2-RFPDOC 6000002710.docx

Lillian D. Valenti Chief Procurement Officer

<FIRM NAME>

- PAGE 2 - <DATE>

REQUEST FOR PROPOSAL

PERFORMANCE OF EXPERT PROFESSIONAL MULTI-FACILITY ASBESTOS MATERIAL AND LEAD PAINT SERVICES AS REQUESTED ON A “TASK ORDER” BASIS FOR A FOUR-YEAR TERM

RFP# 6000002710

PROPOSAL SUBMISSION TEMPLATE

I. BACKGROUND:

The Port Authority of New York and New Jersey (the “Authority” or “Port Authority”) Task Order Program (the “Program”) is initiated through an initial Request for Proposal (RFP) solicitation in order to be considered for the performance of expert professional multi-facility asbestos material and lead paint consulting services as requested on a “task order” basis defined in general terms. Once the Agreement is awarded to appropriately qualified firms, performance of specific services will be solicited via future task order RFP requests.

II. INSTRUCTIONS:

The Port Authority of New York and New Jersey (the “Authority” or “Port Authority”) is seeking Proposals in response to the subject RFP for multi-facility asbestos material and lead paint consulting services on an “task order” basis. Each Agreement will be for a four-year term.

The scope of services to be performed by you are set forth in Attachment A to the Authority’s standard agreement (the “Agreement”) included herewith. You should carefully review this Agreement as it is the form of agreement that the Authority intends that you sign in the event of acceptance of your Proposal and forms the basis for the submission of Proposals. At its discretion, the Authority may retain multiple firms for performance of the subject services.

The Firm proposing (Prime Firm) must use this Proposal Template and Proposal forms. We have provided the Proposal Template and Proposal forms to Proposers as Microsoft Word format editable files. Firms are permitted to add lines or rows to tables in the Proposal forms where this is indicated but must make no other material change to the Proposal Template or Proposal forms. We have not included page limits in the Proposal Template. But in providing responses to questions, the Firm should use the space allocated in the Proposal Template and be mindful of the length the Firm’s response to the question asked.

All questions should be directed in writing via email to the Solicitation Manager, Edmund Mendrala, Emendrala@panynj.gov.

For purposes of Proposal presentation, the Prime Firm proposing should separate each section of the Proposal by using a numbered tab, as shown in the table below.

III. PRE-PROPOSAL MEETING

The Pre-Proposal Meeting is intended to review requirements from the Authority Departments including Office of Diversity, Equity and Inclusion, Engineering, Treasury – Risk, and Procurement.

Firms are encouraged to attend the Pre-Proposal Meeting to gain more awareness regarding the services requested in this RFP, future task order solicitations, and the overall procurement process.

A virtual Pre-Proposal Meeting is scheduled on March 12, 2025, at 3:00 P.M. Eastern Time (ET). On March 12, 2025, please use the below link to access the meeting. If you have any issues connecting, please email Edmund Mendrala, Emendrala@panynj.gov.

Event address for attendees:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_Zjg3YTM1MWMtMmU4MS00NmJhLTgyMTEtZDNkZDQ0NjllZTQy%40thread.v2/0?context=%7b%22Tid%22%3a%22c4484a25-d0d8-4ad0-916a-a889b6aa7a02%22%2c%22Oid%22%3a%22b77d571b-97a7-4072-8150-a7571bf2930d%22%7d

IV. PROPOSER REQUIREMENTS:

Only proposals from firms that can demonstrate compliance with the following requirements shall be considered:

A. The Prime firm shall demonstrate Firm Experience and Qualifications by providing at least one completed project performing each of the services listed below, within the last 5 years, similar to the tasks outlined in Attachment A:

a. Asbestos air and project monitoring, including contract specifications and plan review.

b. Facility/building environmental surveys, including bulk sampling.

c. Lead abatement monitoring, material sample collection, and air monitoring, as needed.

d. Mold assessments and mold abatement monitoring.

B. Prime firm may alternatively fulfill the firm experience prerequisite in Item A above, if it can demonstrate that the person or entities owning and controlling the firm have had a cumulative total of at least the same number and type of direct continuous experience as identified above or has owned and controlled other entities which, meet the same requirements, prior to the submission of this Proposal as is required of the prime firm.

C. The Prime firm shall demonstrate Staff Qualification and Experience by proposing at least of two staff, currently employed with the firm, who can demonstrate compliance with all requirements in a, b, c, d below or mix thereof:

a. A minimum of one or more Certified Asbestos Technicians demonstrating the following:

i. one certified in New York State, and

ii. one certified in the State of New Jersey, or

iii. one certified in both states.

b. At least one Certified Asbestos Project Designer(s)

c. A minimum of two New Jersey and/or Society for Protective Coatings (SSPC) Certified Lead Technicians.

d. A minimum of two mold assessment license holders to perform assessments, monitor, and prepare work analyses for projects.

