2-RFQ.pdf

MONROE COUNTY

REQUEST FOR COMPETITIVE SOLICITATIONS FOR

CONSTRUCTION ENGINEERING AND

INSPECTION SERVICES FOR KEY DEER BLVD

(NORTH OF WATSON BLVD) ROADWAY

REHABILITATION PROJECT

(FDOT FPN 453419-1-54-01)

BOARD OF COUNTY COMMISSIONERS

Mayor Michelle Lincoln, District 2 Mayor Pro Tem David Rice, District 4 Craig Cates, District 1 James K. Scholl, District 3

Holly Merrill Raschein, District 5

COUNTY ADMINISTRATOR

Christine Hurley

CLERK OF THE CIRCUIT COURT ASSISTANT COUNTY ADMINISTRATOR

Kevin Madok Kevin G. Wilson

September 2026

Prepared By:

Monroe County Engineering Services Department

Monroe County, FL

-4-

NOTICE OF REQUEST FOR COMPETITIVE SOLICITATIONS

NOTICE IS HEREBY GIVEN that on Tuesday, November 24, 2026, at 3:00 P.M., the Monroe County Purchasing Office will receive and open sealed responses for the following:

Construction, Engineering and Inspection Services for Key Deer Blvd (North of Watson Blvd) Roadway Rehabilitation Project

Monroe County, Florida

Pursuant to F.S. § 50.0211(3)(a), all published competitive solicitation notices can be viewed at:

www.floridapublicnotices.com, a searchable Statewide repository for all published legal notices.

Requirements for submission and the selection criteria may be requested from the County’s electronic bidding platform at https://monroecounty-fl.bonfirehub.com OR www.monroecounty-fl.gov/BonfireBids.

The Public Record is available upon request.

Monroe County Purchasing Department receives bids via the Bonfire electronic bidding platform. Please do not e m a i l , mail or attempt to deliver in person any sealed bids. Emailed/mailed/physically delivered bids/proposals/responses WILL NOT be accepted.

The Monroe County Purchasing Department hereby directs that bids be submitted via the Bonfire electronic bidding platform at https://monroecounty-fl.bonfirehub.com, no later than 3:00P.M. on November 24, 2026. There is no cost to the bidder to use the Bonfire platform.

Please do no t submit your confidential financial information as part of your proposal. There are separate uploads for each set of documents, including confidential financial information. All proposals will be made public on the platform after an intended decision or 30 days, whichever is earlier, unless the bids/proposals are rejected in accordance with F.S. 119.071. If your proposal document includes financial information, that information will not be considered confidential and will be available and viewable to the public in accordance with public records law.

The bid opening for this solicitation will be held virtually, via the internet, at 3:00 P.M., on Tuesday, November 24, 2026. You may call in by phone or internet using the following:

Join Zoom Meeting https://mcbocc.zoom.us/j/4509326156

Meeting ID: 4509326156 One tap mobile:

+16465189805,,4509326156# US (New York) +16699006833,,4509326156# US (San Jose)

Dial by your location:

+1 646 518 9805 US (New York) +1 669 900 6833 US (San Jose)

Publication Dates Keys Citizen: Thur., 10/08/2026 Keys Weekly: Thur., 10/08/2026 News Barometer: F r i ., 10/09/2026 http://www.floridapublicnotices.com/ https://monroecounty-fl.bonfirehub.com/ http://www.monroecounty-fl.gov/BonfireBids https://monroecounty-fl.bonfirehub.com/ https://mcbocc.zoom.us/j/4509326156

-4-

TABLE OF CONTENTS

NOTICE OF REQUEST FOR PROPOSALS

SECTION ONE - Instruction to Respondents

SECTION TWO - Scope of Work

SECTION THREE - Draft Contract

SECTION FOUR - County/FDOT Forms

-5-

SECTION ONE: INSTRUCTION TO RESPONDENTS

1.01 INTRODUCTION/BACKGROUND

The Key Deer Blvd Roadway Rehabilitation Project consists of repair and rehabilitation of the road and adjacent pedestrian path, as needed, and elevating low sections of the roadway to adapt for sea level rise on the northern section of Key Deer Boulevard from Watson Boulevard to the end.

The County requires the services of a firm or individual pre-qualified by FDOT for Work Group

10.1 Roadway Construction Engineering Inspection (CEI) and Work Group 10.3 Construction Materials Inspection, to oversee the Key Deer Blvd Roadway Rehabilitation Project.

The CEI will also assist with FDOT approved final closeout construction documents. The construction will conform to the Florida Department of Transportation (FDOT) design standards.

The project will be partially funded through a Small County Outreach Program (SCOP) Agreement with the Florida Department of Transportation (FDOT), therefore all FDOT regulations and guidelines for use of State funds will apply.

Respondents must be pre-qualified by FDOT for WORK GROUP 10.1 Roadway Construction Engineering Inspection and 10.3 Construction Materials Inspection.

1.02 COPIES OF RFQ DOCUMENTS

A. Only complete sets of RFQ Documents will be issued and used in preparing responses. The County does not assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets.

B. Complete sets of RFQ Documents may be obtained in the manner and at the locations stated in the Notice of Request for Competitive Solicitations.

