2-Sole Source Letter.pdf

This is a Sole Source Letter from Hillsborough County, Florida, regarding operational and technical support for the Heartland Concentrator System. The procurement seeks ongoing maintenance, services, and technical support exclusively from Heartland Water Technology, Inc., the original equipment manufacturer, for a one-year contract term. The County reserves the right to extend the contract period, adjust the scope of services based on changing conditions and updated requirements, and increase the award amount accordingly. This notice of intent is not a competitive solicitation; however, interested contractors may submit clear and convincing information to challenge the intended award by the specified close date through the EUNA Procurement submission section. Any properly submitted challenges will be evaluated to determine whether bona fide competition exists and whether the procurement should be conducted competitively.

The estimated contract cost is $228,000 for the one-year term. The procurement is being made under Section 3-205(2)(e) of the County's Procurement Policy, which permits sole source awards for maintenance, services, and parts when they are exclusively available from a single source and no authorized agents are available to provide the required services. Absent any challenges received by the close date, the County will likely make an award following the deadline. The justification for the sole source procurement is based on the exclusive availability of proprietary parts, goods, and services from Heartland Water Technology, Inc., as the original equipment manufacturer.