit copies of any current business licenses, professional licenses, certificates or other credentials required by the nature of the contract work to be performed by Proposer.

4. Authorized Reseller (if applicable). A reseller of a manufacturer’s product must be an authorized reseller of the product offered in its proposal.

5. Required Forms. Vendor must complete and submit all Required Forms as directed.

F. BID SUBMISSION

1. Vendor shall submit on Bonfire, where indicated, its pricing for the goods described in the Specifications.

2. Pricing offered should be all-inclusive, excluding sales tax.

NOTE: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code.

G. ADDITIONAL PROVISIONS

1. Cooperative Agreement (“Piggybacking”). Following discussion and consideration by the Court and the successful bidder/proposer, the “piggybacking clause,” provided in the Model Agreement, may be included in the final form of the Agreement if mutually desired.

2. Disabled Veteran Business Enterprise (DVBE) Preference.

a. The Court has established rules and procedures for its DVBE program. Qualified Vendors wishing to claim the DVBE incentive should refer to the DVBE Rules and Procedures for further information. The Court’s DVBE Rules and Procedures can be located at the following website:

https://www.lacourt.ca.gov/pages/lp/procurement/tp/shared-procurement-services-sps-program/cp/socioeconomic-programs-for-the-sps-program

b. A Vendor will receive the DVBE incentive if, in the Court’s sole discretion, Vendor has met all applicable requirements. If Vendor receives the DVBE incentive, the dollar amount of its bid will be reduced (for evaluation purposes only) by an amount equal to 3% of the lowest responsible bid, not to exceed $5,000.

3. Generative Artificial Intelligence (GenAI)

a. Definitions.

https://www.lacourt.ca.gov/pages/lp/procurement/tp/shared-procurement-services-sps-program/cp/socioeconomic-programs-for-the-sps-program https://www.lacourt.ca.gov/pages/lp/procurement/tp/shared-procurement-services-sps-program/cp/socioeconomic-programs-for-the-sps-program

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“Artificial intelligence” or “AI” means technology that enables computers and machines to reason, learn, and act in a way that would typically require human intelligence.

“Generative Artificial Intelligence” or “GenAI” means an artificial intelligence system that can generate derived synthetic content, including text, images, video, audio, code, and data visualizations, that emulates the structure and characteristics of the system’s training data.

b. In its proposal, Proposer must notify the Court if Proposer’s goods or services contain or utilize GenAI (or will contain or utilize GenAI), or if GenAI is or will be included in any services, goods, or deliverables that materially impact:

1) functionality of a Court system (i.e., the work using GenAI could have a significant, substantial effect on the system’s data integrity, availability, confidentiality, or security, and failure to perform such work in accordance with the contract could cause major disruptions to court operations);

2) risk to the Court (i.e., the work using GenAI could have a significant, substantial effect on the Court’s operations, finances, security, or reputation, and failure to perform such work in accordance with the contract would constitute a high likelihood of damage to the Court); or

3) contract performance (i.e., when failure to conduct work which uses GenAI in accordance with the contract would constitute a material breach of contract).

c. Proposer’s failure to disclose GenAI to the Court may result in disqualification (at the Court’s sole discretion), and the Court reserves the right to seek any and all relief it may be entitled to as a result of such non-disclosure.

d. The Court reserves the right to incorporate GenAI-related provisions into the final contract and to reject bids/offers that present an unacceptable level of risk to the Court, as determined by the Court in its sole discretion.

4. Multiple Awards. The Court reserves the right, but is under no obligation, to award multiple contracts to more than one vendor under this IFB. If multiple awards are made, the Court will not be obligated to procure any minimum amount of Work under any such contracts executed under this IFB.

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ATTACHMENT A – SPECIFICATIONS

DELIVERY

• Delivery to 1740 Walnut Street, Red Bluff, CA 96080

MODEL

• 2026 Toyota RAV4 LE, AWD

OPTIONS

• 50 State Emissions

• Exterior Color: Ice Cap, (white, code 040)

• Seats/Interior Color and Material: Black, Fabric Seat Trim (code FB20)

ADDITIONAL EQUIPMENT

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