D. Prerequisite Item C above, one or more staff members can be fulfilled by a principal, owner, shareholder, officer, director, or professional member/manager of the prime firm which, meet the same requirements, prior to the submission of this Proposal.

A determination that a Prime Firm meets the forgoing requirement(s) is no assurance that the firm will be selected for performance of the subject services. Prime firms that do not meet these requirements shall not be considered.

V. INSTRUCTIONS AND ADDITIONAL INFORMATION:

Tab

· Cover Sheet

· Attachment B – Agreement on Terms of Discussion

(Attachment C) Proposer must include a completed

· Attachment C – Company Profile

Firms may duplicate the below attachments as required, to demonstrate compliance with said Proposer Requirements listed in Section IV:

· Attachment D – Staff Qualifications and Experience, and

· Attachment E – Firm Qualifications and Experience Joint venture partnerships shall not be considered.

5.

MBE/WBE/SDVOBs Participation Plan (Attachment F)

The Port Authority has set a goal of twenty percent (20%) participation by qualified and Port Authority certified Minority Business Enterprises (MBEs) and ten percent (10%) for qualified and Port Authority certified Women-owned Business Enterprises (WBEs) on technical service projects for a total combined MWBE goal of thirty percent (30%), and three percent (3%) of the total contract price for Port Authority certified Service-disabled Veteran-owned Business Enterprises (SDVOBs) or SDVOBs certified in the State of New York.

The Proposer must include their MBE/WBE/SDVOBs Participation Plan, being proposed, by completing the below form:

· Attachment F – MBE/WBE/SDVOB Participation Plan

Salary Schedule – The Prime Firm proposing must include the name(s), title(s) and hourly rate(s) that would be in effect at the start of the Agreement term for all professional and technical personnel of the Prime firm who will be assigned to perform any services requested by completing the below form:

· Attachment G – Salary Schedule

(Statement) If the Firm proposing or any employee, agent or subcontractor/subconsultant of the Firm may have or may give the appearance of a possible conflict of interest, the Firm shall include in its Proposal a Conflict of Interest Statement indicating the nature of the conflict and a proposed Mitigation Plan. The Port Authority reserves the right to disqualify the Firm if, in its sole discretion, any interest disclosed from any source could create, or give the appearance of, a conflict of interest. The Port Authority reserves the right to disqualify the Firm if, in its sole discretion, it is not possible to mitigate the conflict of interest, with respect to any conflict disclosed from any source. The Port Authority's determination regarding any question(s) of conflict of interest shall be final.

· Attachment A

ADDITIONAL INFORMATION

The Authority shall accept only those proposals in electronic format for which the submission or modification is completed at the time of the Proposal Due Date. Proposal submissions will be accepted by upload only, at https://panynj.bonfirehub.com/portal/?tab=login and must be uploaded and received by the Authority no later than 2:00 P.M. Eastern Time (ET) on March 25, 2025. Emailed submissions, hand deliveries and mailed deliveries (e.g., UPS, USPS) will not be accepted.

Proposal submissions must be uploaded, submitted, and finalized prior to the Proposal Due Date. The Firms proposing are strongly urged to allow sufficient time of at least one (1) day prior to the Proposal Due Date to begin the uploading process and finalizing the Proposal submission. The Firms proposing will receive an email confirmation receipt with a unique confirmation number once a proposal submission is finalized.

The Firm will be permitted to submit modifications to Proposals or withdraw previously submitted Proposals electronically up to, but not after, the time of the Proposal Due Date.

All questions must be submitted in writing and received no later than five business days prior to the RFP due date. All questions shall be directed, via email, to the Solicitation Manager, Edmund Mendrala at Emendrala@panynj.gov

After consideration of these factors, the Port Authority may enter into negotiations with the firm(s) deemed best qualified in terms of the foregoing factors to perform the required services.

The distribution process does not represent a contractual or other obligation on the part of the Port Authority and does not preclude the Port Authority from distributing work in a manner, which in its judgment will, under all circumstances, best serve the public interest.

REQUEST FOR PROPOSAL

PERFORMANCE OF EXPERT PROFESSIONAL MULTI-FACILITY ASBESTOS MATERIAL AND LEAD PAINT CONSULTING SERVICES AS REQUESTED ON A “TASK ORDER” BASIS FOR A FOUR-YEAR TERM

RFP# 6000002710

[PROPOSAL DUE date]

[PROPOSER NAME]

Lillian D. Valenti Chief Procurement Officer

4 World Trade Center l 150 Greenwich Street, 21st floor l New York, NY 10007

1399817 agreement on terms of DISCUSSION (attachment B)

Agreement on Terms of Discussion (Attachment B) Proposer must include a completed and signed Attachment B form.