1.03 DISQUALIFICATION OF RESPONDENT

A. NON-COLLUSION AFFIDAVIT: Any person submitting a proposal in response to this invitation must execute the enclosed NON-COLLUSION AFFIDAVIT. If it is discovered that collusion exists among the Respondents, the proposals of all participants in such collusion shall be rejected, and no participants in such collusion will be considered in future bids for the same work.

B. PUBLIC ENTITY CRIME: Any person submitting a proposal in response to this invitation must execute the enclosed Public Entity Crime Statement. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit Proposals on leases or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.

-6-

C. DRUG-FREE WORKPLACE FORM: Any person submitting a bid or proposal in response to this invitation must execute the enclosed DRUG-FREE WORKPLACE FORM and submit it with his bid or proposal. Failure to complete this form in every detail and submit it with the bid or proposal may result in immediate disqualification of the bid or proposal.

D. LOBBYING AND CONFLICT OF INTEREST CLAUSE: Any person submitting a bid or proposal in response to this invitation must execute the enclosed LOBBYING AND CONFLICT OF INTEREST CLAUSE and submit it with his bid or proposal. Failure to complete this form in every detail and submit it with the bid or proposal may result in immediate disqualification of the bid or proposal.

E. CERTIFICATION FOR DISCLOSURE OF LOBBYING ACTIVITIES ON FEDERAL

AID CONTRACTS. Any person submitting a bid or proposal in response to this invitation must execute the enclosed CERTIFICATION FOR DISCLOSURE OF LOBBYING ACTIVITIES ON FEDERAL AID CONTRACTS and submit it with his bid or proposal. Failure to complete this form in every detail and submit it with the bid or proposal may result in immediate disqualification of the bid or proposal.

F. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND

VOLUNTARY EXCLUSION FOR FEDERAL AID CONTRACTS. Any person submitting a bid or proposal in response to this invitation must execute the enclosed

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND

VOLUNTARY EXCLUSION FOR FEDERAL AID CONTRACTS, and submit it with his bid or proposal. Failure to complete this form in every detail and submit it with the bid or proposal may result in immediate disqualification of the bid or proposal.

G. CERTIFICATION FOR TRUTH IN NEGOTIATION FOR FEDERAL AID

CONTRACTS. Any person submitting a bid or proposal in response to this invitation must execute the enclosed TRUTH IN NEGOTIATION CERTIFICATION and submit it with his bid or proposal. Failure to complete this form in every detail and submit it with the bid or proposal may result in immediate disqualification of the bid or proposal.

H. FINANCIAL AND LITIGATION INFORMATION. Failure to submit the information as outlined in Section 1.09 CONTENT OF SUBMISSION, TAB 5, page 8 and 9 in every detail with the bid or proposal may result in immediate disqualification of the bid or proposal.

I. VENDOR CERTIFICATION REGARDING SCRUTINIZED COMPANIES LISTS. Any person submitting a bid or proposal in response to this invitation must execute the enclosed VENDOR CERTIFICATION REGARDING SCRUTINIZED COMPANIES LISTS and submit it with his bid or proposal. Failure to complete this form in every detail and submit it with the bid or proposal may result in immediate disqualification of the bid or proposal.

J. AFFIDAVIT ATTESTING TO NONCOERCIVE CONDUCT FOR LABOR OR

SERVICES. Any person submitting a bid or proposal in response to this solicitation must execute the enclosed AFFIDAVIT ATTESTING TO NONCOERCIVE CONDUCT FOR LABOR OR SERVICES and submit it with bid or proposal, Failure to complete this form in every detail and submit it with the bid or proposal may result in the immediate disqualification of the bid or proposal

-7-

K. COUNTY/FHWA FORMS Failure to submit the information as outlined in Section 1.09

CONTENT OF SUBMISSION TAB 6, page 9 in every detail and submit it with the bid or proposal may result in immediate disqualification of the bid or proposal.

L. CERTIFICATION REGARDING PROHIBITION AGAINST USING DEI MATERIAL IN

ACCORDANCE WITH F.S. 287.139: Any person submitting a bid or proposal in response to this solicitation must execute the enclosed CERTIFICATION

REGARDING PROHIBITION AGAINST USING DEI MATERIAL IN ACCORDANCE

WITH F.S. 287.139. Failure to complete this form in every detail and submit it with the bid or proposal may result in the immediate disqualification of the bid or proposal.

1.04 EXAMINATION OF RFQ DOCUMENTS

A. Each Respondent shall carefully examine the RFQ and other contract documents and inform themselves thoroughly regarding any and all conditions and requirements that may in any manner affect cost, progress, or performance of the work to be performed under the contract. Ignorance on the part of the Respondent shall in no way relieve him of the obligations and responsibilities assumed under the contract.

B. Should a Respondent find discrepancies or ambiguities in, or omissions from, the specifications, or should they be in doubt as to their meaning, they shall at once notify the County.

