2-RFQt-03-Specifications 26-0017 Mueller Drilling and Tapping.pdf

CITY OF FORT WORTH - PURCHASING DIVISION

SPECIFICATIONS

RFQt Ref. #: 26-0017 Doc. Ref#: RFQt-03 Page 1 of 7

RFQt Title: Muller Drilling, Tapping, Machines, Parts and Accessories

1.0 INTRODUCTION

The City of Fort Worth (City) is accepting quotes for an annual Agreement for Original Equipment Manufacturer (OEM) Mueller drilling and tapping machines, parts and, accessories for the Water Department in accordance with the descriptions and specifications listed in this solicitation. This is an informal solicitation and does not commit the City to award a contract or pay any cost incurred in preparing a response.

2.0 SPECIFICATIONS

OEM Mueller drilling and tapping machines are used on pressurized main water lines to insert corporation stops or pipe plugs without allowing water to escape.

2.12 A-3 Drilling and Tapping Machines Technical Requirements

Machine is designed to tap water mains and insert or extract larger corporation valves ranging from one (1) inch to two (2) inch and pipe plugs from one (1) inch to 2-1/2 inch. It can be used with all pipes in sizes 2 inch through 48 inch and has the additional versatility of being able to use "Type B" Machine tools. Maximum working pressure is 90 pounds per square inch gauge (PSIG) (250 psig with optional Power

Clevis).gimbals) via a universal connection system (dovetail connector or equal)

2.1.2 8-101 Drilling and Tapping Machine Technical Requirements

The Machine is designed for hand or power operation. It will drill and tap a main under pressure or dry, insert or extract corporation valves up to one (1) inch and pipe plugs to 2-1/2 inch. It can be used on all pipes from 2 inch through 48inch, including plain and cement lined cast iron or ductile iron, Polyvinyl chloride (PVC), asbestos cement and steel. A special mechanism on the 8-101 Machine permits the boring bar to be locked to the feed yoke. This prevents the drill from spiraling into the hole before the cut has been completed, and the tool cannot drop to the threaded portion and cause breakage. This locking mechanism is especially useful for work on low pressure mains. Maximum working pressure is 90 psig (250 psig with optional Power Clevis).

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2.1.3 D-5 Drilling Machine Technical Requirements

Hand or power operated, the D-5 Machine drills holes under pressure from 5/8" to 2" in almost any type of main. When using a service clamp and corporation valve, the D-5 machine is used to drill through the pipe to activate the service. Length of travel is 14 inch. A combined feed nut and yoke provides positive feed for the full boring bar travel, and makes it possible to disengage the feed to permit the boring bar to be positioned quickly. The long feed tube helps protect the acme threads and automatically cleans them as the feed tube is rotated. A special mechanism on the feed yoke locks the boring bar to the yoke to prevent the drill from spiraling into the hole prematurely. Maximum working pressure is 500 psig at 100 degrees Fahrenheit (F) or 250 psig at 375 degree F.

2.1.4 E-5 Drilling Machine

Similar in design and operation to the D-5 Machine, this machine shall bore holes from 7/16 inch to one (1) inch in most types of pipe. Boring bar travel is 12-1/8 inch. Maximum working pressure is 500 psig at 100 degrees F or 250 psig at 375 degrees F.

2.1.5 Tools and Accessories

2.1.5.1 Power operators ease machine operation and help to

optimize machine performance, reducing stress on both machines and tools. This can significantly extend their useful life and reduce the need for repair. Air, electric and hydraulic powered operators are available.

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2.1.5.2 Cutting grease is a must for all drilling, tapping and cutting operations on metallic and PVC pipe materials to help assure cutting tools provide the long service life designed into them. Available in conveniently sized cans.

2.1.6 Drilling and Tapping Machines

2.1.6.1 Combined shell cutters and taps. Require less torque when making larger taps. Also allow the recovery of a coupon which can be used to determine pipe condition.

2.1.6.2 Combined drills and taps. Available in a range of sizes for all popular types of pipe.

2.1.6.3 Tools for inserting and extracting corporation valves.

Steep pitched acme threads permit these tools to perform their function without hanging up. Available to fit all sizes of corporation valves and plugs within each machine's range.

2.1.6.4 Saddles adapt machines to a wide range of pipe sizes and materials. Using the proper saddle helps maintain the machine's rigidity of the pipe for accurate tool alignment.

2.1.6.5 Special equipment extends drilling and tapping machine use. Special equipment shall include ratchet handle extension and a power clevis to force the boring bar down when drilling higher pressure mains. Chain spreaders, extension chains and several other accessories shall be available.

2.1.7 Small Drilling Machines

2.1.7.1 Drills for all types of pipe.

2.1.7.2 Shell cutters for plastic pipe. Two-tooth design for

smoother cutting on plastic and avoids splitting the pipe.

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2.1.7.3 Nipples adapt machines to corporation valves. Permits the machine to be used with all types and sizes of OEM

Mueller valves within the machine's range.

2.1.8 Large Drilling Machines

2.1.8.1 Drills for small holes in most types of pipe. Different types of drills are available for use on various pipe materials.

2.1.8.2 Shell cutters, pilot drills and center hubs are available for larger holes on a variety of pipe materials.

2.1.8.3 Adapters required to attach machines to valves and fittings are available for all popular end connections.2.6Pricing shall include all required components, accessories, delivery, warranty and training.