ATTACHMENT B

PERFORMANCE OF EXPERT PROFESSIONAL MULTI-FACILITY ASBESTOS MATERIAL AND LEAD PAINT CONSULTING SERVICES AS REQUESTED ON A “TASK ORDER” BASIS FOR A FOUR-YEAR TERM

AGREEMENT ON TERMS OF DISCUSSION

The Port Authority’s receipt or discussion of any information (including information contained in any proposal, vendor qualification(s), ideas, models, drawings, or other material communicated or exhibited by us or on our behalf) shall not impose any obligations whatsoever on the Port Authority or entitle us to any compensation therefor (except to the extent specifically provided in such written agreement, if any, as may be entered into between the Port Authority and us). Any such information given to the Port Authority before, with or after this Agreement on Terms of Discussion (“Agreement”), either orally or in writing, is not given in confidence. Such information may be used, or disclosed to others, for any purpose at any time without obligation or compensation and without liability of any kind whatsoever. Any statement which is inconsistent with this Agreement, whether made as part of or in connection with this Agreement, shall be void and of no effect. This Agreement is not intended, however, to grant to the Port Authority rights to any matter, which is the subject of valid existing or potential letters patent.

Any information (including information contained in any proposal, vendor qualification(s), ideas, models, drawings, or other material communicated or exhibited by us or on our behalf) provided in connection with this procurement is subject to the provisions of the Port Authority Public Records Access Policy adopted by the Port Authority’s Board of Commissioners, which may be found on the Port Authority website at: http://corpinfo.panynj.gov/documents/Access-to-Port-Authority-Public-Records/. The foregoing applies to any information, whether or not given at the invitation of the Authority.

(Company)

(Signature)

(Title)

(Date) company PROFILE (attachment C)

Company Profile (Attachment C) Proposer must include a completed Attachment C form.

ATTACHMENT C

COMPANY PROFILE

1. Company Legal Name as shall appear in the Agreement:

2. Business Mailing Address: ______________________________________________________________________________________________________________________________________________________

6. Officer or Principal of Firm, Title, and email address:

7. Name, telephone number, and email address of contact for questions:

8. Is your firm a registered vendor with the Port Authority? Yes No If yes, please provide your Vendor ID number: ________________

9. If applicable, indicate whether your firm is certified by the Authority in any of the below categories. Please also attach a copy of your Authority certification as a part of this profile.

Minority Business Enterprise (MBE)

Women-owned Business Enterprise (WBE)

Small Business Enterprise (SBE)

Disadvantaged Business Enterprise (DBE)

Service-disabled Veteran-owned Business Enterprise (SDVOB)

If your firm is an MBE/WBE/SBE/DBE/SDVOB not currently certified by the Authority, see the Authority’s website – https://www.panynj.gov/port-authority/en/business-opportunities/supplier-diversity/certification.html, to receive information and apply for certification.

Note: Company Legal Name shall be identical to the firm’s name in the EIN. Failure to comply with this requirement may lead to delays in contract awards and contract payments.

Proposer Requirements

The Authority will consider only those firms who are able to demonstrate compliance with the proposer requirements stated in Section IV.

· Use Attachment D for Staff Qualifications and Experience

· Use Attachment E for Firm Qualifications and Experience Joint venture partnerships shall not be considered under the “Task Order” Program

STAFF QUALIFICATIONS AND EXPERIENCE (Attachment d)

Staff Qualifications and Experience of Personnel Please complete one Attachment D for each proposed full-time engineering and technical personnel of the Prime Firm who will be assigned to perform the requested services to demonstrate that the Prime Firm meets the staffing requirements as stated in Section IV – Proposer Requirements. Firms may duplicate Attachment D, as required, to demonstrate compliance with Section IV.

The Firm proposing must include in this section the following completed form:

Attachment D – Staff Qualifications and Experience Licenses and Certificates – The Proposer must also provide in this section copies of all applicable licenses and certificates of all full-time engineering and technical personnel of the Prime Firm needed to demonstrate compliance with Section IV.

ATTACHMENT D

STAFF QUALIFICATIONS AND EXPERIENCE

(City and State)

CURRENT PROFESSIONAL REGISTRATION

(State and Discipline -Include License #)

EDUCATION (Degree and Specialization)

OTHER PROFESSIONAL QUALIFICATIONS (Publications, Organizations, Training, Awards, Etc.)

BRIEF CAREER SUMMARY

(Please include total number of years of experience performing comparable services under this solicitation)

RELEVANT PROJECTS

(Include a minimum of two and no more than five completed projects comparable to the services contemplated under this solicitation)

BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

(Please include scope, size, project cost value, project delivery model) ☐ Check if project performed with current firm

BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

☐ Check if project performed with current firm

BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

☐ Check if project performed with current firm

(4) TITLE AND LOCATION (City and State) PROJECT DURATION (MM/YYYY through MM/YYYY)

BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

☐ Check if project performed with current firm

BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

☐ Check if project performed with current firm

FIRM QUALIFICATIONS AND EXPERIENCE (Attachment e)

Firm Qualifications and Experience of Personnel Please complete one Attachment E for each relevant project to demonstrate that the Prime Firm meets the firm experience as stated in Section IV – Proposer Requirements. Listed projects shall be comparable to those contemplated under the requested services in Attachment A. Firms may duplicate Attachment E, as required, to demonstrate compliance with Section IV.