1.05 INTERPRETATIONS, CLARIFICATIONS, AND ADDENDA

No oral interpretations will be made to any Respondent as to the meaning of the contract documents. Any inquiry or request for interpretation received in writing ten or more calendar days prior to the date fixed for opening of responses will be given consideration. Written inquiries should be sent to Olympia Newton, Budget/Contractor Administrator by email at Newton-Olympia@monroecounty-fl.gov. Any such changes or interpretation will be made in writing in the form of an addendum no later than five (5) business days prior to the opening and, if issued will be furnished by posting on the website at https://monroecounty-fl.bonfirehub.com OR www.monroecounty-fl.gov/BonfireBids prior to the established opening date. It shall be the Respondents’ sole responsibility thereafter to download the addendum.

Each Respondent shall acknowledge receipt of such addenda in their Response. In case any Respondent fails to acknowledge receipt of such addenda or addendum, his response will nevertheless be construed as though it had been received and acknowledged, and the submission of his response will constitute acknowledgment of the receipt of same. All addenda are a part of the contract documents, and each Respondent will be bound by such addenda, whether or not received by him. It is the responsibility of each Respondent to verify that he has received all addenda issued before responses are opened.

1.06 GOVERNING LAWS AND REGULATIONS

The Respondent is required to be familiar with and shall be responsible for complying with all federal, state, and local laws, ordinances, rules, and regulations that in any manner affect the work. Knowledge of occupational license requirements and obtaining such licenses for Monroe County and municipalities within Monroe County are the responsibility of the Respondent.

mailto:Newton-Olympia@monroecounty-fl.gov https://monroecounty-fl.bonfirehub.com/ https://monroecounty-fl.bonfirehub.com/ http://www.monroecounty-fl.gov/BonfireBids

-8-

1.07 PREPARATION OF RESPONSES

Signature of the Respondent: The Respondent must sign the response forms in the space provided for the signature. If the Respondent is an individual, the words “doing business as ____________”, or “Sole Owner” must appear beneath such signature. In the case of a partnership, the signature of at least one of the partners must follow the firm name and the words “Member of the Firm” should be written beneath such signature. If the Respondent is a corporation, the title of the officer signing the Response on behalf of the corporation must be stated along with the Corporation Seal Stamp and evidence of his authority to sign the Response must be submitted. The Respondent shall state in the response the name and address of each person having an interest in the submitting entity.

1.08 SUBMISSION OF RESPONSES

A. Responses shall be submitted as indicated in the Notice of Competitive Solicitation. Please do not mail, email or attempt to deliver in person any sealed bids/proposals. Emailed or Mailed/physically delivered bids/proposals/responses WILL NOT be accepted. Please be advised that it is the respondent’s sole responsibility to ensure timely delivery of their bid/proposal via upload to Bonfire.

Bonfire will not allow any Proposals to be uploaded after the time and date for receipt of Proposals. Proposals received after the time and date for receipt of Proposals will not be considered

B. The bid opening for this solicitation will be held virtually, via the internet, at 3:00 P.M., on Tuesday, November 24th, 2026. You may call in by phone or internet using the following:

Join Zoom Meeting https://mcbocc.zoom.us/j/4509326156 Meeting ID: 450 932 6156 One tap mobile +16465189805,,4509326156# US (New York) +16699006833,,4509326156# US (San Jose) Dial by your location +1 646 518 9805 US (New York) +1 669 900 6833 US (San Jose)

A. A public notice will be issued regarding the Selection Committee meeting and how to attend that meeting virtually.

B. Emailed/Mailed/Faxed proposals shall be automatically rejected. It is the sole responsibility of each Respondent to ensure its proposal is received timely.

C. Each Respondent shall submit with his Response the required evidence of his qualifications and experience.

1.09 CONTENT OF SUBMISSION

The proposal submitted in response to this RFQ shall be per previous section 1.08. The electronic file shall be clear and concise and provide the information requested herein.

Statements submitted without the required information will not be considered. Responses shall be organized as indicated below. The Respondent should not withhold any information from the written response in anticipation of presenting the information orally or in a https://mcbocc.zoom.us/j/4509326156 Clarke-Judith Make sure this is the same once you get the information for the notice

-9-demonstration, since oral presentations or demonstrations may not be solicited. Each Respondent must submit adequate documentation to certify the Respondent’s compliance with the County's requirements. Respondents should focus specifically on the information requested. Additional information, unless specifically relevant, may distract rather than add to the Respondent's overall evaluation.

The following information, at a minimum, shall be included in the Submittal:

A. Cover Page

A cover page that states “Request for Competitive Solicitations for Construction Engineering and Inspection (CEI) Services for Key Deer Boulevard (North of Watson Boulevard) Roadway Rehabilitation Project. The cover page should contain Respondent’s name, address, telephone number, email address and the name of the Respondent’s contact person.

B. Tabbed Sections

Tab 1. Executive Summary The Respondent shall provide a history of the firm or organization and particularly include projects that are similar in nature to the services requested in the RFQ. The Respondent shall provide a narrative of the firm’s qualities and capabilities that demonstrate how the firm will work with the County to fulfill the requirements of the scope of work.

Tab 2. Relevant Experience, References and Past Performance on Similar Projects

The Respondent shall provide a project history of the firm or organization demonstrating experience with projects that are similar in scope and size to the proposed Project, including projects of a similar nature with FDOT. The Respondent shall provide FDOT pre-qualification for Work Group 10.1 Roadway Construction Engineering Inspection and 10.3 Construction Materials Inspection.

