2 Sole Source WEBS Notice .docx
DOCX document 24 KB Posted
- Attached to
- Legal Notice**
- Solicitation number
- PR2509308
- Issued by
- Adams County, Asotin County, Benton County, Chelan County, Clallam County, Clark County, Columbia County, Cowlitz County, Douglas County, Ferry County, Franklin County, Garfield County, Grant County, Grays Harbor County, Island County, Jefferson County, King County, Kitsap County, Kittitas County, Klickitat County, Lewis County, Lincoln County, Mason County, Okanogan County, Pacific County, Pend Oreille County, Pierce County, San Juan County, Skagit County, Skamania County, Snohomish County, Spokane County, Stevens County, Thurston County, Wahkiakum County, Walla Walla County, Whatcom County, Whitman County, Yakima County, Asotin City, Clarkston City, Clarkston Heights-Vineland CDP, West Clarkston-Highland CDP, Benton City, Chelan City, Chelan Falls CDP, Clallam Bay CDP, Lewisville CDP, Rock Island City, Pacific Beach CDP, Whidbey Island Station CDP, Mercer Island City, Pacific City, Bainbridge Island City, Kingston CDP, Kitsap Lake CDP, Kittitas City, Klickitat CDP, Okanogan City, Anderson Island CDP, Fort Lewis CDP, Fox Island CDP, Herron Island CDP, Ketron Island CDP, North Fort Lewis CDP, Raft Island CDP, Stevenson City, Hat Island CDP, Lake Stevens City, Snohomish City, Spokane City, Spokane Valley City, Puget Island CDP, Garfield Town, Yakima City, Washington
About this file
This document is a Sole Source Posting from the Washington State Department of Social & Health Services (DSHS) for a contract with Canopy Public Benefit LLC to provide access to and support for the Program Evaluation and Reporting System (PEARS). The contract will be issued on or about September 27, 2025, for a 12-month term, with an estimated value of $78,200. DSHS is seeking a web-based data management platform specifically designed for tracking, managing, evaluating, and reporting statewide Supplemental Nutrition Assistance Program-Education (SNAP-Ed) activities. Interested vendors must submit capability statements by June 24, 2025, detailing their ability to meet the state's requirements, including platform setup, user training, browser compatibility, technical support, and SNAP-Ed feature support.
The sole source procurement is justified because PEARS is the only tracking and reporting system that specifically supports SNAP-Ed reporting and can directly import into the required federal reporting system, N-PEARS. The contract requires comprehensive platform features, including surveys, program activities, success stories, partnerships, social marketing campaigns, custom fields, and administrative management tools. Technical support must be available during standard weekday business hours, and the system must provide ongoing updates and improvements in collaboration with the PEARS Advisory Committee (PAC) to maintain alignment with SNAP-Ed reporting requirements.
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Other files
| File | Type | Posted |
|---|---|---|
| 2 Corrected WEBS Notice .docx | DOCX document | |
| 300PO2509574.pdf | ||
| Sole Source Justification PO.docx | DOCX document | |
| 4 Sole Source DSHS Posting Request.docx | DOCX document | |
| Corrected WEBS Notice .docx | DOCX document | |
| DSHS257162703 Canopy Master Sub.pdf | ||
| 3 Corrected WEBS Notice .docx | DOCX document |
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Text version
STATE OF WASHINGTON
Department of Social & Health Services
SOLE SOURCE POSTING
6/9/2025
The Department of Social & Health Services (DSHS) contemplates awarding a sole source contract to Canopy Public Benefit LLC to provide access to and support for the Program Evaluation and Reporting System (PEARS), a web-based data management platform used for tracking, managing, evaluating, and reporting statewide Supplemental Nutrition Assistance Program-Education (SNAP-Ed) activities.
PEARS is the only tracking and reporting system that specifically supports SNAP-Ed reporting and can import directly into our required federal reporting system, N-PEARS. N-PEARS is designed to work with PEARS, though use of PEARS is not federally required.
The contract will be issued on or about 9/27/2025 for 12 months. The dollar value is estimated at $78,200.
Vendors contemplating the above requirements are required to submit capability statements detailing their ability to meet the state’s requirements by June 24, 2025. The following information should be included in the capability statements:
· Initial organization-specific setup of PEARS, or similar reporting solutions capable of meeting the reporting requirements of N-PEARS, including a one-time import of state-specific settings, and training for general and administrative users via webinar.
· Access to platform and online documentation using the latest version of Google Chrome, Mozilla Firefox, Microsoft Edge, or Apple Safari browsers.
· Telephone and email technical support for use of PEARS or similar reporting solution during normal, weekday business hours, excluding holidays.
· Use of and support for SNAP-Ed features, including surveys, program activities, success stories, indirect activities, partnerships, coalitions, pse site activities, social marketing campaigns, custom fields, administrative management tools, and related reports and exports.
· Bug fixes and ongoing updates and improvements performed in collaboration with the PEARS Advisory Committee (PAC) and in alignment with SNAP-Ed reporting requirements.
In the absence of other qualified sources, it is the state’s intent to make a sole source award of the contract.
To submit capability statements or for questions, contact:
Contact Name: Chelsea Petrino E-mail: Chelsea.petrino@dshs.wa.gov Phone: 360-664-6022
File details come from the government source that posted it. Updated .