2-RFQt-03-Specifications.pdf

CITY OF FORT WORTH - PURCHASING DIVISION

SPECIFICATIONS

RFQt Ref. #: 26-0058 Doc. Ref#: RFQt-03 Page 1 of 6 RFQt Title: Shelving System Beams

1.0 INTRODUCTION

The City of Fort Worth (City) is requesting quotes for a one-time purchase from qualified bidders to provide shelving system beams for the Police Department.

This is an informal solicitation and does not commit the City to award a contract or pay any cost incurred in preparing a response. All fees and charges shall be included in the unit cost; no additional charges will be paid by the City.

2.0 OVERVIEW

This Scope of Services outlines the responsibilities, deliverables, and installation activities associated with providing the RaptorRac WSBS96 (or equivalent) shelving beams including delivery, assembly, configuration, and final commissioning. The Police Department already has the frames, cross supports, decking, and feet. The objective is to supply a fully functional and safely installed storage solution in accordance with manufacturer specifications and industry standards. The parts the City has are RaptorRac. Beams must be RaptorRac part number WSBS96, or fully compatible equivalent.

3.0 SCOPE OF WORK

3.1 INSTALLATION: Vendor shall

3.1.1 Prepare site area (clear floor space of any obstructions, ensure accessible entry paths).

3.1.2 Assemble shelving units per manufacturer specifications.

3.1.3 Ensure proper leveling, plumb alignment, and structural stability.

3.1.4 Follow OSHA guidelines and manufacturer safety requirements.

3.1.5 Use appropriate tools and qualified installers.

3.1.6 Maintain a clean installation environment throughout the project.

3.2 TESTING AND COMMISSIONING: Vendor shall

3.2.1 Conduct structural safety checks.

3.2.2 Verify all fasteners are torqued and secure.

3.2.3 Provide Police designee a walk-through and operational overview.

3.3 DOCUMENTATION: Vendor shall

3.3.1 Provide installation completion report.

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3.3.2 Provide manufacturer technical manual installation instructions.

3.4 EXCLUSIONS: Unless explicitly stipulated for in the agreement the following are not included:

3.4.1 Electrical work

3.4.2 Relocation of existing shelving or equipment

3.4.3 Structural engineering services

3.4.4 Floor repairs or modifications

3.4.5 Permits (unless otherwise arranged)

4.0 DELIVERY- Vendor shall

4.1 Transport the beams to Address: 505 W. Felix, Fort Worth TX, 76115

4.2 Unload/unpack all materials at indoor staging area.

4.3 Inspect for damaged missing parts and report discrepancies to designated Police Department personnel.

4.3.1 Police Department designated personnel will confirm that no parts are missing or damaged before acceptance of the order.

4.4 Days and Times of Delivery:

4.4.1 Monday through Friday between 8:00 AM and 4:00 PM except holidays. City observed holidays are as follows:

4.4.1.1 New Year’s Day

4.4.1.2 Martin Luther King Jr. Day

4.4.1.3 Memorial Day

4.4.1.4 Juneteenth

4.4.1.5 July 4th

4.4.1.6 Labor Day

4.4.1.7 Thanksgiving Thursday and the following Friday

4.4.1.8 Christmas Day

5.0 ACCEPTANCE

Upon completion, the Police designee will review and sign off on the installation deliverables and final layout.

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6.0 BRAND NAME OR EQUAL

6.1.1 Brand names are listed for reference only and not intended to limit competition. Bidders may offer any brand for which Bidder is an authorized representative, which meets or exceeds the bid specifications.

6.1.2 Bidders shall provide manufacturer name, model number, and product literature demonstrating compliance, with their bid submittal. The Senior Purchasing Manager (SPM) or designee will evaluate “equal” products on the basis of the information furnished by the Bidder or identified in the bid and reasonably available to the SPM. The City shall have sole right to determine equal products.

7.0 AGREEMENT TERM

The initial term of the agreement shall be one (1) year. In the event no funds or insufficient funds are appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor of such occurrence and the contract will terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to City of any kind whatsoever, except as to the portions of the payments herein agreed upon for which funds have been appropriated.