Construction Engineering and Inspection Services (CEI).

Each Respondent shall provide a list of past projects that are the same or similar to the scope of the proposed project. The list should include the information below:

Name and full address of referenced project and organization Name and telephone number of Contact person for contract

Telephone number(s) Date of initiation and completion of contract for referenced project Brief summary of the project and services including a comparison to services sought by this RFQ.

The Respondent shall provide at least two written references from a Florida local government or governmental entity other than Monroe County for which the Respondent has provided the same or similar services during the past three years. Each reference shall include, at a minimum, the information listed above.

Tab 3. Project Approach and Management

The Respondent shall describe the approach and methodology he will take to accomplish the necessary activities. The project approach should reflect a clear understanding of project needs.

Tab 4. Staffing for this Project & Qualifications of Key Personnel

-10-

The Respondent shall describe the composition and structure of the firm (sole proprietorship, corporation, partnership, joint venture) and include names of persons with an interest in the firm.

The Respondent shall include a list of the proposed staff that will perform the work required if awarded this contract. An organizational chart should be included in this section. The Respondent shall also include a resume for each member of the project team identifying his/her role on the team and any qualifications relevant to the assigned position. Include in this section the location of the main office and other office locations. The Respondent’s Office location will not be considered as a preference.

The Respondent will provide documentation that they have been pre-qualified by FDOT in the category of Work Group 10.1 Roadway Construction Engineering Inspection and 10.3 Construction Materials Inspection.

Tab 5. Financial Information and Litigation (no points are assessed however, failure to submit may be cause for finding of non-responsive).

The Respondent will provide the following information (on company letterhead):

(1) A list of the person's or entity's shareholders with five percent or more of the stock or, if a general partnership, a list of the general partners; or, if a limited liability company, a list of its members; or, if a solely owned proprietorship, names(s) of owner(s);

(2) A list of the officers and directors of the entity;

(3) The number of years the person or entity has been operating and, if different, the number of years it has been providing the services, goods, or construction services called for in the bid specifications (include a list of similar projects);

(4) The number of years the person or entity has operated under its present name and any prior names;

(5) A printout of the “Detail by Entity Name” screen from the Respondent’s listing in www.sunbiz.org;

(6) A copy of the Respondent’s Annual Report that is submitted to the Florida Secretary of State;

(7) Answers to the following questions regarding claims and suits:

a. Has the person, principals, entity, or any entity previously owned, operated or directed by any of its officers, major shareholders or directors, ever failed to complete work or provide the goods for which it has contracted? Answer yes or no. If yes, provide details;

b. Are there any judgments, claims, arbitration proceeding or suits pending or outstanding against the person, principal of the entity, or entity, or any entity previously owned, operated or directed by any of its officers, directors, or general partners? Answer yes or no. If yes, provide details;

c. Has the person, principal of the entity, entity, or any entity previously owned, operated or directed by any of its officers, major shareholders or directors, within the last five years, been a party to any lawsuit, arbitration, or mediation with regard to a contract for services, goods or construction services similar to those requested in the specifications with private or public entities? Answer yes or no. If yes, provide details;

d. Has the person, principal of the entity, or any entity previously owned, operated or directed by any of its officers, owners, partners, major shareholders or directors, ever initiated litigation against the county or been sued by the county in connection with a contract to provide services, goods or construction services? Answer yes or no. If yes, provide details;

e. Whether, within the last five years, the owner, an officer, general partner, principal, controlling shareholder or major creditor of the person or entity was an officer, director, general partner, principal, controlling shareholder or major creditor of any other entity that failed to perform services http://www.sunbiz.org/

-11-or furnish goods similar to those sought in the request for competitive solicitation; Answer yes or no.

If yes, provide details;

(8). Customer references (minimum of three): provide customer contact name, email address, current phone number, brief project description, contract amount, contract duration;

(9). Credit references (minimum of three), including name, current address and current telephone number;

(10). Financial statements for the prior three years for the responding entity or for any entity that is a subsidiary to the responding entity.

Tab 6. County/FDOT forms (no points are assessed however, failure to submit may be cause for finding of non responsive).

Respondent shall complete and execute the forms specified below and found at the designated pages in this RFQ and shall include them in the section tabbed six; failure to provide executed documents may result in respondent being determined to not be fully responsive to the RFQ.

County Form Response Form Lobbying and Conflict of Interest Clause

Non-Collusion Affidavit Drug Free Workplace Form

Affidavit attesting to Noncoercive Conduct For Labor Services

Respondent’s Insurance and Indemnification Statement Insurance Agent’s Statement Public Entity Crime Statement Vendor Certification Regarding Scrutinized Companies Lists

Certification Regarding Prohibition Against Using DEI Materials

Copies of all professional and occupational licenses shall be included in this section. Also include FDOT certification of Work Group 10.1 Roadway Construction Engineering Inspection and 10.3 Construction Materials Inspection.

1.10 MODIFICATION OF RESPONSES

Written modification will be accepted from Respondents if modified by removing the existing proposal/response from Bonfire and uploading a new complete proposal. Modifications submitted in any other way will not be considered.

