2-SOW State Fair 2025 Campaign Print.pdf
PDF 125 KB Posted
- Attached to
- BPO for State Fair Campaign Print
- Solicitation number
- Req #2094534
- Issued by
- Dallas County, Texas
About this file
This is a scope of work document for a printing services blanket purchase order issued by DART (Dallas Area Rapid Transit) for their State Fair 2025 Campaign projects. DART requires a print vendor to provide large format digital printing services for various marketing materials including bus exterior vinyl graphics, backlit corner markers for rail stations, windscreens for display panels, and interior cards for buses and rail cars. The specific items include 60 bus exterior pieces (30 Kings size at 144" x 30" and 30 Ultra Headliners at 259" x 20.5"), 6 corner markers on milk plex plastic, 14 windscreens on coroplast or styrene substrates, 500 bus interior cards on styrene, and 160 rail interior cards, all with English and Spanish versions. All items require 4/0 digital printing with UV inks and are due for delivery on September 2, 2025.
The vendor must provide comprehensive cost estimates covering all aspects including prepress, proofs, substrates, inks, press time, shipping, staffing, and fulfillment, with DART providing hi-resolution PDF and Illustrator art files. Key requirements include 100% scheduling control of the printing facility, performing at least 50% of work with the vendor's own equipment, capability to work with MAC Adobe Creative Cloud files, 24-hour turnaround for color proofs, and delivery within the DART service area. The document lists four suggested vendors: Vector Media, Blanks Printing, DMR, and Signarama, and specifies that DART is tax-exempt with invoicing through their AP portal system.
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| File | Type | Posted |
|---|---|---|
| 1-Purchase Order Terms and Conditions.pdf |
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Text version
Scope of Work: - Printing Request for State Fair 2025 Campaign Projects
DART requires a print vendor to provide printing of various large format projects for the State Fair Campaign. Below is a list of items that will be required but not limited to in this Blanket Purchase Order (BPO). These are for bidding and qualifying purposes; size, substrates, quantities, colors, etc. will vary but will utilize same printing equipment and similar materials.
Please provide cost estimate for all examples, bid per project must include all costs (prepress, proofs, substrates, inks, press time, shipping, staffing, fulfillment etc.). Each bid to be based on utilizing DART digital art files (Macintosh format), providing a color proof and/or pdf to represent finished product, one change order, new proof, press time and delivery. DART will provide a hi-res PDF and original Illustrator art files for each project (if required). See Other Requirements for more details, plus each job/project specification will contain more details at time of order (schedule, delivery, etc).
1. Bus Exteriors Kings/Ultra Headliners: Marketing ads on sides of buses; (2) sizes; prints on Transit changeable vinyl (Flexcon Busmark, Avery, or 3M promotional 3500 series Scothcal)
2. Corner Markers: Backlit outdoor boxes at DT rail stations, UV inks on 1/8” milk plex plastic
3. Windscreens: Display panels for DART marketing messages, .1875” coroplast for rail stations, .060 styrene plus 3ml clear laminate; image area of 55” wide x 41” tall
4. Rail Interior Cards/Bus Interior Cards: Both print on .015 or .020 styrene, posters on the inside of bus and rail cars
Item Substrate/Size Quantity Type of
Printing Inks/Finish Deliver Date
(subject to change)
Bus Exteriors
Transit or changeable vinyl;
a) Kings 144” w x 30” tall,
b) Ultra Headliners 259”w x 20.5”h
30ea of Kings and Ultr Headliners (English/Spa nish)
Digital 4/0, UV inks 9/2/25
Corner Markers
.125” milk plex plastic;
27.125” x 43.25”, (live area 26.5” x 42.75”)
4 English, 2 Spanish
Digital 4/0, UV inks 9/2/25
Windscreens
.1875” coroplast for rail stations; other .060 styrene;
61x46.5
(English/Spa nish)
Digital 4/0, UV inks 9/2/25
Bus Interior Cards
.020 styrene; 28” wide x 11.125” tall
300 English, 200 Spanish
Digital 4/0, UV inks 9/2/25
Rail Interior Cards
.015 styrene; 20.875” wide x 22” tall
100 English, 60 Spanish
Digital 4/0, UV inks 9/2/25
Blanket Purchase Order – Large Format Digital Printing on Various Substrates page 2.
Other Requirements:
• DART reserves the right to conduct a site visit at any time of the offerors’ and/or subcontractors’ printing or finishing facility.
• Upon request, offerors must provide samples that demonstrate the general nature of the projects as RFB describes, for example, similar ink coverage, number of colors, substrates, trimming, etc.
• DART reserves the right to approve all subcontractors the Contractor may use in the production of a project.
• The offeror must have 100% scheduling control of the printing facility being used.
• Offeror must perform not less than 50% of the work with its own organic equipment.
• Offeror must be capable of utilizing DART art files; MAC Adobe Creative Cloud, PDF files require a full version of Adobe acrobat.
• Printer will evaluate digital files upon receipt, provide trapping in addition to adjusting files to allow for creep and to secure the highest quality product and to DART standards.
• Color proof or electronic PDF to confirm final size and color of finished product is required within 24-hous of receipt of artwork.
• Production Time (as referenced in chart of projects) is production days after receipt of artwork.
• Offeror must deliver to DART’s delivery sites (if other than DART HQ at 1401 Pacific
Avenue), all locations will be within the DART Service area.
• Signed delivery tickets must accompany ALL final invoices and submit promptly after work is completed, invoices to include job name, number, quantity, PO#; delivery tickets must confirm location and date of delivery.
• DART is tax exempt; no project will be billed for tax or separate freight.
• Vendor to invoice per project, submit invoices and all required documentation thru DART
AP portal as described in Blanket Purchase Order award paperwork.
Suggested Vendors:
Vector Media Greg Duval gduval@vectormedia.com
Blanks Printing Mike Plouff mplouff@blanks.com
DMR
Raymond Ramirez raymond@dmronesource.com
Signarama Shalei Cobb signaramadowntown@sbcglobal.net mailto:mplouff@blanks.com mailto:raymond@dmronesource.com mailto:signaramadowntown@sbcglobal.net
File details come from the government source that posted it. Updated .