The Proposer must include in this section the following completed form:

· Attachment E – Firm Qualifications and Experience

ATTACHMENT E

FIRM QUALIFICATIONS AND EXPERIENCE

RELEVANT PROJECTS

Include the relevant projects as outlined in Section IV – Proposer Requirements and comparable to the services contemplated under this solicitation.

C. BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

D. INDICATE WHETHER ANY PROPOSED PERSONNEL PERFORMED SERVICES UNDER THIS PROJECT AND EXPLAIN THEIR SPECIFIC ROLE ON THIS PROJECT

E. INCLUDE THE NAME OF THE CLIENT/COMPANY AND THE CLIENT/COMPANY’S CONTACT INFORMATION (EMAIL AND PHONE NUMBER), FOR VERIFICATION PURPOSES.

MBE/WBE/SDVOB PARTICIPATION PLAN (ATTACHMENT F)

MBE/WBE/SDVOBs Participation Plan The Port Authority has set a goal of twenty percent (20%) participation by qualified and Port Authority certified Minority Business Enterprises (MBEs) and ten percent (10%) for qualified and Port Authority certified Women-owned Business Enterprises (WBEs) on technical service projects for a total combined MWBE goal of thirty percent (30%), and three percent (3%) of the total contract price for Port Authority certified Service-disabled Veteran-owned Business Enterprises (SDVOBs) or SDVOBs certified in the State of New York.

In the event that this Agreement is awarded to an Authority certified MBE, and that firm is also an Authority certified WBE or SDVOB, such firm, as the prime consultant, is still held to the MBE/WBE/SDVOB participation requirement with respect to subcontracting opportunities.

The MBE/WBE/SDVOB Plan submitted by the Proposer to the Port Authority shall contain, at a minimum, the following:

· Identification of MBE/WBE/SDVOBs: Provide the names and addresses of the MBE/WBE/SDVOBs. If none are identified, describe the process for selecting participant firms in order to achieve the good faith goals under these requested services.

· Scope of Work: Describe the specific scope of work the MBE/WBE/SDVOBs will be expected to perform.

All MBE/WBE/SDVOB subconsultants listed on the MBE/WBE/SDVOB Participation Plan must be certified by the Port Authority in order for the Consultant to receive credit toward the MBE/WBE/SDVOB goals set forth under these requested services. Please go to https://www.panynj.gov/port-authority/en/business-opportunities/supplier-diversity.html to search for MBE/WBE/SDVOBs by a particular commodity or service. The Port Authority makes no representation as to the financial responsibility of these firms or their ability to perform work under this Agreement.

If the Prime Firm is a Port Authority certified MBE or WBE, the Prime Firm can self-perform its portion of the participation goals of up to $2 million for non-construction projects, subject to the Port Authority’s approval. Port Authority certified M/WBE Prime Firms can only self-perform the MBE portion of the participation goals. However, note that all firms are encouraged to use every good-faith effort to utilize subconsultants who are Port Authority certified MBEs, WBEs or SDVOBs to the maximum extent feasible.

The Proposer must include in this Section the following completed form:

· Attachment F – The MBE/WBE/SDVOB Plan submitted by the Proposer to the Port Authority

ATTACHMENT F

MBE/WBE/SDVOB PARTICIPATION PLAN

This matrix is intended to graphically depict the MBE/WBE/SDVOB Participation Plan submitted by the Proposer to the Port Authority for the requested services.

IF NO FIRMS ARE IDENTIFIED ABOVE, DESCRIBE THE PROCESS FOR SELECTING PARTICIPANT FIRMS IN ORDER TO ACHIEVE THE GOOD FAITH GOALS UNDER THESE REQUESTED SERVICES.

[IF APPLICABLE, INSERT RESPONSE HERE]

COST (ATTACHMENT G)

Multiplier & Cost Provide the multiplier(s) of the Prime firm, including a breakdown of said multiplier(s), indicating all the multiplier(s) components (e.g., vacation, holiday, sick pay, workers' compensation, office rent, insurance, taxes, profit). Indicate Consultant Office/Port Authority Office Multiplier, as applicable. Multiplier(s) should be provided in the form of a decimal and no more than two decimal places (ex: 0.00).