8.0 METHOD OF AWARD

8.1 Quotes will be evaluated based on the lowest responsive and responsible bidder complying with all the provisions of the solicitation, provided the bid price is reasonable, and it is in the best interest of the City to accept it.

8.1.1 A responsive bidder is defined as one who submits a completed quote packet within the stated time deadline and in accordance with the specification.

8.1.2 A responsible bidder is defined as one who demonstrates their capability, integrity and reliability necessary to perform the work as specified.

8.1.3 In order for the City to receive adequate coverage of its requirements as specified in the solicitation, the City reserves the right to make multiple awards.

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8.1.4 The City reserves the right to accept or reject in whole or in part any or all bids received and to make an award on the basis of individual item, combination of items, or overall bid, as it is deemed in the best interest of the City. The City also reserves the right to reject the bid of a bidder who has previously failed to perform properly or complete on time agreements of a similar nature.

8.1.5 The City also reserves the right to reject the bid of a bidder who has previously failed to perform properly or complete on time agreements of a similar nature.

9.0 WARRANTY

Minimum Warranty: One (1) year manufacturer’s warranty covering parts and labor.

10.0 BIDDER REQUIREMENTS

10.1 Bidder must have a minimum of two (2) years’ experience in sales and installation of shelving systems.

10.2 Bidder must provide the manufacturers warranty for the products purchased and provide a 12-month warranty for installation services.

11.0 QUANTITIES

The quantities listed on the bid table are only estimates based on previous usage and do not indicate intent to purchase or a guarantee of future business. The City of Fort Worth is obligated to pay for only those materials and services actually ordered by an authorized City employee and then received as required and accepted by the City.

12.0 SMALL BUSINESS PROGRAM

This solicitation is subject to the Small Business Program, Ordinance No. 27832- 08-2025 under Chapter 21 of the Code of the City of Fort Worth. More information on the program can be found on the city’s website at:

https://www.fortworthtexas.gov/news/2025/7/sbdp

13.0 INVOICES AND PAYMENTS

13.1 Registration - Successful Bidder(s) is required to register for direct deposit payments prior to providing goods and/or services using the forms posted on https://www.fortworthtexas.gov/news/2025/7/sbdp

RFQt Ref. #: 26-0058 Doc. Ref#: RFQt-03 Page 5 of 6 the City’s website at:

https://www.fortworthtexas.gov/departments/finance/purchasing/register

13.2 Payment – All payment terms shall be “Net 30 Days” unless specified in the bid and agreed in the City.

13.3 Invoices – The Vendor shall send invoices electronically to the City’s centralized Accounts Payable department invoice email address:

supplierinvoices@fortworthtexas.gov

Please include the following on the subject line of your email: Supplier name, Invoice number, and PO number, separated by an underscore (ex:

Example, Inc._123456_FW013-0000001234)

This email address is not monitored so please do not send correspondence to this email. If Vendor has any invoice questions, please contact the City Department ordering the goods/services or Central Accounts Payable at 817- 392-2451 or by email at:

ZZ_FIN_AccountsPayable@fortworthtexas.gov

14.0 QUOTE SUBMISSION INSTRUCTIONS

A bid may be deemed non-responsive and may be disqualified, at the City’s discretion, if the bid submittal fails to comply with the following instructions.

14.1 Completed RFQt-01 Forms

14.2 Completed Bid Table BT-68IZ

14.2.1 If offering an alternate model, include brand and make in that column on the Bid Table.

14.3 If offering an alternate model, please include all literature necessary to confirm compatibility with RaptorRac shelving systems. Please upload to “Any Other Required Documents” in Requested Information in the electronic bidding platform (Euna/Bonfire).

14.4 Acknowledgement of having read and being willing to comply with the City’s Standard Terms and Conditions. Please see Requested Information in the electronic bidding platform (Euna/Bonfire).

14.5 Small Business Enterprise Certificate, if applicable.

https://www.fortworthtexas.gov/departments/finance/purchasing/register

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14.6 Warranty information for the products/services offered. Please upload to

“Any Other Required Documents” in Requested Information in the electronic bidding platform (Euna/Bonfire).

14.7 Documentation of years in business as a supplier/installer of shelving systems (ie. Secretary of State). Please upload to “Any Other Required Documents” in Requested Information in the electronic bidding platform (Euna/Bonfire).