1.11 RESPONSIBILITY FOR RESPONSE

The Respondent is solely responsible for all costs of preparing and submitting the response, regardless of whether a contract award is made by the County.

1.12 RECEIPT AND OPENING OF RESPONSES

Responses will be received until the designated time and will be publicly opened.

Respondents’ names shall be read aloud at the appointed time and place stated in the Notice of Request for Competitive Solicitations. Monroe County’s representative authorized to

-12-open the responses will decide when the specified time has arrived and no responses received thereafter will be considered. No responsibility will be attached to anyone for the premature opening of a response not properly addressed and identified. Respondents or their authorized agents are invited to be present.

1.13 DETERMINATION OF SUCCESSFUL RESPONDENT

Following the receipt of responses, the selection committee will meet in a publicly noticed meeting and evaluate the responses based on the criteria and point total below. The County reserves the right to reject any and all responses and to waive technical errors and irregularities as may be deemed best for the interests of the County. Responses that contain modifications, are incomplete, unbalanced, conditional, obscure, or that contain additions not requested or irregularities of any kind, or that do not comply in every respect with the Instruction to Respondent and the contract documents, may be rejected at the option of the County.

Each TAB section (except 5 and 6) will be given points used to score and evaluate firms and individuals. The point structure is as follows:

CRITERIA MAXIMUM POINTS

TAB 1 Executive Summary 5 TAB 2 Relevant Experience, References and Past Performance on Similar Projects 35

TAB 3 Project Approach and Management 30

TAB 4 Staffing for this Project & Qualifications of Key Personnel 30

TAB 5 Financial Information and Litigation (no points are assessed)

TAB 6 County/FHWA Forms (no points are assessed)

TOTAL 100

1.14 AWARD OF CONTRACT/TIE BREAKER/PROTEST PROCEDURE

A. The County reserves the right to award separate contracts for portions of the work, waive any irregularity in any response, or to re-advertise for all or part of the work contemplated. However, for projects funded by FDOT, only one project specific contract will be awarded.

B. The County also reserves the right to reject the response of a Respondent who has previously failed to perform properly or to complete contracts of a similar nature on time, or who, after investigation of references or other criteria, does not meet County standards.

C. The recommendation of the committee and the responses of three or more

Respondents may be presented to the Board of County Commissioners of Monroe

-13-

County, Florida, for final selection. Negotiations will be undertaken with the Respondents as ranked.

D. As part of negotiations and as required by FDOT funding:

1. Consultant shall submit FDOT Prequalification letter that defines percentages (if applicable) for field overhead, facilities capital cost of money (FCCM), reimbursement of expenses (actual or direct expense rate). The Consultant must also submit for all subconsultants.

2. Consultant shall submit the cost proposal – and comply with cost proposal requirements – Consultant verifies fees are acceptable using fee calculation tool provided by County (FDOT tool that verifies audited cost rates from FDOT prequalification based on multiplier and accepted operating margin, FCCM, direct expense rate or reimburse actual expenses, direct rates evidenced by payrolls) Consultant must verify that subconsultant cost proposals also meet these requirements.

E. The County reserves the right to request any additional information related to the financial qualifications, technical competence, the ability to satisfactorily perform within the contract time constraints, or other information the department deems necessary to enable the department and board of county commissioners to determine if the person responding is responsible.

F. Tie Breaker Procedure: In the event two or more responders are equal in rank and score, the tie breaker shall be determined based upon the respondent with the highest combined score on Tab 2 qualification criteria. In the event that the responders are equal in combined score on Tab 2, then the tie breaker shall be determined based upon the respondent with the highest combined score on Tab 3 or Tab 4 if a tie also exists on Tab 3.

G. Protest Procedure: Any Bidder/Respondent/Proposer who claims to be adversely effected by the decision or intended decision to award a contract shall submit in writing a notice of protest which must be received by the County within seventy-two (72) hours or three (3) business days, whichever is less, after the posting of the notice of decision or intended decision on Bonfire. Failure to protest within the times prescribed herein shall constitute a waiver of the ability to protest the award of contract. The filing of a protest shall not stop the solicitation negotiations, or contract award process, unless it is determined that it is in the best interest of the County to do so. A formal written protest may be submitted in writing and must be received by the County Attorney’s Office seventy-two (72) hours or three (3) business days prior to the Board of County Commissioner’s meeting date in which the award of contract by the Board of County Commissioners will be heard. The only opportunity to address protest claims is before the Board of County Commissioners at the designated public meeting in which the agenda item awarding the contract is heard. In accordance with the Rules of Debate as set forth in the Monroe County Board of County Commissioners Administrative Procedures, the Bidder/Respondent/Proposer that filed the protest is responsible for providing the Clerk with his/her name and residence prior to the agenda item to award the contract being called in order to preserve their opportunity to be heard on the matter. An individual has three (3) minutes to address the Commission and a person representing an organization has five (5) minutes to address the Commission. The

-14-

Board of County Commissioners decision to award the contract is final and at their sole discretion.

1.15 EXECUTION OF CONTRACT

The Respondent with whom a contract is negotiated shall be required to return to the County an emailed electronic pdf file, of the prescribed executed contract together with the required certificates of insurance.