Consultant Office Multiplier:

Port Authority Office Multiplier:

Include a breakdown of the multiplier(s) components below:

Salary Schedule Include the name(s), title(s) and hourly rate(s) assigned to each position of the personnel that would be assigned to perform the requested services. Indicate billing rates for partners or principals and actual hourly rates for all other billable employees. All firms who are awarded an Agreement will be expected to adhere to the provisions of Section 9.A., fourth paragraph with respect to rate increases. Firms shall not include any rate increase notations on their Salary Rate Schedule. Typical job titles may include, but are not limited to, the following:

The Proposer must include in this section the following completed form:

· Attachment G – Salary Rate Schedule

ATTACHMENT G

SALARY RATE SCHEDULE

FULL NAME

(LAST, FIRST)

conFLICT OF INTEREST (STATEMENT)

Conflict of Interest If the Firm proposing or any employee, agent or subcontractor/subconsultant of the Firm proposing may have or may give the appearance of a possible conflict of interest, the Firm shall include in its proposal a statement indicating the nature of the conflict. The Port Authority reserves the right to disqualify the Firm if, in its sole discretion, any interest disclosed from any source could create, or give the appearance of, a conflict of interest. The Port Authority's determination regarding any question(s) of conflict of interest shall be final.

The Firms proposing are advised that, while not currently anticipated, nothing herein shall preclude the Port Authority from determining at a subsequent point in time during performance of the services contemplated hereunder gives rise to the existence of, or the appearance of, a conflict of interest, and thereby conclude that a firm(s) selected for performance of the subject services, is/are expressly precluded from participation in, or the performance of other procurement opportunities for any project on which the firm has provided such services. The Firms proposing are directed to the Conflict-of-Interest paragraph of the attached Standard Agreement. The Firms proposing are further advised that under this Agreement, firms must provide, upon receipt of a Task Order issued by the Port Authority, written notice to the Port Authority of any existing or potential conflict of interest the firm(s) may have in the performance of services under this Agreement.

Conflict of Interest Statement (describe the nature of the conflict):

[INSERT RESPONSE HERE]

Mitigation Plan:

[INSERT RESPONSE HERE]

ATTACHMENT A

SCOPE OF SERVICES

PERFORMANCE OF EXPERT PROFESSIONAL MULTI-FACILITY ASBESTOS MATERIAL AND LEAD PAINT CONSULTING SERVICES AS REQUESTED ON A “CALL-IN” BASIS FOR FOUR-YEARS

I. BACKGROUND

For background with respect to The Port Authority of New York and New Jersey (the “Authority”) see www.panynj.gov. Additionally, the most recent electronic version of the Authority’s Annual Report is available at http://www.panynj.gov/corporate- information/annual-reports.html.

The Engineering Department is responsible for the delivery of high-quality and cost-effective planning, architectural and engineering design, and construction management services in support of the agency’s capital and operating programs. In addition, the department ensures the structural integrity, life safety, and code compliance of all agency’s facilities. The Engineering Department is comprised of six divisions: Engineering/Architecture Design, Construction Management, Engineering Operations, Quality Assurance, Project Delivery and Enterprise Asset Management.

Construction Management Division dedicates construction and contract management expertise to provide assurance that construction contracts are completed in accordance with contract specifications, budgets, and schedules in a safe and secure manner. Coordinates multiple contracts within Port Authority Line Department facilities to minimize operational impacts that may compromise customer service.

II. SCOPE OF SERVICES

The services of the Consultant shall include the functions at or in the vicinity of Authority or Port Authority Trans-Hudson Corporation (PATH) facilities including but not limited to, those noted below:

A. Asbestos air and project monitoring, including contract specifications and plan review.

B. Facility/building environmental surveys, including bulk sampling.

C. Lead abatement monitoring, material sample collection, and air monitoring, as needed.

D. Mold assessments and mold abatement monitoring.

The Consultant assignments may require deployment of up to six staff members for a period of one week (seven days) to several months as needs arise.

For informational purposes only, below is a list of some Port Authority of New York and New Jersey (PANYNJ) facilities, but not inclusive of all:

