2_SOLICITATION_COMBINED_SYNOPSIS Amendment.docx

LOCAL ADVERTISEMENT/SOLICITATION FOR COMMERCIAL ITEM

The U.S. Embassy in Panama has a requirement to procure Rental for 6 Vehicle. Please note that this is a combined synopsis/solicitation for a commercial item, prepared in accordance with the format FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

The solicitation number is 19PM0725Q0002 and is issued as a Request for Quotation. The solicitation/contract will include all applicable provisions and clauses in effect through FAC 2025-01 | 11/12/2024. Items to be acquired are:

SUV 4x4 vehicle Toyota Fortuner, 4 Runner, Prado, Nissan Pathfinder (higher-end features and strong performance) or equal in any color with polarized windows. Vehicles must be equipped with automatic transmission, must operate on gasoline. The vehicle must be a model year 2024 or newer. Have full coverage insurance, multiple drivers for each vehicle. Toll coverage, unlimited millage

Pickup Truck – Toyota Hilux/Nissan Frontier/ or Equal in any color with polarized windows. Vehicles must be equipped with automatic transmission, must operate on gasoline. The vehicle must be a model year 2024 or newer. Have full coverage insurance, multiple drivers for each vehicle. Toll coverage, unlimited millage

GRAND TOTAL

Additional Requirements for this acquisition:

· The offer must include the option to exchange vehicles at any time for equivalent models, including those of a different color or brand, provided they meet the same specifications and fall within the same price range. Please note that any requests to change units, will be submitted with a minimum of 24 hours’ notice.

· Price should include unlimited Pana pass services.

· The offeror must maintain a fully operational local workshop within the Republic of Panama, capable of providing comprehensive maintenance and repair services for the rental vehicles. This facility should be equipped to promptly address any service, repairs, or routine maintenance required during the rental period, ensuring minimal downtime and optimal vehicle performance. The offeror must ensure that qualified technicians are available to handle any issues that may arise with the fleet, with a commitment to delivering timely and efficient service.

· The offer must be prepared according to the standard practice for this market, as if the vehicles were to be used in any area of the Republic of Panama.

· As indicated in the 'Unit of Measure' column, we request your quotation for the monthly service cost. The monthly unit price should include insurance coverage for multiple drivers for each vehicle.

· full coverage insurance should include: • CDW Collision Damage Waiver: Covers damages to the rented car and total theft. This coverage must include Deductible release. • TPC Third Party Coverage: It exempts clients from paying damages caused to third persons or property, if liable for it. • DW Deductible Waiver: For a minimum rate, clients are exempted from deductible payment in case of collision.

WTC Windshield & Tires Waiver: Covers breakage of tires, rims (or wheels) and glasses of the vehicle. • SDW Super Deductible Waiver: Cover clients in case of overturning, hit and run, collision against fixed object. Also included in this coverage protection against breakage of tires, rims, and glasses of the car. Police report is mandatory.

· Offerors are reminded to submit form 52.212-3 “Offerors Representations and Certifications - Commercial Items”; and a completed item table signed below, or a complete detailed, signed offer. Local guarantee and serviceable.

· The resulting order will be performed in the Republic of Panama. Bidders must comply with all local regulations, including quality standards for all products as per DOSAR 652.242-73 – Authorization and Performance. If unsure, bidders are required to clarify if a particular origin is acceptable or not.

· This Request for Quotation (RFQ) does not commit the U.S. Government to make any award and the U.S. Government may cancel this RFQ or any part of it.

· Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Delivery Date: 5 Days after award Delivery Place: Panama City Republic of Panama. No Other delivery places will not be considered.

Set Aside: No set aside or small business standard apply to this acquisition.

NAICS Code: 532111

The following clauses apply to this acquisition:

FAR 52.212-1, Instructions to Offerors - Commercial Items; FAR 52.212-2, Evaluation – Commercial Items: The Government will award this Request for Quotation (RFQ) using a Best Value methodology. Taking into consideration not only the price offered but also the overall value provided in terms of service quality, vehicle options, vehicle Fleet and availability, insurance options and other relevant factors as Customer service and support.

The following contract clauses also apply:

FAR Clause 52.212-4, Contract Terms and Conditions-Commercial items, and FAR 52.212-5 apply to this acquisition. The following FAR clauses in paragraph (b) of FAR 52.212-5, Contract Terms and Conditions to Implement Statutes or Executive Orders - Commercial Items, will apply to the resultant contract: (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020), (8) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328), (9) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021) ( 31 U.S.C. 6101 note)., (29) 52.222-19, Child Labor. Cooperation with Authorities and Remedies (Jan 2020) (E.O.13126), (36) 52.222-50, Combating Trafficking in Persons, (45) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) (E.O. 13513), (52) 52.225-13, Restrictions on Certain Foreign Purchases, (57) 52.232-29 Terms for Financing of Purchases of Commercial Items (Feb 2002), (59) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct2018) ( 31 U.S.C. 3332).The full text of a FAR clause may be accessed electronically at https://www.acquisition.gov/browse/index/far to see the links to the FAR and DOSAR. The following DOSAR provisions/clauses will also apply: 652.232-70 Payment Schedule and Invoice Submission; 652.242-70 Contracting Officer’s Representative (COR); and 652.242-73 Authorization and Performance.

Offers are due by email to INLPROCPANAMA@STATE.GOV by 3:00PM, January 16, 2025 (Local Time). All responsible sources may submit an offer that shall be considered. If there are any questions regarding this solicitation please submit in writing to Claudia Burke, 317-5892 / by, email: INLPROCPANAMA@STATE.GOV no later than 3:00 PM, December 30, 2024.