1.16 CERTIFICATE OF INSURANCE AND INSURANCE REQUIREMENTS

The Respondent shall be responsible for all necessary insurance coverage as indicated below. Certificates of Insurance must be provided to Monroe County within fifteen (15) days after award of contract, with Monroe County BOCC and Florida Department of Transportation (FDOT) listed as additional insured as indicated. If the proper insurance forms are not received within the fifteen (15) day period, the contract may be awarded to the next selected Respondent/Proposer. Policies shall be written by companies licensed to do business in the State of Florida and having an agent for service of process in the State of Florida. Companies shall have an A.M. Best rating of VI or better.

Worker’s Compensation Statutory Limits

Employers’ Liability Insurance $1,000,000/$1,000,000/$1,000,000 Bodily Injury by Accident/Bodily Injury by Disease, policy limits/Bodily Injury by Disease each employee

General Liability, including $300,000 per Person, $500,000 Per Occurrence, $200,000 Property Damage or $1,000,000 Combined Single Limit

Premises Operation Products and Completed Operations Blanket Contractual Liability Personal Injury Liability Expanded Definition of Property Damage

Vehicle Liability $500,000 per Person: $1,000,000 per

Occurrence $100,000 Property Damage or $1,000,000 Combined Single Limit

(Owned, non-owned and hired vehicles)

Engineers Errors & Omissions $1,000,000 per Occurrence $2,000,000 Aggregate

Monroe County and FDOT shall be named as an Additional Insured on the General Liability and Vehicle Liability policies.

1.17 INDEMNIFICATION

-15-

The Respondent covenants and agrees to indemnify, hold harmless and defend Monroe County, its commissioners, officers, employees, agents and servants from any and all claims for bodily injury, including death, personal injury, and property damage, including damage to property owned by Monroe County, and any other losses, damages, and expenses of any kind, including attorney’s fees, court costs and expenses, which arise out of, in connection with, or by reason of services provided by the Respondent or any of its Subconsultant(s) in any tier, occasioned by the negligence, recklessness, or intentional wrongful conduct of the Respondent, its Subconsultant(s) in any tier, their officers, employees, servants or agents.

In the event the completion of the project (to include the work of others) is delayed or suspended as a result of the Respondent’s failure to purchase or maintain the required insurance, the Respondent shall indemnify the County from any and all increased expenses resulting from such delay. Should any claims be asserted against the County by virtue of any deficiency or ambiguity caused by the Respondent, the Respondent agrees and warrants that the Respondent shall hold the County harmless and shall indemnify it from all losses occurring thereby and shall further defend any claim or action on the County’s behalf.

The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements contained elsewhere within this agreement.

This indemnification shall survive the expiration or earlier termination of the contract.

FDOT INDEMNIFICATION

To the extent provided by law, CONSULTANT shall indemnify, defend, and hold harmless the COUNTY and the State of Florida, Department of Transportation, including the Department’s officers, agents, and employees, against any actions, claims, or damages arising out of, relating to, or resulting from negligent or wrongful act(s) of CONSULTANT, or any of its officers, agents, or employees, acting within the scope of their office or employment, in connection with the rights granted to or exercised by CONSULTANT.

The foregoing indemnification shall not constitute a waiver of the Department’s or COUNTY’s sovereign immunity beyond the limits set forth in Florida Statutes, Section 768.28. Nor shall the same be construed to constitute agreement by CONSULTANT to indemnify COUNTY for the negligent acts or omissions of COUNTY, its officers, agents, or employees, or third parties. Nor shall the same be construed to constitute agreement by CONSULTANT to indemnify the Department for the negligent acts or omissions of the Department, its officers, agents, or employees, or third parties. This indemnification shall survive the termination of this Agreement.”

END OF SECTION

SECTION TWO: SCOPE OF WORK

1.0 The Consultant shall provide Construction Engineering and Inspection Services (CEI) for the KEY DEER BOULEVARD (NORTH OF WATSON BLVD) ROADWAY

REHABILITAITON PROJECT.

-16-

The Key Deer Blvd Roadway Rehabilitation Project consists of repair and rehabilitation of the road and adjacent pedestrian path, as needed, and elevating low section of the roadway to adapt for sea level rise on the northern section of Key Deer Boulevard from Watson Boulevard to the end. to include base-work, asphalt and striping, maintenance of traffic, and signage.

The CEI firm shall be prequalified for FDOT Work Group type 10.1 Roadway Construction

Engineering Inspection and Work Group 10.3 Construction Materials Inspection.

The project is being administered through the Florida Department of Transportation’s (FDOT’S) Small County Outreach Program (SCOP); the Consultant will comply with all SCOP requirements.

The Consultant shall exercise their independent professional judgment in performing their obligations and responsibilities under this Task Order. Pursuant to Section 4.1.5 of the FDOT’s Construction Project Administration Manual (CPAM), the authority of the Consultant’s lead person, such as the Senior Project Engineer, and the Consultant’s Project Administrator shall be identical to the Department’s Resident Engineer and Project Administrator respectively and shall be interpreted as such.