A. New York Facilities:

1. John F. Kennedy International Airport, Queens, NY

2. Stewart International Airport, New Windsor, NY

3. JFK Light Rail System

4. LaGuardia Airport, Queens, NY

5. Port Authority Heliports at:

a. Downtown Manhattan, NY, NY

b. West 30th Street, NY, NY

6. Passenger Ship Terminals, NY, NY

7. Port Authority Marine Terminal at:

a. Erie Basin, Brooklyn, NY

b. Columbia Street, Brooklyn, NY

c. Howland Hook, Staten Island, NY

d. Port Ivory, Staten Island, NY

e. Red Hook Container Terminal, Brooklyn, NY

8. George Washington Bridge Bus Terminal, NY

9. Port Authority Bus Terminal, NY, NY

10. Oak Point Rail Freight Link, Bronx, NY, NY

11. Union Motor Truck Terminal, NY, NY

12. NY terminus and facilities of:

a. Holland Tunnel

b. Lincoln Tunnel

13. George Washington Bridge

14. Bayonne Bridge, Staten Island, NY

15. Goethals Bridge, Staten Island, NY

16. Outerbridge Crossing, Staten Island, NY

17. Bathgate Industrial Park, Bronx, NY

18. Yonkers Industrial Park, Yonkers, NY

19. PATH tunnels, station, and facilities in New York

20. The Teleport, Staten Island, NY

21. The World Trade Center Site, NY, NY B. New Jersey Facilities

1. Newark Liberty International Airport, Newark, NJ

2. Teterboro Airport, Teterboro, Moonachie, NJ

3. Atlantic City Airport, Egg Harbor Township, NJ

4. Industrial Park at Elizabeth, Elizabeth, NJ

5. Port Authority Marine Terminal at:

a. Port Elizabeth, Elizabeth, NJ

b. Port Newark, Newark, NJ

c. Port Jersey/Greenville, Jersey City, NJ

6. Hoboken, Hoboken, NJ

7. NJ terminus and facilities of:

a. Holland Tunnel, Jersey City, NJ

b. Lincoln Tunnel, Hoboken, NJ

8. George Washington Bridge, Fort Lee, NJ

9. Bayonne Bridge, Bayonne, NJ

10. Goethals Bridge, Linden, NJ

11. Outerbridge Crossing, Perth Amboy, NJ

12. Newark Legal and Communications Center, Newark, NJ

13. Journal Square Transportation Center, Jersey City, NJ

14. PATH Tunnels, Stations, and Facilities in New Jersey:

Newark and Harrison, New Jersey

15. Technical Center, Jersey City, NJ The Consultant shall be available to perform the required services on a “call-in” basis. The Consultant may be requested to perform required services 24 hours a day, seven days a week, 365 days a year(24/7/365).

The Consultant is responsible for provision of generic and site-specific Health and Safety Plans (HASPS), for staff members. These planning documents shall be prepared at no cost to the Port Authority. The Port Authority reserves the right to request copies of these plans and other health and safety requirements for the Consultant’s staff.

The Consultant shall be responsible for supplying all necessary protective clothing and safety equipment for its personnel, and all equipment necessary to successfully perform the required services. Such supplied and maintained equipment may include, but is not limited to air sampling pumps, calibrators, air sampling trains, smoke tubes, fans, leaf blowers, flashlight, cellular telephones, computer (laptop with Wi-Fi capabilities) etc. For air sampling, the Consultant shall maintain an inventory of calibrated sampling pumps sufficient to cover multiple PANYNJ jobs concurrently. This quantity is estimated at up to 10 pumps per person such that a single individual can cover final air sample clearance, for asbestos.

Consultant staff assigned to work at an Authority or PATH facility will not be reimbursed for transportation time and/or costs associated with daily commuting to and from an assigned facility.

For staff assigned to provide services under this Agreement, a two-week’s notice shall be given to the Authority prior to vacations, training, and other planned absences. Consultant shall provide comparably certified and competent replacement during planned absences and illnesses exceeding two days.

III. DESCRIPTION OF CONSULTANT’S TASKS

Services requested via task orders may include but are not limited to the following.

Staff Qualifications (to be demonstrated once specific task orders are issued)

· All proposed staff must have the ability to pass a Transportation Worker Identification Credential (TWIC) and/or Secure Worker Access Consortium (SWAC) and/or Security Identification Display Area (SIDA) background screening at a High Level. (Refer to the Authority’s Agreement, Section 23 – Notification of Security Requirements)

· All certification and license requirements for performance of the contemplated services shall be kept current, for the duration of the Agreement and assigned tasks. At a minimum, the Consultant’s personnel performing services hereunder shall comply with Federal, New Jersey and New York State licensure and/or certification requirements, as appropriate. Staff must maintain active certifications for both NY & NJ requirements to allow for the most flexibility for work coverage. Copies of valid licenses and/or certifications will be required to be submitted to the PANYNJ with task order solicitations. Unless otherwise agreed, the cost for obtaining and maintaining technical certifications for required field work is not reimbursable by the PANYNJ Consultant Tasks (to be demonstrated once specific task orders are issued) Tasks to be performed by the Consultant shall include, but are not limited to:

TASK A: ASBESTOS AIR AND ABATEMENT PROJECT MONITORING

Asbestos Air and Abatement Project Monitoring:

1. Air monitoring shall be performed in general in conjunction with facility audits, environmental air sampling, and asbestos abatement projects. The requirements listed below shall be the same for each, however, the scope of work shall vary.

2. All air monitoring equipment and procedures, including, but not limited to, pumps, air cassettes, flow calibrators, and the overall air sampling protocol shall be subject to the advance approval of the Chief Engineer.

3. Air monitoring shall be performed in accordance with all regulatory requirements during abatement activities. Environmental samples shall be collected in accordance with the direction given by the Authority.