3.0 AGREEMENT TERM

The initial term of the agreement shall be one (1) year. Upon the expiration of the initial term, the agreement shall renew under the same terms and conditions for up to four (4) one-year renewal periods, unless City or Supplier provides the other party with notice of non-renewal at least 90 days before the expiration of the initial term or renewal periods. In the event no funds or insufficient funds are appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor of such occurrence and the contract will terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to City of any kind whatsoever, except as to the portions of the payments herein agreed upon for which funds have been appropriated.

4.0 DELIVERY

4.1 All items shall be delivered to: City of Fort Worth, Water Field

Operations 1608 11th Ave, Fort Worth, Texas 76102.

4.2 Delivery Time: Monday through Friday, 8AM-4:30PM

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5.0 METHOD OF AWARD

5.1 Quotes will be evaluated based on the lowest responsive and responsible bidder complying with all of the provisions of the solicitation, provided the bid price is reasonable, and it is in the best interest of the City to accept it.

5.1.1 A responsive bidder is defined to be one who submits a

completed quote packet within the stated time deadline and in accordance with the specification.

5.1.2 A responsible bidder is defined to be one who demonstrates their capability, integrity and reliability necessary to perform the work as specified.

5.2 In order for the City to receive adequate coverage on its requirements as specified in the solicitation, the City reserves the right to make multiple awards.

5.3 The City reserves the right to accept or reject in whole or in part any or all bids received and to make an award based on individual items, combination of items, or overall bid, as it is deemed in the best interest of the City. The City also reserves the right to reject the bid of a bidder who has previously failed to perform properly or complete on time agreements of a similar nature.

4.4 The City also reserves the right to reject the bid of a bidder who has previously failed to perform properly or complete on time agreements of a similar nature.

6.0 PRICE ADJUSTMENTS

6.1 Vendors that require that unit prices be adjusted for increases or decreases in Vendor’s cost during the contract period shall use the procedure listed below. Price adjustments may only be requested on an annual basis in conjunction with the contract’s renewal.

6.1.1 The Vendor must submit its price adjustment request, in writing, at least 90 days before the requested effective period. The Vendor

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6.1.2 If the City concludes that the rate increase being requested is unacceptable, the City reserves the right to adjust the rate request, or reject the rate request in its entirety and allow the contract to expire at the end of the contract term. If the City elects not to exercise the renewal option, the Purchasing Division reserves the right to issue a new solicitation or procure the goods or services by any other allowable means.

6.1.3 Prices shall remain firm for the term of the Agreement and shall include all associated freight and delivery costs, unless otherwise specifically stated in writing and agreed to by City.

6.1.4 Upon expiration of the contract term, the successful Vendor agrees to hold over under the same terms and conditions of the contract for a reasonable period of time to allow the city to re-solicitate an agreement, not to exceed ninety (90) days.

6.1.5 The provision of goods and/or services shall not be suspended by the Vendor except as expressly allowed by the contract’s terms and conditions.

7.0 QUANTITIES - The quantities listed on the bid table are only estimates based on previous usage and do not indicate intent to purchase or a guarantee of future business. The City of Fort Worth is obligated to pay for only those materials and services actually ordered by an authorized City employee and then received as required and accepted by the City.

8.0 INVOICES AND PAYMENTS

8.1 Registration - Successful Bidder(s) is required to register for direct deposit payments prior to providing goods and/or services using the forms posted on the City’s website at:

https://www.fortworthtexas.gov/departments/finance/purchasing/register https://www.fortworthtexas.gov/departments/finance/purchasing/register

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8.2 Payment – All payment terms shall be “Net 30 Days” unless specified in the bid and agreed in the City.

8.3 Invoices – The Vendor shall send invoices electronically to the City’s centralized Accounts Payable department invoice email address:

supplierinvoices@fortworthtexas.gov

8.4 Please include the following on the subject line of your email: Supplier name, Invoice number, and PO number, separated by an underscore (ex:

Example, Inc._123456_FW013-0000001234)

8.5 This email address is not monitored so please do not send correspondence to this email. If Vendor has any invoice questions, please contact the City Department ordering the goods/services or

Central Accounts Payable at 817-392-2451 or by email at:

Zz_FIN_AccountsPayable@fortworthtexas.gov

9.0 QUOTE SUBMISSION INSTRUCTIONS

A quote may be deemed non-responsive and may be disqualified, at the City’s discretion, if the bid submittal fails to comply with the following instructions.

9.1 Bidder shall submit the following items:

9.1.1 Completed RFQt-01 Forms

9.1.2 Completed Bid Table

9.1.3 Small Business Enterprise Certificate, if applicable.

9.1.4 If offering an equivalent product, submit manufacturer name, model number and product literature demonstrating compliance to the specifications.

10.0 SMALL BUSINESS PROGRAM - This solicitation is subject to the Small

Business Program, Ordinance No. 27832-08-2025 under Chapter 21 of the

Code of the City of Fort Worth. More information on the program can be found on the city’s website at: https://www.fortworthtexas.gov/news/2025/7/sbdp mailto:supplierinvoices@fortworthtexas.gov mailto:Zz_FIN_AccountsPayable@fortworthtexas.gov https://www.fortworthtexas.gov/news/2025/7/sbdp