Services provided by the Consultant shall comply with the LAP requirements, FDOT manuals, procedures, and memorandums in effect as of the date of execution of the Task Order unless otherwise directed in writing by the County.

On a single Construction Contract, it is a conflict of interest for a professional firm to receive compensation from both the County and the Contractor either directly or indirectly.

The Consultant shall utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by the Consultant during the term of the Contract and shall expressly require any subconsultants performing work or providing services pursuant to the Contract to likewise utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by the subconsultant during the Contract term.

2.0 LENGTH OF SERVICE:

The Consultant services for the Construction Contract shall begin upon written notification to proceed by County.

The Consultant Senior Project Engineer will track the execution of the Construction Contract such that the Consultant is given timely authorization to begin work. While no personnel shall be assigned until written notification by the County has been issued, the Consultant shall be ready to assign personnel within two weeks of notification. For the duration of the project, the Consultant shall coordinate closely with the County and Contractor to minimize rescheduling of Consultant activities due to construction delays or changes in scheduling of Contractor activities.

For estimating purposes, the Consultant will be allowed an accumulation of thirty (30) working days to perform preliminary administrative services prior to the issuance of the Contractor's notice to proceed and thirty (30) calendar days to demobilize after final acceptance of the Construction Contract.

-17-

Construction Contract Estimate:

(Duration 10 months construction plus 90 days FDOT closeout)

Bid Award Date: December 2026 (est) Start Date: January 2027 (est)

3.0 DEFINITIONS:

A. Resident Engineer: The Engineer assigned to a particular Project or area to administer Construction Contracts for the County.

B. Construction Project Manager: The County employee assigned to manage the Construction Engineering and Inspection Contract and represent the County during the performance of the services covered under this Agreement.

C. Engineer of Record: The Engineer noted on the Construction plans as the responsible person for the design and preparation of the plans.

D. Consultant: The Consulting firm under contract to the County for administration of Construction Engineering and Inspection services.

E. Agreement: The Professional Services Agreement between the County and the Consultant setting forth the obligations of the parties thereto, including but not limited to the performance of the work, furnishing of services, and the basis of payment.

F. Consultant Senior Project Engineer: The Engineer assigned by the Consultant to be in charge of providing Construction Contract administration for one or more Construction Projects. This person may supervise other Consultant employees and act as the lead Engineer for the Consultant.

G. Consultant Project Administrator: The employee assigned by the Consultant to be in charge of providing Construction Contract administration services one or more Construction Projects.

H. Contractor: The individual, firm, or company contracting with the County for performance of work or furnishing of materials.

I. Construction Contract: The written agreement between the County and the Contractor setting forth the obligations of the parties thereto, including but not limited to the performance of the work, furnishing of labor and materials, and the basis of payment.

J. CPAM: Florida Department of Transportation, Construction Project Administration manual; latest.

K. Department: Florida Department of Transportation.

L. F.D.O.T.: Florida Department of Transportation.

M. County: Monroe County Board of County Commissioners.

4.0 REQUIREMENTS:

-18-

4.1 General:

It shall be the responsibility of the Consultant to administer, monitor, and inspect the Construction Contract such that the project is constructed in reasonable conformity with the plans, specifications, and special provisions for the Construction Contract.

The Consultant shall observe the Contractor’s work to determine the progress and quality of work, identify discrepancies, report significant discrepancies to the County, and direct the Contractor to correct such observed discrepancies.

The Consultant is hereby designated by the County to negotiate Supplemental Agreements. However, the Consultant must seek input from the Construction Project Manager. The Consultant shall prepare the Supplemental Agreement as a recommendation to the County, which the County may accept, modify or reject upon review. The Consultant shall consult with the Construction Project Manager, as it deems necessary and shall direct all issues, which exceed its delegated authority to the Construction Project Manager for County action or direction. All Supplemental Agreements or Change Orders must be approved by FDOT.

The Consultant shall advise the Construction Project Manager of any significant omissions, substitutions, defects, and deficiencies noted in the work of the Contractor and the corrective action that has been directed to be performed by the Contractor.

Work provided by the Consultant shall not relieve the Contractor of responsibility for the satisfactory performance of the Construction Contract.

4.2 Survey Control:

The Consultant shall check or establish the survey control baseline(s) along with sufficient baseline control points and bench marks at appropriate intervals along the project in order to: (1) make and record such measurements as are necessary to calculate and document quantities for pay items; (2) make and record pre-construction and final cross section surveys of the project site in those areas where earthwork (i.e., embankment, excavation, subsoil excavation, etc.) is part of the construction project; and (3) perform incidental engineering surveys. The Senior Project Engineer will establish the specific survey requirements for each project prior to construction.

Any questions or requests for “Waiver of Survey” should be directed to the Senior Project Engineer.

4.3 On-site Inspection:

The Consultant shall monitor the Contractor's on-site construction activities and inspect materials entering into the work in accordance with the plans, specifications, and special provisions for the Construction Contract to determine that the projects are constructed in reasonable conformity with such documents. The County will monitor all off-site activities and fabrication. The Consultant shall keep detailed accurate records of the Contractor's daily operations and of significant events that affect the work.