4. The Consultant shall use the Authority’s forms for all monitoring work. As needed, the Consultant shall also populate sampling details into a cloud-based platform. All information on the forms shall be completed, as well as all appropriate signatures obtained, prior to submittal. All samples must be hand transported to the designated location in such a way as to prevent excessive agitation to the samples.

Asbestos Air Monitoring - Facility Audits:

1. Assess the condition of the facility and complete the Authority’s Survey and Analysis Report for the facility.

2. Air sample all Immediate Response Areas, and collect representative air samples from Priority and Operations and Maintenance Areas in the following locations:

3. The collection of air samples shall be performed as needed, 24/7/365.

Asbestos Air Monitoring - Asbestos Abatement Projects:

Performance of the following services shall comply with the requirements of the Authority’s Asbestos Removal and Disposal Specifications (Section 028233), as appropriate. The Project Manager will provide the specifications at the time services are requested.

1. Serve as the required third-party NYS - Project Monitor/NJ Asbestos Safety Technician. This shall include baseline/background assessment sampling, actual abatement air sampling, and post abatement air clearance sampling.

2. Prior to the commencement of the asbestos removal project, collect baseline/background air samples as directed by the Authority, and in compliance with regulatory requirements.

3. Throughout the entire abatement procedure, collect daily area air samples. Additional air samples at the work site shall be collected as directed by the Authority, and in compliance with regulatory requirements.

4. All laboratory analysis will be under the direction of the Authority. Final air clearance (post abatement) samples will require the use of Phase Contrast Microscopy (PCM) or Transmission Electron Microscopy (TEM) analysis.

1. Prior to the commencement of the asbestos abatement project, review all contract specifications and plans and have thorough knowledge of the work to be done.

2. The Consultant’s asbestos abatement project monitoring services shall include, but are not limited to, ensuring that the following steps have been complied with, as appropriate:

a. All appropriate notifications, including but not limited to, the Authority (Resident Engineer, Environmental Field Operations), State and United States Environmental Protection Agency, 40 CFR Part 61, have been made.

b. Night and weekend security is provided for by the Authority.

c. Proper site preparation.

d. Safety equipment verifications and safety procedures are posted.

e. An "authorized visitor" list is compiled by the Authority.

f. Obtain the phone numbers of the abatement contractor, waste hauler representative, facility operations, including the facility Environmental Coordinator, and PA Police.

g. Establish procedures for conducting full-time inspection and at a frequency approved by the Project Manager.

3. Conduct a pre-commencement inspection to include, but not be limited to, verifying the following:

a. Signs, regulations, license, notification, phone numbers and emergency procedures are posted.

b. HVAC systems and electric service are shut off, HVAC ducts are sealed, special precautions are made for areas in which electricity may not be shut down, ground fault circuits interrupters are used.

c. All articles removed from the site are properly cleaned.

d. Adequate lighting is provided.

e. Proper construction and location of containment barriers, critical barriers and decontamination facilities, adequate number of negative air filtration units and proper placement for adequate airflow are present, extra units are available, and proper exhaust ductwork is in place.

f. Showers have hot and cold water, adjustable in the shower, and soap and shampoo.

g. All workers have required valid work certifications. All contractors have valid required licenses.

4. As part of the asbestos air monitoring projects services, the Consultant shall verify the following:

a. All air-sampling requirements as specified in Authority Asbestos Removal and Disposal Specifications are performed.

b. Ensure that the Authority Asbestos Removal and Disposal Specifications are adhered to.

A completed checklist attesting to Items 3A through 3G, and 4A and B shall be provided for each contract.

Additional Asbestos Services:

1. Conduct on-site evaluations and assessments of the physical condition and location of asbestos at Authority facilities.

2. Develop and recommend methodologies for asbestos abatement and estimate the associated costs.

3. Issue completed Authority Asbestos waste shipping manifest document for transportation and disposal.

Contract Specification and Plan Review:

1. Review asbestos abatement specifications and drawings to ensure compliance with Authority Asbestos Removal and Disposal Specifications. The specifications will be provided by the Project Manager at the time services are requested. Upon review of both documents, the Consultant shall document all objections, inaccuracies, code violations and omissions, in writing to the Authority.

2. Maintain a log consisting of, a minimum, the following: date the consultant received the contract specifications and plans, contract, or Tenant Alteration Application (TAA) number, project name, facility, work area location and review comments.

3. The Consultant shall be required to complete its review within a time period specified by the Authority, and as mutually agreed upon.

TASK B: FACILITY/BUILDING ENVIRONMENTAL SURVEYS, INCLUDING BULKSAMPLING

Facility/Building Environmental Surveys:

1. Conduct a survey that focuses on establishing regulatory compliance in the following areas:

a. Air emissions

b. Asbestos Removal and Disposal

c. Lead paint management/ assessments

d. Universal waste inventory

2. Perform bulk sampling of suspect material, not already identified by the Project Manager

3. Interface and obtain information from various levels of facility management.

4. Interpret regulations and perform field evaluations at each of the Authority facilities.

5. Incorporate performance and compliance status with applicable regulations into a final report.

6. All samples shall be delivered to predesignated locations as directed by the Authority. These samples shall then be submitted to Port Authority contracted laboratories under applicable chain of custody.

TASK C: LEAD PAINT ABATEMENT MONITORING ON COMMERCIAL AND SUPER-STRUCTURE

1. Conduct inspection of the containment for integrity of the regulated area and verify lack of visible emissions. and verify approved means and methods of removal are adhered to.

2. Conduct air sampling to monitor levels of lead outside of the regulated area.

3. Perform inspections of lead containing waste storage and verify shipping documentation.

4. Certification requirements

a. C3 SSPC and C5. including New Jersey required supplemental training and the acquisition of the certification.

b. New Jersey Lead Inspector/ Risk Assessor training and the acquisition of the certification

5. All air monitoring equipment and procedures, including, but not limited to, pumps, air cassettes, Total Suspended Particulate (TSP) lead filters, TSP sampling units, flow calibrators, and the overall air sampling protocol shall be subject to the advance approval of the Chief Engineer.

6. Air monitoring shall be performed in accordance with all regulatory requirements during abatement activities. Environmental samples shall be collected in accordance with the direction given by the Port Authority. This work may entail OSHA standards for lead air quality sampling, as well as deploying TSP lead monitors for comparison to National Ambient Air Quality Standards.

TASK D: MOLD ASSESSMENTS AND MONITORING

1. Consultants shall be trained mold risk assessors to perform duties related to mold investigations and abatement.

2. Consultants shall review the risk assessors report and monitor mold abatement in accordance with the recommendations of the risk assessor and all regulatory requirements.

3. Consultants shall perform environmental sampling in accordance with Federal, State and Local regulations.

Consultants shall ensure that all mold equipment are calibrated and maintained in proper working conditions.

IV. SUBMISSIONS

All work performed by the Consultant including the preparation of documents, reports drawings, etc. shall be performed and submitted in accordance with a schedule approved by the Authority prior to the performance of any such work.

V. CONDITIONS AND PRECAUTIONS

A. General The Consultant shall immediately inform the Authority of any unsafe condition discovered at any time during this work.

Aircraft movements and operations, control tower operations, vehicular use of tunnels and bridges, use of storage warehouse, train service and all other Authority and tenant operations shall always have priority over all the Consultant's operations. The Consultant shall coordinate its inspections of the structures with the Project Manager as not to delay, endanger or interfere with Authority or tenant operations.

B. Work Areas The Consultant shall limit its work to the area necessary for the performance of such services and shall not interfere with the operation of the facility without first obtaining specific approval from the Authority.

The Consultant shall take steps necessary to ensure the safety of its staff during performance of the work. All Personal Protective Equipment, including, but not limited to, safety shoes, hardhat, and safety vest, shall be worn for all field work. In addition, where necessary, fall protection equipment shall be utilized.

Photographing of the facility buildings and surrounding area is not permitted without approval from the Authority.

The Consultant shall not permit any objects or pieces of equipment to lie unattended on sidewalks, roadways, or structures at any time.

C. Work Hours The Consultant shall coordinate its work at the site(s) with the Project Manager, unless otherwise directed by Authority.

The Authority shall advise the Consultant of all work arrangements, hours, locations, special conditions, etc., prior to the start of work.

4 World Trade Center l 150 Greenwich Street, 21st floor l New York, NY 10007

P.A. AGREEMENT # ***-**-***

DATE

FIRM

ADDRESS

CITY, ST ZIP

Attention: CONTACT, TITLE

SUBJECT: PERFORMANCE OF EXPERT PROFESSIONAL XXXXXXXX SERVICES AS REQUESTED ON A "TASK ORDER" BASIS FOR A FOUR-YEAR TERM

Dear Mr./Ms. CONTACT:

1. The Port Authority of New York and New Jersey (the "Authority" or "Port Authority") hereby offers to retain FIRM NAME (the “Consultant" or "you") to provide expert professional services as more fully set forth in Attachment A, which is attached hereto and made a part hereof, on a "call‑in" basis during 20** through 20**.

The Authority does not guarantee the ordering of any services under this Agreement and specifically reserves the right, in its sole discretion, to use any person or firm to perform the type of services required hereunder.

This Agreement shall be signed by you and by the Authority’s Chief Procurement Officer. As used herein, "Chief Engineer" shall mean the Chief Engineer, or the Deputy Chief Engineer of the Authority, or their duly authorized representatives.

For the purpose of administering this Agreement, the Chief Engineer has designated NAME, TITLE, to act as their duly authorized representative. The Project Manager for this project is NAME, tel. (***) ***-****, or e-mail address: ****@panynj.gov

6. When services to be performed by the Consultant include the preparation of contract documents, or the performance of post award services, the Consultant shall submit its specific…