Consultant shall be responsible for monitoring and inspection of Contractor’s Work Zone traffic control plan and review of modifications to the Work Zone Traffic Control

-19-

Plan, including alternate Work Zone Traffic Control Plan, in accordance with F.D.O.T.

procedures. Consultant employees performing such services shall be qualified in accordance with F.D.O.T. department procedure.

4.4 Sampling and Testing:

The Consultant shall perform sampling and testing of component materials and completed work in accordance with the Construction Contract documents. The minimum sampling frequencies set out in the Department's Materials Sampling, Testing and Reporting Guide shall be met. In complying with the aforementioned guide, the Consultant shall provide daily surveillance of the Contractor's Quality Control activities at the project site and perform the sampling and testing of materials and completed work items that are normally done in the vicinity of the project for verification and acceptance. Documentation reports on sampling and testing shall be submitted to responsible parties during the same week that the construction work is done.

If required, the Consultant will transport samples to be tested in a Department laboratory to the appropriate laboratory or appropriate local FDOT facility.

The Consultant shall be specifically responsible for job control samples determining the acceptability of all materials and completed work items on the basis of either test results or verification of a certification, certified mill analysis, DOT label, DOT stamp, etc.

Sampling, testing and laboratory methods shall be as required by the Department's Standard Specifications, Supplemental Specifications or as modified by the special provisions of the Construction Contract.

4.5 Engineering Services:

The Consultant shall coordinate the Construction Contract administration activities of all parties other than the Contractor involved in completing the construction project.

Notwithstanding the above, the Consultant is not liable to the County for failure of such parties to follow written direction issued by the Consultant.

Services include maintaining the required level of surveillance of Contractor activities, interpreting plans, specifications, and special provisions for the Construction Contract, maintaining complete, accurate records of all activities and events relating to the project, and properly documenting all significant project changes.

The Consultant shall perform the following services:

(1) Schedule and attend, within ten (10) days after the Notice to Proceed, a pre-construction conference for the project in accordance with County and FDOT SCOP procedures. The Consultant shall provide appropriate staff to attend and participate in the pre-construction meeting.

(2) The Consultant shall record a complete and concise record of the proceedings of the pre-construction meeting and distribute copies of this summary to the participants and other interested parties within seven days.

-20-

(3) Analyze the Contractor’s schedule(s) (i.e. baseline(s), revised baseline(s), updates, as-built, etc.) for compliance with the contract documents. Elements including, but not limited to, completeness, logic, durations, activity, flow, milestone dates, concurrency, resource allotment, and delays will be reviewed. Verify the schedule conforms with the construction phasing and MOT sequences, including all contract modifications. Provide a written review of the schedule identifying significant omissions, improbable or unreasonable activity durations, errors in logic, and any other concerns as detailed in CPAM.

(4) Verify that the Contractor is conducting inspections, preparing reports and monitoring all storm water pollution prevention measures associated with the project.

(5) Analyze problems that arise on a project and proposals submitted by the

Contractor, endeavor to resolve such issues, and process the necessary paperwork.

(6) Produce reports, verify quantity calculations, field measure for payment purposes as needed to prevent delays in Contractor operations and ensure prompt processing of such information in order for the County to make timely payment to the Contractor. .

(7) Provide Public Information services as required to manage inquiries from the public, public officials, and the news media. Prepare newsletters for distribution to adjacent property owners. The County Construction Project Manager shall approve all notices, brochures, responses to news media, etc., prior to release.

(8) Prepare and submit to the Construction Project Manager monthly, a

Construction Status Reporting System (CSRS) report.

(9) Schedule and conduct a meeting with the County Engineering Office at least

Forty-five (45) calendar days prior to project final acceptance. The purpose of this meeting is to discuss the required documentation, including as-builts, necessary to close out the permit(s).

(10) Video tape the pre-construction conditions throughout the project limits.

Provide a digital photo log or video of project activities, with heavy emphasis on potential claim items/issues and on areas of real/potential public controversy.

(11) The Consultant shall have a digital camera for photographic documentation of noteworthy incidents or events to cover the following areas:

(a). Pre-construction photographs

(b). Normal and exceptional progress of work

(c). Critical path activities

(d). Accidents showing damage

-21-

(e). Unsafe working conditions

(f). Unusual construction techniques

(g). Damaged equipment or materials

(h). Any activity, which may result in claims

These photographs will be filed and maintained on the Consultant’s computer.

Copies of photographs will be electronically transferred to the County at an interval determined by the Senior Project Engineer and the Construction Project Manager.

The taking of the photographs shall begin the day prior to the start of construction and continue regularly throughout this project. Photographs shall be taken the days of Conditional, Partial and/or Final Acceptance.

(12) Monitor each Contractor and Subcontractor’s compliance with specifications and special provisions of the Construction Contract.

(13) Provide a Resident Compliance Specialist for surveillance of the Contractor’s compliance with Construction Contract requirements. The Resident Compliance Specialist is responsible for reviewing, monitoring, evaluating and acting upon documentation required for Construction Contract compliance, and maintaining the appropriate files thereof. Typical areas of compliance responsibility include EEO Affirmative Actions for the prime contractor and subcontractor, DBE Affirmative Action, Contractor Formal Training, Payroll, and Subcontracts.